Weston Turville Village Hall Annual Report
At the time of writing, along with everywhere else, Weston Turville Village Hall is closed due to the pandemic which will obviously have a knock-on effect of our finances later in the year - but we were financially viable until we had to close! Our income for year ending March 2020 was £25,143 and expenditure was £42,923 (see below for details of a large maintenance project undertaken). This leaves the hall with a healthy £28,783 to carry forward and help subsidise the shortfall caused by the closure.
As many of you would be aware, we lost our biggest hirer with the permanent closure of Topsy Turvy Preschool. This local children’s charity had been hiring the hall for over 30 years and we were sad to see them close. It is good news that the School is taking on the pre-school role but obviously it will not generate income for the hall. We were in the process of hiring out the slots that had become free and had attracted several interested groups from dancing to dog training when the lock down was ordered. We review the closure situation regularly and will comply with the issued guidance as to when it is safe to open again. If you think you may wish to hire the hall for a regular event, please contact the booking clerk.
From an administrative point: the hall is run under a charitable trust which was set up when it was built in the early 1970’s. As time went on it became impossible to recruit the number of trustees required to fulfil our legal responsibilities under the trust. As a result, a decision was made to incorporate the management of the hall to the parish council thereby removing the requirement of recruiting trustees in the future. The Parish Council is now the sole trustee of the charity and this will enable the hall to continue to function as a community facility and has protected it for the future.
In other news we have completed the refurbishment of the ladies and the disabled access toilets. We have installed an additional cubical in the ladies and replaced the aging and mismatched bathroom furniture with anti-vandal fittings to prevent further damage and flooding. At the time of writing the gents toilets are also being refurbished and again, the furnishings are being replaced by anti-vandalism fittings. We have also used this lockdown period to touch up the paintwork and do running repairs to the hall whilst it has been empty.
The new changing rooms and parish office to the right of the hall are now complete. This new build has resulted in a new exit fire door being inserted into the small committee room as the old one was blocked up. The pavement outside the new build area has also been re-laid to give a smooth slope to allow access and ingress for wheelchairs users.
It is difficult to predict the outcome for the rest of this year as we do not know when or if the hall will be allowed to reopen. We will do everything we can reasonably do, to assist our hirers in getting their businesses up and running again and getting the hall back to the viable and sustainable income generating business it was before the pandemic. We hope that you will bear with us during these changes.
Cllr Mandi Simons Chairman Weston Turville Village Hall Committee
June 2020
Weston Turville Village Hall Charitable Trust
Charity number 268961
Accounts for the year ended 31st March 2021
Trustees: Weston Turville Parish Council Address: c/o Weston Turville Parish Council 6 Anstey Brook Weston Turville Aylesbury HP22 5RT
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Governing Document
Lease and Trust Deed 24th October 1974
Objectives of the Trust
The village hall provides a community-owned venue for a range of activites for all ages, from tiny tots through to senior citizens.This includes clubs, classes, early education, entertainment, parties and celebrations.
Summary of the main activities of the charity during the year
The income of the Trust for the year amounted to £25,098(2020: £25,135). This was due to a decrease in income for the Village Hall Hire £3,012 (2020:24,675) due to Covid 19 lock down restrictions, which was significantly offset by a grant for £21,099.
The expenditure for the year amounted to £21,160 (2020: £42,505). The decrease in expenditure was mainly due to a reduction in Major Maintenance costs £6.855 (2020: £20,451), Cleaning, window cleaning supplies £252 (2020: £2,236) and Employment Costs £5,740 (2020: £9,200) and a general reduction in operating costs due to the COVID lock down restrictions.
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Weston Turville Village Hall Charitable Trust Accounts for the year ended 31st March 2021
| Income and Expenditure account: General Fund Income Letting Income Donations and Sundry Receipts Bank Interest Grant Services Total receipts - Expenditure Accountants Fees - Advertising Business Licence and permits - Cleaning, window cleaning supplies - Employment Costs - Gas & Electricity - Insurance Premium - Major Maintenance - General Maintenance - Miscellaneous - Payroll Fees - Postage & Stationery Quickbooks Subscription - Telephone & Broadband - Waste Collection - Water Charges - Total payments - Net receipts/(payments) for the year - |
2021 2020 £ £ 3,012 - 24,675- - - 452- 2 - 8- 21,099 - 985 - 25,098 - - 25,135 - 342- - 342- - - 125- 693- - 689- 252- - 2,236- 5,740- - 9,200- 2,991- - 2,241- 1,450- - 1,450- 6,855- - 20,451- 266- - 1,499- 60- - 259- - 389- - - 61- 288- - 264- 996- - 1,230- 542- - 1,038- 426- - 1,291- 21,160 - - 42,505 - 3,938 - ( £ (17,370) |
2021 2020 £ £ 3,012 - 24,675- - - 452- 2 - 8- 21,099 - 985 - 25,098 - - 25,135 - 342- - 342- - - 125- 693- - 689- 252- - 2,236- 5,740- - 9,200- 2,991- - 2,241- 1,450- - 1,450- 6,855- - 20,451- 266- - 1,499- 60- - 259- - 389- - - 61- 288- - 264- 996- - 1,230- 542- - 1,038- 426- - 1,291- 21,160 - - 42,505 - 3,938 - ( £ (17,370) |
2020 £ 24,675- 452- 8- - - 25,135 - |
|---|---|---|---|
| 342- 125- 689- 2,236- 9,200- 2,241- 1,450- 20,451- 1,499- - 389- 61- 264- 1,230- 1,038- 1,291- 42,505 - |
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| Accounts for the year ended 31st March 2021 Balance Sheet Creditor - Total Liabilities - Debtors Natwest Bank - Lloyds Bank - Total Assets - Net Assets / Liabilities - Reserves - |
2021 £ 175- - 175 - - - - 16,779- - 16,869- - 33,648 - - 33,473 - - 33,473 - - |
2020 £ 342- 342 - |
|---|---|---|
| 170- 29,365- 29,535 - |
||
| 29,193 - |
||
| 29,193 - |
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Report to the trustees of Weston Turville Village Hall Trust on the accounts for the year ended 31st March 2021.
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31st March 2021.
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act
I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
-accounting records were not kept in accordance with section 130 of the Act or
-the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed:
Kevin Rose ACMA
Date 5 August 2021
IAC Audit and Consultancy Ltd 23 Westbury Road Yarnbrook Wiltshire BA14 6AG
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Weston Turville Village Hall Charitable Trust
Charity number 268961
Accounts for the year ended 31st March 2021
Trustees: Weston Turville Parish Council Address: c/o Weston Turville Parish Council 6 Anstey Brook Weston Turville Aylesbury HP22 5RT
1
Governing Document
Lease and Trust Deed 24th October 1974
Objectives of the Trust
The village hall provides a community-owned venue for a range of activites for all ages, from tiny tots through to senior citizens.This includes clubs, classes, early education, entertainment, parties and celebrations.
Summary of the main activities of the charity during the year
The income of the Trust for the year amounted to £25,098(2020: £25,135). This was due to a decrease in income for the Village Hall Hire £3,012 (2020:24,675) due to Covid 19 lock down restrictions, which was significantly offset by a grant for £21,099.
The expenditure for the year amounted to £21,160 (2020: £42,505). The decrease in expenditure was mainly due to a reduction in Major Maintenance costs £6.855 (2020: £20,451), Cleaning, window cleaning supplies £252 (2020: £2,236) and Employment Costs £5,740 (2020: £9,200) and a general reduction in operating costs due to the COVID lock down restrictions.
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Weston Turville Village Hall Charitable Trust Accounts for the year ended 31st March 2021
| Income and Expenditure account: General Fund Income Letting Income Donations and Sundry Receipts Bank Interest Grant Services Total receipts - Expenditure Accountants Fees - Advertising Business Licence and permits - Cleaning, window cleaning supplies - Employment Costs - Gas & Electricity - Insurance Premium - Major Maintenance - General Maintenance - Miscellaneous - Payroll Fees - Postage & Stationery Quickbooks Subscription - Telephone & Broadband - Waste Collection - Water Charges - Total payments - Net receipts/(payments) for the year - |
2021 2020 £ £ 3,012 - 24,675- - - 452- 2 - 8- 21,099 - 985 - 25,098 - - 25,135 - 342- - 342- - - 125- 693- - 689- 252- - 2,236- 5,740- - 9,200- 2,991- - 2,241- 1,450- - 1,450- 6,855- - 20,451- 266- - 1,499- 60- - 259- - 389- - - 61- 288- - 264- 996- - 1,230- 542- - 1,038- 426- - 1,291- 21,160 - - 42,505 - 3,938 - ( £ (17,370) |
2021 2020 £ £ 3,012 - 24,675- - - 452- 2 - 8- 21,099 - 985 - 25,098 - - 25,135 - 342- - 342- - - 125- 693- - 689- 252- - 2,236- 5,740- - 9,200- 2,991- - 2,241- 1,450- - 1,450- 6,855- - 20,451- 266- - 1,499- 60- - 259- - 389- - - 61- 288- - 264- 996- - 1,230- 542- - 1,038- 426- - 1,291- 21,160 - - 42,505 - 3,938 - ( £ (17,370) |
2020 £ 24,675- 452- 8- - - 25,135 - |
|---|---|---|---|
| 342- 125- 689- 2,236- 9,200- 2,241- 1,450- 20,451- 1,499- - 389- 61- 264- 1,230- 1,038- 1,291- 42,505 - |
|||
| Accounts for the year ended 31st March 2021 Balance Sheet Creditor - Total Liabilities - Debtors Natwest Bank - Lloyds Bank - Total Assets - Net Assets / Liabilities - Reserves - |
2021 £ 175- - 175 - - - - 16,779- - 16,869- - 33,648 - - 33,473 - - 33,473 - - |
2020 £ 342- 342 - |
|---|---|---|
| 170- 29,365- 29,535 - |
||
| 29,193 - |
||
| 29,193 - |
3
Report to the trustees of Weston Turville Village Hall Trust on the accounts for the year ended 31st March 2021.
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31st March 2021.
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act
I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
-accounting records were not kept in accordance with section 130 of the Act or
-the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed:
Kevin Rose ACMA
Date 5 August 2021
IAC Audit and Consultancy Ltd 23 Westbury Road Yarnbrook Wiltshire BA14 6AG
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