HALSE VILLAGE HALL
Treasurer’s Report for the financial year ending 31 March 2022
The accounts for the year ended 31 March 2022 have been distributed in the form of Income and Expenditure and end of year balance. The accounts include Covid grants, National Lottery Grant and Halse Parish Council CIL grant. A special note has been added in respect of the use of the current account for the Ukrainian Auction of Promises 2022 appeal.
CURRENT & RESERVE ACCOUNT
The opening balance was £23,805.
The income for the year excluding grants was £5,981. We received £23,160 in grants, as noted in the accounts.
The use of the hall during this financial year has been restricted due to the Covid socialising restrictions. However, once restrictions were lifted numerous fundraising events took place, which have been very well attended. The introduction of the Pay Bar has generated a profit of £600. There are currently two regular hall hirers, pilates and yoga. It is hoped that hall hirings will increase now the major part of the renovations have been completed.
As you will see from the accounts the expenditure for the year amounted to £33,599, with the sum of £23,265 allocated to building renovations including the new heating system.
As noted in the Treasurer’s Report of 2021 there remained the sum of £476 from the Community Fund Grant 2019/20. A new picnic table has been purchased with this money together with two second hand picnic tables.
The accounts show a loss for the year of £4,458.
The closing balance for the year is £19,347 . It was agreed by the committee that £10,000 of the funds would be moved to the Reserve Account to future proof the running of the village hall and as a buffer for any future unforeseen repair works, leaving a balance in the current account of £8,291, with £1,056 in cash including the bar float.
As treasurer I have noted our Independent Examiner’s comments on the recording and management of the village hall accounts and will implement these to improve the visibility of the records for the 2022/23 financial year.
Carol Windeatt
Treasurer
HALSE VILLAGE HALL - STATEMENT OF ACCOUNT 31 MARCH 2022
| BALANCE AT START OF THE YEAR | 23,805 £ |
|
|---|---|---|
| INCOME Fundraising Events income Bar sales profits Hire of hall Donations TOTAL GRANTS SWT Covid hospitality grant (May 2021) SWT Covid hospitality grant (July 2021) SWT Covid hospitality grant (July 2021) SWT Covid hospitality Omnicron grant (January 2022) The National Lottery Grant - New heating system Halse Parish Council - CIL grant - Website / Broadband TOTAL |
4,428 £ 600 £ 704 £ 249 £ |
|
| 200 £ 1,000 £ 8,000 £ 2,667 £ |
5,981 £ |
|
| 11,867 £ 9,993 £ 1,300 £ |
||
| 23,160 £ |
||
| TOTAL INCOME & GRANTS 2021/22 | 29,141 £ |
|
| EXPENDITURE Event expenses Utilities (Water, electric, broadband) Licences Housekeeping and cleaning Insurance Maintenance Website construction costs Building renovations including new heating Equipment |
2,374 £ 1,359 £ 163 £ 239 £ 735 £ 3,783 £ 550 £ 23,265 £ 1,129 £ |
|
| TOTAL EXPENDITURE 2021/22 | 33,599 £ |
|
| 2021/22 loss | 4,458 -£ |
|
| CLOSING BALANCE | 19,347 £ |
|
| Represented by: Nat West Current Account Nat West Reserve Account Cash and bar float |
8,291 £ 10,000 £ 1,056 £ |
19,347 £ |
Page 1 of 2
| NOTE to the account - Ukrainian Auction of Promises 2022 As at 31 March 2022 the Nat West current account Monies held as of this date for the Ukrainian appeal Village Hall hall current account funds as at 31/03/2022 From 1 - 7 April additional monies received for this appeal Plus monies in the account as at 31/03/2022 Monies transferred to the Red Cross on 7 April 2022 |
16,365.61 £ 8,074.68 -£ |
|---|---|
| 8,290.93 £ |
|
| 2,667.90 £ 8,074.68 £ |
|
| 10,742.58 £ |
Page 2 of 2
HALSE VIUAGE HALL AccouKfs: YEAR ENDING 31" MARCH 2022 I have checked these accounts ènd confimi that tly represent a true record of the financial actlvity of the Village Hall for the year ending 31 March 2022. I vuld just make the followin8 obseNations: The use of the current bank account for trar¢sactions invofvin8 the appeal for Ukrnine must be noted. This was not part of the hall's general activities. There is a danger that such use of the account could be confusing. It Is recommended that amounts paid to individuals should as far as possible be via bank movements or cheque. to improve visibillty. It would be advisable to inte8rate records of cash and bank payments to show income and expendlture more clearly. A card payment machlne has been in5tltuted wherety the company {Sumup) tskes 2% of payments. In future an account must be kept of these transattwjns. A Kyle 2" May 2022