The Friends of Seal School PTFA
Annual Report 2021 - 2022
Reference and administrative details
Charity Name: The Friends of Seal School PTFA Charity Number: 269131 Charity Address: Seal Church of England Primary School Zambra Way, Seal, Sevenoaks, Kent. TN15 0DJ
Trustees:
-
Sara Draper (Chair)
-
Colette Beard (Secretary)
-
Suzanne Miller (Treasurer)
-
Elizabeth Mitchell (Executive Headteacher)
-
Annabel Clarke
-
Sue Walker
-
Jonathan Wheeler
Structure, governance and management
The Friends of Seal School PTFA was registered in 1975 as the Seal C of E Primary School Parent Teacher Association. The constitution was amended on 30[th] November 2018 to change from a PTA to PTFA. AGMs are held in term one of the academic year, at which point, candidates are welcome to stand for election as trustee or to a committee position (i.e., Chair, Secretary or Treasurer). The governance rules of the PTFA were amended in November 2020 to allow the committee (comprising the charity trustees) to operate without a named chair, should no candidate stand for election in any given year.
Objectives and activities
Objective: To advance the education of the pupils at the school, by providing and assisting in the provision of facilities for education at the school (not normally provided by the Local Education Authority).
To fulfil this objective, the committee run fundraising events throughout the academic year. These have included discos, cake sales, an annual fireworks display, Christmas activities and summer fete, as well as sundry other fundraisers such as using external schemes including Easy Fundraising. All funds raised are used to pay for facilities or activities identified by the senior leadership at the school, as being of benefit to the children and their education.
Achievements and performance
After a difficult year for fundraising and events for everyone during 2020 – 21, the PTFA committee set ourselves an ambitious target to raise over £20,000 in 2021 – 22. In addition to funding the minibus (cost £2861) and online maths programmes (cost £1796), the senior teachers asked the PTFA to raise money towards the installation of a mile a day track around the school field, to support both the physical and mental wellbeing of the pupils, to purchase a set of reading books from the Collins Big Cat reading system (cost £2056), to pay for improved drainage under the climbing equipment (cost £1100) and support fundraising for climbing equipment for the nursery and reception classes (cost £3307). The amount contributed to the costs of the mile a day track was to be the balance of the funds raised after these and other smaller purchases (i.e., subsidising tickets to Christmas pantomime (cost £655); leavers’ gifts for year six pupils (cost £257)) were made.
Terms 1 & 2
We started the academic year by holding a ‘Welcome (Back) BBQ’, to welcome families of both existing and new pupils to the school after over a year of absences. Though not primarily a fundraiser, the BBQ was an enormous success, raising £1172. We ended the term with our popular, annual fireworks display, which raised an astonishing £4872. Christmas is always a busy time, and we ran a range of seasonal activities events including wreath making, Christmas cards and tea towels designed by the children as well as end of term discos and a 'Frost Fayre’ mini fete. For the latter two, we were lucky to have the support and planning expertise of parents whose employer offered match funding. In total, the Christmas events raised £6280.
Terms 3 & 4
Things tend to be a little quieter after the excitement at Christmas. Throughout January to April, we ran smaller events including cake sales, a quiz night, Mother’s Day gifts, a day of activities at our school farm, end of term discos and an Easter Egg hunt. Together these events raised £6048, including further match funding.
Terms 5 & 6
As the weather improved, we held a series of cake and ice cream sales, Father’s Day gifts and an online silent auction. We also held our wonderful summer fete, which brought together families of the school and members of the local community. We were grateful to benefit from more parents, who were able to apply for match funding. The summer events raised £9683.
Throughout the year, we also raised funds through membership of schemes including Amazon Smile and Easy Fundraising, as well as clothing collections and direct donations. These additional activities raised a further £1304.
We were delighted to not only reach our ambitious target, but in fact to exceed it, raising a NET total of £29,360.
Public benefit statement
The trustees confirm that we have complied with the duty in section 4 of the Charities Act 2006 Act, to have due regard to guidance on public benefit published by the Charity Commission.
A financial review
The charity holds a bank account and keeps a small balance in our Stripe account, which is used to provide refunds as needed. At the start of the financial year on 1st August 2021, the bank account held a balance of £21,008.69. At the end of the year on 31st July 2022, there was a closing balance of £20,433.54. For the Stripe account, the opening balance was £483 and at closing was £399. A further £1043 was held as cash in hand and used to support the PTFA’s fundraising activities, i.e., providing cash floats for events.
All money raised by the PTFA is to pay for facilities and activities chosen by the senior leadership of the primary school; we do not hold funds in reserve, as nothing is paid for or committed to until after the money is raised. The money remains in the charity’s bank account until the school request payment, at which point it is immediately transferred subject to the PTFA’s payment approval processes. For large purchases, the payment typically takes place during the following financial year once the amount raised is confirmed to the school. During the 2021-22 financial year, the PTFA paid for the Trim Trail climbing equipment (cost £14,894), the funds for which had been raised over the preceding two years.
As the mile a day track is a similarly large purchase, which required research, a long lead time for installation and the school obtaining additional grant funding, the money raised for it by the PTFA remains in the bank account and will do so until we receive an invoice. The track was installed in spring 2023 and, subject to additional final work being completed, the invoice is expected in summer 2023.
Approved by the PTFA Committee on 22[nd] May 2023 and signed on their behalf by Suzanne Miller (Treasurer)
| The Friends of Seal | School PTFA | 269131 | ||
|---|---|---|---|---|
| Receipts and payments accounts | CC16a | |||
| For the period from |
01/08/2021 | To | 31/07/2022 |
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 32,005 6,640 - - - - - 38,645 - - - 38,645 28,313 240 10,751 - - - - - - 39,304 - - - 39,304 - 659 - 22,535 21,876 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ |
Total funds to the nearest £ 32,005 6,640 - - - - - - 38,645 - - - 38,645 28,313 240 10,751 - - - - - - 39,304 - - - 39,304 - 659 |
Last year to the nearest £ |
|---|---|---|---|---|---|
| Income from Events | 32,005 | - | |||
| Income from Donations (inc Match Funding) | 6,640 | - | |||
| - | |||||
| - | - | ||||
| - | - | - | |||
| - | - | - | |||
| - | - | - | |||
| - | - - |
- | |||
| Sub total(Gross income for AR) | 38,645 | - | |||
| A2 Asset and investment sales, (see table). |
|||||
| - | - | ||||
| - | - - |
- | |||
| Sub total | - | - | |||
| Total receipts A3 Payments |
|||||
| - | - | ||||
| Funded Projects to Seal School | 28,313 | - | |||
| PTFA Administration Costs | 240 | - | |||
| Event Expenses | 10,751 | - | - | ||
| - | - | - | |||
| - | - | - | |||
| - | - | - | |||
| - | - | - | |||
| - | - | - | |||
| - | - - |
- | |||
| **Sub total ** | 39,304 | - | |||
| A4 Asset and investment purchases, (see table) |
|||||
| - | - | ||||
| - | - - |
||||
| **Sub total ** | - | - | |||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||
| - | - | ||||
| - 659 | - |
- | |||
| - | - | - 22,535 |
- | ||
| 22,535 | - | ||||
| 21,876 | - |
21,876 | - |
Section B Statement of assets and liabilities at the end of the period
| Categories s etary assets |
( g p p y account(s)) Details Natwest Account Cash in Hand Stripe Total cash funds Details |
Unrestricted funds to nearest £ |
Restricted funds to nearest £ - - - - OK Restricted to nearest £ - - - - |
Endowment funds to nearest £ |
|---|---|---|---|---|
| 20,434 | - | |||
| 1,043 | - | |||
| 399 | - | |||
| 21,876 | - | |||
| OK Unrestricted to nearest £ |
OK | |||
| Endowment to nearest £ |
||||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - |
B1 Cash funds
B2 Other monetary assets
| - | - | - | ||||||
|---|---|---|---|---|---|---|---|---|
| - | - | - | ||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
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| B3 Investment assets | - | - | ||||||
| - | - | |||||||
| - | - | |||||||
| - | - | |||||||
| - | - | |||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
|||||
| B4 Assets retained for the charity’s | - | - | ||||||
| own use | - | - | ||||||
| - | - | |||||||
| - | - | |||||||
| - | - | |||||||
| - | - | |||||||
| - | - | |||||||
| - | - | |||||||
| - | - | |||||||
| Fund to which | Amount due | When due | ||||||
| Details | liability relates | (optional) | (optional) | |||||
| B5 Liabilities | - | |||||||
| - | ||||||||
| - | ||||||||
| - | ||||||||
| - | ||||||||
| Signed by one or two trustees on behalf of all the trustees |
Signature | Name | Date of approval |
|||||
| S Miller | Suzanne Miller | 21/05/23 | ||||||
Independent examiner's report on the accounts
| Section A Independent Examiner's Report |
Section A Independent Examiner's Report |
|---|---|
| Report to the trustees | The Friends of Seal School PTFA |
| Charity no | 269131 |
| On accounts for the year ended |
31st July 2022 |
| Responsibilities and basis of report |
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 07 / 2022. As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act |
| Independent examiner's statement |
I have checked that you meet the conditions of having an independent examination and do not require an audit. The accounts have been completed on a cash basis and all records have been made readily available for review. I have reviewed the source records back the analysis provided and can conclude the records have been well detailed and reflect an accurate account of the activity during this period. I can confirm there are no areas of concern. |
| Signed: | |
| Name: | Emma White FCA |
| Date: | 27/5/2023 |
| Relevant professional qualification(s) or body |
Insitute of Chartered Accountants in England and Wales |
| Address: | Flat 3 Highfield, Row Dow Lane, Sevenoaks, Kent TN15 6XN |
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose