# **Rotary Club of Newton Abbot Trust Fund**
**Annual Report**
**Year Ended 30 June 2021**
## **Rotary Club of Newton Abbot Trust Fund**
Annual Report
Year Ended 30 June 2021
|**Contents**|**Page**|
|---|---|
|Reference and Administrative Details|3|
|Trustees’ Report|4|
|Independent Examiner’s Report|6|
|Statement of Financial Activities|7|
|Balance Sheet|8|
|Notes and Accounting Policies|9|
## **Rotary Club of Newton Abbot Trust Fund**
Reference and Administrative Details
Year Ended 30 June 2021
## **Status**
As approved in the Letter of Concurrence from the Charity Commissioner, the Trustees are the President, Secretary, Treasurer and President Elect for the time being of the Rotary Club of Newton Abbot. The Trustees are therefore appointed annually by the members of the Rotary Club of Newton Abbot.
## **Trustees**
T Cunningham F Lloyd D Griggs P Millichap
President Secretary Treasurer Past President
## **Principal Address:**
The Clerk to the Trustees 27 Waverley Road Newton Abbot Devon TQ12 2EB
## **Charity registration number:**
269055
## **Bankers:**
HSBC plc 42 Courtenay Street Newton Abbot Devon TQ12 2EB
## **Independent Examiner:**
Louisa Sansum FCA CTA Darnells Chartered Accountants Quay House Quay Road Newton Abbot TQ12 2BU
1
## **Rotary Club of Newton Abbot Trust Fund**
## Trustees Report
## Year Ended 30 June 2021
The Trustees present their annual report for the year ended 30 June 2021. The financial statements have been prepared in accordance with the accounting policies set out in note 2 to the accounts and comply with the charity’s trust deed, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **Structure, Governance and Management**
The Rotary Club of Newton Abbot Trust Fund is a charity established and governed by the Trust Deed dated 5 June 1974 as amended by a Letter of Concurrence dated 1 November 1993. It is registered with the Charity Commission under reference number 269055.
As approved in the Letter of Concurrence from the Charity Commissioner, the Trustees are the President, Secretary, Treasurer and President Elect for the time being of the Rotary Club of Newton Abbot. The Trustees are therefore appointed annually by the members of the Rotary Club of Newton Abbot.
The charity is administered by the Trustees who meet on a monthly basis to discuss requests.
## **Objectives and Activities**
All monies, capital and income, received from whatever source, are to be applied for the relief of the poor and needy, or to such other charitable purpose, institution, society or object as the Club shall in duly constituted meeting from time to time direct.
## **Procedure and Policy for Grant Making**
Applications from persons likely to benefit from this charity are first considered by the Council of the Rotary Club of Newton Abbot who make recommendations to the Trustees for consideration. When making their decisions, the Trustees keep in mind the Charity Commission guidance on public benefit.
## **Achievements and Performance**
The Trust continued in the year to raise funds to enable charitable donations and grants to be made.
Total incoming resources from fundraising, donations and interest were £29,904 (2020: £22,162). The main source of income was through fundraising events, collections at Covid parking centres and members donations. There was one unrestricted fundraising event during the year, being a sponsored golf day.
The fund-raising activities were restricted during the year due to Covid 19 restrictions. However donations were collected in response to this outbreak and donations made to support local people affected by the restrictions.
Donations made during the year are set out in Note 6 to the accounts.
2
## **Rotary Club of Newton Abbot Trust Fund**
Trustees Report
Year Ended 30 June 2021
## **Financial Review, Investment Policy and Reserves Policy**
Incoming resources for the year amounted to £29,904 (2020: £22,162), outgoing resources were £19,900 (2020: £19,898), resulting in net income for the year of £10,004 (2020: £2,264). At 30 June 2021, the unrestricted fund was £15,360 (2020: £7,688). The restricted legacy fund was £6,646 (2020: £6,612). During the year grants and donations were received of £1,271 specifically for mental health, Young carers and Meadowside with only £823 spent at the year end. At 30 June 2021 restricted funds for these purposes were £3,233 (2020: £935).
There are no restrictions on the charity’s power to invest, leaving the trustees discretion as to where they invest the trust’s funds.
It is the policy of the Trustees to retain sufficient unrestricted reserves to allow an immediate response to local, national and international emergencies.
## **Risk Policy**
The Trustees have assessed the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate the exposure to the major risks.
Approved by the Trustees and signed by two Trustees on behalf of all Trustees:
P Millichap T Cunningham
D Griggs
F Lloyd
Date: 2 February 2022
3
## **Rotary Club of Newton Abbot Trust Fund**
## **Independent Examiner’s Report to the Trustees of Rotary Club of Newton Abbot Trust Fund**
## Year Ended 30 June 2021
I report to the charity trustees on my examination of the accounts of Rotary Club of Newton Abbot Trust Fund (the Trust) for the year ended 30 June 2021, which are set out on pages 5 to 12.
## **Respective responsibilities of trustees and examiner**
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charities accounts carried out under section 145 of the Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- (1) accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
- (2) the accounts do not accord with those records; or
- (3) the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
………………………..
Louisa Sansum FCA CTA Darnells Chartered Accountants Quay House Quay Road Newton Abbot TQ12 2BU
Date: 4 February 2022
4
## **Rotary Club of Newton Abbot Trust Fund**
## Statement of Financial Activities
Year Ended 30 June 2021
|||**Unrestricted**
**Funds**|**Restricted**
**Fund**
**Legacy**
**Fund**|**Other**
**Restricted**
**Funds**|**2021**
**Total**
**Funds**|**2020**
**Total**
**Funds**|
|---|---|---|---|---|---|---|
|||**£**|**£**|**£**|**£**|**£**|
|**Income from**|||||||
|Activities for generating|4|**5,010**|**-**|**-**|**5,010**|8,567|
|funds|||||||
|Donations|4|**23,589**|**-**|**1,271**|**24,860**|13,546|
|Investment income||**-**|**34**|**-**|**34**|49|
|||**––––——**|**––––——**|**––––——**|**––––——**|––––——|
|Total||**28,599**|**34**|**1,271**|**29,904**|22,162|
|||**══════**|**══════**|**══════**|**══════**|══════|
|**Expenditure on**|||||||
|Charitable activities|5|**16,341**|**-**|**823**|**17,164**|17,781|
|Fundraising costs|7|**2,736**|**-**|**-**|**2,736**|2,117|
|||**––––——**|**––––——**|**––––——**|**––––——**|––––——|
|Total||**19,077**|**-**|**823**|**19,900**|19,898|
|||**––––——**|**––––——**|**––––——**|**––––——**|––––——|
|Net gains/(losses) on||**-**|**-**|**-**|**-**|-|
|investments||**––––——**|**––––——**|**––––——**|**––––——**|––––——|
|**Net income and Net**||**9,522**|**34**|**448**|**10,004**|2,264|
|**movement in funds**|||||||
|**before transfers**|||||||
|Transfer between funds||**(1,850)**|**-**|**1,850**|**-**|-|
|||**––––——**|**––––——**|**––––——**|**––––——**|––––——|
|**Net income and Net**||**7,672**|**34**|**2,298**|**10,004**|2,264|
|**movement in funds**|||||||
|**Reconciliation of funds**|||||||
|**Funds balance brought**|11|**7,688**|**6,612**|**935**|**15,235**|12,971|
|**forward at 01.07.20**||**––––——**|**––––——**|**––––——**|**––––——**|––––——|
|**Total funds carried**|11|**15,360**|**6,646**|**3,233**|**25,239**|15,235|
|**forward at 30.06.21**||**══════**|**══════**|**══════**|**══════**|══════|
|**Represented by**|||||||
|Investments||**1,063**|**-**|**-**|**1,063**|1,063|
|Current assets||**19,097**|**6,646**|**3,233**|**28,976**|15,272|
|Current liabilities||**(4,800)**|**-**|**-**|**(4,800)**|(1,100)|
|||**––––——**|**––––——**|**––––——**|**––––——**|––––——|
|||**15,360**|**6,646**|**3,233**|**25,239**|15,235|
|||**══════**|**══════**|**══════**|**══════**|══════|
All income and expenditure derive from continuing activities.
5
## **Rotary Club of Newton Abbot Trust Fund**
Balance Sheet
As at 30 June 2021
|||**2021**|**2020**|
|---|---|---|---|
||**Notes**|**£**|**£**|
|**Fixed assets**||||
|Investments|9|**1,063**|1,063|
|||**––––——**|––––——|
|**Current assets**||||
|Debtors||**266**|1,080|
|Cash at bank and in hand||**28,710**|14,192|
|||**––––——**|––––——|
|||**28,976**|15,272|
|**Current liabilities**||||
|Creditors: Amounts falling due within one year|10|**4,800**|1,100|
|||**––––——**|––––——|
|**Net current assets**||**24,176**|14,172|
|||**––––——**|––––——|
|**Net assets**||**25,239**|15,235|
|||**══════**|══════|
|**The Funds of the Charity:**||||
|**Unrestricted Funds**||||
|Community & International Service Fund|12|**15,360**|7,688|
|**Restricted Funds**|13|||
|Legacy Fund||**6,646**|6,612|
|Other funds||**3,233**|935|
|||**––––——**|––––——|
|**Total Funds**|11|**25,239**|15,235|
|||**══════**|══════|
The notes on pages 8 to 12 form part of these accounts.
Approved by the Trustees and signed by two Trustees on behalf of all Trustees:
D Griggs
F Lloyd
P Millichap T Cunningham
Date of approval: 2 February 2022
6
## **Rotary Club of Newton Abbot Trust Fund**
Notes and Accounting Policies
Year Ended 30 June 2021
## **1 General Information**
The Rotary Club of Newton Abbot Trust Fund is a charity registered with the Charity Commission under reference number 269055. It is managed by trustees appointed by the Rotary Club of Newton Abbot.
There is no principal place of business.
## **2 Accounting policies**
## **(a) Basic of preparation and assessment of going concern**
The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
The trust constitutes a public benefit entity as defined by FRS 102.
The trustees consider that there are no material uncertainties about the Trust’s ability to continue as a going concern.
The financial statements are prepared in sterling, which is the functional currency of the Charity.
- **(b) Income recognition**
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Investment income is accounted by reference to the date at which the underlying investment is declared ex dividend or the date on which interest is credited to the bank.
Income from donations and fundraising is accounted for as received. Any associated tax claims are included at the same time as the income to which they related.
## **(c) Expenditure recognition**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measure reliably.
All expenditure is accounted for on an accruals basis and includes irrecoverable VAT. All expenses including support costs and governance costs are allocated to charitable activities. Donations are paid to individuals and organisations for deserving purposes. These are included in the accounts for the period in which the payment is approved.
7
## **Rotary Club of Newton Abbot Trust Fund**
Notes and Accounting Policies
Year Ended 30 June 2021
## **(d) Investments**
Investments are a form of basic financial instrument and are originally recognised at their transaction value and subsequently measured at their fair value at the balance sheet date using the quoted market price.
Realised and unrealised gains and losses on the investments are credited/charged directly to the Statement of Financial Activities.
## **(e) Reserves / Fund Accounting**
Unrestricted funds - The Charity’s general funds consist of funds that the Charity may use for its charitable purposes at its discretion. Sufficient resources are held in an appropriate form to do this.
Restricted funds - The charity also makes specific collections which are restricted as to how these may be used and these are shown separately in the accounts.
## **3 Taxation**
The Trust is a registered charity and, accordingly, is exempt from taxation on its income and gains where they are applied for charitable purposes.
## **4 Income**
|||**Restricted**|**Other**|**2021**|**2020**|
|---|---|---|---|---|---|
||**Unrestricted**|**Fund**|**Restricted**|**Total**|**Total**|
||**Funds**|**Legacy**|**Funds**|**Funds**|**Funds**|
||**£**|**£**|**£**|**£**|**£**|
|**Activities for generating**||||||
|**funds**||||||
|Golf days|**5,010**|**-**|**-**|**5,010**|4,180|
|Wheelbarrow race|**-**|**-**|**-**|**-**|4,387|
||**––––——**|**––––——**|**––––——**|**––––——**|––––——|
||**5,010**|**-**|**-**|**5,010**|8,567|
||**══════**|**══════**|**══════**|**══════**|══════|
|**Donations**||||||
|Charlies Trophy|**2,600**|**-**|**-**|**2,600**|**-**|
|Charities golf day|**-**|**-**|**-**|**-**|1,997|
|Members donations|**10,858**|**-**|**-**|**10,858**|**-**|
|Christmas collection|**-**|**-**|**521**|**521**|700|
|Wishing Well|**-**|**-**|**-**|**-**|71|
|Club funds|**-**|**-**|**-**|**-**|304|
|Covid collections|**5,186**|**-**|**-**|**5,186**|4,848|
|Other donations|**1,981**|**-**|**-**|**1,981**|4,539|
|Rotary District Grant|**-**|**-**|**750**|**750**|1,000|
|Gift Aid|**2,964**|**-**|**-**|**2,964**|87|
||**––––——**|**––––——**|**––––——**|**––––——**|––––——|
||**23,589**|**-**|**1,271**|**24,860**|13,546|
||**══════**|**══════**|**══════**|**══════**|══════|
In 2020, £2,420 of the income for generating funds and £1,000 of donations related to restricted funds.
8
## **Rotary Club of Newton Abbot Trust Fund**
Notes and Accounting Policies
Year Ended 30 June 2021
## **5 Charitable Activities**
|**5**|**Charitable Activities**|||||||
|---|---|---|---|---|---|---|---|
|||||||**2021**|**2020**|
|||**Notes**|**Unrestricted**||**Restricted**|**Total**|**Total**|
|||||**£**|**£**|**£**|**£**|
||Donations|6||**16,341**|**823**|**17,164**|17,621|
||Other costs|||**-**|**-**|**-**|160|
|||||**––––——**|**––––——**|**––––——**|––––——|
|||||**16,341**|**823**|**17,164**|17,781|
|||||**══════**|**══════**|**══════**|══════|
|**6**|**Donations**|||||||
|||||||**2021**|**2020**|
||||**Unrestricted**||**Restricted**|**Total**|**Total**|
|||||**£**|**£**|**£**|**£**|
||Rowcroft Hospice|||**400**|**-**|**400**|1,052|
||Childrens Hospice SW|||**-**|**-**|**-**|500|
||Buckland AFC|||**-**|**-**|**-**|1,156|
||The Shelterbox Trust|||**-**|**-**|**-**|800|
||Meadowside|||**225**|**395**|**620**|3,375|
||Citizens Advice Bureau|||**400**|**-**|**400**|757|
||Other Rotary Clubs and Charities|||**200**|**-**|**200**|655|
||Mercy Ships|||**-**|**-**|**-**|750|
||THAT|||**932**|**-**|**932**|700|
||NA Community Transport|||**400**|**-**|**400**|248|
||Animals in Distress|||**-**|**-**|**-**|325|
||RMHC Bristol|||**-**|**-**|**-**|315|
||DYS Space|||**400**|**-**|**400**|400|
||Friends of Clifford Park (Legacy Fund)|||**-**|**-**|**-**|500|
||Children and Families in Grief|||**300**|**-**|**300**|-|
||Kids Out Toy Box Appeal|||**400**|**-**|**400**|-|
||NADMCS|||**300**|**-**|**300**|-|
||Kingscare|||**384**|**-**|**384**|-|
||HITS|||**600**|**-**|**600**|-|
||Buckland Support Group|||**300**|**-**|**300**|-|
||Dartmoor Community Kitchen Hub|||**750**|**-**|**750**|-|
||Therapy Dog Training|||**800**|**-**|**800**|-|
||Ist Highweek Scout Group|||**500**|**-**|**500**|-|
||No Limits Café|||**624**|**-**|**624**|-|
||Alzheimers Society|||**400**|**-**|**400**|-|
||Bales Buddies Therapy Dogs|||**800**|**-**|**800**|-|
||Devon Mind|||**600**|**-**|**600**|-|
||Abbotskerswell Repair Shop|||**400**|**-**|**400**|-|
||Kingsteignton Swimming Pool|||**400**|**-**|**400**|-|
||Womens’ Wellbeing Club|||**400**|**-**|**400**|-|
||Cancer Research UK Newton Abbot|||**400**|**-**|**400**|-|
||Torbay Hospital Radio|||**400**|**-**|**400**|-|
||Forde Park Community Project|||**400**|**-**|**400**|-|
||DCCP Charity|||-|**318**|**318**|**-**|
||Covid 19 related donations|||**-**|**-**|**-**|2,928|
||Various other Youth Charities|||**-**|**-**|**-**|1,645|
||Other grants to institutions of less than||£300|
**3,976**|**110**|**4,086**|1,515|
||**Grants to individuals-**|||||||
||Andy Guy wheelchair|||**250**|**-**|**250**|-|
|||||**––––——**|**––––——**|**––––——**|––––——|
|||||**16,341**|**823**|17,164|17,621|
|||||**══════**|**══════**|**══════**|══════|
In 2020, £4,145 of the donations related to restricted funds.
9
## **Rotary Club of Newton Abbot Trust Fund**
Notes and Accounting Policies
Year Ended 30 June 2021
## **7 Fundraising costs**
|**Fundraising costs**|||||
|---|---|---|---|---|
||||**2021**|**2020**|
||**Unrestricted**|**Restricted**|**Total**|**Total**|
||**£**|**£**|**£**|**£**|
|Golf days|**2,439**|**-**|**2,439**|1,898|
|Wheelbarrow Race|**-**|**-**|**-**|219|
|Miscellaneous|**297**|**-**|**297**|-|
||**––––——**|**––––——**|**––––——**|––––——|
||**2,736**|**-**|**2,736**|2,117|
||**══════**|**══════**|**══════**|══════|
In 2020 no fundraising costs related to restricted funds.
## **8 Transactions with Trustees**
The trustees received no remuneration in their capacity as trustees (2020: £nil). No expenses have been paid to trustees in this financial year (2020 £nil). The trustees are the key management personnel of the trust.
## **9 Fixed Asset Investments – COIF**
|**9**|**Fixed Asset Investments – COIF**|||||
|---|---|---|---|---|---|
|||||**2021**|**2020**|
|||||**£**|**£**|
||At 1 July 2020|||**1,063**|1,063|
||Profit/(loss) on investments|||**-**|**-**|
|||||**––––——**|––––——|
||At 30 June 2021|||**1,063**|1,063|
|||||**══════**|══════|
||Historical cost at 30 June 2021|||**1,000**|1,000|
|||||**══════**|══════|
|**10**|**Creditors: Amounts falling due within**|**one year**||**2021**|**2020**|
|||||**£**|**£**|
||Golf Day income received in advance|||**£4,800**|£1,100|
|||||**══════**|══════|
|**11**|**Reserves**|||||
|||||**2021**|**2020**|
|||**Unrestricted**|**Restricted**|**Total**|**Total**|
|||**£**|**£**|**£**|**£**|
||At 1 July 2020|**7,688**|**7,547**|**15,235**|12,971|
||Net surplus for the year|**9,522**|**482**|**10,004**|2,264|
||Transfer between reserves|**(1,850)**|
**1,850**|**-**|-|
|||**––––——**|**––––——**|**––––——**|––––——|
||**At 30 June 2021**|**15,360**|**9,879**|**25,239**|15,235|
|||═══**═══**|**══════**|**══════**|══════|
10
## **Rotary Club of Newton Abbot Trust Fund**
Notes and Accounting Policies
Year Ended 30 June 2021
## **Reserves continued**
## **Reserves previous year**
|||||||**2020**|**2019**|
|---|---|---|---|---|---|---|---|
|||||**Unrestricted**|**Restricted**|**Total**|**Total**|
|||||**£**|**£**|**£**|**£**|
||At 1 July 2019|||5,908|7,063|12,971|5,674|
||Net surplus for the year|||2,940|(676)|2,264|7,297|
||Transfer between reserves|||(1,160)|
1,160|-|-|
|||||––––——|––––——|––––——|––––——|
||**At 30**|**June 2020**||7,688|7,547|15,235|12,971|
|||||**══════**|**══════**|**══════**|══════|
|**12**|**Unrestricted Funds**|||||||
|||||||**2021**|**2020**|
|||||||**£**|**£**|
||Community & International Service|||Fund||**15,360**|7,688|
|||||||**══════**|══════|
|**13**|**Restricted Funds**|||||||
|||**At 1**|||**Transfer**|**Surplus**|**At 30**|
|||**July 2020**|**Income**|
**Expenditure**|**From**|**For Year**|**June 2021**|
|||||**unrestricted**||||
|||**£**|**£**|
**£**|**£**|**£**|**£**|
|Legacy||**6,612**|**34**|
**-**|**-**|**34**|**6,646**|
|Fund||||||||
|Other||**935**|**1,271**|
**823**|**1,850**|**2,298**|**3,233**|
|Funds||**––––——**|**––––——**|
**––––——**|**––––——**|**––––——**|**––––——**|
|||**7,547**|**1,305**|
**823**|**1,850**|**2,332**|**9,879**|
|||**══════**|**══════**|
**══════**|**══════**|**══════**|**══════**|
||**Restricted Funds previous year**|||||||
|||**At 1**|||**Transfer**|**Surplus**|**At 30**|
|||**July 2019**|**Income**|
**Expenditure**|**From**|**For Year**|**June 2020**|
|||||**unrestricted**||||
|||**£**|**£**|
**£**|**£**|**£**|**£**|
|Legacy||7,063|49|
500|**-**|(451)|6,612|
|Fund||||||||
|Other||-|3,420|
3,645|1,160|935|935|
|Funds||––––——|––––——|
––––——|––––——|––––——|––––——|
|||7.063|3,469|
4,145|1,160|484|7,547|
|||══════|══════|
══════|══════|══════|══════|
11
## **Rotary Club of Newton Abbot Trust Fund**
Notes and Accounting Policies
Year Ended 30 June 2021
## **Restricted funds continued**
## **“The Legacy Fund”**
The aim of this fund is to help the Rotary Club continue to support the local community into the future. It is aimed at Rotarians who have been members of the club in Newton Abbot and would like to continue to help future generations. Payments from the legacy fund can only benefit organisations, individuals or residents in the TQ12 and TQ13 post areas.
## **Other charities restricted funds**
Collections, sponsorships and donations identified specifically for mental health, Young carers and Meadowside.
A transfer of £1,850 from unrestricted funds to restricted funds was made in the year following the receipt of match funding.
## **14 Related party transactions**
No related party transactions arose in the year (2020: none).
12