## **ANNUAL REPORT AND FINANCIAL STATEMENTS** # **FOR THE YEAR ENDED 31ST MARCH 2025** ## **ST MARY LEWISHAM YOUTH CENTRE** **CHARITY REGISTRATION NUMBER 269465** Independent Examiners Ltd The Grain Store Hills Barns Appledram Lane South Chichester, West Sussex PO20 7EG ## **ST MARY LEWISHAM YOUTH CENTRE** **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2025** ||**Page**| |---|---| |**Legal and Administrative Information**|3| |**Trustees' Report**|4 to 5| |**Independent Examiner's Report on the Accounts**|6| |**Statement of Financial Activities**|7| |**Balance Sheet**|8| |**Notes to the Accounts**|9 to 14| ## **ST MARY LEWISHAM YOUTH CENTRE** ## **LEGAL AND ADMINISTRATIVE INFORMATION** ## **CHARITY NUMBER** 269465 ## **START OF FINANCIAL YEAR** ## **END OF FINANCIAL YEAR** 01 April 2024 31 March 2025 **TRUSTEES AT 31 MARCH 2025** Julia Pring - Chair of trustees Sonia Stewart Paul Wynter Roy Brown Julian Watson Amanda Jackson Father Steve Hall - Resigned on 31 October 2024 The existing trustees appoint any new trustees following the provisions laid out in the Charity's governing instrument. ## **LEGAL STATUS** Unincorporated Charity **GOVERNING INSTRUMENT** Licence Dated 8th April 1975 ## **REGISTRATION DATE** 16 June 1975:Standard registration ## **OBJECTS** To help young people of both sexes, of all races and creeds, especially but not exclusively through their leisure time activities, so to develop their physical, mental and spiritual capacities, that they may grow to full maturity as individuals and members of society. ## **CORRESPONDENCE ADDRESS** ## **BANKERS** St Mary's Centre Ladywell Road Lewisham London SE13 7UW National Westminster Bank Plc Lewisham Branch 80 Lewisham High Street London SE13 5JJ ## **INDEPENDENT EXAMINER** Zita Derbak Independent Examiners Ltd The Grain Store Hills Barns Appledram Lane South Chichester, West Sussex PO20 7EG 3 ## **ST MARY LEWISHAM YOUTH CENTRE** ## **TRUSTEES' REPORT FOR THE YEAR ENDED 31ST MARCH 2025** ## **OBJECTIVES AND ACTIVITIES** St Marys Youth Centre Lewisham was set up to advance the mental, physical and spiritual welfare of young people by letting facilities to different groups in the community. Our halls and meeting rooms are available for use by local groups and organisations and the rear and upstairs area of the centre is a secured separate area and is let out to a nursery. The centre lettings are still increasing and we are generating at profit. Risk assessments and safeguarding are reviewed annually for all regular users to confirm they are compliant and that they have up-todate liability insurance in place. There has been no increase to rates over 2024/25 for regular users (including the nursery) but there has been a small increase in the hourly rate for the large hall. The committee is very grateful for the many hours’ volunteers and our caretaker have spent making our centre the lively and vibrant community it is. ## **ACHIEVEMENT AND PERFORMANCE** Bookings are managed by a designated Trustee with the assistance of the Chair of Trustees who reviews all booking forms. Any regular agreements require sign-off by the Chair of Trustees once confirmation that Liability Insurance is in place and the Safeguarding Officer confirms all risk assessments and safeguarding policies are compliant. We have a Schedule of Works in place for maintenance projects and have achieved a number of improvements and repairs over the 2024/25 financial year which was paid for through our main account. We have this financial year replaced the two fire doors in the Main Hall and a planned refurbishment of the main washroom facilities which was needed to attract more users. The cost of these works were taken from our main account. ## _**Reporting Serious Incidents**_ The Trustees confirm that by signing below they have declared that there were no serious incidents or other matters relating to this charity over the financial period 2024/25 that should have been brought to the attention of the Charity Commission. ## **FINANCIAL REVIEW** ## _**Reserves policy**_ The Trustees' Financial Policies and Procedures document includes the set up of an extraordinary repair fund which is maintained for infrequent or major repairs such as roof repairs or re-pointing and major long term improvements and which also includes funds to cover the cost of items such as internal and external redecorations. Contributions are to be made to these funds in accordance with guidelines issued by the committee. ## _**Going Concern**_ The Trustees consider the charity a going concern and the accounts have been prepared on that basis. The Charity's incoming resources were £85,031 for the year ended 31 March 2025. Expenditure directly related to the objects of the charity during the year was £88,887. With a number of maintenance and upgrades paid from the main bank account, in particular the refurbishment of all the main toilets, no payment was made into the reserve account but with the balance of the bank account being better than expected at the end of 31 March 2025. Finances following this financial year will be reviewed and the Trustees will agree a fixed amount to be transferred into the Reserve Account for 2025/26. 4 ST MARY LEWISHAM YOUTH CENTRE TRUSTEES. REPORT (continued) FOR THE YEAR ENDED 31ST MARCH 2025 STRUCTURE GOVERNA14CE AIID NANAGEMEP The￿ are seven Trustees that Slt on the Management Committee one beiThJ the VicÈr of St Mary'5 Church. One Trustee manages the booking5 whith are overseen by the Chair. Another Trustee has beefi delegated the responsibility of risk assessment afi**INCOMING RESOURCES**
Charitable Activities
**3a**
Investment Income
**3b**
**TOTAL INCOMING RESOURCES**
**PAYMENTS**
Costs of Charitable Activities
**4a**
**NET INCOMING/(OUTGOING) RESOURCES**
Balances Brought Forward
**BALANCES CARRIED FORWARD**
**RECONCILIATION OF FUNDS:**
**NET MOVEMENT IN FUNDS**
**RESOURCES EXPENDED**
**TRANSFERS BETWEEN FUNDS**|Unrestricted
Restricted
**Total**
**Total**
Funds
Funds
**2024/25**
**2023/24**
£
£
**£**
**£**
84,980
-
84,980
100,239
51
-
51
48
**85,031**
**-**
**85,031**
**100,287**
88,887
-
88,887
75,275
**88,887**
**-**
**88,887**
**75,275**
**(3,856)**
**-**
**(3,856)**
**25,012**
-
-
-
-
**(3,856)**
**-**
**(3,856)**
**25,012**
74,555
-
74,555
49,543
**70,699**
**-**
**70,699**
**74,555**| |---|---| Movements on all reserves and all recognised gains and losses are shown above. All the organisation's operations are classed as continuing. The notes form part of these financial statements, found on pages:9 to 14 7 sr MARY LEWISHAM YOUTh CENTRE BALANCE SHEEr AS AT 31 MARCH 2025 Unrestritted R￿Cte£l Furnl Fund Tot•1 Totsl 31-MaTr25 31vMaTr14 Tanglble Assets Debtors & Prepayments Cash ai bank and in hathl 25,564 47.673 25.$64 47,673 13.718 61,887 Totsl Currgnt Ass4ts Credltors: amounts falllThJ d withln one year 14ET CURRE1￿ ASSEFS 2,538 2,538 1.050 70.699 70.699 74,555 TOTAL ASSEfs less current Ilabllltfie5 70.699 70.699 74.555 Credltors: amounts falllng due In io than one year 70,699 70,699 74.555 FUPIDS OF THE CHARirY General Funds Restrirted funds 70.699 70.699 74.555 TOTAL fU14DS 70.699 70.699 74.555 The flnanoal Ststelr￿￿ On Page5 7 to 8 were approved by the Trystees, and authcfflsed: _£_ £02( Approved by the Tn&ees on ......................... Sl9ned ¢)n thelr beham by Tn￿tee ... . ... fuLi* fftw4 Prirt Name: ... ## **ST MARY LEWISHAM YOUTH CENTRE** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2025** ## **1. ACCOUNTING POLICIES** The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year. ## **Basis of preparation:** The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) - (Charities SORP - FRS102) and the Charities Act 2022. The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes. ## **Assessment of Going Concern** Preparation of the accounts is on a going concern basis. The trustees consider that there are no material uncertainties about the Charity's ability to continue as a going concern. ## **Recognition of Incoming Resources** These are included in the Statement of Financial Activities (SOFA) when: - the charity becomes entitled to the resources; - the trustees are virtually certain they will receive the resources; and - the monetary value can be measured with sufficient reliability. ## **Incoming Resources with Related expenditure** Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SOFA. ## **Grants and Donations** Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources. ## **Tax Reclaims on Donations and Gifts** Incoming resources from tax reclaims are included in the SOFA at the same time as the tax reclaim is received. ## **Contractual Income and Performance Related Grants** This is only included in the SOFA once the related goods or services has been delivered. ## **Gifts in Kind** Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as income receivable. ## **Volunteer Help** The value of any voluntary help received is not included in the accounts and is described in the Trustees' Report. ## **Donated Services and Facilities** These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received. ## **Investment Income** This is included in the accounts when receivable. ## **Investment Gains and Losses** This included any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year. This page does not form part of the statutory financial statements 9 ## **ST MARY LEWISHAM YOUTH CENTRE** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2025** ## **1. ACCOUNTING POLICIES (continued) Expenditure and Liabilities** ## **Liability Recognition** Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources. ## **Governance Costs** Include costs of the preparation and examination of statutory accounts, the costs of the trustees meetings and cost of any legal advise to trustees on governance or constitutional matters. ## **Grants with Performance Conditions** Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output. ## **Grants Payable without Performance Conditions** These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remain in control of the charity. ## **Investments** Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value. ## **Operating Leases** Rental charges payable under operating leases are charged on a straight line basis over the terms of the lease. ## **Support Costs** Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of the resources, e.g. allocating property costs by floor areas, or per capital employed, staff costs by the time spent and other costs by their usage. ## **Fund Accounting** Funds held by the charity are either: - `・` **Unrestricted funds** - These are funds which can be used in accordance with the charity's objectives, at the discretion of the - trustees. - `・` **Restricted funds** - These are funds that can only be used for particular restricted purposes within the objects of the charity. - `・` **Designated funds** - These funds are funds set aside by the trustees out of unrestricted general funds for specific purposes or projects. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ## **Fixed Assets** Fixed Assets are capitalised if they can be used for more than one year and cost at least £1,500. They are valued at cost or, if gifted, at the value to the charity on receipt. ## **Depreciation Expense** Depreciation is calculated at a rate to write off the cost of tangible fixed assets over their estimated useful lives. The rates applied are as follows: Furniture, Fixtures & Equipment 25% The Charity does not own a property but pays a peppercorn rent for the use of the centre. This page does not form part of the statutory financial statements 10 ## **ST MARY LEWISHAM YOUTH CENTRE** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2025** ## **2. TANGIBLE FIXED ASSETS** |Additions
At 31 March 2024
Charge for the Year
At 31 March 2025
**Net Book Value**
At 31 March 2025
At 31 March 2025
**Accumulated Depreciation**
At 1 April 2024
**Cost**
At 1 April 2024|Furniture,
Fixtures &
Equipment
Restricted
Equipment
**2024/25**
£
£
£
17,834
-
17,834
-
-
-
17,834
-
17,834
17,834
-
17,834
-
-
-
17,834
-
17,834
**-**
**-**
**-**
-
-
-| |---|---| The annual commitments under non-cancelling operating leases and capital commitments are as follows: 31st March 2024 : None 31st March 2025 : None ## **3. INCOMING RESOURCES** |Note
**b) Investment Income**
Sundry Income
Refunds & Repayments
PCC
Interest Received
Deposits
**a) Charitable Activities**
Events
Lettings
Rents
Reclaim bills|Unrestricted
Restricted
**Total**
**Total**
Funds
Funds
**2024/25**
**2023/24**
£
£
**£**
**£**
23,675
-
23,675
34,950
4,338
-
4,338
4,445
50,007
-
50,007
39,105
-
-
-
2,241
6,960
-
6,960
13,600
-
-
-
885
-
-
-
4,699
-
-
-
314
**84,980**
**-**
**84,980**
**100,239**
51
-
51
48
**51**
**-**
**51**
**48**| |---|---| This page does not form part of the statutory financial statements 11 ## **ST MARY LEWISHAM YOUTH CENTRE** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2025** ## **4. RESOURCES EXPENDED** |Note
Refundable deposits
**Governance costs:-**
Independent Examiner Fee
Repairs & maintenance
Salaries & Wages
Security Costs
Sundry Expenses
Telephone Costs
Utility Costs
Cleaning costs
Insurance Costs
Licences & Subscriptions
Postage & Stationery
Refuse & Sewerage Disposal
**a) Charitable Activities**|Unrestricted
Restricted
**Total**
**Total**
Funds
Funds
**2024/25**
**2023/24**
£
£
**£**
**£**
1,310
-
1,310
1,308
9,432
-
9,432
16,855
577
-
577
188
91
-
91
-
3,035
-
3,035
2,298
54,441
-
54,441
10,721
11,493
-
11,493
11,903
300
-
300
300
1,917
-
1,917
13,007
906
-
906
863
4,269
-
4,269
16,782
-
-
-
-
1,116
-
1,116
1,050
**88,887**
**-**
**88,887**
**75,275**| |---|---| ## **5. RESTRICTED FUNDS** The Charity held no Restricted Funds during this or the previous financial period. ## **6. INVESTMENTS** The Charity held no investment assets during this or the previous financial period. |Sundry Debtors-Utilities
Sundry Debtors-Village Rent
Sundry Debtors-Other
Current Account
Business Reserve A/c
**7. CASH AT BANK AND IN HAND**
**8. DEBTORS AND PREPAYMENTS**|Unrestricted
Restricted
**Total**
**Total**
Funds
Funds
**31-Mar-25**
**31-Mar-24**
£
£
**£**
**£**
44,016
-
44,016
58,281
3,657
-
3,657
3,606
**47,673**
**-**
**47,673**
**61,887**
Unrestricted
Restricted
**Total**
**Total**
Funds
Funds
**31-Mar-25**
**31-Mar-24**
£
£
**£**
**£**
960
-
960
1,200
14,206
-
14,206
4,268
10,398
-
10,398
8,250
**25,564**
**-**
**25,564**
**13,718**| |---|---| 12 ## **ST MARY LEWISHAM YOUTH CENTRE** ## **NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31ST MARCH 2025** ## **9. CREDITORS AND ACCRUALS AMOUNTS FALLING DUE WITHIN ONE YEAR** |Independent Examiner's Fee
HMRC|Unrestricted
Restricted
**Total**
**Total**
Funds
Funds
**31-Mar-25**
**31-Mar-24**
£
£
**£**
**£**
1,116
-
1,116
1,050
1,422
-
1,422
-
**2,538**
**-**
**2,538**
**1,050**| |---|---| ## **10. CREDITORS AND ACCRUALS AMOUNTS FALLING DUE IN MORE THAN ONE YEAR** The Charity held no long term liabilities during this or the previous financial period. |**11. STAFF COSTS AND NUMBERS**
Gross Wages & Salaries
Employer's National Insurance Costs
Pension Contributions|**TOTAL**
**2024/25**
**£**
11,493
-
-
**11,493**|**TOTAL**
**2023/24**
**£**
11,563
340
-
**11,903**| |---|---|---| Average number of employees who were engaged in each of the following activities: |Charitable Activities|**TOTAL**
**2024/25**
1|**TOTAL**
**2023/24**
1| |---|---|---| The Charity operates a PAYE scheme to pay all employed members of staff and no employees received emoluments in excess of £60,000. (2023/24- None) ## **12. TRUSTEES AND OTHER RELATED PARTIES** Two trustees received £298 of reimbursements for their out of pocket expenses in relation to software licence and maintenance costs. No other payments were made to trustees or any persons connected with them during this financial period. No material transaction took place between the organisation and a trustee or any person connected with them. (2023/24- None) 13 ## **ST MARY LEWISHAM YOUTH CENTRE** ## **NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31ST MARCH 2025** ## **13. RISK ASSESSMENT** The Trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks. ## **14. RESERVES POLICY** The Trustees have considered the level of reserves they wish to retain, appropriate to the charity's needs. This is based on the charity's size and the level of financial commitments held. The Trustees aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The trustees will endeavour not to set aside funds unnecessarily. ## **15. PUBLIC BENEFIT** The Charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the charity has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake. This page does not form part of the statutory financial statements 14