Trustees’ Annual Report for the year to 31 December 2021
Charity name: Mill End and District Community Association Registered number: 269254 Principal address: Church Lane Mill End Rickmansworth Hertfordshire WD3 8HD
Trustees serving during the year:
Name Position Kim Baker Holding Trustee Diana Barber Holding Trustee Margaret Gallagher Holding Trustee Preeti Shetty Holding Trustee
Honorary Officers:
Maria King Chair Sarah Nelmes Secretary Lisa Burns Treasurer
Committee Members:
Tricia Hedge (group) Hanim Karahan Andy Morrell (group) Joanne Nethersole Debby Tindall Marie Truman
Structure, governance and management
Under the Constitution adopted 8 January 1974, as amended on 3 October 1974. The charity was established by a charitable trust deed.
The Association’s membership at 31 December 2021 was 247 (2020: 247). Trustees are appointed or re-appointed annually at the AGM normally held in June.
Objectives and Activities
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To promote for the benefit of inhabitants of Mill End and District without distinction of sex or political, religious or other opinions by associating the local authorities, voluntary organisations and inhabitants in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants; and
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To establish or secure the establishment of a Community Centre and to maintain and manage, or to co-operate with any local statutory authority, in the maintenance
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and management of such a Centre for activities, promoted by the Association and its constituent bodies in furtherance of the above objects.
The policy and general management of the affairs of the Association is directed by a Council, which in turn delegates any or all of its powers to an Executive Committee made up of elected members of the Association.
Review of financial position
The Association’s receipts and payments accounts are shown on pages 5 and 6.
Cash funds at the end of 2021 totalled £58,200 (2020: £50,229) – an increase of £7,971.
The Association’s total revenue for the year was £49,047 versus £50,685 in the previous year – a decrease of £1,638. Income from hall hire at £30,017 was much the same as the previous year. Rental income from the Social Club was £1,354 higher than the previous year at £9,323. Café sales of £1,123 were recorded in 2021 for the first time. As anticipated, JRS scheme grants were £5,490 lower than in 2020.
At the same time, the Association’s total revenue expenditure in 2021 decreased by £4,233 to £41,076 for the year. The overall net cash position for the year was therefore up £7,971 versus the previous year.
During 2021:
The Community Centre continued to support local residents by making the Association’s extensive facilities available for hire and charitable use.
It was a busy year with activities returning to the centre after restrictions eased. We were delighted to welcome back the RVS lunch club and lots of other existing and new users. It was lovely to be welcoming everyone back to the centre.
We were fortunate to receive funding from W3RT enabling us to change lighting to LED.
This year we have secured some further funding and it is planned to spend this on general building maintenance but particularly on repairs to the roof.
We continue to focus on increasing our presence within the community and our social media platforms are proving very popular which is leading to an increase in the number of enquiries and bookings.
Reserves policy
It is the policy of the Association that unrestricted funds, which have not been designated for a specific use or tied up in buildings and other tangible assets, should be maintained at a level equivalent to three months expenditure. The trustees consider that this policy reflects the wish to commit as much as possible, within the
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bounds of safety, to providing suitable facilities for the members and the local community, while retaining financial stability and the potential to respond to new opportunities.
At the end of 2021, the Association’s cash reserves were £58,200, equivalent to 5.4 times the current estimate for three months expenditure. This means that the Association’s level of reserves, despite the adverse impact of the pandemic, are sufficient for the trustees to continue to commit to providing suitable facilities for members and the local community.
Related party transactions
The M.E.A.D.C.A. Social Club Limited is affiliated to the Mill End and District Community Association and its rules state that it will support the objects, activities and financing of the Mill End and District Community Association.
Furthermore, the profits of M.E.A.D.C.A. Social Club Limited shall be applied to maintaining or supporting the Mill End and District Community Association by way of covenants.
There are arrangements to split the cost of shared services which remain under constant review.
Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees:
Signature: ____ ___
Full name: ____ ___
Position: ____ ___
Date: ____ ___
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| Charity Name | No (if any) | ||
|---|---|---|---|
| 269254 Mill End and District Community Association |
|||
| Receipts andpayments accounts | CC16a | ||
| 01/01/2021 Period start date For the period from |
31/12/2021 Period end date To |
| Section A Receipts and payments | Section A Receipts and payments | |||||
|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 30,017 1,123 9,323 952 5,840 1,790 - - 2 49,047 - - - 49,047 897 860 921 636 5,787 1,052 7,310 293 114 3,434 7 16,529 - 1,293 534 1,140 269 41,076 - - - 41,076 7,971 50,229 58,200 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 30,017 1,123 9,323 952 5,840 1,790 - - 2 49,047 - - - |
Last year to the nearest £ |
|
| Hall hire | 30,017 | 30,416 | ||||
| Café sales | 1,123 | - | ||||
| Rental income | 9,323 | 7,969 | ||||
| Grants(2021: JRS scheme) | 952 | 6,442 | ||||
| Donations | 5,840 | 4,879 | ||||
| Insurance claim | 1,790 | - | ||||
| Members' subscriptions | - | 790 | ||||
| Writing course | - | 90 | ||||
| Interest received | 2 | 99 | ||||
| Sub total(Gross income for AR) |
49,047 | 50,685 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | - | |||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| 49,047 | 50,685 | |||||
| 897 860 921 636 5,787 1,052 7,310 293 114 3,434 7 16,529 - 1,293 534 1,140 269 41,076 - - - 41,076 7,971 |
||||||
| Cleaning | 897 | 1,225 | ||||
| Garden costs | 860 | 360 | ||||
| Security & fire alarm costs | 921 | 955 | ||||
| Insurance | 636 | 2,377 | ||||
| Light and heat | 5,787 | 7,725 | ||||
| Business rates & trade refuse | 1,052 | 1,304 | ||||
| Repairs and renewals | 7,310 | 5,794 | ||||
| Health & safety and training costs | 293 | 120 | ||||
| Printing, postage & stationery | 114 | 113 | ||||
| Accountancy fees | 3,434 | 1,370 | ||||
| Legal &professional fees | 7 | 1,080 | ||||
| Wages, salaries, pension & NI | 16,529 | 20,253 | ||||
| Travel costs | - | 73 | ||||
| Telephone & internet | 1,293 | 1,364 | ||||
| Café direct costs | 534 | - | ||||
| Computer & software costs | 1,140 | 1,001 | ||||
| Sundry expenses | 269 | 195 | ||||
| **Sub total ** | 41,076 | 45,309 | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| Computers(laptops) | - | - | ||||
| Furniture & equipment | - | - | ||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 45,309 | ||||||
| 7,971 | - | 7,971 |
5,376 | |||
| - - |
- | - | ||||
| 50,229 | 50,229 | 44,853 | ||||
| 58,200 | - | - | 58,200 | 50,229 |
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Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Details Total cash funds (agree balances with receipts and payments account(s)) Details Deposit accounts Current account Petty cash Details Signature |
Unrestricted funds to nearest £ 26,924 30,655 621 58,200 |
Unrestricted funds to nearest £ 26,924 30,655 621 58,200 |
|---|---|---|---|
| 26,924 | - | ||
| 30,655 | |||
| 621 | - | ||
| 58,200 | - | ||
| OK | |||
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Independent Examiner’s Report to the Trustees/Members of Mill End and District Community Association
I report on the accounts for the year ended 31 December 2021 which are set out on pages 5 and 6.
Respective responsibilities of trustees and examiner
The charity’s trustees consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (“the Act”) and that an independent examination is needed.
It is my responsibility to
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examine the accounts (under section 43 of the Act)
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to follow the procedures laid down in the General Directions given by the Charity Commission (under section 43(7)(b) of the Act), and
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to state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair” view and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In the course of my examination, no matter has come to my attention which gives me reasonable cause to believe that in, any material respect, the requirements:
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To keep accounting records in accordance with section 41 of the Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act; have not been met; or,
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To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed:
Date:
Derek Skinner FCA Skinner & Co The Old Vicarage, 10 Church Street Rickmansworth WD3 1BS
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