## **MILLFIELD COMMUNITY ASSOCIATION** 

(Charity number 269754) 

## **ANNUAL REPORT and FINANCIAL STATEMENTS for year ended 31st MARCH 2021** 

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## **MILLFIELD COMMUNITY ASSOCIATION (Registered Charity No. 269754) TRUSTEE'S ANNUAL REPORT for the year ended 31st March 2021** 

The Charity Trustees present their Report for the period 1st April 2020 to 31st March 2021. 

The Millfield Community Association is registered with the Charity Commission number 269754 and was established in 1976. 

The Charity is administered by a Management Committee comprising:- 

Chair: J M Cowdell Vice Chair: Members Secretary S Dale Treasurer: M J Cowdell Members: M Bell Bowls: M Brian Brownies/Rainbows: P Foster Viscount Railway D Williamson RPGS D Taylor MCC A Robinson 

## **Objects, Organisation and Activities** 

The object of the Charity is to maintain the Millfield Community Centre and to improve the conditions of life for the inhabitants of Millfield, Peterborough. 

This is to be achieved by advancing education, providing recreation and leisure facilities and promoting charitable purposes.  The Management Committee aims to provide facilities at an affordable cost to voluntary and community organisations serving the community as well as local residents. 

The Charity is managed by an Association of local residents comprising of elected and nominated members. 

The Association relies primarily on voluntary help. 

## **Review of Progress and Achievements** 

The Association has had a very challenging year which resulted in a loss and a cut in the reserves.  We were helped by a grant from Peterborough City Council, staff being on furlough and pre-school hire agreement and them returning before other hirers 

Peterborough City Council have continued to support us with completed repairs so that association could continue when hirers were ready to come back.  Staff has changed as the our caretaker decided to resign and the decision was made to appoint an administrator and add some caretaking duties onto the 2 cleaners. 

We have kept in touch with hirers and some were able to meet at certain during this financial year and it is hoped that other hirers will return as conditions improve and restrictions are removed. 

During the pandemic, Peterborough City Council have not made any decision regarding the future of the centre although a meeting was held to look at a way forward. 

We are hoping that things will improve in the next financial year as we try to recover.  We hope to continue to offer the community a safe place where they can meet, learn and enjoy through the groups meet here. 

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## **Finances** 

The Association's Bankers are Barclays Bank Plc 

The Independent Examiner is Matthew Coates, Coates Business Services, 46 Topham C Thorney, Peterborough, PE6 0SR 

On behalf of the Managing Trustees January 2022 

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rescent

## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF MILLFIELD COMMUNITY ASSOCIATION (Registered Charity No. 269754)** 

I report on the financial statements of Millfield Community Association for the year ended 31st Ma 

## **Respective responsibilities of trustees and examiner** 

The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.  It is my responsibility to: 

examine the accounts under section 145 of the 2011 Act, 

to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act, and 

to state whether particular matters have come to my attention. 

## **Basis of independent examiner’s statement** 

My examination was carried out in accordance with general Directions given by the Charity Commission.  An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records.  It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters.  The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts 

## **Independent examiner's statement** 

In connection with my examination, no matter has come to my attention: 

   1. which gives me reasonable cause to believe that in, any material respect, the Trustees hav the requirements to ensure that: 

- (a)        Proper accounting records are kept (in accordance with section 130 of the 2011 Act); and 

- (b)        Accounts are prepared which agree with the accounting records and comply with the accounting requirements of the 2011 Act; and 

2. to which, in my opinion, attention should be drawn in order to enable a proper understand 

of the accounts to be reached. 

46 Topham Crescent Thorney Peterborough PE6 0SR 

Matthew Coates - Coates Business Services Independent Examiner 

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## **MILLFIELD COMMUNITY ASSOCIATION** 

(Registered Charity no. 269754) 

## **RECEIPTS and PAYMENTS ACCOUNTS for the year ended 31 March 2021** 

|**31**|**March 20**||**31**|**March 2021**|
|---|---|---|---|---|
||**All Funds**||General|Restricted|
||||Fund|Fund|
|||**INCOME RECEIPTS**|||
|||**Donations, Legacies and Other similar**|||
|||**receipts**|||
||0.00|Grants|17261.41|0.00|
||0.00|**Total Donated Income**|17261.41|0.00|
|||**Operating Activities to further**|||
|||**Charity Objects**|||
||366.00|Membership fees|0.00|0.00|
||23275.00|Hire Charges|7422.00|0.00|
||8945.00|Bingo|2000.10|0.00|
||804.50|Bowls Group|223.50|0.00|
||4226.00|Catering|257.10|0.00|
||0.00|Social Functions|0.00|0.00|
||350.00|Deposits|0.00|0.00|
||137.50|Sundries|357.68|0.00|
||38104.00|**Total Charitable Objects**|10260.38|0.00|
|||**Operating Activities to generate**|||
|||**funds**|||
||0.00|Fund Raising|0.00|0.00|
||0.00|**Total Fund Raising**|0.00|0.00|
|||**Investment Income**|||
||25.32|Bank Interest|7.75|0.00|
||25.32|**Total Investment Income**|7.75|0.00|
||**38129.32**|**TOTAL INCOME**|**###**|**0.00**|



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**1** 

Total 

17261.41 17261.41 0.00 7422.00 2000.10 223.50 257.10 0.00 0.00 357.68 10260.38 0.00 0.00 7.75 7.75 **###** 

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## **MILLFIELD COMMUNITY ASSOCIATION** 

(Registered Charity no. 269754) 

## **RECEIPTS and PAYMENTS ACCOUNTS for the year ended 31 March 2021** 

|**31 March 20**<br>**All Funds**<br>**PAYMENTS**<br>**Payment to generate funds**<br>0.00<br>Fund Raising<br>**Charitable Activities**<br>18285.63<br>Wages (Incl HMRC)<br>3407.65<br>Light and Heat<br>962.67<br>Water Rates<br>6057.40<br>Hall Maintenance<br>932.50<br>Catering<br>2932.74<br>Bingo Expenses<br>1906.30<br>Social Functions<br>490.81<br>Insurance<br>270.00<br>Deposit Refunded<br>0.00<br>Bowls Expenses<br>35245.70<br>**Total charitable objects**<br>**Support Costs**<br>913.14<br>Payroll Service<br>913.14<br>**Total support costs**<br>**Management & Administration**<br>633.17<br>Post/Stationery/Telephone<br>220.00<br>Independent Examiner<br>193.00<br>Trustees Expenses<br>215.00<br>Sundry<br>1261.17<br>**Total Management & Administration**<br>37420.01<br>**TOTAL EXPENDITURE**<br>709.31<br>Net of Receipts / Payments<br>24113.56<br>Brought forward 1 April 2019<br>**24822.87**<br>**Cash Funds c/fwd 31 March 2020**|**31 March 2021**<br>General<br>Restricted<br>Fund<br>Fund<br>0.00<br>0.00<br>20780.47<br>0.00<br>2175.87<br>0.00<br>1499.52<br>0.00<br>11501.38<br>0.00<br>80.09<br>0.00<br>648.51<br>0.00<br>0.00<br>0.00<br>538.50<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>37224.34<br>0.00<br>1017.93<br>0.00|**31 March 2021**<br>General<br>Restricted<br>Fund<br>Fund<br>0.00<br>0.00<br>20780.47<br>0.00<br>2175.87<br>0.00<br>1499.52<br>0.00<br>11501.38<br>0.00<br>80.09<br>0.00<br>648.51<br>0.00<br>0.00<br>0.00<br>538.50<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>37224.34<br>0.00<br>1017.93<br>0.00|
|---|---|---|
||1017.93<br>953.58<br>0.00<br>40.00<br>210.00<br>1203.58<br>39445.85<br>-11916.31<br>24822.87<br>**12906.56**|0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>**0.00**|



All the Charity's operations are classed as continued.  Movements on reserves and all recognised gain and losses are shown above. 

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**1** 

Total 

0.00 

20780.47 2175.87 1499.52 11501.38 80.09 648.51 0.00 538.50 0.00 0.00 37224.34 1017.93 1017.93 

953.58 0.00 40.00 210.00 1203.58 39445.85 

-11916.31 24822.87 **12906.56** 

ns 

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## **MILLFIELD COMMUNITY ASSOCIATION (Charity Number 269754) STATEMENT OF ASSETS AND LIABILITIES** 

**at end of year as at 31 March 2021** 

|**31 Mar 20**||**31 March 2021**|
|---|---|---|
||**CASH FUNDS**||
|7189.24|Current Account|2143.76|
|13730.49|Business Premium Account|10007.75|
|3903.14|Cash in Hand|755.05|
|**24822.87**|**TOTAL CASH FUNDS**|**12906.56**|
||**Assets retained for Charity's Use**||
|225.00|Stock|185.00|
|0.00|Fixture & Fittings|-|
||**Debtors**||
|1892.00|Debtors due within one year|245.00|
||**Liabilities**||
|0.00|Liabilities due within one year|-|



The notes on pages 8 and 9 form part of these financial statements. 

We approve these accounts and confirm that we have made available all relevant records and information for their preparation. 

Chair Date 

Treasurer 

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## **MILLFIELD COMMUNITY ASSOCIATION** 

## **NOTES TO THE ACCOUNTS for the year ended 31 March 2020** 

## **1 Accounting Policies:** 

- **(a)** The accounts have been prepared on the Receipts & Payments basis in accorda the Charities Act 2011. 

- **(b)** Voluntary income is received by way of donations and gifts and is included in fu Financial Statements when received.  Gifts in kind are valued at their estimated to the Charity and included under the appropriate heading when received. 

- **( c)** Intangible Income is valued and included in income to the extent that it represe goods or services which would otherwise be purchased.  Where it is not possibl value the goods or services, such as volunteer time, the accounts do not includ 

- **(d)** Grants including grants for the purchase of fixed assets are recognised in full in Financial Statements in the year in which they are received. 

- **(e)** Restricted funds are to be used for specified purposes as laid down by the dono Expenditure which meets these criteria is identified to the fund. 

- **(f)** Unrestricted funds are donations and other income received or generated for th of the Charity without further specified purpose and are available as general fu 

- **(g)** Fixed Assets are for use by the Charity in fulfilling its main charitable objects an capitalised and depreciated.  Depreciation is provided on all fixed assets at rate calculated to write-off the cost of each asset over its estimated useful life, whic cases is set at four years. 

**2 Grants: 2020/21 2019/20 £ £** Peterborough City Council (for the use of the Association) 10,000.00 - **3** Total emoluments Gross salary and National Insurance contributions of 20780.47 18285.63 two members of part time staff 

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## **4 Debtors** 

Debtors of £245.00 representing amounts owing to the Organisation and due within one year:- 

## **Name** 

Step Up - Invoices 2020-09-05, 2020-10-05 & 2020-12-05 Lacemakers - Invoice 2020-10-13 

Model Car Club - Invoice 2020-10-15 

## **TOTAL** 

## **5 Trustees Remuneration and expenses:** 

No Trustee were remunerated during the accounting year other than reinbursement of expenses £40.00 - which was travel expenses. 

## **6 Fixed Assets** 

All assets depreciated. 

## **7 Stock** 

Stock as at 31st March 2021 is made up of:- 

|Catering|40|
|---|---|
|Maintenance items|60|
|Bingo Books|85|
||**185**|



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## **Total Due** 

- £      180.00 

- £        20.00 

- £        45.00 

## **245.00** 

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|**Millfeld Community Association**|||
|---|---|---|
|**Bank Reconciliation**|||
|Barclays Bank Balance as at 31st March 2021||2,143.76|
|Add Outstanding Deposits:|||
||-|2,143.76|
|Less unpresented Cheque(s)|||
|**Cash Book Balance as at 31st March 2019**||**2,143.76**|
|||2,143.76|
|||-|