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2024-06-30-accounts

Registered with the Charity Commission - 269055

Rotary Club of Newton Abbot Trust Fund

Annual Report

Year Ended 30 June 2024

Rotary Club of Newton Abbot Trust Fund

Annual Report - Year Ended 30 June 2024

Contents Page
Reference and Administrative Details 1
Trustees’ Report 2
Independent Examiner’s Report 4
Statement of Financial Activities 5
Balance Sheet 6
Notes and Accounting Policies 7

Rotary Club of Newton Abbot Trust Fund

Reference and Administrative Details - Year Ended 30 June 2024

Status

As approved in the Letter of Concurrence from the Charity Commissioner, the Trustees are the President, Secretary, Treasurer and President Elect for the time being of the Rotary Club of Newton Abbot. The Trustees are therefore appointed annually by the members of the Rotary Club of Newton Abbot.

Trustees

N Richards President R Brooks Secretary M Granger Treasurer J Newcombe Past President

Principal Address:

The Clerk to the Trustees 27 Waverley Road Newton Abbot Devon TQ12 2ND

Charity Registration Number:

269055

Bankers:

HSBC plc 42 Courtenay Street Newton Abbot Devon TQ12 2EB

Independent Examiner:

Louisa Lulek FCA CTA Darnells, Chartered Accountants Quay House Quay Road Newton Abbot Devon TQ12 2BU

1

Rotary Club of Newton Abbot Trust Fund

Trustees’ Report

Year Ended 30 June 2024

The Trustees present their annual report for the year ended 30 June 2024. The financial statements have been prepared in accordance with the accounting policies set out in note 2 to the accounts and comply with the charity’s trust deed, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

Structure, Governance and Management

The Rotary Club of Newton Abbot Trust Fund is a charity established and governed by the Trust Deed dated 5 June 1974 as amended by a Letter of Concurrence dated 1 November 1993. It is registered with the Charity Commission under reference number 269055.

As approved in the Letter of Concurrence from the Charity Commissioner, the Trustees are the President, Secretary, Treasurer and President Elect for the time being of the Rotary Club of Newton Abbot. The Trustees are therefore appointed annually by the members of the Rotary Club of Newton Abbot.

The charity is administered by the Trustees who meet on a monthly basis to discuss requests.

Objectives and Activities

All monies, capital and income, received from whatever source, are to be applied for the relief of the poor and needy, or to such other charitable purpose, institution, society or object as the Club shall in duly constituted meeting from time to time direct.

Procedure and Policy for Grant Making

Applications from persons likely to benefit from this charity are first considered by the Council of the Rotary Club of Newton Abbot who make recommendations to the Trustees for consideration. When making their decisions, the Trustees keep in mind the Charity Commission guidance on public benefit.

Achievements and Performance

The Trust continued in the year to raise funds to enable charitable donations and grants to be made.

Total incoming resources from fundraising, donations and interest were £31,950 (2023: £47,881). The major fund-raising events during the year were two sponsored golf days, a wheelbarrow race at the summer fayre and running Santas Grotto in conjunction with Fermoy’s, Newton Abbot.

Donations made during the year are set out in Note 6 to the accounts.

2

Rotary Club of Newton Abbot Trust Fund

Trustees’ Report

Year Ended 30 June 2024

Financial Review, Investment Policy and Reserves Policy

Incoming resources for the year amounted to £31,950 (2023: £47,881), outgoing resources were £32,376 (2023: £50,738), a net loss on the revaluation of investments amounted to £0 (2023: £0), resulting in a net deficit for the year of £426 (2023: £2,857). At 30 June 2024, the unrestricted fund was £11,365 (2023: £11,198). The legacy fund was £7,616 (2023: £7,133). During the year restricted funds relating to young carers were fully expended.

There are no restrictions on the charity’s power to invest, leaving the trustees discretion as to where they invest the trust’s funds.

It is the policy of the Trustees to retain sufficient unrestricted reserves to allow an immediate response to local, national and international emergencies.

Risk Policy

The Trustees have assessed the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate the exposure to the major risks.

Approved by the Trustees and signed on their behalf by:

N Richards: …………………………….. M Grainger: ………………………… J Newcombe: ………………………… R Brooks: …………………………..

J Newcombe: …………………………

Dated: .......................................................

3

Rotary Club of Newton Abbot Trust Fund

Independent Examiner’s Report to the Trustees of Rotary Club of Newton Abbot Trust Fund

Year Ended 30 June 2024

I report to the charity trustees on my examination of the accounts of Rotary Club of Newton Abbot Trust Fund (the Trust) for the year ended 30 June 2024, which are set out on pages 5 to 12.

Respective responsibilities of trustees and examiner

As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Charities accounts carried out under section 145 of the Act and in carrying out my examination, I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

…………………. Louisa Lulek FCA CTA Darnells, Chartered Accountants Quay House Quay Road, Newton Abbot TQ12 2BU

Date:......................................

4

Rotary Club of Newton Abbot Trust Fund

Statement of Financial Activities - Year Ended 30 June 2024

Restricted Other 2024 2023
Unrestricted Fund Restricted Total Total
Funds Legacy Fund Funds Funds Funds
£ £ £ £ £
Income from
Activities for generating funds 4 17,817 - - 17,817 31,833
Donations 4 13,650 307 - 13,957 15,970
Investment income - 176 - 176 78
__ _ _ _ ______
Total 31,467 483 - 31,950 47,881
══════ ══════ ══════ ══════ ══════
Expenditure on
Charitable activities 5 25,398 - 1,076 26,474 40,069
Fundraising costs 7 5,902 - - 5,902 10,669
––––—— ––––—— ––––—— ––––—— ––––——
Total 31,300 - 1,076 32,376 50,738
––––—— ––––—— ––––—— ––––—— ––––——
Net gains/(losses) on - - - - -
investments ––––—— ––––—— ––––—— ––––—— ––––——
Net income / (expenditure) 167 483 (1,076) (426) (2,857)
and net movement in funds
before transfers
Transfer between funds - - - - -
––––—— ––––—— ––––—— ––––—— ––––——
Net income / (expenditure) 167 483 (1,076) (426) (2,857)
and net movement in funds
Reconciliation of funds
Funds balance brought 11 11,198 7,133 1,076 19,407 22,264
forward at 01.07.23 ––––—— ––––—— ––––—— ––––—— ––––——
Total funds carried forward 11 11,365 7,616 - 18,981 19,407
at 30.06.24 ══════ ══════ ══════ ══════ ══════
Represented by
Investments 915 - - 915 915
Current assets 10,450 7,616 - 18,066 18,492
Current liabilities - - - - -
––––—— ––––—— ––––—— ––––—— ––––——
11,365 7,616 - 18,981 19,407
══════ ══════ ══════ ══════ ══════

All income and expenditure derive from continuing activities.

5

Rotary Club of Newton Abbot Trust Fund

Balance Sheet as at 30 June 2024

2024 2023
Notes £ £
Fixed assets
Investments 9 915 915
––––—— ––––——
Current assets
Debtors 2,232 586
Cash at bank and in hand 15,834 17,906
––––—— ––––——
18,066 18,492
Current liabilities
Creditors: Amounts falling due within one year 10 - -
––––—— ––––——
Net current assets 18,066 18,492
––––—— ––––——
Net assets 18,981 19,407
══════ ══════
The Funds of the Charity:
Unrestricted Funds
Community& International Service Fund 12 11,365 11,198
Restricted Funds 13
Legacy Fund 7,616 7,133
Other funds - 1,076
––––—— ––––——
Total Funds 11 18,981 19,407
══════ ══════

The notes on pages 7 to 13 form part of these accounts.

Approved by the Trustees and signed by two Trustees on behalf of all Trustees:

M Granger: .................................................. J Camp: .................................................. N Richards: .................................................. J Newcombe: ..........................................

Date of approval: ..........................................

6

Rotary Club of Newton Abbot Trust Fund

Notes and Accounting Policies – Year ended 30 June 2024

1 General Information

The Rotary Club of Newton Abbot Trust Fund is a charity registered with the Charity Commission under reference number 269055. It is managed by trustees appointed by the Rotary Club of Newton Abbot. There is no principal place of business.

2 Accounting policies

(a) Basic of preparation and assessment of going concern

The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011. The trust constitutes a public benefit entity as defined by FRS 102.

The trustees consider that there are no material uncertainties about the Trust’s ability to continue as a going concern.

The financial statements are prepared in sterling, which is the functional currency of the Charity.

The following principal accounting policies have been applied.

(b) Income recognition

All income is recognised once the charity has entitlement to the income, it is probable that the income will be received, and the amount of income receivable can be measured reliably.

Investment income is accounted by reference to the date at which the underlying income is declared ex dividend or the date on which interest is credited to the bank.

Income from donations and fundraising is accounted for as received. Any associated tax claims are included at the same time as the income to which they related.

(c) Expenditure recognition

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required, and the amount of the obligation can be measured reliably.

All expenditure is accounted for on an accruals basis and includes irrecoverable VAT. All expenses including support costs and governance costs are allocated to charitable activities.

Donations are paid to individuals and organisations for deserving purposes. These are included in the accounts for the period in which the payment is approved.

7

Rotary Club of Newton Abbot Trust Fund

Notes and Accounting Policies – Year ended 30 June 2024

(d) Investments

Investments are a form of basic financial instrument and are originally recognised at their transaction value and subsequently measured at their fair value at the balance sheet date using the quoted market price. Realised and unrealised gains and losses on the investments are credited/charged directly to the Statement of Financial Activities.

(e) Reserves / Fund Accounting

Unrestricted funds - The Charity’s general funds consist of funds that the Charity may use for its charitable purposes at its discretion. Sufficient resources are held in an appropriate form to do this.

Restricted funds - The charity also makes specific collections which are restricted as to how these may be used, and these are shown separately in the accounts.

(f) Creditors

Creditors are recognised where the Charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any trade discounts due.

(g) Cash and cash equivalents

Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition of the deposit or similar account.

3 Taxation

The Trust is a registered charity and, accordingly, is exempt from taxation on its income and gains where they are applied for charitable purposes.

8

Rotary Club of Newton Abbot Trust Fund

Notes and Accounting Policies – Year ended 30 June 2024

4 Income

Income
Restricted Other 2024 2023
Unrestricted Fund Restricted Total Total
Funds Legacy Funds Funds Funds
£ £ £ £ £
Activities for generating
funds
Golf days 10,942 - - 10,942 14,560
Wheelbarrow race and 1,897 - - 1,897 3,729
summer fayre
Santa’s Grotto 3,968 - - 3,968 3,342
Firewalk - - - - 10,202
Pink pigs and Fruit machine 1,010 - - 1,010 -
––––—— ––––—— ––––—— ––––—— ––––——
17,817 - - 17,817 31,833
══════ ══════ ══════ ══════ ══════
Donations
Members donations 4,427 - - 4,427 4,739
Street collections 601 - - 601 -
Lend with care 1,620 - - 1,620 -
Ukraine trip and support - - - - 910
Other donations 4,346 307 - 4,653 8,618
Gift Aid 2,656 - - 2,656 1,703
––––—— ––––—— ––––—— ––––—— ––––——
13,650 307 - 13,957 15,970
══════ ══════ ══════ ══════ ══════

In 2024, £370 (2023, £280) of the donations and £0 of the income for generating funds related to restricted funds.

9

Rotary Club of Newton Abbot Trust Fund

Notes and Accounting Policies – Year ended 30 June 2024

5 Charitable Activities

5 Charitable Activities
2024 2023
Notes Unrestricted Restricted Total Total
£ £ £ £
Donations 6 25,398 1,076 26,474 40,069
Other costs - - - -
––––—— ––––—— ––––—— ––––——
25,398 1,076 26,474 40,069
══════ ══════ ══════ ══════
6 Donations
2024 2023
Unrestricted Restricted Total Total
£ £ £ £
Ukraine support and trip - - - 6,416
Rowcroft Hospice 1,341 - 1,341 1,435
Meadowside 139 - 139 4,845
Citizens Advice Bureau 200 - 200 1,840
Other Rotary Clubs and Charities - - - 125
THAT 1,000 - 1,000 500
DYS Space - - 500
Newton Abbot College - 1,000 1,000 -
HITS - - 945
No Limits Cafe 335 - 335 915
DCCP Charity - - 2,140
Young Carers 1,000 - 1,000 -
Operation Imprezza 250 - 250 250
Shelterbox 750 - 750 4,500
Salvation Army - - - 500
Teignbridge Titans 1,410 - 1,410 2,190
MS Society 1,050 - 1,050 2,280
Sewing machines to Uganda - - - 1,859
PSA testing - - - 1,000
Parkinson Society - - - 1,000
Lend with Care - - - 1,078
Childrens Hospice SW 2,424 76 2,500 430
Friends of Glendinning 50 - 50 810
Kingsacre Do It For Deeks - - - 1,390
Jays Aim - - - 790
ACTion on Climate 500 - 500 -
Chudleigh Youth Centre 500 - 500 -
Combe Pafford School 1,700 - 1,700 -
Coombshead School 500 - 500 -
Dartmoor Centre 650 - 650 -
DCC Hayton View School 750 - 750 -
ELF Charity 500 - 500 -
Go Beyond 500 - 500 -
Kingsteignton Swimming 500 - 500 -
Libra Appeal 750 - 750 -
MG RNLA 500 - 500 -
Moor Tree 579 - 579 -
Red Cross 500 - 500 -
RNIB Charity 500 - 500 -
Shallowford Trust 500 - 500 -
Towersey Foundation 750 - 750 -
UTC School 800 - 800 -
Zranch House School 500 - 500 -

10

Rotary Club of Newton Abbot Trust Fund

Notes and Accounting Policies – Year ended 30 June 2024

6 Donations (continued)

Donations (continued)
Other grants to institutions less than £400 2,910 - 2,910 2,081
Grants to individuals
Alfie Colier - - - 250
Richard Morgan 1,060 - 1,060 -
––––—— ––––—— ––––—— ––––——
25,398 1,076 26,474 40,069
══════ ══════ ══════ ══════

In 2024, £1,076 (2023, £2,863) of the donations related to restricted funds.

7 Fundraising costs

Fundraising costs
2024 2023
Unrestricted Restricted Total Total
£ £ £ £
Golf days 5,413 - 5,413 7,301
Santa’s Grotto - - - 1,446
Firewalk - - - 1,453
Wheelbarrow Race/summer fayre 100 - 100 150
Miscellaneous 389 - 389 319
––––—— ––––—— ––––—— ––––——
5,902 - 5,902 10,669
══════ ══════ ══════ ══════

In 2024, no fundraising costs related to restricted funds.

8 Transactions with Trustees

The trustees received no remuneration in their capacity as trustees (2023: £nil). No expenses have been paid to trustees in this financial year (2023: £nil). The trustees are the key management personnel of the trust.

9 Fixed Asset Investments – COIF

9 Fixed Asset Investments – COIF
2024 2023
£ £
At 1 July 2023 915 915
Profit/(loss) on investments - -
––––—— ––––——
At 30 June 2024 915 915
══════ ══════
Historical cost at 30 June 2024 1,000 1,000
══════ ══════
10 Creditors: Amounts falling due within one year
2024 2023
£ £
Event income received in advance - -
══════ ══════

11

Rotary Club of Newton Abbot Trust Fund

Notes and Accounting Policies – Year ended 30 June 2024

11 Reserves
2024 2023
Unrestricted Restricted Total Total
£ £ £ £
At 1 July 2023 11,198 8,209 19,407 22,264
Net (deficit)/surplus for the year 167 (593) (426) (2,857)
Transfer between reserves - - - -
––––—— ––––—— ––––—— ––––——
At 30 June 2024 11,365 7,616 18,981 19,407
══════ ══════ ══════ ══════
Reserves previous year
2023 2022
Unrestricted Restricted Total Total
£ £ £ £
At 1 July 2022 12,460 9,804 22,264 25,239
Net surplus for the year (1,262)
(1,595)
(2,857) (2,975)
Transfer between reserves - - - -
––––—— ––––—— ––––—— ––––——
At 30 June 2023 11,198 8,209 19,407 22,264
══════ ══════ ══════ ══════
12 Unrestricted Funds
2024 2023
£ £
Community & International Service Fund 11,365 11,198
––––—— ––––——
11,365 11,198
══════ ══════
13 Restricted Funds
At 1 Transfer Surplus/ At 30
July 2023 Income Expenditure To (Deficit) June 2024
unrestricted
£ £ £ £ £ £
Legacy 7,133 483 - - 483 7,616
Fund
Other 1,076 - 1,076 - (1,076) -
Funds ––––—— ––––—— ––––—— ––––—— ––––—— ––––——
8,209 483 1,076 - (593) 7,616
══════ ══════ ══════ ══════ ══════ ══════

12

Rotary Club of Newton Abbot Trust Fund

Notes and Accounting Policies – Year ended 30 June 2024

13 Restricted Funds (continued)

Restricted Funds previous year

At 1 Transfer Surplus/ At 30
July 2022 Income Expenditure From (Deficit) June 2023
unrestricted
£ £ £ £ £ £
Legacy 6,775 358 - - 358 7,133
Fund
Other 3,029 910 2,863 - (1,953) 1,076
Funds ––––—— ––––—— ––––—— ––––—— ––––—— ––––——
9,804 1,268 2,863 - (1,595) 8,209
══════ ══════ ══════ ══════ ══════ ══════

“The Legacy Fund”

The aim of this fund is to help the Rotary Club continue to support the local community into the future. It is aimed at Rotarians who have been members of the club in Newton Abbot, and would like to continue to help future generations. Payments from the legacy fund can only benefit organisations, individuals or residents in the TQ12 and TQ13 post areas.

Other charities restricted funds

Collections, sponsorships and donations identified for specific purposes in the year. During the year the restricted funds for Mental Health and Ukraine were fully expended. The remaining restricted fund is specifically for young carers.

14 Related party transactions

No related party transactions arose in the year (2023: none).

13