## **Trustees’ Annual Report for the 15 month period** **From: 1[st] January 2024 to 31[st] March 2025** ## **Charity name: Soudley Recreation Ground and Village Hall Trust** ## **Charity registration number: 269338** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The provision and maintenance of a**
**village hall for the use of the inhabitants**
**of the Parish of Soudley and its**
**surrounding area (‘the area of benefit’)**
**without distinction of sex, sexual**
**orientation, age, disability, nationality,**
**race, political, religious or other opinions,**
**including the use of the hall for meetings,**
**lectures and classes or other forms of**
**recreational and leisure-time occupation,**
**with the object of improving the**
**conditions of life for the said inhabitants.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|
**Repairs and maintenance of existing**
**village hall and recreation ground,**
**whilst complying with applicable**
**safety laws**

**Fundraising activities to pay for**
**running costs and repairs and build**
**up reserves for future maintenance**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees and Committee have regard**
**to the guidance issued by the Charity**
**Commission on public benefit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**N/A**| |Policy on social investment
including program related
investment|Para 1.38|**N/A**| |Contribution made by
volunteers|Para 1.38|**Volunteers are a crucial resource in our**
**community work. The composition of**
**Trustees and Committee comprise 100%**
**of unpaid volunteers. We also have**
**approximately twenty people from the**
**local community who help with**
**fundraising events.**
**We encourage all inhabitants of Soudley**
**village to be involved in voluntary**
**activities.**| |---|---|---| |Other||**N/A**| ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
**----- End of picture text -----**
|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**| |---|---|---| |SORP reference||| |||| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|
**Decommission of old heating oil system,**
**and replaced with “air-source heat**
**pumps” thanks to a grant.**

**Installation of kitchen shutter.**

**Registered for Gift Aid effective**
**10/03/2025**

**Applied for a debit card to reduce**
**amount of expenses claims – 25/02/2025**

**Xero Subscription effective from**
**01/01/2025**

**Voted to always require an independent**
**examination of our accounts, regardless**
**of whether this is optional**

**Dual authority for all online bank**
**payments to improve internal controls**

**Bacon, Bites and Banter on 1st Saturday**
**morning of every month**

**Installation of outdoor key safe**

**New website**

**Installation of an electric smart meter**

**Setup of a virtual phone number to avoid**
**need for a physical mobile**

**Replacement of railway sleepers of road**
**bridge thanks to Parish Council**

**Joined Forest Lottery**

**Set up online ticket platform**

**Purchased five outdoor pub benches**| ## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
The objective of providing a safe, warm
and ‘fit for purpose’ meeting place for
recreational and leisure activities is fully
met by keeping the village hall and
Achievements against Para 1.41 recreation ground well maintained,
objectives set
complying with applicable laws and
regulations for whomever wishes to use
it. This is despite the deteriorating
condition of the roof.
Fundraising activities and private hiring
of the hall have covered the annual
maintenance, insurance, and repair costs
of the existing building. Despite rising
overhead costs, the Trustees have met
their objectives by keeping the Hall safe,
Performance of fundraising
clean, serviceable, and welcoming for
activities against objectives Para 1.41
users. The Trustees were successful in
set
applying for a £50k grant that resulted in
the decommissioning and removal of an
old heating oil based central heating
system, and replacing it with five ‘air
source heat pumps’, thereby reducing the
Hall’s carbon footprint.
Investment performance
Para 1.41 N/A
against objectives
Other N/A
**----- End of picture text -----**
## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**At the end of the 15 month financial year,**
**the Trust made an operating surplus of**
**£43,285. However, if you recognise the**
**capitalised expenditure of £50,596, this**
**created a deficit of £7,312.**
**However, there were some one-off**
**exceptional expenses, such as £5,000**
**match-funding towards the £50,000 grant**
**received to replace our heating oil**
**system with “air source heat pumps”.**
**Despite the above, the free reserves at**
**year-end were £22,050 and considered to**
**be healthy.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The aims of the Reserves Policy are as**
**follows:**

**To provide adequate financial stability**
**and the means for the Trust to meet its**
**charitable objectives**

**To demonstrate that the Trustees**
**responsibly manage its resources**

**To demonstrate the Trustees’ capacity**
**to manage unforeseen financial**
**difficulties.**| |||
**To provide accountability and give**
**confidence to sponsors, donors, and**
**beneficiaries of the Village Hall**

**To give grant-makers an**
**understanding of why funding is**
**needed to undertake a particular**
**project**

**To explain unspent funds at the end of**
**a financial year**| |---|---|---| |Amount of reserves held|Para 1.22|**The Trustees have a policy to hold**
**enough funds to meet four months’**
**operating costs of the Village Hall, plus**
**necessary maintenance. The reserves at**
**year-end were:**
**Restricted Income - £680**
**Designated Fixed Assets - £50,596**
**General Reserve - £22,050**
**Total- £73,326**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**The major concern is that the existing**
**Hall is deteriorating from a leaking roof.**
**To completely replace the roof is beyond**
**the resources of the Trust and**
**considered not cost effective. Thus the**
**importance of repairing the roof is**
**dependent on obtaining grants and**
**fundraising activities.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
The charity’s principal Private hire of the village hall and
sources of funds (including Para 1.47 recreation ground, and fundraising
any fundraising) events.
Investment policy and The charity has no long-term
objectives including any investments. The cash reserves are held
Para 1.46
social investment policy in deposit accounts that can be accessed
adopted at short notice.
**----- End of picture text -----**
|The charity’s principal
sources of funds (including
any fundraising)
Para 1.47
**Private hire of the village hall and**
**recreation ground, and fundraising**
**events.**|The charity’s principal
sources of funds (including
any fundraising)
Para 1.47
**Private hire of the village hall and**
**recreation ground, and fundraising**
**events.**|The charity’s principal
sources of funds (including
any fundraising)
Para 1.47
**Private hire of the village hall and**
**recreation ground, and fundraising**
**events.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted
Para 1.46
**The charity has no long-term**
**investments. The cash reserves are held**
**in deposit accounts that can be accessed**
**at short notice.**||| |A description of the principal
risks facing the charity|Para 1.46|**1. Existing roof is leaking and in urgent**
**need of repair. We lack the necessary**
**funds to completely replace the roof.**
**2. Whilst the hall is no longer exposed to**
**adverse market movements in spot**
**price of heating oil, the village hall is**
**now completely reliant on electricity,**
**and still exposed to adverse**
**movements in the variable tariff. The**
**Trust has a policy of signing up to one**
**year fixed price tariffs. The Trust is**
**now seeking grants to install solar**
**panels to reduce this exposure, whilst**
**also helping to reduce its carbon**
**footprint even further.**| **3. Inability to find new Committee members to share the workload and help with succession planning.** Other **N/A** ## **Structure, Governance and Management** |Description of charity’s
trusts:||**Trust Deed**| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust Deed**| |How is the charity
constituted?
(e.g. unincorporated
association, CIO)|Para 1.25|**Unincorporated Charitable Trust**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**The existing Trustees are responsible for**
**the recruitment of new Trustees but in so**
**doing the Trustees seek the views and**
**recommendations of the Committee and**
**residents of the local community. The**
**Trustees believe this approach ensures**
**that new Trustees are respected**
**members and ensures that good relations**
**are fostered between the Village Hall and**
**the people of the local community that it**
**serves.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
 All governance documents are
Policies and procedures available on the website, along with
adopted for the induction and Minutes of the meetings.
Para 1.51
training of trustees  Verbal guidance and information given
by other Trustees
**----- End of picture text -----**
|Policies and procedures
adopted for the induction and
training of trustees
Para 1.51

**All governance documents are**
**available on the website, along with**
**Minutes of the meetings.**

**Verbal guidance and information given**
**by other Trustees**|Policies and procedures
adopted for the induction and
training of trustees
Para 1.51

**All governance documents are**
**available on the website, along with**
**Minutes of the meetings.**

**Verbal guidance and information given**
**by other Trustees**|Policies and procedures
adopted for the induction and
training of trustees
Para 1.51

**All governance documents are**
**available on the website, along with**
**Minutes of the meetings.**

**Verbal guidance and information given**
**by other Trustees**| |---|---|---| |||| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The Committee of Trustees and**
**permanent members are responsible for**
**the general control and management of**
**the charity. The Committee give their**
**time freely and receive no remuneration**
**or other compensation.**
**The Committee meet on the first Tuesday**
**of every month and are responsible for all**
**decisions taken in relation to running the**
**Village Hall.**
**Every matter is determined by a majority**
**of votes cast by the Committee, but in the**
**event of stalemate, the Chair of the**
**meeting has a second casting vote.**| |Relationship with any related
parties|Para 1.51|**Anthony Smith and Minette Smith are a**
**cohabiting married couple, who are both**
**active Trustees and Committee members.**
**In the event of a conflict of interest, it has**
**been agreed that at least one spouse or**
**co-habitating partner must abstain.**
**Norman Snell is an active Counsellor of**
**Ruspidge and Soudley Parish Council.**
**He is also an active member of the**
**Committee of Soudley Village Hall. To**
**avoid any conflict of interest, Norman**
**Snell acts only as an advisor and**
**abstains from all Committee decisions.**| |---|---|---| |Other||**Trustees and Committee members**
**received no emoluments, nor expenses**
**for training and travel in the 15 month**
**period (2024/2025 £nil).**| ## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Soudley Recreation Ground and Village Hall Trust
Other name the charity uses Soudley Village Hall
Registered charity number 269338
Charity’s principal address Lower Road
Soudley
Cinderford
Gloucestershire
GL14 2TZ
Telephone: 01594 844 000
Email: committee@soudleyvillagehall.org.uk
**----- End of picture text -----**
**Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for whole
Trustee name Office (if any) entitled to appoint trustee (if
year
any)
1 Minette Smith Chair 12/03/2025 - Present Committee
2 Nicholas Ashfield Treasurer 06/11/2024 – Present Committee
3 Anthony Smith Secretary 16/04/2024 – Present Committee
4 Catherine Robinson Former Chair 28/02/2024 – 13/06/2024 Committee
5 Louis Balodis Former Chair 14/06/2024 – 20/09/2024 Committee
6 Louis Balodis Former Vice Chair 28/02/2024 – 13/06/2024 Committee
7 Vicky Macdougall Former Chair 21/09/2024 – 11/03/2025 Committee
8 Nick Holder Former Chair 01/01/2024 – 27/02/2024 Committee
9 Duncan Lilley Former Treasurer 01/01/2024 – 27/02/2024 Committee
10
11
**----- End of picture text -----**
Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year Ruspidge & Soudley Parish Council** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Based on the Land Registry records relating to Title No. GR486505, the freehold land and building of the Trust are held by “Ruspidge and Soudley Parish Council” in its capacity as ‘Custodial Trustee’. Accordingly, the Trust considered it inappropriate to recognise these fixed assets within the Balance Sheet of the signed accounts. However, a fixed asset register has been provided by way of additional disclosure note. During the period, the Trust received a single capital grant of £50,000 towards the supply and installation of an ‘air source heat pump system’. Under the terms of the grant, the Charity was required to provide match funding of 10%, amounting to £5,000. The total cost of the project was £50,596, resulting in a restricted fund deficit of £596, which was settled through a transfer from unrestricted funds. Following a review of the grant conditions, the Trustees concluded that the grant income related specifically to the acquisition of the ‘air source heat pump system,’ and to then be held for the Trust’s general charitable purposes rather than for an ongoing restricted purpose. Accordingly, the capitalised asset was transferred from restricted funds to an unrestricted designated fixed asset fund, representing its carrying value. The accounts for the extended period ended 31[st] March 2025 were originally prepared on a receipts and payments basis and submitted to the Charity Commission on 25[th] January 2026. However, the Trust subsequently resolved to prepare its accounts on an accrual basis, and to improve consistency and comparison, these accounts have now been restated and undergone a second independent examination. A significant consequence of this change in accounting policy relates to the treatment of the ‘air source heat pump system.’ Under the original receipts and payments basis, the full cost was immediately expensed in the Statement of Financial Activities, resulting in an overall deficit of £7,312. Under the accruals basis, the ‘air source heat pump system’ must be capitalised as a fixed asset, and the cost recognised gradually through depreciation over its estimated useful economic life. The Trustees considered this to be 20 years on a straight-line basis after consulting with the manufacturer. The capital expenditure has therefore been reversed and now appears on the Balance Sheet. As a result of these accrual adjustments, the reported position has changed from a deficit of £7,312 to a surplus of £43,285. Whilst the Trustees acknowledge that this treatment is in accordance with ‘generally accepted accounting practice’, they consider that this surplus may give a misleading impression of the Trust’s underlying financial position, particularly in the context of future applications for capital grant funding. ## **Declarations** **The Trustees declare that they have approved the Trustees’ report above.** **Signed on behalf of the charity’s Trustees** |**Signature(s)**
**Full name(s) **
**Position (e.g. Secretary,**
**Chair, etc) **
**Date **||| |---|---|---| ||**Minette Smith**|**Nicholas Ashfield**| ||
**Chair**|**Treasurer**| |||| ||**5th May 2026**|**5th May 2026**| ||Charity Name
Charity No
(if any)
**269338**
Period start date
To
Period end
date
**31st March 2025**
**15 Month**
**Period**
Accounts for the extended period
**Soudley Recreation Ground**
**and Village Hall Trust**
**1st January 2024**|Charity Name
Charity No
(if any)
**269338**
Period start date
To
Period end
date
**31st March 2025**
**15 Month**
**Period**
Accounts for the extended period
**Soudley Recreation Ground**
**and Village Hall Trust**
**1st January 2024**| |---|---|---| |**Section A**|**Statement of financial activities**|| |**Recommended categories by**
**activity**
Guidance Notes
**Incoming resources (Note 3)**
**Income and endowments from:**
Donations and legacies
S01
Charitable activities
S02
Other trading activities
S03
Investments
S04
Separate material item of income
S05
Other
S06
S07
**Resources expended (Note 6)**
**Expenditure on:**
Raising funds
S08
Charitable activities
S09
Capital Expenditure
S10
Depreciation
S11
S12
S13
Net gains/(losses) on investments
S14
S15
**Extraordinary items**
S16
S17
S18
Other gains/(losses)
S19
S20
**_Reconciliation of funds:_**
S21
S22
**_Total_**
**_Net movement in funds_**
Total funds brought forward
**_Total funds carried forward_**
**_Total_**
**Net income/(expenditure) before investment**
**gains/(losses)**
**Net income/(expenditure)**
**Transfers between funds**
**Other recognised** **gains/(losses):**
Capitalised Expenditure||**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**Prior year funds**
**£**
**£**
**£**
**£**
**£**
F01
F02
F03
F04
F05
295
-
295
-
24,058
55,625
-
79,683
-
1,038
-
1,038
-
15
15
-
-
-
-
-
-
-
-
-
-
-| |||25,406
55,625
-
81,031
-| |||-
-
-
27,668
10,110
-
37,778
-
50,596
-
50,596
-
-
-
-
-
-| |||27,668
60,706
-
88,374
-| |||| |||2,262
-
5,081
-
-
7,343
-
-| |||32
-
-
32
-| |||2,230
-
5,081
-
-
7,311
-
-| |||-
-
-
-
-
44,835
44,835
-
-
-
-
-
50,596
-
50,596
-
-
-
-| |||42,605
680
-
43,285
-| |||30,041
-
30,041
30,041| |||72,646
680
-
73,326
30,041| **----- Start of picture text -----**
Charity Name:
Charity No 269338
Soudley Recreation Ground and Village Hall Trust
Accounts for the extended period Period start date: 1st January 2024 To period end date: 31st March 2025
Section B Balance sheet
Restricted
Unrestricted Endowment Total this Total last
Guidance note income
funds funds year year
funds
£ £ £ £ £
Fixed assets F01 F02 F03 F04 F05
Intangible assets (Note 15) B01 - - - - -
Tangible assets (Note 14) B02 50,596 - - 50,596 -
Heritage assets (Note 16) B03 - - - - -
Investments (Note 17) B04 - - - - -
Total fixed assets B05 50,596 - - 50,596 -
Current assets
Stocks (Note 18) B06 - - - - -
Debtors (Note 19) B07 260 - - 260 -
Investments (Note 17.4) B08 12,206 - - 12,206 -
Cash at bank and in hand (Note 24) B09 9,802 680 - 10,482 -
Total current assets B10 22,268 680 - 22,948 -
Creditors: amounts falling due within B11 218 - 218 -
one year (Note 20)
Net current assets/(liabilities) B12 22,050 680 - 22,730 -
Total assets less current liabilities B13 72,646 680 - 73,326 -
Creditors:year (Note 20) amounts falling due after one B14 - - - -
Provisions for liabilities B15 - - - - -
Total net assets or liabilities B16 72,646 680 - 73,326 -
Funds of the Charity
Endowment funds (Note 27) B17 - - -
Restricted income funds (Note 27) B18 680 680 -
Unrestricted funds B19 - - -
General reserve B20 22,050 22,050 -
Designated fixed asset reserve B21 50,596 50,596 -
Total funds B22 72,646 680 - 73,326 -
**----- End of picture text -----**
_**The company was entitled to exemption from audit under s477 of the Companies Act 2006 relating to small companies.**_ _**The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.**_ _**The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to**_ _**These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.**_ Signed by two trustees on behalf of all the trustees **Section C Notes to the accounts** ## Note 1 **Basis of preparation** ## _**This section should be completed by all charities** ._ ## **1.1 Basis of accounting** These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with: the Statement of Recommended Practice: Accounting and Reporting by Charities • and with*  preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 the Financial Reporting Standard applicable in the United Kingdom and Republic of • and with*  Ireland (FRS 102) - and with the Charities Act 2011. The charity constitutes a public benefit entity as defined by FRS 102.* **----- Start of picture text -----**

**----- End of picture text -----**
- -Tick as appropriate ## **1.2 Going concern** ## _**If there are material uncertainties related to events or conditions that cast significant doubt on the charity's ability to continue as a going concern, please provide the following details or state "Not applicable", if appropriate:**_ An explanation as to those factors that support the conclusion that the charity is a going concern; Disclosure of any uncertainties that make the going concern assumption doubtful; Where accounts are not prepared on a going concern basis, please disclose this fact together with the basis on which the trustees prepared the accounts and the reason why the charity is not regarded as a going concern. _**Not applicable Not applicable Not applicable**_ ## **1.3 Change of accounting policy** The accounts present a true and fair view and the accounting policies adopted are those outlined in note { }. Yes*  * -Tick as appropriate No*  ## _**Please disclose:**_ The accounts for the extended accounting period ended 31st March 2025 were originally prepared using the cash accounting basis and submitted on 25th January 2026. However, the committee have since resolved that future accounts should be prepared on an accruals basis. To _**(i) the nature of the change in accounting policy;**_ provide consistency and improve comparability for the year ended 31st March 2026, these prior year figures have been restated from the cash accounting basis to the accruals accounting basis, and undergone a second independent examination. The Charity is keen to match income and expenditure as _**(ii) the reasons why applying the new accounting policy**_ and when it is incurred as opposed to when it is paid. This _**provides more reliable and more relevant information;**_ enables the Charity to produce more accurate _**and**_ management reports to aid decision making. _**(iii) the amount of the adjustment for each line affected in the current period, each prior period presented and the aggregate amount of the adjustment relating to periods before those presented, 3.44 FRS 102 SORP.**_ ## **1.4 Changes to accounting estimates** No changes to accounting estimates have occurred in the reporting period (3.46 FRS 102 SORP). |

Yes*
No*|* -Tick as appropriate|| |---|---|---| |**_Please disclose:_**||| |**_(i) the nature of any changes;_**||| |**_(ii) the effect of the change on income and expense or_**||| |**_assets and liabilities for the current period; and_**||| |**_(iii) where practicable, the effect of the change in one or_**||| |**_more future periods._**||| ## **1.5 Material prior year errors** No material prior year error have been identified in the reporting period (3.47 FRS 102 SORP). |Yes*
No*|
|* -Tick as appropriate| |---|---|---| _**Please disclose:**_ _**(i) the nature of the prior period error; (ii) for each prior period presented in the accounts, the amount of the correction for each account line item affected; and (iii) the amount of the correction at the beginning of the earliest prior period presented in the accounts.**_ **Section C Notes to the accounts (cont)** ## **Note 2 Accounting policies 2.2 INCOME** _This standard list of accounting policies has been applied by the charity except for those ticked "No" or "N/a". Where a different or additional policy has been adopted then this is detailed in the box below._ |**Recognition of income**
**Income from interest,**
**royalties and dividends**
This is included in the accounts when receipt is probable and the amount receivable can
be measured reliably.
Donated services and facilities that are consumed immediately are recognised as
income with an equivalent amount recognised as an expense under the appropriate
heading in the SOFA.
The cost of any stock of goods donated for distribution to beneficiaries is deemed to be
the fair value of those gifts at the time of their receipt and they are recognised on
receipt. In the reporting period in which the stocks are distributed, they are recognised
as an expense at the carrying amount of the stocks at distribution.
**Donated services and**
**facilities**
Donated services and facilities are included in the SOFA when received at the value of
the gift to the charity provided the value of the gift can be measured reliably.
Donated goods are measured at fair value (the amount for which the asset could be
exchanged) unless impractical to do so.
In the case of performance related grants, income must only be recognised to the extent
that the charity has provided the specified goods or services as entitlement to the grant
only occurs when the performance related conditions are met (5.16 FRS 102 SORP).
**Legacies**
Legacies are included in the SOFA when receipt is probable, that is, when there has
been grant of probate, the executors have established that there are sufficient assets in
the estate and any conditions attached to the legacy are either within the control of the
charity or have been met.
**Government grants**
The charity has received government grants in the reporting period
**Tax reclaims on**
**donations and gifts**
Gift Aid receivable is included in income when there is a valid declaration from the
donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift
and is treated as an addition to the same fund as the initial donation unless the donor or
the terms of the appeal have specified otherwise.
These are included in the Statement of Financial Activities (SoFA) when:
 the charity becomes entitled to the resources;
· it is more likely than not that the trustees will receive the resources; and
 the monetary value can be measured with sufficient reliability.
**Donated goods**
**Contractual income and**
**performance related**
**grants**
**Offsetting**
There has been no offsetting of assets and liabilities, or income and expenses, unless required
or permitted by the FRS 102 SORP or FRS 102.
**Grants and donations**
Grants and donations are only included in the SoFA when the general income
recognition criteria are met (5.10 to 5.12 FRS102 SORP).
This is only included in the SoFA once the charity has provided the related goods or
services or met the performance related conditions.
Gifts in kind for use by the charity are included in the SoFA as income from donations
when receivable.
**Support costs**
The charity has incurred expenditure on support costs.
**Volunteer help**
Donated goods for resale are measured at fair value on initial recognition, which is the
expected proceeds from sale less the expected costs of sale, and recognised in 'Income
from other trading activities' with the corresponding stock recognised in the balance
sheet. On its sale the value of stock is charged against 'Income from other trading
activities' and the proceeds from sale are also recognised as 'Income from other trading
activities'.
Goods donated for on-going use by the charity are recognised as tangible fixed assets
and included in the SoFA as incoming resources when receivable.
The value of any voluntary help received is not included in the accounts but is described
in the trustees’ annual report.|





















































Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a| |---|---| |**2.4 ASSETS**
**Intangible fixed assets**
**Heritage assets**
**Grants with performance**
**conditions**
Where the charity gives a grant with conditions for its payment being a specific level of
service or output to be provided, such grants are only recognised in the SoFA once the
recipient of the grant has provided the specified service or output.
**Grants payable without**
**performance conditions**
Where there are no conditions attaching to the grant that enables the donor charity to
realistically avoid the commitment, a liability for the full funding obligation must be
recognised.
Support costs have been allocated between governance costs and other support.
Governance costs comprise all costs involving public accountability of the charity and its
compliance with regulation and good practice.
Support costs include central functions and have been allocated to activity cost
categories on a basis consistent with the use of resources, eg allocating property costs
by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
They are valued at cost.
**Investments**
Fixed asset investments in quoted shares, traded bonds and similar investments are
valued at initially at cost and subsequently at fair value (their market value) at the year
end. The same treatment is applied to unlisted investments unless fair value cannot be
measured reliably in which case it is measured at cost less impairment.
The charity has intangible fixed assets, that is, non-monetary assets that do not have
physical substance but are identifiable and are controlled by the charity through custody
or legal rights. The amortisation rates and methods used are disclosed in note 9.5
They are valued at cost.
The charity has heritage assets, that is, non-monetary assets with historic, artistic,
scientific, technological, geophysical or environmental qualities that are held and
maintained principally for their contribution to knowledge and culture. The depreciation
rates and methods used as disclosed in note 9.6.1.4.
**Tangible fixed assets for**
**use by charity**
The depreciation rates and methods used are disclosed in note 9.2.
**Income from membership**
**subscriptions**
Membership subscriptions received in the nature of a gift are recognised in Donations
and Legacies.
Membership subscriptions which gives a member the right to buy services or other
benefits are recognised as income earned from the provision of goods and services as
income from charitable activities.
**2.3 EXPENDITURE AND LIABILITIES**
**Liability recognition**
Liabilities are recognised where it is more likely than not that there is a legal or
constructive obligation committing the charity to pay out resources and the amount of
the obligation can be measured with reasonable certainty.
**Investment gains and**
**losses**
The charity accounts for basic financial instruments on initial recognition as per
paragraph 11.7 FRS102 SORP. Subsequent measurement is as per paragraphs 11.17
to 11.19, FRS102 SORP.
**Provisions for liabilities**
A liability is measured on recognition at its historical cost and then subsequently
measured at the best estimate of the amount required to settle the obligation at the
reporting date
**Basic financial**
**instruments**
**Redundancy cost**
The charity made no redundancy payments during the reporting period.
**Deferred income**
No material item of deferred income has been included in the accounts.
**Creditors**
The charity has creditors which are measured at settlement amounts less any trade
discounts
This includes any realised or unrealised gains or losses on the sale of investments and
any gain or loss resulting from revaluing investments to market value at the end of the
year.
**Governance and support**
**costs**
**Settlement of insurance**
**claims**
Insurance claims are only included in the SoFA when the general income recognition
criteria are met (5.10 to 5.12 FRS102 SORP) and are included as an item of other
income in the SoFA.
They are valued at cost.
These are capitalised if they can be used for more than one year, and cost at least|1,000
|



























































Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a
Yes
No
N/a| |---|---|---| **----- Start of picture text -----**
Yes No N/a
Investments held for resale or pending their sale and cash and cash equivalents with a
maturity date of less than 1 year are treated as current asset investments   
Yes No N/a
Stocks and work in Stocks held for sale as part of non-charitable trade are measured at the lower or cost or net
progress realisable value.   
Yes No N/a
Goods or services provided as part of a charitable activity are measured at net realisable value
based on the service potential provided by items of stock.   
Yes No N/a
Work in progress is valued at cost less any foreseeable loss that is likely to occur on the
contract.   
Debtors (including trade debtors and loans receivable) are measured on initial recognition at Yes No N/a
Debtors settlement amount after any trade discounts or amount advanced by the charity. Subsequently,
  
they are measured at the cash or other consideration expected to be received.
The charity has has investments which it holds for resale or pending their sale and cash and Yes No N/a
Current asset cash equivalents with a maturity date less than one year. These include cash on deposit and
investments cash equivalents with a maturity date of less than one year held for investment purposes rather   
than to meet short term cash commitments as they fall due.
Yes No N/a
They are valued at fair value except where they qualify as basic financial instruments.
  
POLICIES ADOPTED
ADDITIONAL TO OR
DIFFERENT FROM
THOSE ABOVE
**----- End of picture text -----**
**Section C Notes to the accounts (cont)** ## **Note 3 Analysis of income** **----- Start of picture text -----**
Restricted
Unrestricted Endowment
income Total funds Prior year
Analysis funds funds funds
£ £
Donations and gifts 236 - - 236 -
Gift Aid 59 - - 59 -
Legacies - - - - -
Donations General grants provided by government/other
and legacies: charities - - - - -
Membership subscriptions and sponsorships
which are in substance donations - - - - -
Donated goods, facilities and services - - - - -
Other - - - -
Total 295 - - 295 -
Grants - 55,625 - 55,625 -
Charitable
activities: Fundraising Events 13,272 - - 13,272 -
Hire 10,276 - - 10,276 -
Allotment Plots 510 - - 510 -
Total 24,058 55,625 - 79,683 -
Forest Lottery 90 - - 90 -
Other trading
activities: - - - - -
- - - - -
Other 948 - - 948 -
Total 1,038 - - 1,038 -
Interest income 15 - - 15 -
Dividend income - - - - -
Income from
Rental and leasing income - - - - -
investments:
Other - - - - -
Total 15 - - 15 -
Separate - - - - -
material item - - - - -
of income: - - - - -
- - - - -
Total - - - - -
Conversion of endowment funds into income - - - - -
Gain on disposal of a tangible fixed asset held
for charity's own use - - - - -
Other: Gain on disposal of a programme related
investment - - - - -
Royalties from the exploitation of intellectual
property rights - - - - -
Other - - - - -
Total - - - - -
TOTAL INCOME 25,406 55,625 - 81,031 -
**----- End of picture text -----**
**Other information:** **All income in the prior year was unrestricted except for: (please provide description and amounts) Where any endowment fund is converted into income in the reporting period, please give the reason for the conversion. Where any endowment fund is converted into income in the prior period, please give the reason for the conversion. Within the income items above the following items are material: (please disclose the nature, amount and any prior year amounts)** **Section C Notes to the accounts (cont)** ## **Note 4 Analysis of receipts of government grants** |**Government grant 1**
**Government grant 2**
**Government grant 3**
**Government grant 4**
**Government grant 5**
**Government grant 6**
**Government grant 7**
**Government grant 8**
**Other**
**Government grant 1**
**Government grant 2**
**Government grant 3**
**Government grant 4**
**Government grant 5**
**Other**
**_Please provide details of any_**
**_unfulfilled conditions and other_**
**_contingencies attaching to grants_**
**_that have been recognised in income._**
**_Please give details of other forms of_**
**_government assistance from which_**
**_the charity has directly benefited._**|**This year**
**£**
200
500
500
50
2,800
250
500
25
-
**Total** 4,825
**Last year**
**£**
-
**Total**
-
**This year**
**This year**
**Description**
Gloucestershire County Council - Buy second-hand furniture
Ruspidge and Soudley Parish Council - Bugle quarterly newsletter
Ruspidge and Soudley Parish Council - Fireworks display
Ruspidge and Soudley Parish Council - Playground Ground
Maintenance
Ruspidge and Soudley Parish Council - Repairs to road bridge
**Last year**
**Last year**
Forest of Dean District Council - Community Warm Space Fund
Forest of Dean District Council - Community Warm Space Fund
**Description**
Gloucestershire Councy Council - Community Warm Space Fund| |---|---| **Section C Notes to the accounts (cont)** ## **Note 6 Analysis of expenditure** **----- Start of picture text -----**
This year Last year
Restricted
Unrestricted Restricted Endowment Unrestricted Endowment
Analysis funds income funds funds Total funds funds income funds Total funds
funds
Expenditure on raising funds: £ £
Incurred seeking donations - - - - - - - -
Incurred seeking legacies - - - - - - - -
Incurred seeking grants - - - - -
Operating membership schemes and
social lotteries - - - - -
Staging fundraising events 5,975 752 - 6,727 -
Fundraising agents - - - - -
Operating charity shops - - - - -
Operating a trading company
undertaking non-charitable trading - - - - -
activity
Advertising, marketing, direct mail and
publicity - - - - - - - -
Start up costs incurred in generating
new source of future income - - - - - - - -
Database development costs - - - - - - - -
Other trading activities - - - - -
Investment management costs: - - - - -
Portfolio management costs - - - - - - - -
Cost of obtaining investment advice - - - - - - - -
Investment administration costs - - - - - - - -
Intellectual property licencing costs - - - - - - - -
Rent collection, property repairs and
maintenance charges - - - - - - - -
- - - - - - - -
Total expenditure on raising funds 5,975 752 - 6,727 - - - -
Expenditure on charitable activities:
Asset Purchase or Replacement 1,015 1,000 - 2,015 - - - -
Audit & Accountancy 252 - - 252 - - - -
Capital Expenditure - 50,596 - 50,596 - - - -
Cleaning 3,126 - - 3,126 - - - -
Grant Match Funding - 5,000 - 5,000 - - - -
Grounds Maintenance 2,004 50 - 2,054 - - - -
Heating Oil 1,330 - - 1,330 - - - -
Insurance 993 - - 993 - - - -
IT Sofware & Consumables 331 - - 331 - - - -
Licences 687 - - 687 - - - -
Light & Power 1,726 - - 1,726 - - - -
Postage, Freight & Courirer 17 - - 17 - - - -
Printing & Stationery 372 508 - 880 - - - -
Rates 130 - - 130 - - - -
Repairs & Maintenance 8,012 2,800 - 10,812 - - - -
Stripe & Ticket Tailor Fees 16 - - 16 - - - -
SumUp Fees 1 - - 1 - - - -
Telephone & Internet 478 - - 478 - - - -
Water 717 - - 717 - - - -
Website Design & Hosting 486 - - 486 - - - -
Total expenditure on charitable
21,693 59,954 - 81,647 - - - -
activities
**----- End of picture text -----**
## **Separate material item of expense** **----- Start of picture text -----**
- - - - - - - -
- - - - - - - -
- - - - - - - -
Total - - - - - - - -
Other
- - - - - - -
- - - - - - - -
- - - - - - - -
- - - - - - - -
Total other expenditure - - - - - - - -
TOTAL EXPENDITURE 27,668 60,706 - 88,374 - - - -
**----- End of picture text -----**
## **Other information:** ## **Analysis of expenditure on charitable activities** |Other
**Total**
**Activity or programme**
Running the Village Hall
Activity 2|**Activities**
**undertaken**
**directly**
**Grant**
**funding of**
**activities**
**Support**
**Costs**
**Total this**
**year**
**Activities**
**undertaken**
**directly**
**Grant**
**funding of**
**activities**
**Support**
**Costs**
**Total last**
**year**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
27,668
60,706
- 88,374
-
-
-
-
-
- -
-
-
-
-
-
-
- -
-
-
-
-
-
**This year**
**Last year**| |---|---| ||27,668
60,706
- 88,374
-
-
-
-| **Section C Notes to the accounts** ## **Note 10 Details of certain items of expenditure** ## **10.1 Fees for examination of the accounts** _**Please provide details of the amount paid for any statutory external scrutiny of accounts and other services provided by your independent examiner. If nothing was paid please enter '0' in the appropriate box(es).**_ |**Other fees (for example: financial advice, consultancy, accountancy services) paid**
**to the independent examiner**
**Independent examiner’s fees**
**Assurance services other than audit or independent examination**
**Tax advisory fees**|**This year**
**Last year**
**£**
**£**
252 -
- -
- -
- -| |---|---| **Section C Notes to the accounts (cont)** ## **Note 14 Tangible fixed assets** ## _**Please complete this note if the charity has any tangible fixed assets**_ ## **14.1 Cost or valuation** |**14.1 Cost or valuation**|||||||||| |---|---|---|---|---|---|---|---|---|---| |||**Freehold land**
**buildings**
**£**|**&**|**Other land &**
**buildings**
**£**|**Plant,**
**machinery and**
**motor vehicles**
**£**|
**Fixtures, fittings**
**and equipment**
**£**||**Total**
**£**|| |At the beginning of the year|||-|-|-||-|-|| |Additions|||-|-|50,596||-|50,596|= Air Source Heat Pumps| |Revaluations|||-|-|-||-|-|| |Disposals|||-|-|-||-|-|| |Transfers *|||-|-|-||-|-|| |At end of the year|||-|-|50,596||-|50,596|| |**14.2 Depreciation and impairments**|||||||||| ||****Basis**|SL||SL|SL|SL||SL or RB|| ||**** Rate**||||15 years||||| ||||||||||| |At beginning of the year|||-|-|-||-|-|| |Disposals|||-|-|-||-|-|| |Depreciation|||-|-|-||-|-|| |Impairment|||-|-|-||-|-|| |Transfers*|||-|-|-||-|-|| |At end of the year|||-|-|-||-|-|| |**14.3 Net book value**|||||||||| |Net book value at the beginning of the|year||-|-|-||-|-|| |Net book value at the end of the year|||-|-|50,596||-|50,596|| ## **14.4 Impairment** _**This year: Please provide a description of the events and circumstances that led to the recognition or reversal of an impairment loss.**_ _**Last year: Please provide a description of the events and circumstances that led to the recognition or reversal of an impairment loss.**_ ## **14.5 Revaluation** _**If an accounting policy of revaluation is adopted, please provide: the effective date of the revaluation**_ _**the name of independent valuer, if applicable**_ _**the methods applied and significant assumptions**_ _**the carrying amount that would have been recognised had the assets been carried under the cost model.**_ ||**This**|**year**||**Last**|**year**|| |---|---|---|---|---|---|---| |||||||| |||||||| |||||||| |||||||| ||||-|||-| ## **14.6 Other disclosures** _**(i) Please state the amount of borrowing costs, if any, capitalised in the construction of tangible fixed assets and the capitalisation rate used.**_ _**(ii) Please provide the amount of contractual commitments for the acquisition of tangible fixed assets. (iii) Details of the existence and carrying amounts of property, plant and equipment to which the charity has restricted title or that are pledged as security for liabilities.**_ **This year Last year £ £** - - - - _* The "transfers" row is for movements between fixed asset categories._ _** Please indicate the method of depreciation by deleting the method not applicable (SL = straight line; RB = reducing balance). Also please indicate the rate of depreciation: for straight line, what is the anticipated life of the asset (in years); for reducing balance, what is the percentage annual deduction._ **Section C Notes to the accounts (cont)** ## **Note 19 Debtors and prepayments** ## _**Please complete this note if the charity has any debtors or prepayments.**_ **19.1 Analysis of debtors Trade debtors Prepayments and accrued income Other debtors** **----- Start of picture text -----**
This year Last year
£ £
260 -
- -
- -
260 -
**----- End of picture text -----**
## **Total** ## _**Please complete 19.2 where a material debtor is recoverable more than a year after the reporting date.**_ ## **19.2 Analysis of debtors recoverable in more than 1 year (included in debtors above)** |**Prepayments and accrued income**
**Other debtors**
**Total**
**Trade debtors**|**This year**
**Last year**
**£**
**£**
--
--
--
--| |---|---| ||--| **Section C Notes to the accounts (cont)** ## **Note 20 Creditors and accruals** ## _**Please complete this note if the charity has any creditors or accruals.**_ ## **20.1 Analysis of creditors** |**20.1 Analysis of creditors**||| |---|---|---| |**This year**
**Last year**
**£**
**£**
**Accruals for grants payable**
- -
**Bank loans and overdrafts**
- -
**Trade creditors**
206
-
**Payments received on account for contracts or**
**performance-related grants**
- -
**Accruals and deferred income**
13
-
**Taxation and social security**
- -
**Other creditors**
- -
**Total** 219
-
**20.2 Deferred income**
**_Please explain the reasons why income is deferred._**
**_Movement in deferred income account_**
**Balance at the start of the reporting period**
**Amounts added in current period**
**Amounts released to income from previous periods**
**Amounts falling due within**
**one year**
**Balance at the end of the reporting period**
**_Please complete this note if the charity has deferred income._**
**This year**|**This year**
**Last year**
**£**
**£**
- -
- -
206
-
- -
13
-
- -
- -
**Amounts falling due within**
**one year**|**This year**
**Last year**
**£**
**£**
--
--
--
--
--
--
--

**Amounts falling due after**
**more than one year**| ||219
-|--| |||**This year**
**Last year**
**£**
**£**
--
--
--
**Last year**| |||--| **Section C Notes to the accounts (cont)** ## **Note 24 Cash at bank and in hand** |**Note 24 Cash at bank and in hand**|| |---|---| |**Other**
**Cash at bank and on hand**
**Total**
**Short term cash investments (less than 3 months maturity date)**
**Short term deposits**|**This year**
**Last year**
**£**
**£**
12,206
-
--
10,482
-
--| ||22,688
-| **Section C Notes to the accounts (cont)** ## **Note 27 Charity funds** ## **27.1 Details of material funds held and movements during the CURRENT reporting period** _**Please give details of the movements of material individual funds in the reporting period together with a balancing figure for 'Other funds'. The 'Total funds' figure below should reconcile to 'Total funds' in the blanace sheet.**_ _*** Key: PE - permanent endowment funds; EE - expendible endowment funds; R - restricted income funds, including special trusts, of the charity; and U - unrestricted funds**_ **----- Start of picture text -----**
Fund balances
Gains and Fund balances
Fund names Type PE, EE Purpose and Restrictions brought Income Expenditure Transfers losses carried forward
R or UR * forward
£ £ £ £ £ £
Active Glos R Summer fete - 150 -150 - - -
Air Source Heat Pumps R Supply & installation of air-to-air source - 50,000 -5,000 -45,000 - -
heat pumps
Dean Heritage Centre R Bugle quarterly newsletter - 150 -150 - - -
Forest of Dean District Council R Community warm space fund for Bacon, - 200 - - - 200
Bites & Banter events
Forest of Dean District Council R Community warm space fund for Soudley - 500 -20 - - 480
Crafters
Gloucestershire County Council R Purchase of second-hand furniture - 500 -500 - - -
Gloucestershire County Council R Community warm space fund for old age - 50 -82 32 - -
pensioners
Gigaclear R Supply of 2 x outdoor wi-fi antennas - 500 -500 - - -
Ruspidge & Soudley Parish Council R Road bridge repairs - 2,800 -2,800 - - -
Ruspidge & Soudley Parish Council R Bugle quarterly newsletter - 250 -358 108 - -
Ruspidge & Soudley Parish Council R Annual fireworks display - 500 -500 - - -
Ruspidge & Soudley Parish Council R Playground ground maintenance - 25 -50 25 - -
Designated fixed asset reserve U Carrying value of fixed assets - - - 50,596 - 50,596
General reserve U None 30,041 25,407 -27,637 -5,761 - 22,050
Total Funds 30,041 81,032 -37,747 - - 73,326
**----- End of picture text -----**
**Section C Notes to the accounts (cont)** ## **Note 27 Charity funds (cont)** ## **27.3 Transfers between funds** ## **This year** **----- Start of picture text -----**
Reason for transfer and where endowment is converted to income,
Amount
legal power for its conversion
Between unrestricted and To transfer assets from unrestricted funds to finance a deficit on a
- 5,761
restricted funds restricted fund.
To transfer the value of tangible fixed assets from restricted to
Between unrestricted and
unrestricted funds when the asset has been purchased from a restricted 50,596
restricted funds
fund grant but is held for a general and not a restricted purpose.
Between endowment and
restricted funds
44,835
Last year
Reason for transfer and where endowment is converted to income,
Amount
legal power for its conversion
Between unrestricted and
restricted funds
Between endowment and
restricted funds
Between endowment and
unrestricted funds
**----- End of picture text -----**
## **27.4 Designated funds** ## **This year** |**This year**
**27.4 Designated funds**||| |---|---|---| |**Planned use**|**Purpose of the designation**|**Amount**| ||An unrestricted fund that represents net book value of fixed assets that|| |Fixed asset reserve|are essential for operations. It differentiates from 'free reserves' that|50,596| ||are available for immediate spending.|| |||| |||| |||| |**Last year**||| |**Planned use**|**Purpose of the designation**|**Amount**| |||| |||| |||| **Section C Notes to the accounts (cont)** ## **Note 28 Transactions with trustees and related parties** _**If the charity has any transactions with related parties (other than the trustee expenses explained in guidance notes) details of such transactions should be provided in this note. If there are no transactions to report, please enter “True” in the box or "False" if there are transactions to report.**_ ## **28.1 Trustee remuneration and benefits** ## **This year** **None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity (True or False)** **----- Start of picture text -----**
TRUE
**----- End of picture text -----**
_**In the period the charity has paid trustees remuneration and benefits. Please give the amount of, and legal authority for, any remuneration or other benefits paid to a trustee by the charity or any institution or company connected with it.**_ |**Name of trustee**
**Legal authority (eg**
**order, governing**
**document)**|**Remuneration**
**Pension**
**contribution**
**Redundancy**
**(including**
**loss of**
**office)/ex**
**gratia**
**Other**
**TOTAL**
**£**
**£**
**£**
**£**
**£**
- - - -
**-**
- - - -
**-**
- - - -
**-**
- - - -
**-**
**Amounts paid or benefit value**| |---|---| _**Please give details of why remuneration or other employment benefits were paid.**_ _**Where an ex gratia payment has been made to a trustee, provide an explanation of the nature of the payment.**_ ## **Last year** **None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity (True or False)** **----- Start of picture text -----**
TRUE
**----- End of picture text -----**
_**In the period the charity has paid trustees remuneration and benefits. Please give the amount of, and legal authority for, any remuneration or other benefits paid to a trustee by the charity or any institution or company connected with it.**_ |**Legal authority (eg**
**order, governing**
**document)**
**Name of trustee**|**Remuneration**
**Pension**
**contribution**
**Redundancy**
**(including**
**loss of**
**office)/ex**
**gratia**
**Other**
**TOTAL**
**£**
**£**
**£**
**£**
- - - -
**-**
- - - -
**-**
- - - -
**-**
- - - -
**-**
**Amounts paid or benefit value**| |---|---| _**Please give details of why remuneration or other employment benefits were paid.**_ _**Where an ex gratia payment has been made to a trustee, provide an explanation of the nature of the payment.**_ ## **28.2 Trustees' expenses** _**If the charity has paid trustees expenses for fulfilling their duties, details of such transactions should be provided in this note. If there are no transactions to report, please enter “True” in the box below. If there are transactions to report, please enter "False".**_ |**_enter "False"._**||| |---|---|---| |**No trustee expenses have been incurred (True or False)**
**Type of expenses reimbursed**
**Subsistence**
**Travel**
**TOTAL**
**Accommodation**
**Other (please specify):**|-
-
-
**£**
**This year**
-
-|-
**Last year**
**_TRUE_**
**£**
-
-
-
-| ||-|-
| **Please provide the number of trustees reimbursed for expenses or who had expenses paid by the charity** ## **28.3 Transaction(s) with related parties** _**Please give details of any transaction undertaken by (or on behalf of) the charity in which a related party has a material interest, including where funds have been held as agent for related parties. If there are no such transactions, please enter 'true' in the box provided.**_ ## **This year** |**This year**
**_'true' in the box provided._**|**This year**
**_'true' in the box provided._**|**This year**
**_'true' in the box provided._**|**This year**
**_'true' in the box provided._**|||||||| |---|---|---|---|---|---|---|---|---|---|---| |**There have been no related party transactions in the reporting**||||**period (True**|**or False)**||||**_TRUE_**|| |||||||||||| |||||||||||**Amounts**| |**Name of the trustee**
**or related party**|**Relationship**
**to charity**|**Description of the**
**transaction(s)**||**Amount**||**Balance at**
**period end**|**Provision for bad debts**
**at period end**|||**written off**
**during**
**reporting**
| |||||||||||**period**| |||||**£**||**£**|**£**|||**£**| |||||||||||| |||||||||||| |||||||||||| |||||||||||| _**In relation to the transactions above, please provide the terms and conditions, including any security and the nature of any payment (consideration) to be provided in settlement.**_ _**For any related party, please provide details of any guarantees given or received.**_ ## **Last year** **----- Start of picture text -----**
There have been no related party transactions in the reporting period (True or False) TRUE
Amounts
written off
Name of the trustee Relationship Description of the Balance at Provision for bad debts
Amount during
or related party to charity transaction(s) period end at period end
reporting
period
£ £ £ £
In relation to the transactions above, please provide the
terms and conditions, including any security and the nature
of any payment (consideration) to be provided in
settlement.
For any related party, please provide details of any
guarantees given or received.
**----- End of picture text -----**
HM Land Registry ingston Aull Offiie SOUDLEY RECREATION GROUND AND VILLAGE HALL TRUST LOWER ROAD SOUDLEY CINDERFORD GLOUCESTERSHIRE GL14 2TZ ROYAL MAIL Dale 2 January 2026 Completion of registration Your ref None Trtle number GR486505 Our ref RCSIGR486505 Property Soudley Vlllage Hall. Lower Road, Soudley. Cinderford {GL14 2TZI Registered proprietor Ruspldge And Soudley Parfsh Council Your application lodged on 19 November 2024 has been completed. An Off￿la1 copy of the register is enclosed logether wilh an official copy of the irtle plan. The official copy shows the entries in the individual register of lille as at the dale and lime ststed on it. You do nol need lo repty unless you think a mistake has been rnade in completing your application. If you 1c*jg￿ Original Deeds and documents with your application, we are returning these, except for any destroyed in aCCordar￿e wrth Rule 203 of the Land Registration Rules 2003. If you lodpj a Copy Deeds application accompanied ty a Conveyancerf$ Certifrate. there are no dc¢uments lo retum. HM Land Registry Kingston upon Hull Office PO Box 7803 Bilslon WV1 9QN Subject to the rights of any rnortgagee that wishes to hold them, the eslale owners are entitled lo possession of the w®istration deeds, and they ought not to be destroyed wthout their authority. There are several reasons why a customer may want lo keep pre- raJistrat￿n deeds.. they often eontsin information that would not appear on the land register_ For example. details of trusts. wayleaves. licences. short leases. correspondence and old searches they may assist in future rf the trtle comes into question or on altera￿"on applICat￿n$ recent court decisions have stated that onty the deeds can establish the exaot line of a boundary on a property registered wilh general LKMJndanes. DX 4273018ilston 3 Tel 0300 006 0411 www.gov.ukAand-registy An owner's propety is probably their most valuable asset so it's important to protect it from the risk of fraud. Please read our property fraud advice at v.ukj rotect-land- -from-fraud ortan miation about the addrn If we need to write lo an ¢Y•vner. a rnort an interest noted in the register, we wl age lender or other party who has write to them al their address shown in the register. We will aLso use this address if we need to issue any formal rK)tice to an owner ￿ other paty as a result of an ap ￿l¢allOn being made. Notices are often sent as a saleguard a ainst fraud so it L% important that this address is correct and uwto-dale. IP. Il is not, the property owner or other party may not receive our letter or nots"¢e and could suffer a loss as a result. Up lo three addre&ses for sefwce can be entered in the register. Al least one of these musl be a postal address, bul this does not have lo be in the United lQngdom', the other tsvo may be a DX add￿ss. a UK or overseas postal address ￿ an email address. Please let us know al once of any changes lo an address for service. For informat￿￿ on how a propety thvner can apply lo change their eontacl details or add an address. ￿ease see ov ukj overr.rnentr ublicationsru alin islered-owners-¢onlacl- address on GOV.UK lor search for "COG1"1 or contact HM Land Registry Customer Support {0300 006 0411110300 006 0422 for Welsh speakers serwce}. WWIY. For customer eryuiries or lo request thi5 publication in an altemative formal please contacl our Customer Support Centre. For further information on our contsct details and opening times please visit https.'Ilwww.gov.uklguidancelcontscl-hm-land-regislry. To d)tain Cop￿ of our guides. free of charge: viewldcrwnbad guides in English and Welsh al www.gov.uklland- regislry conl8Ct Custorner Supwt Land Registry Official copy of register of title Title number GR486505 Edition date 19.11.2024 This official copy shows the entries in the register of title on 2 January 2026 at 08:27'.16. This date must be quoted as the 'search from date. in any official search application based on this copy. The date at the beginning of an entry is the date on which the entry was made in the register. Issued on 2 January 2026. Under s.67 of the Land Registrath?n Act 2002, this copy is admissible in evidence to the same extent as the original. For infomiation about the register of title, see www.gov.uklland-registry. This tttle is deall with by HM Land Registry Gloucester Office. A: Propety register This register describes the land and estate comprised in the title. GLOUCESTERSHIRE FOREST OF D&4N 119. 11.20241 The Freehold land shown edged with red on the plan of the above title filed at the Registry and being Soudley Village Hall. Lower Road, Soudley. Cindertord IGL14 2TZI. 119. 11.20241 There are excluded from Lhis registration the mines and rnineral$ excepted by the Conveyance dated 18 f4larch 1975 referred to in the Charges Register. 119.11.20241 The land has the benefit of any legal easements granted by the Conveyance dated 18 March 197S referred to in the Charges Register but is subject to any rights that are reserved by the said deed and affect the registered land. 119.11.20241 The Conveyance dated 18 March 1975 referred to in the Charges Register contains a provision as to light and air and a provision relating to the creation and/or passing of easernents. B." Proprietorship register This register specifies the class of title and identifies the owner. It contains any entries that affect the right of disposal. Title absolute 119. 11.20241 PROPRIETOR: RuspIfGE AND SOUDLEY PARISH COUNCIL of Rheola House, BelLe Vue Road, Cinderford GL14 2AB and OE clerk@ruspidgesoudley-pc. gov. uk iruscee of Soudley Recreation Ground and Village Hall Trust. Page 1 Title number GR486505 B: Proprietorship register continued 119. 11.20241 The value stated as at 19 November 2024 wa8 £43, 000. 119. 11.20241 RESTRICTION.. NO disposiLiQU by Lhe proprietor of the registered estate to which sections 117 to 121 of che Charities Act 2011 apply, or secrion 124 of that Act applies. is to be reglstered unless the instrument contains a slatement complying with section 122 12A} or 125 11A1 of that Act as appropriate. C: Charges register This register contains any charges and other matters that affect the land. 119.11.20241 A Conveyance of the land in this title dated 18 March 1975 made between 111 The Minister Of Agriculture Fisheries And Food and 121 StanLey Harold Joiner, James Edward Donald Freeman and Margaret Blarkche Godwin contain5 restriccive covenalles. NofE.. Copy filed. End of register Page 2 HM Land Registry Official copy OF title plan Tille number GR486505 Ordnance Survey map refe￿nce S06510SE Scale 1.2500 Administrative area Gloucestershlre: Forest of Dean This official copy issued w 2 January 2026 shows th• sL￿t of this Irue plan on 2 January 2026 ai 08:27:1& It is admissible in evidence to the same exlènt as the original Is.67 Land Registration AGI 20021. This title plan shows the genefal position. not the exact line. of the boLtndaries. It may be subje¢t to distortlOn5 in scale. Measurements scaled from this plan may not match measurèmèr7ts between the same points on the ground. This title is de* wlth ty HM Land Registy, Offic **----- Start of picture text -----**
Fixed Asset Register - Soudley Village Hall Equipment As at 31 March 2025
Item Reference No: Estimated Residual Notes Location
Custodian Trust Property Value £
Land 4.3 Acres 43,000.00 Valued by Rowan Hill December 2024
Building 691,838.00 Insured value October 2024
Held by Ruspidge & Soudley Parish Council 734,838.00
Section 1 Fixtures
Electricity Smart Meter Serial No: 23M0317698 Supplied British Gas Lite Contract Outside Main Entrance
Water Meter Serial No: 12BU095757 Supplied Water Plus Contract Lower Road Approach
2 kW 10 Litre Under Sink Water Heater Zip Aquapoint III 5642T 270.00 Fitted October 2024 Kitchen
Ariston 3kW Water Heater EP 10 UR 50.00 Disabled Toilet
Mitsubishi WF 7.1kw R32 Air to Air Heat Pump SRK71ZR-WF 55,596.00 Unitary Engineering Services Feb 2025 Hall and Small Hall
Powerstream Instant Water Heater 50.00 Serves Male & Female Basins Under Basin in Male Toilet
Fixtures Sub Total 55,966.00
Section 2 Fittings
Aico Optical Smoke Alarms x 7 Ei650i 182.00 Fitted October 2024. 5 YR Warranty Hall, Foyers, Toilets, Changing Rooms
Bulkhead Emergency Lighting x 10 19814 200.00 Hall, Foyers, Toilets, Changing Rooms
Steinel Detector IS1 PIR 22.00 Fitted October 2024. 3 YR Warranty Hall
Collingwood Light Fitting & Microwave Sensor IP65 LED 69.00 Fitted October 2024. 3 YR Warranty Hall
Karcher Professional BR 30/4 C Floor Cleaner Serial No: 01821 30240 Yr 2023 1,100.00 Purchased December 2023 Cleaning Cupboard
Nilfisk VP300 Eco Vacuum Cleaner 401060 119.00 Purchased January 2023 Cleaning Cupboard
Niflisk VU500 Upright Vacuum Cleaner 401070 276.00 Purchased January 2023 Cleaning Cupboard
DJB Modular Hand Towel Dispensers x 4 108315 50.00 Kitchen/Toilets
Tork T9 Smarttone Toilet Roll Dispensers x 3 108300 50.00 Toilets
Curver Metal Waste Bin + 3 waste bins 80.00 Kitchen and 3 Toilets
Delonghi Fan Heater 40.00 Stationery Cupboard
Gigaclear Modem & Fittings 464.00 Stationery Cupboard
Dymo LabelWriter 5XL Label Printer 167.00 Stationery Cupboard
HP Colour LaserJet ProPrinter MFP 4302FDN Serial No: CNBRR4P43Q 502.00 Stationery Cupboard
Dahle 550 Professional A4 Guillotine 107.00 Stationery Cupboard
Rapesco Electric Staplers x 2 1454 626EL 60.00 Stationery Cupboard
Sumup Card Readers x 4 332.00 Stationery Cupboard
USB C Fast Charging Station B0CLLRZBGF 59.00 Stationery Cupboard
Tera Mini Barcode Scanners x 2 1D 2D QR Bluetooth 85.00 Stationery Cupboard
SLAH Litter Pickers x 5 56.00 Store Cupboard
Master Lock Key Safe 29.00 Outside main Entrance
Nobo PremPlus Outdoor Notice Boards x 2 NB06407 460.00 Outside Main Entrance
Clear Door Rain Shelter Awnings B0BPSGXMR5 119.00 Over Outdoor Notice Boards
Drinks Fridge 50.00 Meeting Room
Kenwood Microwave 30.00 Kitchen
Indesit Fridge Freezer 200.00 Kitchen
Undercounter Fridge 200.00 Purchased Nov 2019 Kitchen
Polar Undercounter Freezer CD081 200.00 Purchased Nov 2019 Kitchen
Electric Kettle x 2 40.00 Kitchen
Slow Cooker 20.00 Kitchen
Toaster 10.00 Kitchen
Mylek Water Boiler x 2 100.00 Kitchen
Airport Thermos x 2 60.00 Kitchen
Belling Range Cooker 1,000.00 Kitchen
Basket Dish Washer Caterwash CK5001AA Serial No: 94110004 500.00 Purchased Nov 2019 Kitchen
Victor Warming Bains Marie Hot Cupboard 500.00 Hall
Fire Blanket 5.00 Kitchen
CO2 2.0 kg Fire Extinquisher 20.00 Hall
CO2 2.0 kg Fire Extinquisher 20.00 Kitchen
6 litre Water Fire Extinquisher 25.00 Hall
6 litre Water Fire Extinquisher 25.00 Entrance Lobby
6 litre Water Fire Extinquisher 25.00 Changing room
Aqualisa Electic Shower 100.00 Referee's Room
Small Trolley 10.00 Hall
80 Plastic Chairs 300.00 Hall
25 Padded Chairs Black 125.00 Hall
8 Padded Chairs Grey 80.00 Meeting room
6 Small Non-folding Tables 30.00 Meeting Room
3 Medium Non-folding Tables 60.00 Hall
6 Small Folding Tables 180.00 Hall
6 Large Folding Tables 180.00 Hall
2 Long Tressle Tables 100.00 Hall
Peavey Eurosys3 Speakers 100.00 Hall
Wooden Drinks Bar 50.00 Hall
2 Bar Stools 20.00 Meeting Room
Huskvarna Rider II Sit-on Mower 500.00 In shed
Large Marquee 800.00 Bought 2022 Under Stage in Hall
Small Gazebo 65.00 Bought 2024 Under Stage in Hall
6 Picnic Tables 600.00 On Field
Large Gas-Fuelled Barbeque 336.00 Bought 2022 In shed
Artificial Christmas Trees 200.00 Attic
Fittings Sub Total 11,494.00
Total 802,298.00
Total less Custodian Trust Property 67,460.00
**----- End of picture text -----**
## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees** Charity Name Soudley Recreation Ground and Village Hall Trust **On accounts for the year** Period 1[st] January 2024 to 31[st] March **Charity no** 269338 **ended** 2025 **(if any) Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the period ended 31[st] March 2025. **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. - _Please delete the words in the brackets if they do not apply._ **Date:** 01/05/2026 **Signed: Name:** Miss. Jenna Maxine Pflug FMAAT AATQB 283997 **Relevant professional** Fellow Member of the Association of Accounting Technicians **qualification(s) or body (if any):** **Oct 2018** 1 **IER** ## **Address:** Dean Accountancy Services Limited 15D High Street Lydney Glos GL15 5DP ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **Oct 2018** 2 **IER**