Trustees’ Annual Report for the period
From 1 August 2024 to 31 July 2025
Charity name: The Friends of Granville School (“FOG”)
Charity registration number: 268910
Objectives and Activities
The constitution of FOG (last amended on 2[nd] May 2023) states that the object of FOG is to advance the education of pupils at The Granville School (the “School”) by providing and assisting in the provision of facilities and equipment for education at the School (not normally provided by the Local Education Authority) and as ancillary thereto and in furtherance of these objects FOG may:
-
(a) foster more extended relationships between staff, parents and others associated with the School; and
-
(b) engage in activities which support the School and advance the education of the pupils of the School.
FOG meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the accounting policy notes.
Achievements and Performance
Given the current economic climate, cost of living increases and the addition of VAT on school fees, FOG’s focus for this year was not centred on breaking previous fundraising records. It was rather on establishing a greater sense of community, boosting the relationships between students, parents and staff, and providing educationally enriching opportunities without a noticeably heavy additional financial ask from parents.
The year for FOG began, with the annual Headmistress’s Drinks, organised by Natasha Dacey and Zoe Golaszewski (expense of £1,051 (2024: £675)) which was well-attended. Autumn term fund-raising began with the annual Junior School Movie Night, organised by JingJing Lin and Serena Sun (profit of £105 (2024: £93). The school identified a need for updating the library books and as such, FOG funded the cost of this as the Birthday Book initiative (£1,200). The My Art Project which enabled all pupils to create their own Christmas design for cards, mugs and other items generated a commission for FOG again this year (£217 2024: £230)). Secret Santa was always one of the most successful fundraising events of the FOG calendar and a well-enjoyed day for the school’s pupils. However, FOG received feedback from numerous parents that the financial ask was increasingly significant as they were donating 6 presents, often totalling a large sum, to then provide more money for purchases on the day. To alleviate these concerns, FOG asked for fewer presents for donation by each child at a capped price point and limited the number of presents a pupil may purchase. This year, the event was arranged by Danielle Bryan and Alison Jones, and raised £1,043 (2024: £1,592). The cost of the Father Christmas gifts which every child received were covered by FOG this year (-£430). The parent community were both generous in their gifting and volunteering of their time on the day which all contributed to a very successful event. At the School’s Christmas Market, FOG had a Christmas Jumper stall which was not as well supported as anticipated. Dominique Stanley managed the stall for the evening with a small amount of funds raised (£42).
The spring term included the popular parent social event, the annual FOG Quiz, organised by Dominique Stanley, and assisted on the evening by other Year 4 parent volunteers. The evening raised £1,049 (2024: £483). FOG covered the full costs of the Forest School extension (-£3,515), which has positively impacted the space and enriched the children’s educational experience. It is tradition for the girls to wear flower chaplets for the annual Spring Festival. For a third year, FOG hosted a Spring Festival Chaplet Making workshop, under the guidance of Rajvir Takhar. Sarah MacKenzie, Caroline Bray and Catherine Carter. This workshop raised £311 (2024: £343). Alison Jones led the team of Year 6 parent volunteers in decorating the main hall with fresh flowers, bulbs and other décor for the Spring Festival celebration. New silk floral décor items were purchased through donations from each year group’s kitty. These will be reused for the event each year and others including the Founder’s Day Fete. A portion of the fresh flowering bulbs were donated to Leonard Chesire at Chipstead Lake and the remaining half given to Mr Whiting for planting in the school’s grounds.
The annual Founder’s Day Fete coincided with the school’s 80[th] birthday which were a highlight of the summer term. Various school events were held during the week leading up to the fete, including a whole school event to celebrate the 80[th] birthday. As is tradition for such significant occasions, FOG provided each child with a memento in the form of a bespoke pin badge (-£361). The Founder’s Day Fete held in May was a huge success and included new games, food trucks and the exceedingly popular pony rides. The day culminated with a set from a live band and surprise vocalist, Mrs Harrington. The Fete was a cashless event again this year with payment via card machines, QR codes or Fun Cards. Given the significance of the birthday, to ensure the event went ahead in poor weather, a marquee was hired (-£6,487) which further provided space for several other school events during the week. The fete was thoroughly enjoyed by all and only made possible through the enormous team effort of the FOG Exec and many parent volunteers. The raffle this year offered incredible prizes, all donated by The Granville community and several local businesses. Pleasingly, the fete made a profit of £1,140 (2024: £8,257) despite the necessary additional costs.
Towards the end of the summer term, Tamlyn Elrin and Kathleen Widdowson organised the much-anticipated Senior School Disco which was a splendid event. The event was well-supported; this did not cover all costs again this year (-£190 (2024: -£433)). In the previous year’s Annual Report it was noted that several disco costs were being carried into this year and recorded the profit as £17. The figure reflected above is now accurate. As a special treat to mark the beginning of the summer holiday, FOG arranged a surprise visit from Steph’s Ices van to serve ice creams to all pupils and staff after lunch (-£480).
Miscellaneous expenses over the year amounted to -£1,179 (2024: £841) and included the annual subscription to Parentkind, incorporating FOG’s public liability insurance, the costs for the examination of the previous year’s accounts and gifts for School staff who have supported FOG over the year. In addition, a deposit (-£1,000) was paid to the Westerham Gold Club to secure the booking for the Summer Party to be held in the summer term of 2026.
To commemorate the birthday year, FOG introduced three merchandise items which were available for the fete; Teddie soft toys, tea towels and hoodies. In the planning stages the response was positive however, not all merchandise gained as much traction as anticipated. Whilst the hoodies and tea towels sold well, there are still several Teddie dog soft toys available, various options for resale are being considered. FOG purchased new stock of the winter bobble hats in anticipation of the cooler months and as such merchandise collectively reflects -£2,177. Over the year the FOG Second-hand School Shop raised £5,896 (2024: £3,955) from the sale of second-hand uniform, the branded winter hats and some excess stock of 80[th] Birthday merchandise. Chris Walker and Josey Savage have given hours of their time to the running of the School Shop.
The annual FOG subs of £1,536 (2024: £1,360) were contributed to the FOG account.
This year, FOG co-ordinated two appeals in support of local charities within the local community. The Friends for Families Christmas appeal which asks for donations of a Christmas food bag or individual items, assists a family at what can be a difficult time of year. An Easter egg appeal was again very well supported this year with a collection of 205 eggs donated to the Sevenoaks Larder. Both initiatives were very generously supported again this year.
These events, including the appeals not reflected in the accounts, are only possible through the generous Granville School parent community and the dedication of the Class Representatives. The collective effort of all including parent volunteers have ensured another year of successful events, most notably the Founder’s Day Fete which was a substantial task. The Trustees are so appreciative of all who volunteered in varying capacities this year, enabling the Charity to uphold their objectives and enhance the educational advancement of the pupils whilst continuing to foster relationships within the school community in particular.
FOG has engaged with both the school and parents on suggested projects that may require funding in the coming months, and are for the benefit of the whole school. The bigger projects such as the reimagining of the cloisters and senior school playground are part of a broader school development plan that requires further planning. Whilst FOG still intends to contribute to both spaces, they are now considering smaller projects in the interim like the forest school enhancements as an example. The birthday book scheme will again be funded by FOG this year and the Trustees are considering funding device upgrades for the school this year.
Financial Review
The accounts for the year ended 31 July 2025 accompany this Report. As FOG made several charitable contributions this year as planned, the net deficit for the financial year is -£688[1] (2024: £10,959).
At the end of the year FOG’s funds amounted to £52,131[2] (2024: £52,819).
The Trustees aim to maintain reserves at a level they deem sufficient for the future operating needs of FOG’s general expenditure, as well as for any activity that it is fundraising for. A proportion of the end 2025 reserves will be used to purchase the 2025/26 birthday books, whilst remaining end 2025 reserves will be saved for a contribution towards a larger project following consultation with the school.
1 This amount was previously reported as £579, but correct in the accounts section. 2 This amount was previously reported as £52,125, but correct in the accounts section.
Structure, Governance and Management
FOG is governed under its Constitution (last amended on 2[nd] May 2023), which is a trust deed.
FOG is an unincorporated association.
The elected members of the Committee are the Chair, Secretary and Treasurer; these members are appointed at the AGM and serve as the charity trustees (the “Trustees”).
Reference and Administrative details
Charity name: Friends of Granville School Registered charity number: 268910 Charity’s principal address: The Granville School 2 Bradbourne Park Road Sevenoaks TN13 3LJ
Trustee name Office Dates acted if not for whole year 1 Mrs Catherine Carter Chair All of the year 2 Mrs Dominique Stanley Secretary All of the year 3 Mrs Catherine Dabbs Treasurer All of the year
Additional information
Names and addresses of advisers
| Type of adviser |
Name | Address |
|---|---|---|
| Independent Examiner |
Abi Aiyegbayo | 19-21 Albion Place, Maidstone, Kent, ME14 5EG |
Declarations
The Trustees declare that they have approved the Trustees’ Report above.
Signed on behalf of the charity’s Trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Catherine Carter | Catherine Dabbs | |
Chair |
Treasurer | |
| 21.05.2026 | ||
| 21.05.2026 |
Friends of Granville School 268910 Receipts and payments accounts CC16a
01-Aug-24 31-Jul-25 For the period from To
Section A Receipts and payments
| Section A Receipts and payments | |||||
|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 20,889 8,055 1,536 5 - - - - 30,485 |
Restricted funds to the nearest £ - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - |
Total funds to the nearest £ 20,889 8,055 1,536 5 - - - - 30,485 |
Last year to the nearest £ |
| Fundraising Events | 20,889 | - | - | 20,889 | 29,273 |
| Uniform and FOG Merchandise Sales | 8,055 | - | - | 8,055 | 3,955 |
| FOG subs | 1,536 | - | - | 1,536 | 1,360 |
| Miscellaneous | 5 | - | - | 5 | - |
| - | - | - | - | - | |
| - | - | - | **- ** | - | |
| - | - | - | - | - | |
| - | - | **- ** | **- ** | **- ** | |
| Sub total(Gross income for AR) | 30,485 | - | - | 30,485 | 34,587 |
| A2 Asset and investment sales, (see table). | ||||||||||
| - | - | |||||||||
| - | - | |||||||||
| - | - | |||||||||
| - | - | - | ||||||||
| Sub total | - |
- | - | - | - | |||||
| Total receipts | **30,485 ** | - | - | 30,485 | 34,587 | |||||
| A3 Payments | ||||||||||
| Fundraising Event Costs | ||||||||||
| 19,673 | - | - | 19,673 | 22,787 | ||||||
| Miscellaneous | ||||||||||
| 1,179 | - | - | 1,179 | 841 | ||||||
| Uniform & FOG Merchandise Sales | ||||||||||
| 4,336 | - | - | 4,336 | - | ||||||
| Charitable donations | ||||||||||
| 5,986 | - | - | 5,986 | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| Sub total | ||||||||||
| 31,173 | - | - | 31,173 | 23,629 | ||||||
| A4 Asset and investment purchases, (see table) | ||||||||||
| - | - | - | - | |||||||
| - | - | - | - | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Sub total | |||||||||||
| - | - | - | - | - | |||||||
| Total payments | 31,173 | - | - | 31,173 | 23,629 | ||||||
| Net of receipts/(payments) | -688 | - | - | -688 | 10,959 | ||||||
| A5 | Transfers between funds | ||||||||||
| - | - | - | **- ** | - | |||||||
| A6 | Cash funds last year end | ||||||||||
| 52,819 | - | - | 52,819 | 41,860 | |||||||
| Cash funds this year end | 52,131 | - | - | 52,131 | 52,819 |
Section B Statement of assets and liabilities at the end of the period
| Unrestricted funds to nearest £ 52,125 6 - 52,131 Agreement Error Unrestricted funds |
Restricte d funds to nearest £ - - - - OK Restricte d funds |
Endowmen t funds to nearest £ |
|---|---|---|
| - | ||
| - | ||
| - | ||
| - | ||
| OK | ||
| Endowmen t funds |
Categories
Details NatWest account NatWest Liquidity Manager 35 Day Total cash funds (agree balances with receipts and payments account(s))
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B4 Assets retained for the charity’s own use
| Details | to nearest £ | to nearest £ | to nearest £ | ||||||
|---|---|---|---|---|---|---|---|---|---|
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| Fund to which | Cost | Current value | |||||||
| Details | **asset belongs ** | (optional) | (optional) | ||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| Fund to which | Cost | Current value | |||||||
| Details | **asset belongs ** | (optional) | (optional) | ||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
B5 Liabilities
Signed by one or two trustees on behalf of all the trustees
----- Start of picture text -----
roval
----- End of picture text -----
-
Fund to which Amount due When due Details liability relates (optional) (optional) An undetermined amount of the year end NatWest bank balance will be provided to the school to fund a account - number of activities which are set out in the report
-
-
Date of Signature Print Name approval Catherine Carter 21.05.2026 Catherine Dabbs 21.05.2026
Independent Examiner’s report to the trustees of:
Friends of Granville School {charity number 268910}
I report to the trustees on my examination of the accounts of the Friends of Granville School (the Association) for the year ended 31[st] July 2025.
Responsibilities and basis of report
As the trustees of the Association, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
Independent examiner’s statement
I report in respect of my examination of the Association’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in respect of the Association as required by section 130 of the Act; or
-
the accounts do not accord with those records.
I confirm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached.
Signed:
Name: Abi Aiyegbayo ACMA, CGMA
Date: 24[th] April 2026
19-21 Albion Place, Maidstone, Kent. ME14 5EG