Rotary Club of Newton Abbot Trust Fund
Annual Report
Year Ended 30 June 2023
Rotary Club of Newton Abbot Trust Fund
Annual Report - Year Ended 30 June 2023
| Contents | Page |
|---|---|
| Reference and Administrative Details | 1 |
| Trustees’ Report | 2 |
| Independent Examiner’s Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes and Accounting Policies | 7 |
Rotary Club of Newton Abbot Trust Fund
Reference and Administrative Details - Year Ended 30 June 2023
Status
As approved in the Letter of Concurrence from the Charity Commissioner, the Trustees are the President, Secretary, Treasurer and President Elect for the time being of the Rotary Club of Newton Abbot. The Trustees are therefore appointed annually by the members of the Rotary Club of Newton Abbot.
Trustees
N Richards President R Brooks Secretary M Granger Treasurer J Newcombe Past President
Principal Address:
The Clerk to the Trustees 27 Waverley Road Newton Abbot Devon TQ12 2ND
Charity Registration Number:
269055
Bankers:
HSBC plc 42 Courtenay Street Newton Abbot Devon TQ12 2EB
Independent Examiner:
Louisa Lulek FCA CTA Darnells, Chartered Accountants Quay House Quay Road Newton Abbot Devon TQ12 2BU
1
Rotary Club of Newton Abbot Trust Fund
Trustees’ Report
Year Ended 30 June 2023
The Trustees present their annual report for the year ended 30 June 2023. The financial statements have been prepared in accordance with the accounting policies set out in note 2 to the accounts and comply with the charity’s trust deed, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
Structure, Governance and Management
The Rotary Club of Newton Abbot Trust Fund is a charity established and governed by the Trust Deed dated 5 June 1974 as amended by a Letter of Concurrence dated 1 November 1993. It is registered with the Charity Commission under reference number 269055.
As approved in the Letter of Concurrence from the Charity Commissioner, the Trustees are the President, Secretary, Treasurer and President Elect for the time being of the Rotary Club of Newton Abbot. The Trustees are therefore appointed annually by the members of the Rotary Club of Newton Abbot.
The charity is administered by the Trustees who meet on a monthly basis to discuss requests.
Objectives and Activities
All monies, capital and income, received from whatever source, are to be applied for the relief of the poor and needy, or to such other charitable purpose, institution, society or object as the Club shall in duly constituted meeting from time to time direct.
Procedure and Policy for Grant Making
Applications from persons likely to benefit from this charity are first considered by the Council of the Rotary Club of Newton Abbot who make recommendations to the Trustees for consideration. When making their decisions, the Trustees keep in mind the Charity Commission guidance on public benefit.
Achievements and Performance
The Trust continued in the year to raise funds to enable charitable donations and grants to be made.
Total incoming resources from fundraising, donations and interest were £47,881 (2022: £61,812). The major fund-raising events during the year were two sponsored golf days, a sponsored firewalk and sponsored wheelbarrow race. Funds were also raised by running Santas Grotto in conjunction with Fermoys, Newton Abbot.
Donations made during the year are set out in Note 6 to the accounts.
2
Rotary Club of Newton Abbot Trust Fund
Trustees’ Report
Year Ended 30 June 2023
Financial Review, Investment Policy and Reserves Policy
Incoming resources for the year amounted to £47,881 (2022: £61,812), outgoing resources were £50,738 (2022: £64,639), a net loss on the revaluation of investments amounted to £0 (2022: £148), resulting in a net deficit for the year of £2,857 (2022: £2,975). At 30 June 2023, the unrestricted fund was £11,198 (2022: £12,460). The legacy fund was £7,133 (2022: £6,775). During the year restricted funds relating to Ukraine and Mental Health were fully expended. The only other remaining restricted fund at 30 June 2023 was for Young Carers and amounted to £1,076.
There are no restrictions on the charity’s power to invest, leaving the trustees discretion as to where they invest the trust’s funds.
It is the policy of the Trustees to retain sufficient unrestricted reserves to allow an immediate response to local, national and international emergencies.
Risk Policy
The Trustees have assessed the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate the exposure to the major risks.
Approved by the Trustees and signed on their behalf by:
N Richards: …………………………….. M Granger: …………………………
J Newcombe: ………………………… R Brooks: …………………………..
26/03/2024 Dated: ..............................................
3
Rotary Club of Newton Abbot Trust Fund
Independent Examiner’s Report to the Trustees of Rotary Club of Newton Abbot Trust Fund
Year Ended 30 June 2023
I report to the charity trustees on my examination of the accounts of Rotary Club of Newton Abbot Trust Fund (the Trust) for the year ended 30 June 2023, which are set out on pages 5 to 12.
Respective responsibilities of trustees and examiner
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charities accounts carried out under section 145 of the Act and in carrying out my examination, I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
(1) accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
(2) the accounts do not accord with those records; or
-
(3) the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
………………….
Louisa Lulek FCA CTA Darnells, Chartered Accountants Quay House Quay Road, Newton Abbot TQ12 2BU
27/03/2024 Date:..............................
4
Rotary Club of Newton Abbot Trust Fund
Statement of Financial Activities - Year Ended 30 June 2023
| Restricted | Other | 2023 | 2022 | |||
|---|---|---|---|---|---|---|
| Unrestricted | Fund | Restricted | Total | Total | ||
| Funds | Legacy Fund | Funds | Funds | Funds | ||
| £ | £ | £ | £ | £ | ||
| Income from | ||||||
| Activities for generating funds | 4 | 31,833 | - | - | 31,833 | 21,957 |
| Donations | 4 | 14,780 | 280 | 910 | 15,970 | 39,726 |
| Investment income | - | 78 | - | 78 | 129 | |
| _ | _ | _ | ______ | |||
| __ | ||||||
| Total | 46,613 | 358 | 910 | 47,881 | 61,812 | |
| ══════ | ══════ | ══════ | ══════ | ══════ | ||
| Expenditure on | ||||||
| Charitable activities | 5 | 37,206 | - | 2,863 | 40,069 | 54,686 |
| Fundraising costs | 7 | 10,669 | - | - | 10,669 | 9,953 |
| ––––—— | ––––—— | ––––—— | ––––—— | ––––—— | ||
| Total | 47,875 | - | 2,863 | 50,738 | 64,639 | |
| ––––—— | ––––—— | ––––—— | ––––—— | ––––—— | ||
| Net gains/(losses) on | - | - | - | - | (148) | |
| investments | ––––—— | ––––—— | ––––—— | ––––—— | ––––—— | |
| Net income / (expenditure) | (1,262) | 358 | (1,953) | (2,857) | (2,975) | |
| and net movement in funds | ||||||
| before transfers | ||||||
| Transfer between funds | - | - | - | - | - | |
| ––––—— | ––––—— | ––––—— | ––––—— | ––––—— | ||
| Net income / (expenditure) | (1,262) | 358 | (1,953) | (2,857) | (2,975) | |
| and net movement in funds | ||||||
| Reconciliation of funds | ||||||
| Funds balance brought | 11 | 12,460 | 6,775 | 3,029 | 22,264 | 25,239 |
| forward at 01.07.22 | ––––—— | ––––—— | ––––—— | ––––—— | ––––—— | |
| Total funds carried forward | 11 | 11,198 | 7,133 | 1,076 | 19,407 | 22,264 |
| at 30.06.23 | ══════ | ══════ | ══════ | ══════ | ══════ | |
| Represented by | ||||||
| Investments | 915 | - | - | 915 | 915 | |
| Current assets | 10,283 | 7,133 | 1,076 | 18,492 | 22,484 | |
| Current liabilities | - | - | - | - | (1,135) | |
| ––––—— | ––––—— | ––––—— | ––––—— | ––––—— | ||
| 11,198 | 7,133 | 1,076 | 19,407 | 22,264 | ||
| ══════ | ══════ | ══════ | ══════ | ══════ |
All income and expenditure derive from continuing activities.
5
Rotary Club of Newton Abbot Trust Fund
Balance Sheet as at 30 June 2023
| 2023 | 2022 | ||
|---|---|---|---|
| Notes | £ | £ | |
| Fixed assets | |||
| Investments | 9 | 915 | 915 |
| ––––—— | ––––—— | ||
| Current assets | |||
| Debtors | 586 | 414 | |
| Cash at bank and in hand | 17,906 | 22,070 | |
| ––––—— | ––––—— | ||
| 18,492 | 22,484 | ||
| Current liabilities | |||
| Creditors: Amounts falling due within one year | 10 | - | 1,135 |
| ––––—— | ––––—— | ||
| Net current assets | 18,492 | 21,349 | |
| ––––—— | ––––—— | ||
| Net assets | 19,407 | 22,264 | |
| ══════ | ══════ | ||
| The Funds of the Charity: | |||
| Unrestricted Funds | |||
| Community& International Service Fund | 12 | 11,198 | 12,460 |
| Restricted Funds | 13 | ||
| Legacy Fund | 7,133 | 6,775 | |
| Other funds | 1,076 | 3,029 | |
| ––––—— | ––––—— | ||
| Total Funds | 11 | 19,407 | 22,264 |
| ══════ | ══════ |
The notes on pages 7 to 12 form part of these accounts.
Approved by the Trustees and signed by two Trustees on behalf of all Trustees:
M Granger: ……………………………… R Brooks: ………………………………….. N Richards: .................................... J Newcombe: ..........................................
26/03/2024 Date of approval: …………………...
6
Rotary Club of Newton Abbot Trust Fund
Notes and Accounting Policies – Year ended 30 June 2023
1 General Information
The Rotary Club of Newton Abbot Trust Fund is a charity registered with the Charity Commission under reference number 269055. It is managed by trustees appointed by the Rotary Club of Newton Abbot. There is no principal place of business.
2 Accounting policies
(a) Basic of preparation and assessment of going concern
The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011. The trust constitutes a public benefit entity as defined by FRS 102.
The trustees consider that there are no material uncertainties about the Trust’s ability to continue as a going concern.
The financial statements are prepared in sterling, which is the functional currency of the Charity.
The following principal accounting policies have been applied.
(b) Income recognition
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received, and the amount of income receivable can be measured reliably.
Investment income is accounted by reference to the date at which the underlying income is declared ex dividend or the date on which interest is credited to the bank.
Income from donations and fundraising is accounted for as received. Any associated tax claims are included at the same time as the income to which they related.
(c) Expenditure recognition
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required, and the amount of the obligation can be measured reliably.
All expenditure is accounted for on an accruals basis and includes irrecoverable VAT. All expenses including support costs and governance costs are allocated to charitable activities.
Donations are paid to individuals and organisations for deserving purposes. These are included in the accounts for the period in which the payment is approved.
7
Rotary Club of Newton Abbot Trust Fund
Notes and Accounting Policies – Year ended 30 June 2023
(d) Investments
Investments are a form of basic financial instrument and are originally recognised at their transaction value and subsequently measured at their fair value at the balance sheet date using the quoted market price. Realised and unrealised gains and losses on the investments are credited/charged directly to the Statement of Financial Activities.
(e) Reserves / Fund Accounting
Unrestricted funds - The Charity’s general funds consist of funds that the Charity may use for its charitable purposes at it’s discretion. Sufficient resources are held in an appropriate form to do this.
Restricted funds - The charity also makes specific collections which are restricted as to how these may be used, and these are shown separately in the accounts.
(f) Creditors
Creditors are recognised where the Charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any trade discounts due.
(g) Cash and cash equivalents
Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition of the deposit or similar account.
3 Taxation
The Trust is a registered charity and, accordingly, is exempt from taxation on its income and gains where they are applied for charitable purposes.
8
Rotary Club of Newton Abbot Trust Fund
Notes and Accounting Policies – Year ended 30 June 2023
4 Income
| Restricted | Other | 2023 | 2022 | ||
|---|---|---|---|---|---|
| Unrestricted | Fund | Restricted | Total | Total | |
| Funds | Legacy | Funds | Funds | Funds | |
| £ | £ | £ | £ | £ | |
| Activities for generating | |||||
| funds | |||||
| Golf days | 14,560 | - | - | 14,560 | 18,499 |
| Wheelbarrow race | 3,729 | - | - | 3,729 | - |
| Lady Katherine Evening | - | - | - | - | 1,014 |
| Santa’s Grotto | 3,342 | - | - | 3,342 | - |
| Firewalk | 10,202 | - | - | 10,202 | - |
| Coastal Walk | - | - | - | - | 2,444 |
| ––––—— | ––––—— | ––––—— | ––––—— | ––––—— | |
| 31,833 | - | - | 31,833 | 21,957 | |
| ══════ | ══════ | ══════ | ══════ | ══════ | |
| Donations | |||||
| Members donations | 4,739 | - | - | 4,739 | 4,865 |
| Christmas collection | - | - | - | - | 907 |
| Vaccine support | - | - | - | - | 1,792 |
| Ukraine trip and support | - | - | 910 | 910 | 26,445 |
| Other donations | 8,338 | 280 | - | 8,618 | 1,780 |
| Gift Aid | 1,703 | - | - | 1,703 | 3,937 |
| ––––—— | ––––—— | ––––—— | ––––—— | ––––—— | |
| 14,780 | 280 | 910 | 15,970 | 39,726 | |
| ══════ | ══════ | ══════ | ══════ | ══════ |
In 2022, £26,445 of the donations and £0 of the income for generating funds related to restricted funds.
9
Rotary Club of Newton Abbot Trust Fund
Notes and Accounting Policies – Year ended 30 June 2023
5 Charitable Activities
| 5 | Charitable Activities | ||||||
|---|---|---|---|---|---|---|---|
| 2023 | 2022 | ||||||
| Notes | Unrestricted | Restricted | Total | Total | |||
| £ | £ | £ | £ | ||||
| Donations | 6 | 37,206 | 2,863 | 40,069 | 54,686 | ||
| Other costs | - | - | - | - | |||
| ––––—— | ––––—— | ––––—— | ––––—— | ||||
| 37,206 | 2,863 | 40,069 | 54,686 | ||||
| ══════ | ══════ | ══════ | ══════ | ||||
| 6 | Donations | ||||||
| 2023 | 2022 | ||||||
| Unrestricted | Restricted | Total | Total | ||||
| £ | £ | £ | £ | ||||
| Ukraine support and trip | 4,634 | 1,782 | 6,416 | 25,573 | |||
| Rowcroft Hospice | 1,435 | - | 1,435 | 2,100 | |||
| Meadowside | 4,845 | - | 4,845 | 5,250 | |||
| Citizens Advice Bureau | 1,840 | - | 1,840 | 1,000 | |||
| Other Rotary Clubs and Charities | 125 | - | 125 | 1,000 | |||
| THAT | 500 | - | 500 | 73 | |||
| DYS Space | 500 | - | 500 | - | |||
| Children and Families in Grief | - | - | - | 600 | |||
| Kingscare | - | - | - | 1,700 | |||
| HITS | 945 | - | 945 | - | |||
| Therapy Dog Training | - | - | - | 800 | |||
| No Limits Cafe | 915 | - | 915 | 239 | |||
| Bales Buddies Therapy Dogs | - | - | - | 800 | |||
| Women’ ’Wellbeing Club | - | - | - | 479 | |||
| DCCP Charity | 1,059 | 1,081 | 2,140 | 736 | |||
| Young Carers | - | - | - | 314 | |||
| Operation Imprezza | 250 | - | 250 | 400 | |||
| Shelterbox | 4,500 | - | 4,500 | 2,200 | |||
| Youth Mental Health Foundation CIC | - | - | - | 1,500 | |||
| Salvation Army | 500 | - | 500 | 500 | |||
| Youth Sports Awards | - | - | - | 1,000 | |||
| Newton Abbot Rangers | - | - | - | 450 | |||
| Teignbridge Titans | 2,190 | - | 2,190 | - | |||
| MS Society | 2,280 | - | 2,280 | - | |||
| Sewing machines to Uganda | 1,859 | - | 1,859 | - | |||
| PSA testing | 1,000 | - | 1,000 | - | |||
| Parkinson Society | 1,000 | - | 1,000 | - | |||
| Lend with Care | 1,078 | - | 1,078 | - | |||
| Childrens Hospice SW | 430 | - | 430 | - | |||
| Friends of Glendinning | 810 | - | 810 | - | |||
| Kingsacre Do It For Deeks | 1,390 | - | 1,390 | - | |||
| Jays Aim | 790 | - | 790 | - | |||
| Other grants to institutions less than £400 | 2,081 | - | 2,081 | 7,505 | |||
| Grants to individuals | |||||||
| Alfie Colier | 250 | - | 250 | - | |||
| Zoe Worrell after school classes | - | - | - | 467 | |||
| ––––—— | ––––—— | ––––—— | ––––—— | ||||
| 37,206 | 2,863 | 40,069 | 54,686 | ||||
| ══════ | ══════ | ══════ | ══════ |
In 2022, £26,649 of the donations related to restricted funds.
10
Rotary Club of Newton Abbot Trust Fund
Notes and Accounting Policies – Year ended 30 June 2023
7 Fundraising costs
| Fundraising costs | ||||
|---|---|---|---|---|
| 2023 | 2022 | |||
| Unrestricted | Restricted | Total | Total | |
| £ | £ | £ | £ | |
| Golf days | 7,301 | - | 7,301 | 9,844 |
| Santa’s Grotto | 1,446 | - | 1,446 | - |
| Firewalk | 1,453 | - | 1,453 | - |
| Wheelbarrow Race | 150 | - | 150 | - |
| Miscellaneous | 319 | - | 319 | 109 |
| ––––—— | ––––—— | ––––—— | ––––—— | |
| 10,669 | - | 10,669 | 9,953 | |
| ══════ | ══════ | ══════ | ══════ |
In 2022, no fundraising costs related to restricted funds.
8 Transactions with Trustees
The trustees received no remuneration in their capacity as trustees (2022: £nil). No expenses have been paid to trustees in this financial year (2022: £nil). The trustees are the key management personnel of the trust.
9 Fixed Asset Investments – COIF
| 2023 | 2022 | |||
|---|---|---|---|---|
| £ | £ | |||
| At 1 July 2022 | 915 | 1,063 | ||
| Profit/(loss) on investments | - | (148) | ||
| ––––—— | ––––—— | |||
| At 30 June 2023 | 915 | 915 | ||
| ══════ | ══════ | |||
| Historical cost at 30 June 2023 | 1,000 | 1,000 | ||
| ══════ | ══════ | |||
| Creditors: Amounts falling due within | one year | |||
| 2023 | 2022 | |||
| £ | £ | |||
| Event income received in advance | - | 1,135 | ||
| ══════ | ══════ | |||
| Reserves | ||||
| 2023 | 2022 | |||
| Unrestricted | Restricted | Total | Total | |
| £ | £ | £ | £ | |
| At 1 July 2022 | 12,460 | 9,804 | 22,264 | 25,239 |
| Net (deficit)/surplus for the year | (1,262) | (1,595) |
(2,857) | (2,975) |
| Transfer between reserves | - | - | - | - |
| ––––—— | ––––—— | ––––—— | ––––—— | |
| At 30 June 2023 | 11,198 | 8,209 | 19,407 | 22,264 |
| ══════ | ══════ | ══════ | ══════ |
10 Creditors: Amounts falling due within one year
11 Reserves
11
Rotary Club of Newton Abbot Trust Fund
Notes and Accounting Policies – Year ended 30 June 2023
Reserves previous year
| 2022 | 2021 | |||||||
|---|---|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | |||||
| £ | £ | £ | £ | |||||
| At 1 July 2021 | 15,360 | 9,879 | 25,239 | 15,235 | ||||
| Net surplus for the year | (2,900) | (75) |
(2,975) | 10,004 | ||||
| Transfer between reserves | - | - | - | - | ||||
| ––––—— | ––––—— | ––––—— | ––––—— | |||||
| At 30 June 2022 | 12,460 | 9,804 | 22,264 | 25,239 | ||||
| ══════ | ══════ | ══════ | ══════ | |||||
| 12 | Unrestricted Funds | |||||||
| 2023 | 2022 | |||||||
| £ | £ | |||||||
| Community & International | Service Fund | 11,198 | 12,460 | |||||
| ––––—— | ––––—— | |||||||
| 11,198 | 12,460 | |||||||
| ══════ | ══════ | |||||||
| 13 | Restricted Funds | |||||||
| At | 1 | Transfer | Surplus/ | At 30 | ||||
| July 2022 | Income | Expenditure | To | (Deficit) | June 2023 | |||
| unrestricted | ||||||||
| £ | £ | £ | £ | £ | £ | |||
| Legacy | 6,775 | 358 | - | - | 358 | 7,133 | ||
| Fund | ||||||||
| Other | 3,029 | 910 | 2,863 | - | (1953) | 1,076 | ||
| Funds | ––––—— | ––––—— | ––––—— | ––––—— | ––––—— | ––––—— | ||
| 9,804 | 1,268 | 2,863 | - | (1,595) | 8,209 | |||
| ══════ | ══════ | ══════ | ══════ | ══════ | ══════ |
Restricted Funds previous year
| At 1 | Transfer | Surplus/ | At 30 | ||||
|---|---|---|---|---|---|---|---|
| July 2021 | Income | Expenditure | From | (Deficit) | June 2022 | ||
| unrestricted | |||||||
| £ | £ | £ | £ | £ | £ | ||
| Legacy | 6,646 | 129 | - | - | 129 | 6,775 | |
| Fund | |||||||
| Other | 3,233 | 26,445 | 26,649 | - | (204) | 3,029 | |
| Funds | ––––—— | ––––—— | ––––—— | ––––—— | ––––—— | ––––—— | |
| 9,879 | 26,574 | 26,649 | - | (75) | 9,804 | ||
| ══════ | ══════ | ══════ | ══════ | ══════ | ══════ |
12
Rotary Club of Newton Abbot Trust Fund
Notes and Accounting Policies – Year ended 30 June 2023
“The Legacy Fund”
The aim of this fund is to help the Rotary Club continue to support the local community into the future. It is aimed at Rotarians who have been members of the club in Newton Abbot, and would like to continue to help future generations. Payments from the legacy fund can only benefit organisations, individuals or residents in the TQ12 and TQ13 post areas.
Other charities restricted funds
Collections, sponsorships and donations identified for specific purposes in the year. During the year the restricted funds for Mental Health and Ukraine were fully expended. The remaining restricted fund is specifically for young carers.
14 Related party transactions
No related party transactions arose in the year (2022: none).
13