2025-03-31-accounts - Frimley Community Association

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FRIMLEY COMMUNITY ASSOCIATION

Trustees Annual Report for the Year 2024/25

MAJOR ACTIVITIES AND ACHIEVEMENTS IN THE YEAR

After a break of about thirty years, the Association’s Operating Committee has been able to agree a new lease with Surrey Heath Borough Council. This will become effective on 1[st] April 2025 and will remain in force for the next 25 years. Under the terms of this lease, an extrensive area of land not wanted by the Association will return to Council control. This will reduce the land management cost borne by Frimley Community Centre. Rent will be payable by the Centre, rising progressively over the first five years to £3,302, 80% below the Market Rental Value. We regard the financial impact on the Centre as broadly neutral.

A major disruption to the Centre’s operations occurred during the year when the FCA’s Operating Committee was informed that Frimley Community Association Social Club Ltd was no longer financially viable and had no prospect of becoming so. In July, the Social Club was accordingly ordered to cease operations. However, with two long-serving members of staff on its payroll, the Club was obliged to give 3 months’ notice of redundancy and it was found to be financially less damaging to re-scheduled closure for October. The FCA became obliged to take financial and management control of the Club and to start navigating a complex winding up process. A liquidator was appointed on a fixed price contract.

In the wake of this change, all of the running costs of the Centre fell upon the charity, marking a very big change in the FCA’s outgoings. Evaluation of potential income streams suggested that, with appropriate changes to the Centre’s operations, it could remain financially viable.

After closure of the Social Club in October, all of the paraphernalia associated with the Club was stripped out and the Club Room redecorated. A new floor was laid and some new furniture purchased. This room is now called our South Room; it is used for meetings and social events and provides us a with a new stream of income. Surrey County Council kindly provided a £11,000 grant to help us implement this transition.

The Social Club’s bar was kept operational to support social events such as parties, wedding and Christening receptions. It serves both our main hall and the South Room. Bar operation was simplified by removing draught drinks and offering just canned and bottled drinks. It has remained a popular attraction and provides another additional source of income.

Elimination of draught drinks allowed us to shut down all the machinery needed to cool our cellar. This removed most of the constant electricity demand the Centre required and radically improved the effectiveness of our solar panel / battery system. In peak generating parts of the year, we now generate almost 100% of the electricity we consume.

Scheduling of events in our main hall has been changed to allow a children’s party to be held in the earlier part of Saturdays and adult parties from 3 pm onwards. The timing of these events has proven a natural fit to what hirers are usually seeking and has allowed us to double the number of children’s parties we can hold in our main hall. This represents a third addition to our income stream.

Ongoing maintenance work was carried out our grounds, boiler, security alarms, fire alarms, fire extinguishers and pest control. A full weekday programme of activities continued, with many enquiries from potential new users having to be turned away.

Charitable support was been maintained for the Royal British Legion, our senior citizens' Balmoral Club and fundraising events held in our main hall.

Cash at the bank on 31[st] March 2025 stood at £9,908.

Due to the liquidation of the Social Club, accounts show exceptional items of £15,233 in closure costs and written-off loans amounting to £9,304.

As a result of the reorganisation of the Centre’s operations, future FCA accounts will relect higher levels of income and expenditure. Income will, however, be kept below the VAT threshold.

Reserves

Sufficient reserves are needed to maintain the Community Centre’s building and grounds in good order.

Risks

Medium and long term challenges are posed by major items of refurbishment and repair.

Objects

The Association promotes the benefit of the inhabitants of Frimley and neighbouring areas by providing facilities for education, leisure-time activities and social welfare. Its primary responsibility is to manage, maintain and develop Frimley Community Centre.

A. J. Moore - Chairman D. Driscoll - Secretary K. Hearnshaw - Treasurer

FRIMLEY COMMUNITY ASSOCIATION Revenue Account for the Year Ended 31st March 2025

Income: Hall Hire Domestic Events Polling Station Gross Bar Turnover Miscellaneous Grants Total Income Expenditure: Repairs and Maintenance Purchases Light, heat & water Security & Insurance Advertising Hygiene Services Phone & Broadband, office exp TV sub & licence Refuse collection Cleaning materials Planning Events & donations FCASC Closure Costs Bar & cleaning wage costs Licenses Accounts & Book-Keeping Total Expenditure Depreciation Loss on disposals Exceptional Items FCASC Loan impairment FCASC Closure costs Net Profit		31/03/2025 £ £ 30,596 11,720 950 12,951 735 11,588 68,539 ~~22~~,496 3,532 5,068 1,171 679 748 283 561 1,091 - - 895 7,370 180 44,075 19,041 0 9,304 15,223 43,568 -19,105	31/03/2024 £ £ 36,165 170 10,000 46,335 10,965 - 6,306 280 752 280 - 496 616 615 1,502 4,687 - 300 26,799 12,738 0 12,738 6,798

Registered Charity Number 269482

FRIMLEY COMMUNITY ASSOCIATION BALANCE SHEET as at 31st March 2025

£ 31/03/25 £ 0 9,908 0 9,908 3,350 825 4,175	£ 31/03/25 £ 0 9,908 0 9,908 3,350 825 4,175	£ 31/03/25 £ 0 9,908 0 9,908 3,350 825 4,175	£ 28,694 5,733 34,427 53,532 -19,105 34,427	31/03/24 £ £ 28,396 9,304 19,267 - 28,571 2,010 850 575 3,435 25,136 53,532 £ 46,734 6,798 53,532
9,908 3,350 825
				28,571 2,010 850 575
4,175				3,435





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Registered Charity Number 269482

REPORT TO THE TRUSTEES/MEMBERS OF FRIMLEY COMMUNITY ASSOCIATION NO. 269482 ON ACCOUNTS FOR THE FINANCIAL YEAR ENDED 31[ST] MARCH 2025

Respec�ve responsibili�es of Trustees and examiner:

As the charity’s trustees you are responsible for the prepara�on of the accounts; you consider that the audit requirement of sec�on 43(2) of the Chari�es Act 1993 does not apply. It is my responsibility to state, on the basis of the procedure specified in the General Direc�ons given by the Chari�es Commissioners under sec�on 43(7)(b) of the Act, whether par�cular ma�ers have come to my a�en�on.

Basis of Independent examiners report:

My examina�on was carried out in accordance with the General Direc�ons given by the Charity Commissioners. An examina�on includes a review of the accoun�ng records kept by the Charity and a comparison of the accounts presented with those records. It also includes considera�on of any unusual items or disclosures in the accounts, and seeking explana�ons from you as Trustees concerning any such ma�ers. The procedures undertaken do not provide all the evidence that would be required by an audit, and consequently I do not express an opinion on the view given by the accounts.

INDEPENDENT EXAMINER’S STATEMENT:

In connec�on with my examina�on, no ma�er has come to my a�en�on which gives me reasonable cause to believe that in any material respect the requirements to keep accoun�ng records in accordance with sec�on 41 of the Act and to prepare accounts which accord with the accoun�ng records and to comply with the accoun�ng requirements of the Act have not been met or (2) to which, in my opinion, a�en�on should be drawn in order to enable a proper understanding of the account to be reached.

SIGNED: DATE:25/01/2026

NAME: James T Withers (CGMA)

ADDRESS: 47 Pevensey Way, Frimley, Surrey, GU16 9UU

Registered Charity Number 269482

REPORT TO THE TRUSTEES/MEMBERS OF FRIMLEY COMMUNITY ASSOCIATION NO. 269482 ON ACCOUNTS FOR THE FINANCIAL YEAR ENDED 31[ST] MARCH 2025

Respective responsibilities of Trustees and examiner:

As the charity’s trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 does not apply. It is my responsibility to state, on the basis of the procedure specified in the General Directions given by the Charities Commissioners under section 43(7)(b) of the Act, whether particular matters have come to my attention.

Basis of Independent examiners report:

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required by an audit, and consequently I do not express an opinion on the view given by the accounts.

INDEPENDENT EXAMINER’S STATEMENT:

In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the Act and to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the account to be reached.

SIGNED: DATE:25/01/2026

NAME: James T Withers (CGMA)

ADDRESS: 47 Pevensey Way, Frimley, Surrey, GU16 9UU