Exeter Musical Society Trustees Report for the Year Ending 30 June 2023 Following the necessary abandonment of "My Fair Lady" in April 2020, the Committee decided that the Society should come back with a bang and, boy, did we do that! The Northcott Theatre was booked for our production of th "Shrek, the Musical" ft)r 21, _ 26 November 2022. This was the most technically and financially challenglng show an amateur company could push themselves to do. Due to the huge set we lost the Monday night performance; however, we were able to stage an extra matinee on the Wednesday. This became a relaxed performance, which was a first for the Society. It was extremely well received, along with other performances resulting in standing ovations at every performance. Also, a first for the Society involved the assistance of the Make Up Department at Exeter College. Led by prosthetics specialist, Amelia, they were responsible for make-up, including changes, during the show. Unfortunately , due to the technical complexities involved, the cost of staging Shrek resulted in aloss of £6.5k despite excellent ticket sales. The Northcott Theatre was booked for our next production of "The Sound of th Music" for 3 - 8 April 2023. Auditions in January drew over sixty young hopefuls for the Von Trapp children. The standard was extremely high, but twelve children stood out for their musicality and charisma. Two teams; the 'Raindrops' and the 'Roses' were cast, plus a young adult, Ava Fitzhugh, as Leisl. Within a fortnight, the entire adult cast was selected. The level of adult talent was also high, rneaning that every member of the cast was auditioned. We were delighted to welcome new members to the Society, as well as 'old' faces back again, including Jamie Hunter, as Rolf - formerly Kurt in our Production eleven years ago. Rehearsals were a happy and exhilarating time. The Production Team were endlessly patient, drilling the Von Trapp youngsters, which was frequently like herding eels. Natasha Fardell (Maria) and Gareth Davies {Captain Von Trapp) quickly formed a bond with their charges, encouraging the best out of the family scenes. Principals and chorus alike enjoyed themselves: nuns mastered the Latin chants and household staff and guests avidly polished their lines alongside the family silver. We opened on the Monday night, beginning a run of eight shows. Each one was extremely well-received and earned a standing ovation. Glowing reports from both NODA and the Rose Bowl representatives later served to confirm that "The Sound of Music" was a resounding Succes5. Described by Nicholas Goodall (Rose Bowl} as: 'A heart-warming and slick production of an evergreen musical that delighted the House." With ticket sales at around 75% of capacity the production resulted in a small loss of around £2k emphasising the need to keep a tight control on costs and also to promote ticket sales as widely as possible. Taking into account Membership subscriptions of around £5k, including Gift Aid, and a small amount of other income not directly attributable to either of the shovrfs the overall loss for the year was £4,582 leaving the Society with a bank balance of £63,236 with which to fund Carousel in 2024. During the earlier part of the year, we were sad to lose Daryl Wood and Josiah Carrier, who both stepped down from the Committee. However, in March we We￿ delighted to welcome Tracy Llewellyn as our new Treasurer and Tony Macan as President. Committee member Debbie Cole was also invited to step into the role of Vice-chairman, which she did without delay. Trustee: K . f&le4ktr Tina Blaker Date: iTr.Jf. 93 ## **EXETER MUSICAL SOCIETY** **STATEMENT of ACCOUNTS YEAR END TO 30/06/2023 Including Performance Accounts for: Shrek & The Sound of Music** 1 ## **EXETER MUSICAL SOCIETY** ## ACCOUNTS YEAR END TO 30/06/2023 ## CONTENTS: EXAMINER’S REPORT Page 3 BALANCE SHEET Page 4 GENERAL INCOME & EXPENDITURE Page 5 NOTES Page 6 2 ## **EXETER MUSICAL SOCIETY 2023** ## EXAMINER’S REPORT: I have examined the financial statements and notes to the accounts on the following pages. From the information supplied, in my opinion the financial statements show a true and fair view of the state of financial affairs of the Exeter Musical Society as at the 30[th] June 2023 and of the loss for the period ended on that date. Signed …………………………….. Dated: 3 ## **EXETER MUSICAL SOCIETY** ## – BALANCE SHEET YEAR END 30/06/2023 |Notes|2023|||**2022**|**2022**| |---|---|---|---|---|---| |**FIXED ASSETS**|£|||**£**|| |Radio Mics 3|1,367|||2,069|| |**CURRENT ASSETS**|||||| |Cash in hand|0|||0|| |Natonal Savings Investment|0||38,219||| |Natonal Westminster Bank|63,236||35,035||| |**TOTAL CURRENT ASSETS**
|**63,236 **||**73,254**||| |**DEBTORS & PREPAYMENTS**|||||| |Licences, Theatre & Set deposits (Carousel) 4|8,079|||2,300|| |**LESS CREDITORS & DEFERRED INCOME**5|
0|||359|| |**TOTAL NET ASSETS**|**72,682**|||**77,264**|| |**GENERAL FUND**|||||| |Balance at beginning of year 77,264|||79,036||| |General Fund-4,582||||-1,772|| |**BALANCE AT YEAR END**|**72,682**|||**77,264**|| 4 ## **EXETER MUSICAL SOCIETY** ## **GENERAL INCOME & EXPENDITURE ACCOUNT YEAR END TO 30/06/2023** |
**INCOME**

Show Income

Subscriptons/Donatons from members
Interest Received

Refund Rights deposit (Shrek, 9 to 5)
Income from Rental of Radio Mics
Carol Service and sundries
|**2023**
**£**
152,628
5,070
130
0
1,235
0
**159,063**
|**2022**
**£**
1,815
4
1,000
0
5
**2,824**| |---|---|---| |**EXPENDITURE**
Show Expenditure
161,143
Statonery, Postage, Printng 138
Payment for Rights (My Fair Lady, 9 to 5)
0

Noda Subscripton 230
Insurance, annual 596
Depreciaton 702
IT Expenses 194
Shrek (costumes (Molly Limpet) write-of)
0

Meetng room hire
50
Other Expenses
592
**163,645**

TOTAL**-4,582**
|24
1,000
200
466
702
261
1,200
340
403
**4,596**
**-1,772**| |---|---| ||**-1,772**| 5 ## **EXETER MUSICAL SOCIETY** ## **1 ACCOUNTING POLICIES** ## **1.1 Accounting convention** The financial Statements are prepared under the historic cost convention. ## **1.2 Investment Income** Investment income is accounted for on the basis of cash received. ## **1.3 Depreciation** Depreciation is provided at rates calculated to write off the asset over its expected useful life. (New radio mics 2016 – 10 years) Radio Mics – reduced to £1,367. **1.4 Membership Fees** Membership fees are accounted for when cash received. ## **2 OPERATING SURPLUS/DEFICIT** Operating loss (2023) is stated after charging depreciation of Radio Mics at £702. ## **3 TANGIBLE ASSETS** Radio Mics – Total Cost up to 2023 £22,574 Depreciation up to 2022 (20,505) Depreciaton 2023 (£702) Net Book Value at 30/06/2022 **£1,367 4 DEBTORS & PREPAYMENTS** |Costumes. Sound of Music
Rehearsal Space prepaid
Deposits re Carousel
Insurance
Gif Aid Due from HMRC
**Total Debtors & prepayments**
**5 CREDITORS & DEFERRED INCOME**
**Total Creditors**|£500
£545
£5,915
£360
£759
**£8,079**
**£0**| |---|---| 6 EXETER MUSICAL SOCIETY 2023 EXAMINER'S REPORT: I have examined thefinancial statements and notes to the accounts on the following pages. From the information supplied, in my opinion thefinancial statements show a true andfair view of the state of th financial affoirs of the Exeter Musical Society os at the 30 June 2023 and of the lossfor the period ended on thot date. Signed Dated: Io_ c)l- IOL ItsKJY VlJLa