Drayton Grange Community Association
Annual Report for the year ending 29 ~~Drayton Grange~~ th February 2024
The Trustees and the Council of the Association present their report for the year Community Association ended the 29[th ] February 2024.
There are no Honorary Trustees of the Association after Alf Goodridge MBE passed way. Also, Bill Dearns has moved away from the area.
The members of the Council during the year and their representative group where appropriate were:
| Mike Cashmore | Chair/Treasurer/Secretary |
|---|---|
| Booking Agent/Maintenance Officer | |
| Ross Mounteney | Former Chinese Boxing instructor at the hall |
| Wendy Randall | West Northants Councillor & Trustee |
| Angela Squire | Ukulele |
| Edward Nicholl | Ukulele |
The Council, which directs the policy and management of the affairs of the Association, comprises of members nominated from user and residential groups or as individuals elected at the Annual General Meeting held in May. The secretary and treasurer are elected at the AGM with the chair elected at its first normal meeting.
The Association was convened in March 1975 and is registered with the Charity Commission Registration number 269261.
Financial Statements
Objectives, Organisation and Activities For the Year Ended
The association is established to:
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a) Promote the benefit of the residents of the Grange Estate, Drayton village 29[th] February 2024 and neighbouring areas to the west of Daventry by associating the local authorities, voluntary organisations, and residents in a common effort to provide facilities for social welfare, leisure activities, educational and Charity Registration Number 269261
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cultural advancement and to improve conditions of life for residents.
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b) To provide and maintain the community centre known as Nene Hall in Tamar Square on the Grange Estate in Daventry, manage its operation for the activities promoted by the Association and its constituent members and residents of the area.
The Association operates an Equal Opportunities policy. Any person may be a member without distinction of age, gender, ethnic origin, race or colour, political, religious, or other opinions.
Nene Hall is available for hire by any individual or organisation in accordance with the hiring agreement and scale of charges approved by the Council. It is intended that these charges generate enough income to meet all running expenditure incurred in providing and maintaining the Hall.
The Association is an independent organisation with group representatives and residents, with the Council comprising elected and nominated members. The council meets six times per year.
' - Chairman & Treasurer s report Mike Cashmore
The most memorable thing, as far as I am concerned, regarding Nene Hall this past year is the overturning of West Northants Council rates demand that would have seen us have to pay the 20% Discretionary Rate Relief; a relief that we have always benefitted from when Daventry District Council was responsible for business rates collection. This £800 saving to Nene Hall is thanks to the considerable efforts of Ted Nicholl, our mayor and DGCA committee member – Thank you Ted.
The past year has also been a good one in terms of revenues as casual hall hire use has increased bringing in over £2,000 more than last year. Revenue from our regular user groups also increased, partly because of the decision to have a flat rate for hall hire rather than half-hall or full hall hire. When looking at the balance sheet you will notice that we closed the year £12,000 better off than where we begun at the beginning of our financial year – March 1[st] .
We again benefitted from Cummins Every Employee Every Community scheme, as I was again able to lead a team of Cummins volunteers over two separate days in June and October to carry out lots of various tasks in and around Nene Hall. Cummins not only supplies the labour but also purchases any materials I ask for to carry the tasks that I list. This partnership with Cummins has benefitted Nene Hall and the many people that use the premises since 2005, and long may that continue.
The greatest expense we had was in replacing the emergency exit doors that serve the nursery garden. Three businesses were asked if the doors could be repaired, but each reported that they could not, so replacement was the only option, as one side of the double doors would not open. This cost us £3,500, which was £2,200 less than the original quote we received, after entering two local businesses into a bidding war with each other, a final figure was arrived at.
Our energy costs have risen by £2,000, which is no surprise due to the price of energy across the country last year, and in part because of the extra hall use. We are tied into two-year fixed rates that were competitive at the time, but as energy prices have fallen is not so good now. Hopefully, when the contract is up for renewal, we will be able to get better rates.
Another large expense was the repair and servicing of our gas boilers and gas equipment, which cost us £1,400. The older boiler that needed the repair is
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approaching 20 years of age, so may need replacing soon.
We purchased a Dyson-type hand drier for the ladies’ toilets to replace the drier that had broken, for which we have received favourable comments, so we will look to purchase one for the men’s toilets when the need arises.
Looking forward to this year there is a need to improve the acoustics to the hall as groups that use the hall have commented that the hard surfaces in the hall are not conducive to a good sound experience. Juice Sound and Vision have visited the hall to try out various things with ASH to see how things can be improved – we await a report.
The main hall partition needs replacing as it has become more and more difficult to move, the partition locks are broken, and the raised floor track continues to be a trip hazard when the partition is open. We will consider replacing the partition, hopefully, with one that improves the acoustics in the hall, is suspended and not ground supported and is easier to move.
Another small improvement is we will add lighting to illuminate the emergency exit pathway that is in the nursery garden that was highlighted by our St John Ambulance group.
You will notice in the balance sheet that I have included for the first-time cleaning supplies, grass-cutting and hedge-cutting as separate expenses. The reason for this is that these are regular expenses, which I wish to compare year on year going forward.
Summarizing the year; it has been another successful year for Nene Hall as the hall has been used by hundreds of different people from diverse backgrounds for all kinds of activities and celebrations and may that long continue.
Finances
The attached financial statement shows the current state of the financial affairs of the Association which the Committee deems to be satisfactory.
The Association's bankers are the Lloyds Bank, 18 High Street (current account)
And investment fund, Standard Life (smaller UK Companies)
On Behalf of the Association
Mike Cashmore
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Drayton Grange Community Association
Income & Expenditure Account for the year ended 29th Feb 2024
| Income | 2023 | 2022 | |
|---|---|---|---|
| Hall bookings & group subs | 32,001 | 24,643 | |
| Fundraising activities/Grants | 0 | 0 | |
| Gas refund | 820 | 0 | |
| Electric refund | 207 | 258 | |
| Water refund | 0 | 0 | |
| Telephone refund | 0 | 0 | |
| Sundry income | 0 | 0 | |
| TOTAL | 33,028 | 24,901 | |
| Expenditure | |||
| Wages | 4,117 | 5,487 | |
| Light & heat | 5,740 | 3,665 | |
| Insurance | 868 | 807 | |
| Water rates | 935 | 585 | |
| Telephone | 494 | 421 | |
| Bins | 961 | 815 | |
| Materials, maintenance & improvements | 6,241 | 9,715 | |
| Administration & advertising | 0 | 0 | |
| Bank & interest charges | 90 | 199 | |
| Sundry expenses | 0 | 0 | |
| Deposit returns & Cancelled hire | 216 | 190 | |
| Grass - cutting | 600 | ||
| Hedge -cutting | 480 | ||
| Cleaning Supplies | 774 | ||
| TOTAL | 21,516 | 21,884 | |
| Surplus/Deficit income to expenditure | |||
| HSBC bank balance to begin | 0 | 22,154 | |
| Transferred to Standard Life | 0 | 0 | |
| Transferred from Standard Life | 0 | 0 | |
| Income | 33,028 | 24,901 | |
| Expenditure | 21,516 | 21,884 | |
| Lloyds bank balance to begin | 25,170 | 725 | |
| Transferred to Lloyds | 0 | 19,227 | |
| Lloyds bank balance to end | 36,683 | 25,170 | |
| Sum of both banks to end (HSBC) | 0 | 25,170 | |
| Standard Life balance to begin | 25,675 | 29,606 | |
| Standard Life balance to end | 26,188 | 25,675 | |
| Sum of both accounts | 62,871 | 50,845 |
Signed: Date: Position:
Charity No. 269261 DRAYTON GRANGE COMMUNITY ASSOCIATION Report and Financial Statements Year Ended 29th February 2024
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Drayton Grange Ccrnmunty Associat On ac¢ounts for the ygar ended 29th February 2024 Charity no (rf any) 269261 Set out on pages I report to the trustees on my examination of the aGcounts of the at¥)ve charity (Ihe Trusfi for the year ended Responsibilttles and As the charity tNstees ofthe Trust, you are responsible for the preparation basis of report of the accounts in accordan with the requirements ot the CharFties Act 2011 fthe Affj. I report in respect of my examinatM)n of the Trusfs aUnts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed applble DirecnS given by the Charity Commission under sectK)n 145(51{b) of the Art. I have complet&Y my examination. I confirm that material matters have come to my attentKJn in cOnn*n wrth the examinath)n vthith gives me cause to believe that in, any material resFert." accounting reccrfds were not kept in rdance with section 130 of the Act or Indgpondent examiners statement I have no concerns and have come across M other matters in connection wrlh the examination to whh attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: 2711212024 Name: Lynn Jones Relevant professional qualifiGation{s} or body {ff any): NIA Address: 65 The Medway Daventry Northants. NN114QU Section B Disclosure Onty complete rf the examiner needs to highlwht matters of concern (see CG32, Independent examination of charity nts. directtons and guidance for examiners). IER October 2018
DAVENTRY GRANGE COMMUNITY ASSOCIATION CHARITY NO 269261 REPORT OF THE TRusfEES FOR THE YEAR ENDING 29- FEBRUARY 2024 The Trustees of The Daventry Grange Community Association psent their annual report and examined accounts for the year ended 29 February 2024 and confirm they comply with the requirements of the Charities Act 2011, the DGCA constitution and the Charities SORP (FRS 102). OUR AIMS and OBJEcfivES DGCA manages the Nene Hall, Tamar Square Daventry, for the benefit of the community under leases from the Diocese of Peterborough and Daventry District Council engrossed in March 1985. The objectives of the DGCA are to continue the provision of a community centre for the benefit of the local community and to maintsin the building and grounds for the benefit of future community use. REVIEW OF AcfiviTIES AND ACHIEVEMEKrs During the year the Hall was used by a variety of members of the community and for a variety of events. from lebrationS, St John's Ambulance first aid training. to a nursery group. FINANCES Actrvities gave rise to income and donations of £32,513 and energy refunds were £1028; a total for the year of £33.541 (up from £21,515}. Expenditure, including maintenance and improvements of £8,095, were £21,515. which were a reduction of £4,300 from the previous year. The surplus achieved was £12,026, (previous year a loss £913) of which £10,000 was restricted/earmarked funds. The DGCA current financial position is £50,000 in restritted/earmarked funds, and £12.871 in current account. It is intended that major renovations to the entrance of the Hall, refurbishment of doors and windows, and replacement of the interior dividing doors will tske place as soon as possible and, hopefully in the coming year, dependent on the availability of suitably qualified tradesmen. Mlchael Cashmore Chairman of Trustees Page I
DAVENTRY GRANGE COMMUNITY ASSOCIATION CHARITY NO 269261 REFERENCE AND ADMINISTRATIVE DAlLs Charity Number.. 269261 Principal Office: Nene Hall, Tamar Square. Daventry NNII 4RB Lloyds Bank plc, 18 High Street, Daventry NNII 4HT Bankers: TRusfEES The trustees of the charity during the period were: Michael Cashmore Charles Ross Mounteney Edward Nicholl appointed l# March 2023 Angela Squi Wendy Randall appointed I" March 2023 th appointed 28 April 2023 y order of the Board Iph May 2024 Michael Cashm0 Chairman Registered Office: Nene Hall Tamar Square Daventry Northamptonshire NNII 4RB Pa8e 2
Charity No. 269261 DRAYfoN GRANGE COMMUNITY ASSOCIATION Income & Expenditure account vear ended 29 February 2024 year ended 28 February 2023 Income Hall bookings Grants Gas refunds Electricity refunds Bank Interest & Gain on investment Sundry Total £31,307 £0 £901 £820 £513 £0 £33.541 £24,643 £0 £259 £0 £0 £0 £24,902 Expendtture Light & heat Cleaning Insurance Water rates Telephone Refuse bins collection Maintenance & improvements Admin & advertising Bank charges & Loss on investment Deposit returns & cancel fees Sundry expenses Total £5,740 £4,116 £868 £935 £494 £961 £8.095 £0 £90 £216 £0 £21.515 £3.665 £5,487 £807 £585 £421 £815 £9,715 £0 E4,130 £190 EO £25.815 Gross Surplus (loss-) £12,026 -£913 Page 3
Charity p4). 269261 DRAYTON GRANGE COMMUNITY AssoaATION BALANCE SHEEr 29" Febrn2024 28° FePAuory 2023 Investment Standard Life Cash at bank Debtors {DoP} 26.188 36,683 25.675 25,170 UABILMES Creditors NEf ASSErs 62,871 50.845 Represented by: CAPITAL AND RESERVES Building Fund - earniarkedlrestritted 50.0(K) Accumulated Retained Profit Profit and loss actount 12.026 915 TOTAL FUNDS 6271 50.845 Approved by the Trustees on 17 May 2024 and Signed on its behalf by: Michael Cashmore Edward Nicholl Treasurer Trustee Page 4