Old Court Community Pre-School Station Road, Wootton Bassett Wiltshire, SN4 8QY Tel: 01793 849783 Email: oldcourt@talktalk.net
Chair AGM Report – Old Court Community Preschool – 19.05.2022
Firstly, I’d like to take this opportunity to thank you all for coming. As a community run Pre School, we cannot work without you. The year from September 2021 to now has been a busy one as the pre-school, everyone, adapted the everchanging guidelines and risks due to the continued Covid-19 pandemic. The staff at the pre-school have been as hard working and dedicated as ever, adapting to the ever-changing situations of the last year.
Over the year the world started to open up again, and this allowed us to begin to return to a more normal way of running the pre-school, including the recent re introduction of parents being able to stay for settling in sessions for the teddy tots class. Visits for perspective parents have recently been reintroduced, which is fantastic news for parents and children, allowing them to make a fully informed decisions on the early years setting for their children.
Some of the changes brought in due to Covid have remained in place as they were a positive change to the pre-school. This includes the dropping off and picking up process. Both the staff and committee (and many of the parents), agree that this was a better way to start and end the day. The pre-school is a calmer environment in the mornings, as well as more secure without the gates being left open for parents. It has also been noted that the children getting ready to start school are a lot more independent than in the past, as they are allowed the time at the end of the day to do up their own coats etc without well meaning parents and carers rushing in to help!
This year has also seen the return of some fundraising events. In December we had a stall at the Christmas lights switch on event. Jasmine made cup cakes to sell, and Lucille made a guess the name of the bear board. This was a huge success and was a good start to our re introduction to fundraising. We were also able to hold the Christmas nativity which was a joy to watch and was thoroughly enjoyed by the children, staff and parents. We held a raffle and served teas and coffees, which was also a success. We look forward to holding the summer fete in a few weeks’ time, which we are very much looking forward to, and are sure it will be a great success.
Old Court Community Pre-School Station Road, Wootton Bassett Wiltshire, SN4 8QY Tel: 01793 849783 Email: oldcourt@talktalk.net
We were very lucky to receive a donation from the Rotary Club of Royal Wootton Bassett in November of £400. This was very gratefully received, even more so after a year of no fundraising.
Over the last few months, Adrian and I have worked with the memorial hall trustees to agree to a 10-year lease for the pre-school instead of the current five-year leases. This will provide much more security for the setting, and was a blessing to finally get agreed.
Our wonderful staff have been keeping busy with carrying out more training and courses.
Claire Davies and Amy Morris have completed understanding and supporting children with communication and interaction difficulties. Claire Davies, Michelle and Amy have completed Pictures are powerful. Debbie and Michelle have carried out safeguarding training Sarah has completed five to thrive training which supports children’s personal, social and emotional development.
Sarah and Debbie have completed meeting the needs of every child, and Amy has completed level two of behaviour that is challenging. First aid training has also been carried out.
The new EYFS came into effect in September 2021, and all staff have received training on this.
Another key moment of the year was the retirement of the much-loved Sandra. Sandra took the decision to retire at the end of December 2021. She will be greatly missed, and we are all so grateful for the fantastic work that Sandra carried out over the years. As sad as it was to lose Sandra, we have moved onto the next chapter by welcoming the equally wonderful Michelle, who quickly become part of the Old Court Family.
Overall, we have had a successful year, and everyone involved in the running of Old Court has worked extremely hard and continued to shine in what have been very challenging times. Thank you all for your hard work and dedication, and I look forward to seeing what we achieve in the upcoming year.
Thank you again for taking the time to join us this evening.
Susanne Matthews Chairperson
Old Court Community Pre-School Station Road, Wootton Bassett Wiltshire, SN4 8QY Tel: 01793 849783 Email: oldcourt@talktalk.net
Treasurers Report YE Aug 2021
Income
The income for the year ended Aug 2021 year was significantly lower than in 2020, with total turnover being £24k less than the prior year. Most affected was the Government funding for 3 and 4 year olds which ended the year £16k lower than in 2020, as well as the Government funding for 2 year olds decreasing by £2.5k. Both decreases were due to lower numbers in the setting.
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Total Turnover
£175,000.00
£170,000.00
£165,000.00
£160,000.00
£155,000.00
£150,000.00
£145,000.00
£140,000.00
£135,000.00
£130,000.00
£125,000.00
2017 2018 2019 2020 2021
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Expenditure
Administrative costs decreased during the year from £155k in 2020 to £141k in 2021. Part of this is a reduction in the salary payments as many staff were paid only for contracted hours during the periods of closure, and due to the lower numbers in the setting, fewer overtime hours were available. This resulted in a reduction in costs of £7k on 2020. It is also worth noting that the setting did not make any claim for furlough support for any period of closure, as most of the fee income received is
Old Court Community Pre-School Station Road, Wootton Bassett Wiltshire, SN4 8QY Tel: 01793 849783 Email: oldcourt@talktalk.net
from Wiltshire council, and only a small amount is for paid hours.
Repairs costs were reduced by £6k as there was a one-off cost to repair the roof of the Rainbow room in 2020, with maintenance costs returning to normal level in 2021.
Overview
2021 has been a challenging year for many settings, Old Court included, with parents initially choosing to keep children at home to avoid potential transmission of Covid 19. The reduction in numbers of children has had a major impact of the turnover received, and this in turn has led to the setting making a small loss of just under £4k for the year, following another small loss in 2020 of £3.5k.
Old Court is fortunate that in the years prior to this the reserves were able to be built up, so has been able to withstand a few years of reduced income without any need for concern. The numbers in the setting have been increasing and are expected to return to pre Covid levels in the near future, which will help us to return to breaking even.
Excess/ Shortfall
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£30,000.00
£25,000.00
£20,000.00
£15,000.00
£10,000.00
£5,000.00
£0.00
2017 2018 2019 2020 2021
-£5,000.00
-£10,000.00
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CHARITY NUMBER . 269115 OLD COURT COMMUNITY PRE-SCHOOL AccouKfs FOR THE YEAR ENDED 31ST AUGUST 2021 TREVOR HUNT ACCOUNTANCY LIMITED 48 MALMESBURY ROAD LEIGH WILTSHIRE
OLD COURT COMMUNITY PRE-SCHOOL ACCOUNTANT'S REPORT I have prepared . without audit , the attached accounts . and confirni these are in accordaJ]ce with the books , records . information and explanations Provided to me . Trevor Hunt - Financial Accountant On behalf of Trevor Hunt A¢¢ountancy Limited 48 Malmesbury Road Leigh Cricklade Wiltshire SN6 6RG Date .
OLD COURT COMMUNITY PRE-SCHOOL INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST AUGUST 2021 2021 2020 INCOME FUNDING FEES FUND RAISING INCOME OTHER INCOME INCLUDING INTEREST RECEIVED 129945 10955 1200 154,328 9.857 918 91 142108 165,194 EXPENDITURE SALARIES RENT AND RATES UTILITY COSTS INSURANCES AND SERVICE CONTRACTS TELEPHONE AND INTERNET POSTAGE , PRINTING AND STATIONERY ENTERTAINING COSTS SNACKS AND KITCHEN COSTS NURSERY IMPROVEMENT COSTS REPAIRS AND MAINTENANCE UNIFORMS AND CLOTHING NURSERY EQUIPMENT NURSERY CONSUMABLES AND SUNDRY COSTS ACCOUNTANCY FUND RAISING COSTS TAPESTRY 126750 3630 3792 2768 397 517 135,909 3,988 1,341 2,859 1,329 474 690 9,867 7,266 763 987 1.792 624 705 210 3041 1107 939 1758 624 1136 214 146753 169,205 DEFICIT OF INCOME OVER EXPENDITURE 14645) (4,011}
OLD COURT COMMUNITY PRE-SCHOOL BALANCE SHEET AS AT 31ST AUGUST 2021 2021 2020 BANK AND CASH BALANCES . CAF CASH ACCOUNT CAF GOLD ACCOUNT CASH IN HAND 58542 80691 62,743 80.652 139287 143,398 ACCOUNTS RECEIVABLE 59 139287 143,457 AMOUNTS OWED . CREDITORS AND ACCRUALS 1140 665 NET ASSETS AS AT 31ST AUGUST 2021 138147 142,792 FUNDS BALANCE AS AT 1ST SEPTEMBER 2020 DEFICIT OF INCOME OVER EXPENDITURE 142792 (4645) 146.803 (4.0111 BALANCE AS AT 31ST AUGUST 2021 138147 142,792