2024-07-31-accounts - Friends Of Granville School

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Trustees’ Annual Report for the period

From 1 August 2023 to 31 July 2024

Charity name: The Friends of Granville School (“FOG”)

Charity registration number: 268910

Objectives and Activities

The constitution of FOG (last amended on 2[nd] May 2023) states that the object of FOG is to advance the education of pupils at The Granville School (the “School”) by providing and assisting in the provision of facilities and equipment for education at the School (not normally provided by the Local Education Authority) and as ancillary thereto and in furtherance of these objects FOG may:

(a) foster more extended relationships between staff, parents and others associated with the School; and
(b) engage in activities which support the School and advance the education of the pupils of the School.

FOG meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the accounting policy notes.

The Trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the charity’s aims and objectives and in planning future activities.

FOG has supported the local community and other charities through fundraising and volunteering activity, in addition to contributions made to the School.

Achievements and Performance

FOG’s fundraising efforts continued apace over this latest year, with record fundraising during the year under review. This is not least due to a phenomenally successful Founder’s Day Fete for which FOG thank Joanna Hook and Tracey Taylor for all their enthusiasm and hard work.

FOG activity for the year began, with the annual Headmistress’ Drinks, organised by Kirsty McLeod-Jones and Adam Funnell (expense of £675) which was well-attended. Autumn term fund-raising focused on the annual Junior School Movie Night, organised by Hannah Sander and Temi Lawal (profit of £93 (2023: £236)) and Christmas card sales (£230 (2023: £166)). Secret Santa had always been one of the most successful fundraising events of the FOG calendar and is always greatly enjoyed by the School’s pupils. This year, we bought new materials and it raised £1,592 (2023: £2,076). The parent community were very generous in the gifts that they provided, which were collated by Louise French and Delaney Royle, helping make this a huge success.

The spring term’s parent social event, the annual FOG Quiz, organised by Lihua Zhang, Yana Stunis, Chantelle Absalom, raised £483 (2023 £1,059). For a second year one of the School’s parents, Rajvir Takhar ran a very popular Spring Festival Chaplet Making workshop, where parents created flower chaplets for their girls ahead of the Spring Festival. This year, the Year 6 girls were invited to make their own flower chaplets earlier in the evening. This raised £343 (2023: £383). FOG, spearheaded by Sarah MacKenzie, decorated the main hall out in the most stunning flowers as the girls sang about Easter Jubilation.

The annual Founder’s Day Fete was held a couple of weeks later than is traditional for the School, to benefit from the warmer weather. This year, the Fete went cashless (save for the cake stall) and tokens could be bought before the event and on the day, as well as the use of card machines and QR codes. This was a great success and along with a fabulous raffle organised by Joanna Hook, likely contributed to the amazing profit of £8,257 (2023: £5,588).

The bi-annual FOG Ball was held at the end of June on the School field. Ticket sales were disappointing, but it was decided that it would be most cost effective for the Ball to take place rather than cancel the event and lose the deposits which had already been placed. Although smaller than anticipated, the event was enjoyed by all who attended. The loss was limited to £3,854.

Later in the summer term, Susan Heinrich, Kavitha Rajagopalan and Kirsten Thompson organised the Senior School Disco, complete with what has now become the customary photo booth. This generated a profit of £16.71 (2023:- £146) with some of the expenses to be included in next year’s accounts.

Miscellaneous expenses over the year amounted to £841(2023:£2,204) and included the annual subscription to Parentkind, incorporating FOG’s public liability insurance, the costs for the examination of the previous year’s accounts and gifts for School staff who have supported FOG over the year.

Over the year the FOG Secondhand School Shop raised £3,955 (2023:£7,495) from the sale of second hand uniform and winter hats with a Granville logo on.

Over the year FOG subs of £1,360 (2023: £1,685) were contributed to the FOG account.

None of this would have happened, but for the generosity of the School’s parent community and fabulous efforts of the Class Representatives, Paul Eversfield and Kate Brown running the School Shop, Joanna Hook and Tracey Taylor running the Founder’s Day Fete and the School’s staff, who collectively volunteer significant time to ensure that all of FOG’s activities run successfully throughout the year. The Trustees would like to extend their thanks to all of these volunteers that make the objectives of the charity a reality.

FOG has spent the year considering what to spend the current fundraising on and has decided that funds raised over the year under review will be contributed towards the extension of the forest school area, the renovation of the senior school playground, contribution to the School 80[th] year celebration and the purchase of the 2024/25 birthday books. Any remaining funds will be saved for a contribution to the redesign of the School cloisters open air space into a timetabled whole school leaning space, which will also act as a functional space for parent events and an entrance to the main hall. The amount for all of these endeavours is yet to be finalised.

Financial Review

The accounts for the year ended 31 July 2024 accompany this Report. Net incoming resources for the year total £10,959 (2023: -£3,824).

At the end of the year FOG’s funds amounted to £52,819 (2023: £41,860 note this was incorrectly reported in the report section as £41,630 but correct in the accounts section).

The Trustees aim to maintain reserves at a level they deem sufficient for the future operating needs of FOG’s general expenditure, as well as for any activity that it is fundraising for. A proportion of the end 2024 reserves will be used for the extension of the forest school area, the renovation of the senior school playground and the purchase of the 2024/25 birthday books, whilst remaining end 2024 reserves will be saved for a contribution towards the upgrading of the cloisters at the School for the benefit of the children.

Structure, Governance and Management

FOG is governed under its Constitution (last amended on 2[nd] May 2023), which is a trust deed.

FOG is an unincorporated association.

The elected members of the Committee are the Chair, Secretary and Treasurer; these members are appointed at the AGM and serve as the charity trustees (the “Trustees”).

Reference and Administrative details

Charity name: Friends of Granville School Registered charity number: 268910 Charity’s principal address: The Granville School 2 Bradbourne Park Road Sevenoaks TN13 3LJ

Trustee name Office 1 Mrs Elizabeth Stopford Chair 2 Mrs Catherine Carter Secretary 3 Mrs Helen Louise Wood Treasurer

Dates acted if not for whole year

All of the year All of the year All of the year

Additional information

Names and addresses of advisers

Type of adviser	Name	Address
Independent Examiner	Bimtex Accounting Limited	The Hive, 19 Stone Street, Cranbrook, Kent, TN17 3HF

Declarations

The Trustees declare that they have approved the Trustees’ Report above.

Signed on behalf of the charity’s Trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date

	Catherine Carter	Helen Wood
	Secretary for year under review	Treasurer for year under review
	11 November 2024
	11 November 2024

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Friends of Granville School 268910 Recei ts and a ments accounts p p y

01-Aug-23

31-Jul-24

For the period from

CC16a

Section A Receipts and payments

Unrestricted Restricted Endowment funds funds funds to the nearest to the nearest £ to the nearest £ £

Total funds

Last year

to the nearest £ to the nearest £

A1 Receipts

A1 Receipts	Unrestricted funds to the nearest £	Unrestricted funds to the nearest £	Unrestricted funds to the nearest £	Unrestricted funds to the nearest £
FundraisingEvents	29,273
Uniform and FOG Merchandise Sales	3,955
FOG subs	1,360
	-
	-
	-
	-
	-
*Sub total*(Gross income for AR)	34,587

A2 Asset and investment sales, (see table).
	-	-	-	-

					-
	-	-	-			-
*Sub total*	-	-	-		-	-

*Total receipts*	34,587	-	-	34,587			31,352

A3 Payments

A3 Payments
Fundraising Event Costs	22,787	-	-	22,787	12,842
Miscellaneous	841	-	-	841	2,204
Uniform & FOG Merchandise Sales	-	-	-	-	-
Charitable donations	-	-	-	-	20,130
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
*Sub total*	23,629	-	-	23,629	35,176

A4 Asset and investment purchases, (see table)

A4 Asset and investment purchases, (see table)
	-	-	-	-
	-	-	-	-
*Sub total*	-	-	-	-	-

	*Total payments*	23,629	-		-	23,629		35,176

	*Net of receipts/(payments)*	10,959	-		-		10,959	- 3,824
A5	Transfers between funds	-	-	-			-	-
A6	Cash funds last year end	-	-	-			-	-
	*Cash funds this year end*	10,959	-		-	10,959		- 3,824

Section B Statement of assets and liabilities at the end of the period

Unrestricted funds to nearest £ 52818.73 - - 52,819 Agreement Error Unrestricted funds to nearest £ - - -	Restricted funds to nearest £ - - - - OK Restricted funds to nearest £ - - -	Endowment funds to nearest £
		-
		-
		-
		-
		OK
		Endowment funds to nearest £
-	-	-
-	-	-
-	-	-

B3 Investment assets

B4 Assets retained for the charity’s own use

Details

	-		-		-
	-		-		-
	-		-		-
Fund to which asset belongs		Cost (optional)		Current value (optional)
			-		-
			-		-
			-		-
			-		-
			-		-
Fund to which asset belongs		Cost (optional)		Current value (optional)
			-		-
			-		-
			-		-
			-		-
			-		-
			-		-
			-		-
			-		-
			-		-

B5 Liabilities

Signed by one or two trustees on behalf of all the trustees

Details An undetermined amount of the year end balance will be provided to the school to fund a number of activities which are set out in the report Signature	Fund to which liability relates Amount due (optional) NatWest bank account - - - - - Print Name Helen Wood	When due (optional)






		Date of approval
	Helen Wood	11 November 2024