Broomfield Village Hall Annual Report 2023 The village hall committee saw a number of changes to trustees and trustee roles and now has a forward-looking and active group to oversee governance of the hall. The primary role of the hall committee is to ensure the fabric of the building is maintained and that the hall is on a sure financial footing for a sustainable future. To that end we have completely revised our banking, insurance and utility supplier relationships. Following two independent reports, the hall is now insured for 40% more than it was last year. We commissioned independent surveys on overall condition, fire risk and asbestos and used evidence from this to apply for a grant to sort out damp and ventilation problems with the hall and cottage. We were successful in obtaining a £50k grant from Sedgemoor Council just before it ceased to exist and in engaging a contractor, Wessex Conservation. Aluminium framed windows will also soon be replaced. The Quantock Land Partnership attended to the hedge around the field and meetings were held with the Parish Council (who own the field) to clarify hiring and usage arrangements. The hall was hit by a power surge in early January, which knocked out various bits of equipment including a heater and our water heater, but all repairs were paid for by the National Grid including new surge protection. The hall contributed to the supply of fast fibre broadband to the village and the committee will be considering the best supplier to meet our needs and get the hall connected. The trustees took independent advice and drew up a tenancy agreement that meets current legal standards, undertook a rent review and agreed to devolve the tenancy management to a professional agent. The hall became a member of the community council for Somerset and applied for the Hallmark level 1 scheme to ensure we are managing all aspects of village hall maintenance and provision according to best practice. The results of a parish survey regarding use of the hall were considered and we worked in 2023-2023 to increase the use of the hall, returning bookings to pre-covid levels. The village hall website now provides access to minutes of AGMs and our other committee meetings for full transparency. Overall, the committee worked hard in the past 12 months to place the hall on a sustainable footing for the future. The focus of the work of the committee is now likely to shift more towards liaison with user groups and increasing usage in line with the best interests of the community. Halfway through the year we changed banks from Nat West to the Co-operative. The stated income for the year on the Charity Commission return is £61,530, which includes the £50,000 grant obtained. The end of year balance of accounts includes a transfer from our reserves of £26,523 to fund capital works alongside the grant obtained. We have not included this transfer as ‘income’ on our return. Broomfield Village Hall Balance of Accounts 01.04.2022- 30.03.2023 2022 12023 202112022 INCOME Cottage rent Santander Cottade d¢posit HIT¢ of Hall Donations Grant Transfer from Recerve account Grass cutting pa￿llent Electric Credit Fund-Raising Interest 6,960.00 6,120.00 522.45 2,792.00 560.00 51,905.00 1,882.00 3.48 26,523.25 300.00 178.97 150.00 370.90 59.84 89,843.44 2.66 8,487.11 TOTAL EXPENDITURE Insurance Electricity Water Upkeep BT Fast Fibre Gi?ss cutting C&G Fire ex check 1,023.38 1,805.00 126,22 26,573.24 1,248,38 816.70 572.00 84.74 5,321.95 600.00 972.00 37.20 82.50 38.40 Return Cottade deposit Website Link up Donarion to St Margarets Hospice Sundries TOTAL 522.45 202,49 80.00 1,002.50 60.00 60.00 1,120.19 32,882.25 174.21 9,641.30 Summary Starting balance to l April 2022 in Natwest bth account £13,756.43. The last transaction was made 23th September and bank account in Natwest was closed with the end balanc¢ £40,963.40 A new account opened in Co-operative bank and the first transaction was made 23th September which was a transfer of the end balance from Natwest which consist of £40,963.40 Strting balance to 1st April £13,756.43 Total In¢orne £89,843.44 Total Expenditure £32,882.25 Balance to 30.03,2023 £70,717.62 Balance on Co-Operativ¢ currect account lo 30.03,2023 £60,657.78 Balance on Co-operative salving account to 30.03,2023 £10,059.84 Total of both current and saving account to 30.03.2023 £70,717.62 rtL e• 10,05.2oZS. 1¥, 05, L)aJ, Broomfield Village Hall Balance of Accounts 01.04.2022- 30.03.2023 2022 12023 202112022 INCOME Cottage rent Santander Cottade d¢posit HIT¢ of Hall Donations Grant Transfer from Recerve account Grass cutting pa￿llent Electric Credit Fund-Raising Interest 6,960.00 6,120.00 522.45 2,792.00 560.00 51,905.00 1,882.00 3.48 26,523.25 300.00 178.97 150.00 370.90 59.84 89,843.44 2.66 8,487.11 TOTAL EXPENDITURE Insurance Electricity Water Upkeep BT Fast Fibre Gi?ss cutting C&G Fire ex check 1,023.38 1,805.00 126,22 26,573.24 1,248,38 816.70 572.00 84.74 5,321.95 600.00 972.00 37.20 82.50 38.40 Return Cottade deposit Website Link up Donarion to St Margarets Hospice Sundries TOTAL 522.45 202,49 80.00 1,002.50 60.00 60.00 1,120.19 32,882.25 174.21 9,641.30 Summary Starting balance to l April 2022 in Natwest bth account £13,756.43. The last transaction was made 23th September and bank account in Natwest was closed with the end balanc¢ £40,963.40 A new account opened in Co-operative bank and the first transaction was made 23th September which was a transfer of the end balance from Natwest which consist of £40,963.40 Strting balance to 1st April £13,756.43 Total In¢orne £89,843.44 Total Expenditure £32,882.25 Balance to 30.03,2023 £70,717.62 Balance on Co-Operativ¢ currect account lo 30.03,2023 £60,657.78 Balance on Co-operative salving account to 30.03,2023 £10,059.84 Total of both current and saving account to 30.03.2023 £70,717.62 rtL e• 10,05.2oZS. 1¥, 05, L)aJ,