Trustees’ Annual Report for the period
From 1 August 2022 To 31 July 2023
Charity name: The Friends of Granville School (“FOG”)
Charity registration number: 268910
Objectives and Activities
The constitution of FOG (last amended on 2[nd] May 2023) states that the object of FOG is to advance the education of pupils at The Granville School (the “School”) by providing and assisting in the provision of facilities and equipment for education at the School (not normally provided by the Local Education Authority) and as ancillary thereto and in furtherance of these objects FOG may:
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(a) foster more extended relationships between staff, parents and others associated with the School; and
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(b) engage in activities which support the School and advance the education of the pupils of the School.
FOG meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the accounting policy notes.
The Trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the charity’s aims and objectives and in planning future activities.
FOG has supported the local community and other charities through fundraising and volunteering activity, in addition to contributions made to the School.
Achievements and Performance
The prior year saw the resurgence of FOG’s fundraising activity following the previous years’ restrictions due to Covid 19 limitations. This continued over this latest year with record fundraising during the year under review.
FOG activity for the year began, as usual, with Headmistress’ Drinks (expense of £632), which was well-attended and coincided with a donation of £20,000 from FOG to the School for the refurbishment of the School’s science labs. Autumn term fund-raising was focused on the annual Junior School Movie Night (£236 (2022: £92)) and Christmas card sales (£166 (2022: £157)). We also introduced a School logo branded woolly hat which could be seen being worn throughout the School in the colder months. They were sold at £15 each amounting to aggregate direct sales of £1,575 with other sales being collected in the School shop and shown within the revenue there and there are still some hats to sell in the next school year. Secret Santa had always been one of the best fundraising events of the School calendar and we were delighted to bring it back in its full form this year. Not just for the £2,076 (2022:£400) it raised, but also the pure joy on the children’s faces as they decided what to buy for their family members. The parent community were very generous in the gifts that they provided helping make this a huge success. We also introduced a social evening where parents, under expert external guidance, created the most beautiful Christmas wreaths for their homes whilst raising £135 for FOG.
The Spring term also surpassed the previous year with a very successful quiz raising £1,059 (2022 £574) including a very tricky guess the chocolate bar round! Building on the success of the Christmas wreaths, one of the parents ran a Spring Festival Chaplet Making workshop where parents created flower chaplets for their girls ahead of the Spring Festival where FOG kindly decked the main hall out in the most stunning flowers as the girls sang about Easter Jubilation. The parents donated £383 to FOG for the workshop and given the awful events in Turkey with the earthquake, as agreed before the event, this included a contribution so that FOG could donate £130 to the Disaster Emergency Committee appeal.
The weather shone for the annual Founder’s Day Fete. The Fete this year had card readers and QR codes to respond to the changing world. The accounts for the year under review also include expenses for the 2024 fete and 2022 has some income from the previous year therefore the recorded profit is slightly lower at £5,588 (2022: £6,174), however overall it was a great success.
Later in the term, FOG organised the Senior School Disco, complete with what has now become the customary photo booth. This was a net loss of £146 (2022: £-627)
Miscellaneous expenses over the year amounted to £2,204 (2021:£1,697) and included the annual subscription to Parent Kind incorporating the public liability insurance, 2022 Headmistresses’ drinks, advertising for the 2023 Headmistresses Drinks, ice cream and badges for the children to celebrate the King’s coronation, and gifts for School staff who have supported FOG over the year.
There was also delayed income of £538 from the School ball which took place in the previous year and the FOG assisted the parents in raising funds for a leaving gift for Mrs Mackenzie to celebrate her many years of dedication to the School and FOG community.
Over the year the School Shop bounced back to life raising a whooping £7,495 (2021:£2,410) from the sale of second hand uniform. The majority of this was transferred from the School Shop bank account to the main FOG bank account over the year under review.
Over the year FOG subs of £1,685 (2022: £1,387) were paid into the FOG bank account including subs which had been collected by the School during the previous year, but not transferred until this year.
None of this would have happened but for the generosity of the school community and the fabulous efforts of the non-elected Committee members (the class representatives), Paul Eversfield running the School Shop and the School’s staff, who collectively volunteer significant time to ensure that all of FOG’s activities throughout the year are successful. The Trustees would like to extend their thanks to all of these volunteers that make the objectives of the charity a reality.
FOG has spent the year carefully considering what to spend the current fundraising on and has decided that funds raised over the year under review and the following year will likely be contributed to the redesign of the School cloisters open air space into a fabulous timetabled whole school leaning space, which will also act as a functional space for parent events and an entrance to the main hall. An amount to donate has not been finalised.
Financial Review
The accounts for the year ended 31 July 2023 accompany this report. Net incoming resources for the year total -£3,824 (2022: £10,) this allows for the donation of £130 (2022: £250) which was made to an external charity as well as the £20,000 donation to the School for the refurbishment of the School’s science labs.
At the end of the year FOG’s funds amounted to £41,630 (2022: £45,684).
The trustees aim to maintain reserves at a level they deem sufficient for the future operating needs of FOG’s general expenditure, as well as for any activity that it is fundraising for. The majority of the end 2023 reserves will be used for upgrading of the cloisters at the School for the benefit of the children.
Structure, Governance and Management
FOG is governed under its Constitution (last amended on 2[nd] May 2023), which is a trust deed.
FOG is an unincorporated association.
The elected members of the Committee are the Chair, Secretary and Treasurer; these members are appointed at the AGM and serve as the charity trustees (the “Trustees”).
Reference and Administrative details
Charity name Friends of Granville School Registered charity number 268910 Charity’s principal address The Granville School 2 Bradbourne Park Road Sevenoaks TN13 3LJ
Trustee name
Office
Dates acted if not for whole year
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1 Mrs Elizabeth Stopford Chair Appointed 19 September 2022 2 Mrs Catherine Carter Secretary Appointed 19 September 2022 3 Mrs Helen Louise Wood Treasurer All of the year 4 Mr Philip Tippin Chair Resigned 19 September 2022
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- Geraldine Hesledine Secretary Resigned 19 September 2022
Additional information
Names and addresses of advisers
| Type of **adviser ** |
Name | Address |
|---|---|---|
| Independent Examiner |
Abi Aiyegbayo | Bimtex Accounting Ltd, 82a James Carter Road, Mildenhall Bury St. Edmunds Suffolk IP28 7DE |
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Elizabeth Stopford | Helen Wood | |
Chair of Trustees |
Treasurer | |
| 19 September 2023 | ||
| 19 September 2023 |
I BIMTEX t¢punlhfi9 Ltd Inijependent examlners repgrt to the trnStees ot Frtends of Gran11¢ School {charfjty nurnb•r 26B910} l Feport lo Ihe Irustees on my examinat5on of Ihe 8ccount8 of Ihe Fflend¥ ol Gre S¢hwl (the A$$(KlnI lor Ihe year ended 31" July 2023. R•sponslbllllles and basls of rwrt AS the tnJstee9 of Ihe A350o8tion. you a responsIb Ihe preparallon ol the a¢counl$ In accDrdon¢ I1h the requiremenlg ol the Chodiie$ A¢1 2011 Ilhe I repDrt in ol rny exarnina11 ot the AsxKiatso's accounls c4rried under section 145 of the 2011 Act and in carryiry out rny •xamination I havt folld all the applKabl8 Directions given by the Charity Comrnlss seclkn 14515Mbl ofthe Independent examlnes ststement I have ccmpl•ted my 8xamlnalon. I conllrm that no rnatewial rnatte have ccth? to my attenlh2n In connecllon Ihé •xamInaOn wttlch 9fves me causé bel¥@ thai In, •ry m•terW re¥)e¢i." 1. acc4YJnting recuds were rwl kept in rvsped of the As3ooalkn u Uired by section 130 of the Act.. 2. the artsjunts do accord 1h th0 ractrfd•. l ¢Mflwm Ihal Ihere are no DihEr maNer¥ to v¥hkh your atientKJn ¥11 be drnlvn to •nabbE a pryr sJnderdiandiThJ of Ihe accounts to to reached. Nw'. AL4 Wegb8yo ***&¢o Date.. 31. Ottober 2023
Friends of Granville School 268910 Receipts and payments accounts CC16A For the period 01-Aug-22 31-Jul-23 To from Section A Receipts and payments Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest to the nearest £ to the nearest £ to the nearest £ to the nearest £ £ A1 Receipts Fundraising Events 22,042 130 - 22,172 Uniform & FOG merchandise Sales 7,495 - - 7,495 FOG Subs 1,685 - - 1,685 - - - - - - - - - - - - - - - - - - - - Sub total (Gross income for AR) 31,222 130 - 31,352
A2 Asset and investment sales, (see table).
| - | - | - | - | |||||
|---|---|---|---|---|---|---|---|---|
| - | - | - | - | |||||
| Sub total | - |
- | - | - | ||||
| Total receipts | 31,222 | 130 | - | 31,352 | ||||
| A3 Payments | ||||||||
| Fundraising Event Costs | ||||||||
| 12,842 | - | - | 12,842 | |||||
| Miscellaneous | ||||||||
| 2,204 | - | - | 2,204 | |||||
| Uniform & FOG merchandise sales | ||||||||
| - | - | - | ||||||
| Charitable donations | ||||||||
| 20,000 | 130 | - | 20,130 | |||||
| - | - | - | - | |||||
| - | - | - | - | |||||
| - | - | - | - | |||||
| - | - | - | - | |||||
| - | - | - | - | |||||
| Sub total | ||||||||
| 35,046 | 130 | - | 35,176 | |||||
| A4 Asset and investment | ||||||||
| purchases, (see table) | ||||||||
| - | - | - | - |
| - | - | - | - | ||||
|---|---|---|---|---|---|---|---|
| Sub total | - | - | - | - |
| Total payments | 35,046 | 130 | - | 35,176 | ||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Net of receipts/(payments) | - 3,824 | - | - | - 3,824 | ||||||
| A5 | Transfers between funds | |||||||||
| - | - | - | - | |||||||
| A6 | Cash funds last year end | |||||||||
| 45,684 | - | - | 45,684 | |||||||
| Cash funds this year end | 41,860 | - | 41,860 |
Section B Statement of assets and liabilities at the end of the period
Categories
B1 Cash funds
Details FOG Account Natwest School Shop Account Lloyds
Total cash funds
(agree balances with receipts and payments account(s)) Details
| Unrestricted funds to nearest £ 41,330 530 - 41,860 OK Unrestricted funds to nearest £ |
Restricted funds to nearest £ - - - - OK Restricted funds to nearest £ |
Endowment funds to nearest £ |
|---|---|---|
| - | ||
| - | ||
| - | ||
| - | ||
| OK | ||
| Endowment funds to nearest £ |
B2 Other monetary assets
B3 Investment assets
B4 Assets retained for the charity’s own use
Details
Details
| - | - | - | ||
|---|---|---|---|---|
| - | - | - | ||
| - | - | - | ||
| - | - | - | ||
| - | - | - | ||
| - | - | - |
Fund to which Cost (optional) Current value (optional) asset belongs - - - - - - - - - -
Fund to which Cost (optional) Current value (optional) asset belongs - - - - - - - - - - - -
-
B5 Liabilities
Signed by one or two trustees on behalf of all the trustees
Fund to which Amount due liability relates (optional)
When due (optional)
Details
Likely July 2024
An undetermined amount of the year FOG Account end balance will be provided to the Natwest School to create a working space around the cloisters -
| Signature | Print Name Helen Hope Elizabeth Stopford |
Date of approval |
|---|---|---|
| Helen Hope | 19/09/2023 | |
| Elizabeth Stopford | 19/09/2023 |