Trustees, Annual Report For the period From {stsrt date) to end date Section A Reference and administration details Charity nam8 Weymouth West Air Scout Group Other names the charity 15 known ty NIA Registered charity number (rf any} HQ registration number Charitvs principal address Th8 Swut Hut Granby Close Weymouth Postcode Names of the charity tru$te8s wPK> manage the charity IThesY ￿lub0P￿hI8h8d1fj Ihe andlfie ChtyR9￿$ts[11f￿t1￿I￿8R8￿lsferecICh￿ty*th 8¢hwtyiB&T Trusteo Name Office lif any) Dalgs acted if not for whole year John Na or Des Lochrie Vacant Paul Kin man Stephen Richards Ga Clothier Ann Isbell ui Clark Bishlon Charlotte Cartwri ht Lorraine Overden lan Cam Serenna Warren Mar arel Newton Miriam Isbell Chair Treasurer Secreta Parent Re resentative Parent Re resentalive Grou Scout Leader BSL BSL ABSL CSL ACSL ESL Section Assistant Section Assistant BSL 10 11 12 13 14 15 Names and addresses of advisers (optional Information but encouraged as best practice) (Th&￿￿￿￿0&pI￿he(I￿nlhe@ft￿9I￿pCY[oIthS tharityl Type of advisor Name Address 1 LT700001 (3rd Decembèr 2018) Section B Structure, governance and management De8crlptlon of the charilys trusts Type of governing document The Group's governing documents are those of the The Scout AssoGiation. They Gonsist of a Royal Charter, whiGh in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. {e.g. trust deed, ￿nStItUtiOn) How the charity is consliluted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust. assoGlatlon. wmpanyl Trusl8e selection methods le.g. appointed by. elected by) The Trustees are appointed in accordance with the Policy, Organisalion and Rules of The Scout Associalion. Additional g)vernance issues {opl￿nal information bul 8ncouraged as best pract￿e} You may choose to include additional Information. where relevant, about.. The Group is managed by the Group Executive Committee, the mombers of which are the 'Charity Trustees, of the Scout Group which is an educational charity. As charity trustees they are responsible for complwng with legislation applicable lo charities. This includes the regislralion, keeping proper accounts and making returns lo the Charity Commission as appropriate. Pollcles and procedures adopted for.. 8) the induction and training of tmstees.. b) Iruslee. considerats'on of major risks and the systerrts and procedures to manage them The Committee ¢onsi51s of 3 independent representatwes. Chair. Treasurer and Secretary {vacanl in yearl together with the Group Scout Leader, individual section leaders Irf opted to lake on the responsibility) and parent's represenlatlon and meets every two months. Members of tho Executiv& Commitloe complete Truslee IndUct￿n, training within the firs15 months of joining the committee. Thls Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for.. The maintenance of Group propety.. The raising of funds and the adminislralion of Group fInan￿- The insurance of persons, property and equipment., Group public occasions., Assisting in the recruitment of leaders arKJ other adult support,. Appointing any sub Gommittees that may be required,. Appointing Group Administrators and Advisors other than those who are elected. 2 LT700001 (3rd December 2018) Section B Structure, governance and management Icontinuedl Risk and Internal Control The Group Executive Committee has idents'fied the major risks to which they believe the Group is exkK)sed, these have been reviewed aTKI system5 have been established lo mitigate against them. The main areas of concern that have been klentified are= Damage lo the building, property and equipm6nt. The Group would request the use of bulldings, property and equlpmenl from neighbouring organisalions such as the church, community centre and other Scout Groups. Simllar reryprocal arrangements exist wlh these organisations. The Group has sufficient buildings and contents insurance in place lo mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes lo the Scout Associations national ￿Cid￿nI insurance policy. Risk Assessments are undertaken before all activities. Reduced in¢ome from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold 8 reseNe to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions lo increase the income lo the group on an ongoing basis. either temporarily or permanently. Reduction tx loss of leaders. The group is totally reliant upon volunteers lo run and administer the activities of the group. If there was a reduction in Ihe number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the Worst Gase scenario the complete closure of the Group. Reduction or loss of members. The Group provides aclivities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have lo be a conlraclion, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has ill place SyBlems of internal controls that are designed lo provid8 reasonable as8urance against material mismanagement or Ioss, these include 2 signatories for all payments and a comprehensive insuranGe policies to ensure that insurable risks are covered. 3 LT700001 (3rd December 2018> Section C Objectives and activities The Purpose of Scouting Scouting exists to actively engage and support young people In their personal development, empowering them lo make a positiv8 contribution to society. Summary of the oblects of the charity set out in its governing document The Values of Scouting As Scouts we are guided by these values.. Integrity - We act ￿th inlegrity.. we are honest, tftJsbNorthy and loyal. Respect - We have self-respecl and respect for others. Cartr- We support others and lake care of the world in which we live. Bellef - We explore our faith8. beliefs and attitudes. Co-operation - We make a positive drfference,. we co- operat8 with others and make friends. The Scout Method Scouting takes place when young p80pl8, in partnership wlh adults, work together based on the values of Scouting and.. - enjoy what they are doing and hava fun take part in activities indoors and outdoors learn by doing share in spiritual refieclion take responsibility and make choices undertake new and challenging activities make and live by their Promise. Summary of the main activities in relation to these objects The Group provides weekly meetings for youth members with a core age of 6 10 18 followng the Scout Association's progressive and balanced training programme. The volunteer adult leadership team all meet the Scout Association's training requirements, including ongoing leaming and DBS clearances ensuring activities are undertaken safely and membors safeguarded. Weekly m8ets'ng8 are suplimenled by opertunities for camplng and other outsKle activities. Additional details of the objecb'ves and activitles {oplEonal informallon but encouraged as best practice) You may choose to include ftjrther statements, where relevant, about.. The Group success is primarily due lo the hugh conlribullon made by all the volunteers both uniformed and the executive commlttee. Adults commlt Ilme. not just by attendance at weekly meetings and camps, bul with planning, training and supporting other sections wthin the Group and undertaking responsibilities wthin the District. The Group also works well together supporting other adults and their young people,. something we all value. policy on granlmaking,. • contribution made by volunteers., policy on inv851ments. Public benefft statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community developrnenl headin 4 LT701X)0113rd December 2018) Sectioll D Achievements and performance Summary of the main achievements of the charity during the year All sections have continued lo thrive and undertake a quality programme for our young members, including nights away experiences. During the reporting year. the Group secured pre-construGtion funding from the Youth Improvement Fund (YIFI to allow the design, planning permission and building iegulalH)ris for a lottaly new headquarters providing full disabled access and lo be environmentally 8uslainable. A full grant application has been submitted for the construction of the new building and revenue costs for the storage of 8quipmènl and alternative meeting locations during tho 12 month build duration. The execLrtlve Is also preparing to transition lo Trustee as part of the wider Scout Association programme. Section E Financial Review Brief statement of the charitls policy on reswes Reserv¢$ Poll¢y The Group's policy on reserves is to hold sufficient resources lo continue the charitsble acllvilles of the Group should income and fundraising aclivits'es fall short. The Group Execullve Committee conslders that the Group should hold a sum equivalent to 6 months running costs. circa £5.000. The Group held resèrves of approximately £55,215 ag2insl this at year end. This is above the level required for operating expenses. However this can be explained b income being allocated to the extension fund. Quanttfy and explain any designations Details of any funds materially in defictt Icircumslances plus steps lo eliminate) None Further financial review details loplional infomialion} You may choose to include additional information, where relevant, about.. Investment Pollcy 5 LT700001 {3rd December 2018} the charity's principal source5 of funds (including any fundraisingl., The Group's Income and Expendhure is very small and as a consequence does not have sufficient funds lo invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy lo the investment of its funds. All funds are hdd in cash using only mainstream banks or building societies or The Scout Association's Short Term Inve81ment SeNce. . how expenditure has supported the ke objectives of the charity,. The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from ilg banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be wthdrawn, b6fore doing so the Group Executive considers the cash flow requirements. investment policy and objectwes., Section F Other Optional Informatio Plans for future periods {details of any significant activities planned lo achieve them) The Group is striving to improve the facilities avalable al the Group's Headquarters for less able members. This will be achieved by extending the building lo install a disabled toilet and shower, plus additional showers for use when the HQ is used for nighvs away experiencos. Additional breakout space is planned for smaller group sizes wth young people who would benefit for the smaller adult ratio. Section G Declaration The trustees declare that they have approved the Iruslees. report 8bove Signed on behalf of the charity's trustees Signalurelsl Full n8mel81 John Naylor Gary Clothier Position (eg Secretary, Chair) Group Chair Group Scout Leader Dale 6 LT70000113rd December 2018> Weymouth West Air Scout Group Receipts and payments account Fty the year from 0110412022 To 3110312023 Receipts and payments 3110312023 3110312022 Unre3trict8d funds Unresiricled funds Recel Donatlons 18 ac588 and 8lmllar Income Mernbershi substtl IK)ns Dona￿n$ Glft Aid Cam in¢ome 197 196 5.320 19. Jt21 Sub total Grant8 YIF sub total fOS8 Fundr8181n Hall hlre Sth V￿￿ACtIVid88 Uniforrn SearvesBad av8nts 225 686 126 138 1,175 130 170 195 Sub total 495 Investrnent Income Bank Inter851 151 151 ub total Total Gross Income 32.612 20.022 Total receipts 32,612 LT7(m02 (July 20211 lof3 Weymouth West Air Scout Group Receipts and payments account For th8 yaar from 0110412022 To 3110312023 Receipts and payments 3110312023 3110312022 Unrestrlcted funds Unrè$trf¢t8d fund9 ents Charltable P• ents itation Annual Member8hl F8e Extensk)n Staff tralni Rates wat￿ and Sewera Electrici 8nd Gas Insuran¢e Hzll malntenance arKI cleanln Ground maintenance Retuse 60 203 165 263 797 2.775 280 295 647 936 1,000 110 0,676 enditure 3.979 Unlforms Catn re￿￿$ Covid c0515 8S and srArv88 Tents & tampi ulpmÈnt Sub tolal 65 791 1.524 96 14,926-1 Fundraisin expenses tK)nal costs Sund 1,296 67 .363 Sub total 1,680 Total Gross Expendlture 30.418 16.289 Total payments 30.418 16,2891 Not of receipts/(payments) Cash fvnds last yoar ond Cash funds thls year end 2,194,, 64.498 6fj.692 3,73J', 60,765 64,498, LT70(M)02 (July 20211 2of3 Weymouth West Air Scout Group Receipts and payments account For the year from 0110412022 To 3110312023 Statement of assets and liabilities at the end of the year 3110312023 3110W2022 Unrestricted funds Unrgsiricted funds Cash funtl$ Bank CUFrent accixjnt Bank d oslt account Exten$lon a¢¢ounl The Scout Kssociation Shoit Term Inv8stm8nt Service CashlFloats 87 110 Total cash funds balanc95wtthreee BaCCOL4II ok ok Othsr moneta Tax CLAIM Debts due from th8 Cou Insurance daim assots IAr8alDL%trlcVGrou Sub total InNEstment assets Investsnenl - detail Quoted investments other Investments- detall Sub total Non monetary assgts for charttvs own use e stock stock OIW $￿Ck Land and buiklin Motor vehides So)uOn Oih 200 200 ment, fumllure et¢ Sub total 200, 200 Llabllltl•s Accounts not et ald n8e& in￿rr￿ but nol Involce Sub5Cri tions ￿t et Loan- detal Other Ilabl￿e$ Sub total Total n•t aS8•t# 66,892. 64.698"1 Tha 3boNE recalpt8 and paym8nt8 8￿Ount and statsmgnt of a88ets and Ilabllltles were approved by the TfUSt88s on Xth X 200X (the date of the Executlve Commlttee rneetln9 that approved the accounts) and slgned on tholr behalf by naturg Prfnl Name Chalr b£3 L¢>cli￿￿ Treasurer LT70(K102 (Juty 20211 3of3 LT700005- Scrutineer's Report to the Trusiees (July *4rt1 Template for the scrutineer's report to the trustees Scrutineer's Re Weymouth West ort to the Trustees of the ir Scout Group Scout Council I reporton the accounts ofthe Group forthe year ended 31st March 2023 As the Group's trustees you are responsible for the preparation of the accounts. you consider that neither the audit nor independent examination requirements of the Chartties Act 2011 apply. It is my responsibl￿ty without carrying out an audit or independent examination to scrutinise the accounts and to report to you. In accordance with the direction5 given in the Group's constitution. I have scrutinised the records and the accounts set o￿on pages 7 to 9. In my opinion the accounts are in accordance with the records produced to me and comply with the constitution. Name.. Address: Katherine Harrison 11 Essex Road Weymouth Dorset DT4 OBA Date: 10th July 2023 ## **Weymouth West Air Scout Group Receipts and Payments Account** |||Year start date|Year start date|Year end date| |---|---|---|---|---| ||**For the year**
**from**|**01/04/2022**|**To**|**31/03/2023**| |||||| |**Receipts and payments**||||| |**Receipts**||**31/03/2023**
**Unrestricted funds**
**£**||**31/03/2022**
**Unrestricted funds**
**£**| |**Donations, legacies and similar income**||||| |Membership subscriptions||**13,450**||**11,411**| |Donations||**197**||**196**| |Gift Aid||**3,021**||**2,594**| |Camp Income||**7,480**||**5,320**| |||**-**||**-**| |**Sub total**||**24,148**||**19,521**| |**Grants**||||| |YIF||**7,138**||**-**| |Other grants||**-**||**-**| |**Sub total**||**7,138**||**-**| |**Fundraising (gross)**||||| |Hall Hire||**225**||**130**| |Sleepovers/Activities||**686**||**170**| |Uniform||**126**||**195**| |Scarves Badges||**138**||**-**| |**Sub total**||**1,175**||**495**| |**Investment income**||||| |Bank interest||**151**||**6**| |Building Society interest||**-**||**-**| |The Scout Association Short Term Investment Service||**-**||**-**| |Property Rent income||**-**||**-**| |Other investment income||**-**||**-**| |**Sub total**||**151**||**6**| |**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**||||| |||||**20,022**| |||||| |||||**-**| |||||| |||**32,612**||**20,022**| 1 LT700002 (1st January 2017) ## **Weymouth West Air Scout Group Receipts and Payments Account** |**est Air Scout Group**
**Payments Account**|**est Air Scout Group**
**Payments Account**|**est Air Scout Group**
**Payments Account**|**est Air Scout Group**
**Payments Account**| |---|---|---|---| |Year start date
Year end date|||| |**year ending**|**31//03/2023**|**To**|**31/03/2022**| ## **Receipts and payments** |**Payments**|**Unrestricted funds**
**£**
**4,150**
**12,003**
**60**
**203**
**480**
**295**
**847**
**936**
**1,000**
**110**
**6,676**
**488**
**65**
**-**
**1,591**
**240**
**29,144**
**1,680**
**-**
**-**
**-**
**1,680**
**30,824**
**-**
**30,824**
**1,788**
**-**|**Unrestricted funds**
**£**| |---|---|---| |**Charitable Payments**||| |Capitation (Annual Scouting Membership Fee)|**4,150**|**3,563**| |Extension|**12,003**|**-**| |Staff Training|**60**|**9**| |Rates|**203**|**-**| |Water Sewage|**480**|**165**| |Electricity & Gas|**295**|**263**| |Insurance|**847**|**797**| |Hall Maintanence and Cleaning|**936**|**2,775**| |Ground Maitanence|**1,000**|**280**| |Refuse|**110**|**84**| |Camp Expenditure|**6,676**|**3,979**| |Uniforms|**488**|**-**| |Camp Refunds|**65**|**-**| |Covid costs|**-**|**791**| |Badges and Scarfes|**1,591**|**1,524**| |Tents camp Equipment|**240**|**696**| |**Sub total**|**29,144**|**14,926**| |**Fundraising expenses**||| |Sectional Costs|**1,680**|**1,296**| |Sunddry|**-**|**67**| |Detail 3|**-**|**-**| |Other fundraising costs|**-**|**-**| |**Sub total**|**1,680**|**1,363**| |**_Total Gross Expenditure_**
**Asset and investment purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Cash funds last year end**
**_Cash funds this year end_**||| |||**16,289**| |||| |||**-**| |||| |||**16,289**| |||| ||**1,788**|**3,733**| ||**-**|**-**| |||**64,498**| 2 LT700002 (1st January 2017) ## **Statement of assets and liabilities at the end of the year** |**Unrestricted funds**
**£**
**Cash funds**
Bank current account
**1,691**
Bank deposit account
**9,699**
Extension A/C
**55,215**
The Scout Association Short Term Investment Service
**-**
Cash/Floats
**87**
**Total cash funds**
**66,692**
**(agree balances with receipts and payments account)**
**OK**
**ok**
**Other monetary assets**
Tax claim
**-**
Gilwell refund Due
**-**
Insurance claim
**-**
**Sub total**
**-**
**Investment assets**
Investment property - detail
**-**
Quoted investments
**-**
Other investments - detail
**-**
**Sub total**
**-**
**Non monetary assets for charity's own use**
Badge stock
**200**
Shop stock
**-**
Other stock
**-**
Land and buildings
**-**
Motor vehicles
**-**
Scouting equipment, furniture etc
**-**
Other
**-**
**Sub total**
**200**
**Liabilities**
Accounts not yet paid
**-**
Expenses incurred but not invoiced
**-**
Subscriptions not yet paid
**-**
Loan - detail
**-**
Other liabilities
**-**
**Total net assets**
**66,892**|**Unrestricted funds**
**£**
**Cash funds**
Bank current account
**1,691**
Bank deposit account
**9,699**
Extension A/C
**55,215**
The Scout Association Short Term Investment Service
**-**
Cash/Floats
**87**
**Total cash funds**
**66,692**
**(agree balances with receipts and payments account)**
**OK**
**ok**
**Other monetary assets**
Tax claim
**-**
Gilwell refund Due
**-**
Insurance claim
**-**
**Sub total**
**-**
**Investment assets**
Investment property - detail
**-**
Quoted investments
**-**
Other investments - detail
**-**
**Sub total**
**-**
**Non monetary assets for charity's own use**
Badge stock
**200**
Shop stock
**-**
Other stock
**-**
Land and buildings
**-**
Motor vehicles
**-**
Scouting equipment, furniture etc
**-**
Other
**-**
**Sub total**
**200**
**Liabilities**
Accounts not yet paid
**-**
Expenses incurred but not invoiced
**-**
Subscriptions not yet paid
**-**
Loan - detail
**-**
Other liabilities
**-**
**Total net assets**
**66,892**|**Unrestricted funds**
**£**| |---|---|---| |||| |||**2,145**| |||**10,169**| |||**52,074**| |||**-**| |||**110**| |||**64,498**| |||| |**Other monetary assets**||| |Tax claim|**-**|**-**| |Gilwell refund Due|**-**|**-**| |Insurance claim|**-**|**-**| |**Sub total**|**-**|**-**| |**Investment assets**||| |Investment property - detail|**-**|**-**| |Quoted investments|**-**|**-**| |Other investments - detail|**-**|**-**| |**Sub total**|**-**|**-**| |**Non monetary assets for charity's own use**||| |Badge stock|**200**|**200**| |Shop stock|**-**|**-**| |Other stock|**-**|**-**| |Land and buildings|**-**|**-**| |Motor vehicles|**-**|**-**| |Scouting equipment, furniture etc|**-**|**-**| |Other|**-**|**-**| |**Sub total**|**200**|**200**| |**Liabilities**||| |Accounts not yet paid|**-**|**-**| |Expenses incurred but not invoiced|**-**|**-**| |Subscriptions not yet paid|**-**|**-**| |Loan - detail|**-**|**-**| |Other liabilities|**-**|**-**| |**Total net assets**|**66,892**|**64,698**| ## **Contingent liabilities and future obligations** **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 200X (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by** |Signature|Print Name| |---|---| ||John Naylor Chair| ||Des Lochrie Treasurer| 3 LT700002 (1st January 2017) Weymouth West Alr SCO￿ Group Receipts and payments account To Statement of assets and liabi lities at the end of the year 3IK1312023 31103Q02? 10 169 110 92 Taxc*m 200 Toljl rntassets 86,192 64.898 rbehaifby aturè tts Moafj (ti L• Ttel i.v. J 4LJ- L,. -4LkTh LT7C(OY2lW￿xI 3d3 11 ?3