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2024-07-31-accounts

The Friends of Seal School PTFA

Annual Report 2023 - 2024

Reference and administrative details

Charity Name: The Friends of Seal School PTFA Charity Number: 269131 Charity Address: Seal Church of England Primary School Zambra Way, Seal, Sevenoaks, Kent. TN15 0DJ

Trustees:

Structure, governance and management

The Friends of Seal School PTFA was registered in 1975 as the Seal C of E Primary School Parent Teacher Association. The constitution was amended on 30[th] November 2018 to change from a PTA to PTFA. AGMs are held in term one of the academic year, at which point, candidates are welcome to stand for election as trustee or to a committee position (i.e., Chair, Secretary or Treasurer). The governance rules of the PTFA were amended in November 2020 to allow the committee (comprising the charity trustees) to operate without a named chair, should no candidate stand for election in any given year.

The PTFA committee had been reduced in number from ten in 2018/19 to only four active members by 2022/23 (increasing to five in 2023/24). It was apparent that this small team could no longer be the sole group running fundraising events for the school. Consequently, and in consultation with the senior leadership of the school, the committee decided to move towards a strategic role and encourage other parents and carers to step forward to run fundraising events. The committee now serves as a facilitating body, providing guidance and logistical support (i.e., providing floats, banking, ticket sales website).

Objectives and activities

Objective: To advance the education of the pupils at the school, by providing and

assisting in the provision of facilities for education at the school (not normally provided by the Local Education Authority).

To fulfil this objective, the committee run fundraising events throughout the academic year. These have included discos, cake sales, an annual fireworks display, Christmas activities and summer fete, as well as sundry other fundraisers such as using external schemes including Easy Fundraising. All funds raised are used to pay for facilities or activities identified by the senior leadership at the school, as being of benefit to the children and their education.

Achievements and performance

In addition to funding the minibus (cost £2861) and online maths programmes (cost £143), the senior teachers asked the PTFA to continue raising money towards new laptop computers and tablets; to subsidise the whole-school trip to the Christmas pantomime so that as many children as possible could experience live theatre (cost £2100); purchase new playground play equipment (cost £415); and to provide books for the library (amount available £1075). The PTFA committee also decided to invest in new gazebo shelters to allow stalls to be run in adverse weather, after the ones used previously had come to the end of their useful life and to replace our candy floss machine, a great source of fundraising at events, after it finally broke beyond repair. These investments, along with hi-vis jackets for safety at events, cost £1270. The amount contributed to the costs of the computers was to be the balance of the funds raised after these and other smaller purchases (i.e., leavers’ gifts for year six pupils (cost £304)), were made, combined with the funds raised for the laptops during 2022/23.

Terms 1 & 2

As school started back in the sunshine, we held a welcome ice-cream sale in the first week. Due to adverse weather warnings, we had to postpone our popular, annual fireworks display until mid-November, but the event was, as always, an enormous success. As the nights turned darker, we kicked off the Christmas festivities with our annual wreath-making workshop, hosted by a local professional florist, and ran a range of seasonal activities including Christmas cards designed by the children, a fancy-dress sale, end of term discos and a 'Frost Fayre’ mini-fete, with visits from Father Christmas. For the fireworks, we were again lucky to have the support and planning expertise of parents whose employer offered match funding, providing an additional £1000. In total, the events of the autumn/winter term raised over £8200.

Terms 3 & 4

Things tend to be a little quieter after the excitement at Christmas. Throughout January to the end of March, we ran cake sales, provided Mother’s Day activities and held end of term discos. As 2024 was a leap year, we arranged a fun day for the children where they carried out 29 activities. Together these events raised £2500.

Terms 5 & 6

Throughout the summer term, we held a series of cake and ice cream sales, end of year discos, an online silent auction and a raffle. We also held our wonderful summer fete, which brought together families of the school and members of the local community. The summer events raised over £6800.

Throughout the year, we also raised funds through membership of the Easy Fundraising scheme, as well as clothing collections and direct donations. These additional activities raised just under £1300.

We are delighted to have raised a NET total of £18,900.

Public benefit statement

The trustees confirm that we have complied with the duty in section 4 of the Charities Act 2006 Act, to have due regard to guidance on public benefit published by the Charity Commission.

A financial review

The charity holds a bank account and has kept a small balance in our Stripe account, used to provide refunds as needed. At the start of the financial year on 1st August 2023, the bank account held a balance of £32,223.51. At the end of the year on 31st July 2024, there was a closing balance of £32,634.35. For the Stripe account, the opening balance was £387. As the amount held had diminished through payment of occasional refunds, only £29.98 remained in July. As refunds can be automatically managed through the Stripe system without prior need of a balance, we took the decision to transfer that small amount into the primary bank account; at year’s end, the balance was therefore £0. A further £1000 is held as cash in hand and used to support the PTFA’s fundraising activities, i.e., providing cash floats for events.

All money raised by the PTFA is to pay for facilities and activities chosen by the senior leadership of the primary school; we do not hold funds in reserve, as nothing is paid for or committed to until after the money is raised. The money remains in the charity’s bank account until the school request payment, at which point it is immediately transferred, subject to the PTFA’s payment approval processes.

For large purchases, the payment typically takes place during the following financial year once the amount raised is confirmed to the school. The invoice for the mile a day track was received and settled in October 2023. Larger purchases, such as this require research, a long lead time for installation and sometimes for the school to obtain additional grant funding. As a result, the money raised for it by the PTFA remains in the bank account until an invoice is issued to us by the school.

The purchase of tablets and laptop computers is a similarly substantial expense and required the combined funds raised in both 2022/23 and 2023/24. The amount available to the school from the 2023/24 fundraising year was £10,300 plus an additional £3100 raised during the previous year but not made available to the school at the time to ensure funds were available to meet the PTFA’s liability to pay for the circus event held in September 2024, which was fully met through ticket sales. The total budget for the purchase was therefore £23,700. The school procured 30 laptops and 30 tablets along with ancillary items including cables and cases in January 2025 at a total cost of £22,350, with the remaining balanced carried forward to the 2024/25 financial year.

Approved by the PTFA Committee on 17[th] May 2025 and signed on their behalf by Suzanne Miller (Treasurer)

The Friends of Seal School PTFA

269131

Receipts and payments accounts

CC16a

For the period
from		 01/08/2023 To 31/07/2024

Section A Receipts and payments

A1 Receipts Unrestricted
funds
to the nearest £
30,777
3,877
-
-
-
-
-
34,654
-
-
-
34,654		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £		 Total funds
to the nearest £
30,777
3,877
-
-
-
-
-
-
34,654
-
-
-
34,654		 Last year
to the nearest £
Income from Events 30,777 - 25,821
Income from Donations (inc Match Funding) 3,877 - 6,594
-
- -
- - -
- - -
- - -
- -
-		 -
Sub total(Gross income for AR) 34,654 32,415
A2 Asset and investment sales, (see
table).
- -
- -
-		 -
Sub total - -
Total receipts
34,654 - 32,415

A3 Payments

A3 Payments
Funded Projects to Seal School 20,797 -
-
-
-
-
-
-
-
-
-		 - 20,797
153
13,948
-
-
-
-
-
-
34,898		 4,689
PTFA Administration Costs 153 - 161
Event Expenses 13,948 - 15,853
- - -
- - -
- - -
- - -
- - -
- -
-		 -
**Sub total ** 34,898 20,703
**Sub total ** -
-
-
-
34,898		 -
-
-
-
-		 -
-
-
-
-



-
-
-
-
34,898		 -
-
-
-
20,703
A4 Asset and investment purchases,
(see table)
- - -
- - -
**Sub total ** - - - - -
Total payments 34,898 - - 34,898 20,703
Net of receipts/(payments) - 244 - - - 244 11,711
A5 Transfers between funds - - - - -
A6 Cash funds last year end 33,587 - - 33,587 21,876
Cash funds this year end 33,343 - - 33,343 33,587

Section B Statement of assets and liabilities at the end of the period

Categories
s
etary assets		 (agree balances with receipts and payments
account(s))
Details
Natwest Account
Cash in Hand
Stripe
Total cash funds
Details		 Unrestricted
funds
to nearest £		 Restricted
funds
to nearest £
-
-
-
-
OK
Restricted
to nearest £
-
-
-		 Endowment
funds
to nearest £
32,634 -
708 -
0 -
33,343 -
OK
Unrestricted
to nearest £		 OK
Endowment
to nearest £
- -
- -
- -

B1 Cash funds

B2 Other monetary assets

- - -
- - -
- - -
Details Fund to which
asset belongs		 Cost (optional) Current value
(optional)
B3 Investment assets - -
- -
- -
- -
- -
Details Fund to which
asset belongs		 Cost (optional) Current value
(optional)
B4 Assets retained for the charity’s - -
own use - -
- -
- -
- -
- -
- -
- -
- -
Fund to which Amount due When due
Details liability relates (optional) (optional)
B5 Liabilities -
-
-
-
-
Signed by one or two trustees on behalf of all
the trustees		 Signature Print Name Date of
approval
S Miller Suzanne Miller 26/5/2025

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name The Friends of Seal School PTFA members of On accounts for the year 31/07/2024 Charity no 269131 ended (if any) Set out on pages (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/07/2024.

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Date: Name: Fokrul Islam Khan Relevant professional qualification(s) or body Certified Public Accountants Association (if any): Address:

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

1

October 2018

IER

Give here brief details of any items that the examiner wishes to disclose .

2

October 2018

IER