OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2025-03-31-accounts

Registered Charity No. 268964

Carew Pole Garden Trust

Financial Statements for the Year Ended 31 March 2025

Carew Pole Garden Trust

Financial Statements

Year ended 31 March 2025

Contents Page
Trustees' Annual Report 1 - 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the Accounts 8 - 16

1

Carew Pole Garden Trust

Registered Charity number 268964

Trustees’ Report

Year ended 31 March 2025

The Trustees present their Annual Report and the financial statements for the year ended 31 March 2025. They are satisfied that the financial statements comply with the requirements of the Charities Act 2011, the Trust Deed and the recommendations of the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) - (charities - SORP 2019 – (FRS102)).

Objectives and Activities

In planning our activity for the year, we kept in mind the Charity Commission guidance on public benefit. The trust gardens are gardens for the enjoyment of the public and for the purpose of research (by the growth and propogation of trees and plants), with a view to the furtherance of the study and science of botany and the increase of knowledge in respect thereof and the improvement of the methods and practice of horticulture.

The trust's mission is to continue to maintain and develop the Woodland Garden as a place of beauty for the enjoyment of many and as a resource for botanical understanding and excellence. We will do this by:

Garden management

Public access and education

Achievements and Performance

During the year ended 31 March 2025 the trustees paid £66,904 towards the upkeep of the gardens, which are open for public viewing for 8 months of the year.

The charity incurred property expenses of £8,061, advertising and marketing costs of £6,251 and other costs of £20,770.

2

Carew Pole Garden Trust

Registered Charity number 268964

Trustees’ Report (continued)

Year ended 31 March 2025

Financial Review

The trustees’ investment property and quoted investments are held with a view to producing income for maintenance of the gardens, with the exception of one cottage which is occupied by a garden employee. The quoted investments are shown at current market value whereas the investment property is professionally valued periodically.

During the year, the charity received income of £14,334 from its portfolio of stock market investments, £49,251 from its investment properties, £10,748 from admission fees, £18 from garden services, £30 from timber and £20,910 from donations.

There was an overall surplus of £2,710 for the year to 31 March 2025 (2024: deficit £75,341). This includes a net gain of £2,610 on foreign currency holdings and the revaluation of financial investments (2024: loss £47,195).

Reserves Policy

The trustees continually monitor the level of unrestricted income funds. The charity had unrestricted funds of £1,711,171 at 31 March 2025. The breakdown of net assets between funds is shown in note 11. Net Assets at 31 March 2025 included an aggregate £1,777,569 in respect of quoted investments, investment property, heritage assets and tangible fixed assets which the trustees intend to maintain in order to generate income for distribution to future beneficiaries. The charity has net current liabilities of £31,101 (2024: net current liabilities of £51,676).

Structure, Governance and Management

The Charity was created by the late Sir John Carew Pole Bt under a Deed of Trust dated 1 January 1975 to apply funds for the purpose of maintaining the gardens adjacent to Antony House, Torpoint, Cornwall. The Trustees have since acquired other parcels of land which also form part of the trust gardens.

The Trustees who have served during the year and since the year end are set out on page 3. The power to appoint new Trustees is vested in the continuing Trustees. The Trustees have wide powers to apply both income and capital in furtherance of the Charity’s objectives and wide powers of investment.

Any new trustees would be given an introduction to the Charity and would be given sufficient training to ensure that they are properly able to fulfil their responsibilities.

3

Carew Pole Garden Trust

Registered Charity number 268964

Trustees’ Report (continued)

Year ended 31 March 2025

Reference and Administrative Details

Holding Trustees Tremayne Carew Pole Sir Ferrers Vyvyan Bt Sam Galsworthy Management Committee Trustees Sir Richard Carew Pole Bt, OBE (deceased 1 December 2024) Lady Mary Carew Pole DCVO Tremayne Carew Pole Sir Ferrers Vyvyan Bt Sam Galsworthy Charity Number 268964 Principal Address Antony House Torpoint Cornwall PL11 3AB Legal Advisers Boodle Hatfield LLP 240 Blackfriars Road London SE1 8NW Independent Examiner Neil Hitchings FCA Francis Clark LLP Centenary House Peninsula park Rydon Lane Exeter EX2 7XE Investment Advisers Ruffer LLP 80 Victoria Street London SW1E 5JL

4

Carew Pole Garden Trust

Registered Charity number 268964

Trustees’ Report (continued)

Year ended 31 March 2025

Reference and Administrative Details (continued)

Bankers Lloyds Bank plc Royal Parade Plymouth PL1 1DS

Trustees’ Responsibilities in Relation to the Financial Statements

The charity trustees are responsible for preparing a Trustees’ Annual Report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing the financial statements the trustees are required to:

d) state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;

e) prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust Deed. They are also responsible for safeguarding the assets of the charity and taking reasonable steps for the prevention and detection of fraud and other irregularities.

Declaration

We approve the attached accounts set out on pages 6 to 16 for the year ended 31 March 2025 and confirm that we have made available all the relevant records and information required for their preparation.

Tremayne Carew Pole For and on behalf of the Trustees

Date:

5

Carew Pole Garden Trust

Registered Charity number 268964

Independent Examiner's Report to the Trustees

Year ended 31 March 2025

I report to the trustees on my examination of the accounts of the Carew Pole Garden Trust ('the Trust') for the year ended 31 March 2025.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Date:

Name of principal: Neil Hitchings FCA Name of firm: Francis Clark LLP Relevant professional qualification or body: ICAEW Address: Centenary House Peninsula Park Rydon Lane Exeter EX2 7XE

6

Carew Pole Garden Trust

Statement of Financial Activities

Year ended 31 March 2025
Unrestricted
Funds
Note
£
Income from:
Investments
Investment income
14,334
Income from property
49,251
Charitable activities
Admission receipts
10,748
Other trading activities
Garden work services
18
Timber income
30
Donations and legacies
Donations
17
27,705
Total income
102,086
Expenditure on:
Raising funds
Property expenses
11
8,061
Advertising and marketing
6,251
Charitable activities
Garden expenses
12
66,817
Other
13
20,770
Total expenditure
(101,899)
Net expenditure before movements on investments
187
Net gains/(losses) on investments
5
2,610
Realised gains/(losses) on foreign currency holdings
-
Net movement in funds
2,797
Reconciliation of funds
Total funds balance brought forward at 1 April 2024
1,708,374
Total funds balance
carried forward at 31 March 2025
1,711,171		 Restricted
Funds
£
-
-
-
-
-
-
-
-
-
87
-
(87)
(87)
-
-
(87)
31,596
31,509		 Total Funds
Year to
31 Mar 2025
£
14,334
49,251
10,748
18
30
27,705
102,086
8,061
6,251
66,904
20,770
(101,986)
100
2,610
-
2,710
1,739,970
1,742,680		 Total Funds
Year to
31 Mar 2024
£
11,230
51,181
15,898
1,863
50
27,720
107,942
9,018
10,108
85,524
31,438
(136,088)
(28,146)
(47,430)
235
(75,341)
1,815,311
1,739,970

The notes on pages 8 to 16 form part of these financial statements.

7

Carew Pole Garden Trust

Balance Sheet

As at 31 March 2025

Note
Fixed Assets
Heritage Assets
Property
3
Sculpture
3
Investment Property
4
Quoted Investments
5
Tangible Fixed Assets
6
Current Assets
Debtors
7
Stock
Cash at bank and in hand
Creditors:
Amounts falling due within one year
8
Net Current (Liabilities)/Assets
Creditors:
Amounts falling due after more than one year
9
Net Assets
The funds of the charity
Unrestricted funds
10
Restricted funds
10		 £
£
348,694
38,400
910,000
453,520
26,955
1,777,569
32,545
436
7,436
40,417
(71,518)
(31,101)
(3,788)
1,742,680
1,711,171
31,509
1,742,680
2025		 £
£
348,694
38,400
910,000
470,910
31,975
1,799,979
11,699
-
168
11,867
(63,543)
(51,676)
(8,333)
1,739,970
1,708,374
31,596
1,739,970
2024

The financial statements on pages 6 to 16 were approved by the Trustees on and signed on their behalf by:

Tremayne Carew Pole

The notes on pages 8 to 16 form part of these financial statements.

8

Carew Pole Garden Trust

Notes to the Financial Statements

Year ended 31 March 2025

1 General Information

Carew Pole Garden Trust is an unincorporated charitable trust registered as a charity in England and Wales. Details of the charity, including the Principal Address, are included in Reference and Administrative details in the Trustees' Report.

2 Accounting Policies

Year end date

Although nominally described as 31 March 2025, these financial statements have been prepared with an effective cut-off date of 5 April 2025 to coincide with the stock broker tax year end packs.

Basis of preparation

The financial statements have been prepared under the historical cost convention, as modified by the revaluation of investments.

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) regulations 2008 only to the extent required to provide a 'true and fair view'. The departure has involved following Accounting and Reporting applicable in the UK and Republic of Ireland (FRS102) rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has been withdrawn.

The trustees have assessed the charity's activities with regard to the Charity Commission's guidance on public benefit. The Carew Pole Garden Trust meets the definition of a public benefit entity under FRS 102.

The financial statements have been prepared on a going concern basis and the Trustees are not aware of any material uncertainties that would cast doubt on the charity's ability to continue as a going concern.

The presentational currency of the Carew Pole Garden Trust is considered to be Pounds Sterling as that is the currency of the primary economic environmental in which the trust operates.

Heritage Assets

The charity holds heritage assets, which are tangible fixed assets of historical, artistic or scientific importance that are held to advance preservation and conservation objectives of the charity. Newly purchased heritage assets are capitalised and included at cost including any incidental expenses of acquisition.

Heritage property is revalued periodically and is included at the latest valuation.

Heritage sculptures are carried at cost less impairment.

The Green Man sculpture is of artistic importance. The carrying value represents the initial value of the asset when originally purchased by the Trust. The trustees consider there has been no impairment of the asset.

The very long expected lives of heritage assets, due to their nature, value and need to be protected and preserved means that depreciation is not material and is, therefore, not provided.

9

Carew Pole Garden Trust

Notes to the Financial Statements (continued)

Year ended 31 March 2025

2 Accounting Policies (continued)

Heritage Assets (continued)

The value of the heritage assets does not include the gifts made by Sir Richard and Lady Mary Carew Pole on 8 September 2005. They both gifted their half share in a sculpture known as the “Wrapt”. Sir Richard also gifted three pieces of Delabole slate and Standing Stone all inscribed by Tom Perkins.

Tangible Assets (other than Heritage Assets)

Other tangible assets comprise equipment which is intended for ongoing use either in pursuit of the charity's objects or in the management and administration of the charity.

Equipment is initially stated at cost. Depreciation is provided on equipment at 25% on a reducing balance basis, based on the estimated useful life.

Investment Property

Investment property is revalued periodically and is included at the latest valuation.

Leases

Where the Trust enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease. The leased asset is recognised within tangible fixed assets and the liability within creditors. Payments made under hire purchase agreements reduce the liability.

Unrestricted Funds

Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds.

Restricted Funds

Restricted funds are donations and other incoming resources which were received for a specific purpose and are not available as general funds.

Income

Investment Income

Income from quoted securities and bank deposits is accounted for in the period in which the Charity is entitled to receipt.

Donations and Grants

Grant income is recognised in the financial statements when the qualifying conditions for the grant have been satisfied and there is reasonable certainty that the funding will be received. Income from donations is recognised on receipt.

Grants and donations received for specific purposes are identified as restricted fund income. Other grants and donations are identified as unrestricted funds.

Income from Property

Property income is accounted for on an accruals basis.

Other Income

Other income is accounted for when the Charity is entitled to the income, which by the nature of the items is when cash is received. Gardening work income is recognised when the work is completed.

10

Carew Pole Garden Trust

Notes to the Financial Statements (continued)

Year ended 31 March 2025

2 Accounting Policies (continued)

Broomhill Cottage Tea Room and Gift Shop

For several years Broomhill Cottage has been used as a tea room and gift shop initially let to a third party and from 1 August 2022 let to Antony Hospitality Holdings Ltd. The lease ended on 30 November 2023 and the cottage has reverted to residential use.

Investments

Investments are carried at market value. Gains or losses on disposals and on annual revaluation of investments are credited or charged in the Statement of Financial Activities.

Financial Instruments

The Trust only has financial assets of a kind that qualify as basic financial instruments i.e. cash, investments, short-term debtors and creditors, which are initially recorded at transaction value. Investments are revalued at market value through the Statement of Financial Activities. Details of the financial instruments can be found in notes 5, 7, 8, and 9.

Expenditure

Expenditure is included on an accruals basis and is recognised as soon as there is a legal or constructive obligation to pay the expenditure. Direct charitable expenditure includes all expenditure directly related to the objects of the Charity and represents the costs associated with the upkeep of the gardens. Property costs and investment management fees are directly related to those sources of income. Other costs are the costs of running the Charity itself as an organisation.

3 Heritage Assets

Balance b/f - At valuation / cost, March 2016
Additions - set up costs at Broomhill, 2019
Balance c/f - 31 March 2025		 Property
Sculpture
2025
Total
£
£
£
337,000
38,400
375,400
11,694
-
11,694
348,694
38,400
387,094		 2024
Total
£
375,400
11,694
387,094

The various properties were settled on the Trust over many years since its inception and the historical cost records are no longer available.

The properties were professionally revalued by Savills, and are disclosed at valuation as at 31 March 2016 plus costs incurred subsequently. An employee of the Lynher Valley Partnership (related party to Carew Pole Garden Trust) is a qualified chartered surveyor and has confirmed that the value of the properties as at 31 March 2025 has not changed since 31 March 2016.

A notional sum of £1 has been included in the property additions to account for the 50% initial setup costs of Broomhill Cottage Tea Room and Gift Shop donated by Animari Partnership Ltd.

The charitable purpose of the sculptures is to provide enjoyment to the public. The carrying value represents the initial value of the assets when originally gifted to or purchased by the Trust. The trustees consider there has been no impairment of the assets.

The value of the heritage assets does not include the gifts made by Sir Richard and Lady Mary Carew

Pole on 8 September 2005. They both gifted their half share in a sculpture known as the 'Wrapt'. Sir

Richard also gifted three pieces of Delabole slate and Standing Stone all inscribed by Tom Perkins.

11

Carew Pole Garden Trust

Notes to the Financial Statements (continued)

Year ended 31 March 2025

4 Investment Property

Balance b/f - 1 April 2024
Balance c/f - 31 March 2025		 2025
£
910,000
910,000		 2024
£
910,000
910,000

The various properties were settled on the Trust over many years since its inception and the historical cost records are no longer available.

The properties were professionally revalued by Savills, and are disclosed at valuation as at 31 March 2016. An employee of the Lynher Valley Partnership (related party to Carew Pole Garden Trust) is a qualified chartered surveyor and has confirmed that the value of the properties as at 31 March 2025 has not changed since 31 March 2016.

5 Quoted Investments

Market value at 1 April 2024
Additions
Disposals
Settlements
Fair Value adjustment
Market value at 31 March 2025
Historical cost at 31 March 2025		 2025
£
470,910
-
(20,000)
2,610
453,520
494,349		 2024
£
485,040
343,868
(307,264)
(3,304)
(47,430)
470,910
516,284

12

Carew Pole Garden Trust

Notes to the Financial Statements (continued)

Year ended 31 March 2025

6 Tangible Fixed Assets

Cost
At 1 April 2024
Additions
At 31 March 2025
Depreciation
At 1 April 2024
Charge for the year
At 31 March 2025
Net book value
At 31 March 2025
At 1 April 2024
Debtors
Trade debtors
Prepayments
Accrued Income
Other debtors
Antony Hospitality Holdings Ltd
Antony 1978 Discretionary Trust
Antony Estate General		 Plant and
equipment
£
75,948
3,457
79,405
43,973
8,859
52,832
26,573
31,975		 Office
equipment
£
3,980
509
4,489
3,980
127
4,107
382
-
2025
£
18,930
2,645
7,299
3,669
-
2
32,545		 Total
£
79,928
3,966
83,894
47,953
8,986
56,939
26,955
31,975
2024
£
7,202
1,758
1,028
1,675
35
1
11,699

7 Debtors

13

Carew Pole Garden Trust

Notes to the Financial Statements (continued)

Year ended 31 March 2025

8 Creditors: Amounts falling due within one year

Rents received in advance
Trade creditors
Accruals
Hire purchase (secured)
Payroll costs
Credit card
Current Account - overdraft
Other creditors
Sir John Carew Pole Deceased Will Trust Loan Account
Carew Pole Charitable Trust Loan Account
Lynher Valley Partnership
Tremayne Carew Pole Loan Account
9
Creditors: Amounts falling due after one year
Hire purchase (secured)		 2025
£
32,271
10,947
6,763
4,545
701
317
-
6,250
3,407
6,197
120
71,518
2025
£
3,788		 2024
£
22,889
7,816
6,765
4,878
558
461
6,303
6,250
3,407
4,216
-
63,543
2024
£
8,333

10 Funds

The unrestricted funds may be applied for such charitable purposes as the trustees consider appropriate.

The restricted fund comprises donations made to the charity by Sir Richard Carew Pole and Lady Mary Carew Pole specifically for the purchase of a water bowser and sculpture for the gardens.

Fixed assets
Other net (liabilities)/assets
Net assets		 2025
Unrestricted
Funds
£
1,748,223
(37,052)
1,711,171		 2025
Restricted
Funds
£
29,346
2,163
31,509		 2025
£
1,777,569
(34,889)
1,742,680
Total
Funds		 2024
£
1,799,979
(60,009)
1,739,970
Total
Funds

Last year, unrestricted funds comprised £1,770,633 of fixed assets and (£62,259) of other net liabilities; restricted funds comprised £29,346 of fixed assets and £2,250 of other net assets.

14

Carew Pole Garden Trust

Notes to the Financial Statements (continued)

Year ended 31 March 2025

11 Property Expenses

Rent, rates, telephone, heat and light, and insurance
Repairs
Garden Expenses
Labour (note 15)
Garden upkeep, plants, etc
General maintenance and repairs
Woodland thinning and Tree Surgery
Sundry expenses
Card fees - ticket sales
Commission - ticket sales
Depreciation - plant and equipment
Consultancy fees		 2025
£
2,450
5,611
8,061
2025
£
38,967
1,888
10,560
5,932
408
-
163
8,986
-
66,904		 2024
£
2,382
6,636
9,018
2024
£
47,054
3,375
14,459
7,970
638
6
311
10,659
1,052
85,524

12 Garden Expenses

The depreciation of plant and equipment for the year was £8,859 of which £8,772 was unrestricted (2024: £10,543) and £87 was restricted (2024: £116)

13 Other Costs

Accountancy
- Independent examination
- Other services provided by independent examiner
- Bookkeeping
Estate overhead charges
Subscriptions
Bank charges and finance costs
Bad debt		 2025
£
926
4,855
389
10,583
859
3,158
-
20,770		 2024
£
882
4,601
565
10,665
664
3,061
11,000
31,438

14 Support Costs

All support costs are incurred in managing the investments of the Charity or on maintaining the legal structure of the entity, as shown in notes 11 and 13 above.

15

Carew Pole Garden Trust

Notes to the Financial Statements (continued)

Year ended 31 March 2025

15 Labour Costs

Wages and salaries
Employer's contribution to defined contribution pension scheme
Contractors
Average number of employees:		 2025
£
34,554
957
3,456
38,967
Number
2		 2024
£
41,302
892
4,860
47,054
Number
2

No employee received remuneration of more than £60,000 in the year.

The Trustees consider that the Board of Trustees comprise the key management personnel.

16 Trustees' Remuneration

During the year no Trustee received any remuneration and there were no other reimbursements of expenses other than those mentioned in the note 17.

17 Related Party Transactions

Garden Work

During the year, income was received from the following related parties for gardening work undertaken by the charity:

Tremayne Carew Pole, Trustee
Lynher Valley Partnership
Sir Richard Carew Pole Bt, OBE, Trustee		 2025
£
-
-
-
-		 2024
£
913
683
305
1,901

Last year, Tremayne Carew Pole paid £Nil of expenses on behalf of the Charity, and at the year ended 2024 the amount due to him was £Nil. Nothing was paid on behalf of the Charity this year, and the amount due to him was £Nil.

16

Carew Pole Garden Trust

Notes to the Financial Statements (continued)

Year ended 31 March 2025

17 Related Party Transactions (continued)

Lynher Valley Partnership

Lynher Valley Partnership is a partnership in which Tremayne Carew Pole, a Trustee, has a substantial interest. During the year it paid £10,582 of expenditure on behalf of the charity (2024: £10,500).

Other transactions with the partnership includes the £125 of Garden Work, £Nil of expenses, and various repayments to the partnership. (2024: £683 of Garden Work, £45 expenses, and various repayments).

At the year end the amount due to Lynher Valley Partnership was £6,197 (2024: £4,216).

Other related party transactions

During the year the charity did not receive any loans from Sir John Carew Pole Discretionary Will Trust, a trust in which Sir Richard Carew Pole Bt, OBE (Dec'd), was a Trustee, and had significant influence. No interest was charged on any outstanding balances. At the year end the amount due to Sir John Carew Pole Discretionary Will Trust was £6,250 (2024: £6,250).

Antony Hospitality Holdings Ltd is a company under the control of Tremayne Carew Pole, a Trustee. The lease of Broomhill Cottage ceased on 30 November 2023, resulting in no rental income for 2025 (2024: £8,000). At the year end the amount due from Antony Hospitality Holdings Ltd was £3,669 (2024: £2,675).

The Carew Pole Charitable Trust is a trust in which Tremayne Carew Pole is a Trustee. During the year, the Carew Pole Charitable Trust made a donation to the Carew Pole Garden Trust of £20,625 (2024: £27,500).

No interest has been charged on the balances mentioned above (2024: no interest).

18 Volunteers

During the year four general volunteers gave 308 hours (2024: 309 hours) of their time to assist with garden work.