EAST BRENT VTLLAGE HALL MANAGEMENT COMMITTEE INDEPENDENT EXAMINER'S REPORT I report on the accounts of the ckritY for thc ycar cndcd August 31, 2025 which are attached. Respecthie re$pon$fibiLitses of truslees and ex4mlner The Charity's trustees consider that an audit is not required for this year under section 144 of the chitIeS Act 2011 (the Act) but that an independent examination is needed. It is my responsibility to examine the accounts (under section 145 of the Act). to follow the pmcedure8 laid down in the General Directions given by the Charity Coll]rnissioners (under section 145 (1) (a) of the Act). and to state whether paTiicular matters have come to my attention. Basls of Independent Kxaminer's report My examination was carried out iti accordance with the GeneTal Directions given by the Charity Cornmissioners. An examination includes a review of th¢ a¢¢ouniing records kept by the charlty and a comparison of the accounts presentcd with those records. It also includes considerdtion ot any unusual items or disclosures in the accounts and sccking cxplanations from the tnteeS CODccrning wch mattets. The procedures undertakcn do not provide all the eviden¢e tbat would bc rcquired in an audit and consequently I do not express An audit opinion on the view givcn by the account5. Independent Exanthier's statement In the course of my examination. no matter h&8 com¢ to my 8tteDtion: l. Which gives me renable cause to bclieve that in, any mateiial respect, the tiU5tees have not inel the requirements lo ensure Ihut proper ac¢oullting records are kept (ui ac¢ordanee with section 137 of the Act). and accounts are properly prepared whtcb agree with tlie accounting records and comply with accounting requirements of the Act. or 2. To which, in my opinion, attention should be drnwn iti order to cnablc a proper underntattditig of the accounts to be reached L J Chrisfield FCA, ATII Date........
EAST BRENT VILLAGE HALL MANAGEMENT COMMIThEE ANNUAL REPORT OF THE TRUSTEES FOR THE YEAR TO 31ST AUGUST 2025 LOTTERY FUNDED The M8nagement Committee submits ils r6port together with financial statements for th8 year ended 31° August 2025 REFERENCE AND ADMINISTRATION DETAILS Reglstered Charlty.. Governing Document: Number 269419 TRUST DEED dated 14th January 1977 Management Committeglat year end) Chalrmon: Vice Chalr. Secretsry.. Treasurer. Jeff Noyas (EIKladl Rosemary Gillin9 (Elected) Helen Broderick (Elected) Booklngs Secretsry: Lottery officr. Rosie Oarlaston (Elected) Pal Seabrcok IEle¢todl {Aso Bowls rep) Appointed membe.. Dol Cole$ Julie Ward Barbara Bolton Kathy Quinnell Jan W8rd Jane Watklns David Nook Cu8lodlan Trusie8: Sl Mary'$ PCC Film Night Harvest Homg Allsorls Choirlsafeguardlng Friday Hub Cafe Rlsk Ass888m8nt Bowls East 8rent Parfsh Councll Bankers.. CAF Bank. 25 Kln95 Hill Avgnue, Klngs Hill. Wgst Malllng. Kent Independanl Examlnar. Lawrence Chrf8fleld, Solwood Houso. East Brent, Som8r86t httysJ1d.gOcg1Q.CoMld¥M8nVdIlSS3FyzfFj41trXrvkN2hClDQs*NlbQyIEN9UayMJlW1IJrf48to 114
11112125, 2..09 PM Treasurer Reprt2025. tk STRUCTU GOVERNANCE AND MANAGEMENT The Charity was established under 8 Trust De dated 14th January 197T, whereby East Brenl Partsh Council deejared the Trusts on which it holds the fr8ehokl18nd occupied by lh9 Village H811. The Pufpose of the Trust is to provide and m8illt8In thè Wlllage Hall for th8 b•n6fit of the Inhabitants of the parish of East BTenL Thg Charity Is admlnlst8red by a Management Commlttee, 81ected or apr4)Inted annu811y. wtth officers seleGtsd from the Commiliee's memb8rship. The Annual Gen8ral Meeting is generally held in November. A pollcy conceming th8 recruitment, induction. and training of Committee Members was adopted In 2006, a No Smoking Policy In 2007. and an Environmental Pdlcy in 2010. Achievements.. D8$pi1o ¢hallgnges, wa h8VO successfully brought the hall back Into active us8 for the ParBh community as a wholé. OBJECTIVES AND ACTMTIES FOR THE PUBUC BENEFIT The Managoment Commtttée oversees the letting, marketing. insurance. malnienanc8. and upk8ep of the Viltage Hall, Its grounds, and c8r p8rk. The Commlttee conven6s at le8s18ix lim88 r yoar. The H811 1$ av8i18ble for hire by members of thg public or organizations in acojrdance with the hiring 8greement and current s¢a1o of charges. Th8 Commlttee has reviewod Charfty Commlsslon Guidance on publlc ben8fi1 and 1$ confident that the aims, 8ctiv115es, and achievemerbls mogl all requlred starKlards. ACHIEVEMENTS AND PERFORMANCE This year has saen no increase in commL¢nlty activities in the hall, as there s limilgd oIS available for additional booking8. Thère h8vÈ however been a o)upie of changes as we havo introducgd a table tennis club. and Chalr Yog8. The Commlttee 8lrive$ to provide acti1185 that appeal to all ag& groups, ranglng from Chltdren's Dance lo K•rale, Art Groups, Muslcal Group8. and other aciivity groups. Oue lo Ilmrted volunteer 8vAi18bility again this year. the Committee faced challonges In organ4ing and executing ftJndr8isin9 inth"ats"ves, resulting in fewor fundraising actm'lies compared to prior years. Nevertheless. the Friday Hub Café conb'nued to ralse £4,630, Ihe relntroduction of the 200 Club Ilottery} whith ralsed £8,832, and th8 Film Nlght a further £1235. Addltionally we had the roof completely renewed Indudlng rapladng the solar p8n¢l$ al a cost of £8,598, and redecoration inlemally of the hall costing £3575. We also purchased our own tsbla tennls table for £280. FINANCIAL REVIEW A summary of Recgipts and Payments for the year18 provided on Pege 5, wlth a Ststernent of Assets and Liabilitigs on Page 6, Flnanckl Actlviles on Page 7, and a Trtal B818nce on Page 8. Total unrestricted payments amounted to £25,652 {2024: £6.226). Consequentty. there was a net ash inffow of unrestricted fvnds tot81ing £2.144 12024: £13,485). Fund3 held as of 31st August 2025 amounted lo £41,52412024.' £43.2491. hllpsJM¢¢s.gxglo.c)ftvdMQnVd1lSS3FyzIFg4lMVkN2hCLDQswHlbQyaEN9UjK8di8bo 214
1111W25. 2W PM TrBa¥w8r Report 202S.Google t)0¢5 Hall hire fees amounted to £10,191 {2024.' £10,431). Ourown fundraising efforts prc>Juced a total of £11,215 {2023= £7201. The Committee has reviewed ava118bJÈ RÈs8rv8s 85 of 315t August 2025 and is satlsfted that the Reserves held at year*nd exceed the minimum amount required by the Reserves Policy. based on averag6 annual unrgstriGted expgndilure ovor the past Iwo years. and should be adequato for the foresee8ble futur9. In line wSlh the Investment Poll¢y, surplus fvnds are held on d8posit wlth CAF Bank and Scottlsh Widow$ Bank, EAST BRENT VILLAGE HALL MANAGEMENT COMMIThEE ANNUAL REPORT OF THE TRUSTEES FOR THE YEAR TO 31ST AUGUST 2025 {Continu•d) The Management Commttte8 Is requlred by the Constttution to comply with its obligath'ons under the Charities Act wilh regard to the preparation of financial statements and is satisfied that it has so complied. The Committee acknowledges that tt is responsible for the keeplng of proper accountlng records and for taklng sl8ps to safeguard the assets of the Charfty and to prevent and detect fraud and other Irregularflles. Section 133 of the Charities Act 20118llows a charity to prepare a 'receipts and payments account for the year and a 'statement of assets and Ilabllltles, at th8 year4nd instead of preparing full accounts for a particular financial year on condition that in the financlal year, the Charity's gross recorded incorne was £250.000 or less and it Is not a company. As thls charlty's Income for the financlal year was less than £250,000. the commlttee has declded to prepare accounts on this basis The above report was approved by tho Commlttee on 17th November 2025 8nd slgned on its behalf by.. Chalmian Jeffr Noyes 1 P November 2025 h¥psjld0Vb.Qyv&xUrnQnvrt1lSS3FyzlFQ4tbUxIWkN2hDas¥mlbQYEN5UQl4jfferfI1trt0
1111W25. 2:09 PM TraasurorR8Wt2025. (>)Dgle Dors EAST BRENT VILLAGE HALL MANAGEMENT COMMITfEE INDEPENDENT EXAMINER'S REPORT I report on the accounts of the Charity for the year ended on 31st August 2025. which are s8t out on pages 6-9 of Ihe Accounts. Respectlve responslbilities of trustees and examlner The ChariWs trustees consid8r that an audit is not required for this year {under section 144 of the Charities Act 2011 (the Act) and that an Indep8ndent examlnation is needed. It is my responsibility lo- examlnè the accounts (under seclion 43 of the Aci) to follow the procedu$ laid down in the General Directions given by the Charity Commissioners (undar section 145 (1)(a) of the Acl, and to stats wh8lher particular matters have come to my attention. B051s of Indendent Examiner's report My 8xamination was carried out in accordance wlth the General Diroctlons given by tho Charity Commissioners. An examination includès a review of th8 accounting records kept by the charity and a ¢omparison of the accoun15 pr8sented with those records. It also Includes consld8ration of any unusual items or dlsdosures in th8 accounts, and seèking explanations from th8 trustees concerning any such matters. The procedures undertaken do not provide all the evidence thal would b8 required In an audit. and consequently I do not expr&8s an audit opinion on the view given by the acwunls. Independent Examlner's stalement In the course of my examination, no mattèr has come to my attention: (1) whlch glves me réasonable cause to believe that in, any material respect. the trust88s have met the requir8menls to ensur8 thaL proper a{OuntIng records are kept lin accordance wlth section 137 of the Act). and accounts ar8 propérly prepared which agr88 with the accounting records and comply wlth the aG¢ounling requirements of the Act- or (2) to which, in my oplnlon, attention should be drawn In order to an8blÈ 8 proper understanding of the accounts to be reached. Lawrence Chrisfield FCA,ATH 2025 Mtys'.Ildox9xqI8.C(1dorxMVd1lSS3FyzfFg4IbX1)1N2hcs**1ltsQyIIENgUQ[AuK0leth-LO 414
Statement of Activity Comparison
Village Hall East Brent
September 1, 2024-August 31, 2025
| DISTRIBUTION ACCOUNT | TOTAL | ||
|---|---|---|---|
| SEP 1 2024 - AUG 31 2025 | SEP 1 2023 - AUG 31 2024 (PY) | ||
| Income | |||
| Fundraising | £720.00 | ||
| 200 Club | 8,832.00 | ||
| Bowls | 674.00 | ||
| Craft Club | 112.00 | ||
| Film Night | 1,235.71 | ||
| Special Events | 362.00 | ||
| Total for Fundraising | £11,215.71 | £720.00 | |
| Grants & Donations | 154.40 | 2,025.87 | |
| Hub Cafe | 4,630.88 | 4,833.74 | |
| Interest Received | 885.91 | 806.89 | |
| Services | 10,127.30 | 10,431.00 | |
| SSE Fits | 718.62 | 850.55 | |
| Unapplied Cash Payment Income | 0.00 | 44.00 | |
| Total for Income | £27,732.82 | £19,712.05 | |
| Cost of Sales | |||
| Gross Profit | £27,732.82 | £19,712.05 | |
| Expenses | |||
| Advertising/Promotional | 250.00 | ||
| Bank charges | 60.00 | 60.00 | |
| Cleaning Materials | 121.86 | 166.21 | |
| Cleaning Service | 2,379.96 | 2,264.96 | |
| Club costs | 3,100.00 | ||
| Donations | 50.00 | 100.00 | |
| Electricity | 2,174.46 | 1,483.86 | |
| Insurances | 1,592.94 | ||
| Licences | 529.35 | 193.82 | |
| Office/General Administrative Expenses | 417.41 | 240.10 | |
| Repairs and maintenance | 13,322.52 | 294.05 | |
| Running Costs of Village Hall | 623.04 | 277.84 | |
| Subscriptions | 120.00 | 100.00 | |
| Telephone Wifi | 530.73 | 454.04 | |
| Water | 380.53 | 405.00 | |
| Gas | 186.82 | ||
| Total for Expenses | £25,652.80 | £6,226.70 | |
| Net Operating Income | £2,080.02 | £13,485.35 | |
| Other Income | |||
| Other Expenses | |||
| Depreciation | 4,155.23 | 5,033.73 | |
| Equipment Purchases | 721.04 | 135.57 | |
| Fundraising Costs | 1,198.01 | 81.00 | |
| Hub Expense | 1,437.28 | 1,862.88 | |
| Specific Projects | 6,580.00 | ||
| Total for Other Expenses | £7,511.56 | £13,693.18 | |
| Net Other Income | -£7,511.56 | -£13,693.18 | |
| Net Income | -£5,431.54 | -£207.83 |
1/1
Cash Basis Tuesday, October 28, 2025 03:40 PM GMTZ
EAST BRENT VILLAGE HALL MANAGEMENT COMMITTEE JNDEPENDENT EXAMtNER'S REPORT l ffport on the accounts of the Cbatity for th¢ y¢ar ended August 31, 2025 which are attached. Respeclive respOn7)UllIeS of trustees and exrdmlner The Charity's trustecs consider that an audit is not required for this year under section 144 of the Charitles Act 2011 (the Act) but that an independent examination is needed. It is my responsibility to cxatninc th¢ accounts (under section 145 of the Act). to follow the pro¢eduffs laid down in the General DitionS given by the Charity Commissioners (under section 145 {1) (a) of the Act), and to state whether particular matters have come to my attention. Basls of Independent Examlner's report My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examinaiion includes a ttview of the accounting records kept by thc charity and a comparison of the accounts prcscnted with tbose records. It also includes eonsidcrdtion of any unusual items or disclosuTes in the accounts and seeking explanations from the Irustces concerning such matters. The procedures ulldertaken do not provide aiE tkne evidencc that would be required in an audit and cnnsequenily I do not express an audit opinion on thc view giv¢n by the account Independent Ex2mlner's statement In thc course of my examination. no matter h&8 Come to my attention: l. Which gives me reasonable ¢aus¢ to b¥lievc that in, any material respect, the lrnslees have iiot met the requirements to ensure that proper accounilng re¢ordb are kepi (in accordance with seetion 137 of the Act). and accounts urc properly prepared which agree with the accoullcing records and comply with accounting requirements of the Act: or 2. To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to bc reached L J Chnsf1d FCA. ATII Date........