# **CLAYGATE PRIMARY SCHOOL PARENTS’ ASSOCIATION ANNUAL REPORT 1st August 2023 – 31st July 2024** www.charitycommission.gov.uk (Charity number 268885) Claygate Primary School, Foley Road, Claygate, Esher, KT10 0NB # **CLAYGATE PRIMARY SCHOOL PARENTS’ ASSOCIATION** ## **ANNUAL REPORT 1st August 2023 – 31st July 2024** ## **Report of the trustees for the year ended 31st July 2024** The trustees of Claygate Primary School Parents’ Association present their annual report and financial statements of the charity for the year ended 31st July 2024. ## **Trustees** Co-Chair: Emily Tye (appointed 1 July 2022) Co-Chair: Nicola Yates (appointed 1 October 2022) Treasurer: Lee Wateridge (appointed 9 October 2022) Secretary: Natasha Schoeler (appointed 1 September 2022) All four trustees stood for re-election at the AGM on 19 October 2023 and were appointed by a majority vote. ## **Bank** The charity holds two bank accounts with Barclays Bank UK PLC. The governing document requires two of the four trustees to authorise all bank payments. ## **Structure, Governance, & Management** - Type of governing document - Constitution adopted 24th October 1974 - How is the charity constituted - Unincorporated association - Trustee selection methods - Trustees are appointed or reappointed annually ## **Overview** The Claygate Primary School Parents’ Association (PA) was originally set up in the 1970’s to fund and manage the running of the original swimming pool. Since then, the role of the PA and scope of its fundraising has broadened significantly, making a valuable contribution to the school, both financially and through the support it provides to the school community as a whole. During the year ending 31st July 2024 the PA managed to raise a brilliant £30,864 before expenses! This really is a huge achievement, and we would like to thank everyone involved for their support, help and contributions, including our local business partners who continue to donate so generously. This report sets out the details of our fundraising activities and events, and also provides details on how the money has been spent. ## **Event Fundraising** Following on from the success of the previous year we were delighted to be able to run a full calendar of events, providing enjoyment for the school community and raising valuable funds. These included the Christmas Bazaar, Quiz Night, Fun Run, and Summer Party. In addition to these flagship activities, the PA team has managed many other activities including the Pumpkin Competition, Spooky Disco, and several yearend class group activities. ## **Ongoing Regular Income** As well as profits raised from these focused activities, the PA has regular income from the sale of new nearly new school uniforms, and weekly cake stalls. In addition to this, the PA receives donations through fundraising partners including PayPal Giving and Elmbridge Lottery. Thanks to the dedication of those involved in publicising each of these partners, these activities continue to provide valuable contributions to PA funds and this year we generated £1,087 in donations. The weekly cake sales, led by the class reps and parents, continue to be a popular activity with £3,204 raised. Proceeds from the year 6 sales go to the year 6 leavers committee to support the work they do to celebrate our graduates. The rest of the classes receive 50% of the proceeds from their sales which leads to some great conversations in the classroom about how they should spend this. Thanks to everyone who baked, bought, wrapped and served. Our nearly new uniform sales have proved to be very popular this year and the team have raised £953. ## **Donations given** In the main, the PA funds are for the ‘extras’ that are not funded by the school budget and regular discussions take place with the Head Teacher, Sandra Cunningham, to ensure the PA funding is spent in ways that will benefit all children across all areas of the school and curriculum. It is very rewarding for all involved to see the children benefitting from the new resources and equipment that the PA funding has supported, and these have included: - ➢ Mud kitchens, maths resources, outdoor clocks, messy trays £6,630 - ➢ Outdoor play huts £5,295 - ➢ Chromebooks £4,904 - ➢ Books from the readathon sponsorship match £1,137 - ➢ National Geographic subscription £200 - ➢ Guinea Pig equipment £217 ## **Fundraising for the School playing field** The school playing field is a point of frustration for staff, parents and children due to its lack of usability. The PA is aware of the school’s desire to fix this issue and, along the school’s charity arm the Friends of Claygate Primary School, is supportive of joint fundraising for this once a tangible plan is provided by the school. In an effort to kick start this, the PA Summer Party fundraising of £4,960 is currently being held to fund improvements to the field. ## **Statement on Reserves** The charity feels it is appropriate to use most of any funds raised reasonably promptly inline with the charity’s aims, subject to the provision of a wishlist from the school. However, to ensure the charity can fund its ongoing liabilities for up to a year without any reliance on income, and to be able to support upfront payments for fundraising activities, the trustees have set a target reserve figure of £4,000. At 31[st] July 2024 the charity funds totalled £11,025, which includes £4,000 of reserves, £4,960 to support improvements to the school field (subject to a tangible plan being received prior to 31[st] December 2024 after which these funds will be used for general wishlist funding), and £2,065 which is available immediately for wishlist funding. ## **Links with Local Business** The school and PA has always been very well supported by both residents and businesses and this year has been no exception. Many of the local shops are very generous with their donations of raffle prizes and auction items, and many lined up to support our flagship events. We have however seen a reduction in direct sponsorship income and will be looking to resolve this in the coming year. ## **The Future** The PA benefits from excellent relations with the school, including staff and governors. This, and the tremendous support from parents and friends, contributes to a very positive and happy learning environment for the children. Our aim is to continue to organise successful events for the enjoyment of both children and adults, and to explore new ways of fundraising. We seek to also ensure regular and effective communication and provide information to new parents on the activities and involvement of the Parents’ Association. _**Emily Tye**_ Claygate Primary School Parents’ Association, Co-Chair ## **Claygate Primary School Parents' Association** ## **Financial Summary - By Activity** ## **1st August 2023 to 31st July 2024** |**Fundraising**
Fun Runs
Christmas cards
Christmas Disco
Spooky Disco
Christmas Bazaar
Christmas Raffle
Christmas Hamper Auction
Christmas Cocktail Party
Coronation Day Celebrations
Donations to the PA
Cake stalls
Sale of school uniform
Second hand uniform
Pumpkin Competition
Quiz night
Summer party
Summer festival - 2022
Summer festival - 2023
Class group fundraisers
Year 6 Leavers Book
Year 6 Enterprise day
Bank interest
**Total Funds raised**
**Donations and Operating Expenses**
Donations to school
Donations to the pool
Donations to classrooms (cake sales)
Donations to classrooms (fundraisers)
Staff Appreciation activities
Funded activities - Year 6 leavers party
Funded activities - Easter activities
Operating expenses
**Total expenditure and donations to school**
Net receipts/payments|**2023/2024**
**£**
1,118
572
-
1,050
2,516
639
1,208
(6)
-
1,584
3,204
-
953
(10)
649
4,960
-
-
431
35
27
86
**19,015**
19,591
-
1,123
210
719
990
-
1,590
**24,223**
**(5,208)**|**2022/2023**
**£**
**Notes**
616
761
1,087
-
2,478
1,183
1,425
-
617
13,793
2,953
1,211
609
17
308
5,768
2,489
6,474
-
9
-
_Note 1_
27
**41,824**
7,002
28,869
1,223
-
548
852
177
2,762
**41,434**
**391**| |---|---|---| ## **Notes** 1 - CPS activity using PA card readers ## **Claygate Primary School Parents' Association Financial Summary - Receipts and Payments** ## **1st August 2023 to 31st July 2024** |**Receipts**
Fundraising Activities
Donations Received
Bank interest
**Total Funds raised**
**Payments**
Cost of Fundraising Activities
Card transaction merchant fees
Insurance
Accounting software
Miscellaneous Expenses
Donations to Claygate Primary School
Staff Appreciation activities
Year 6 leavers activities
**Total expenditure and donations to school**
Net receipts/payments|**2023/2024**
**£**
**Notes**
30,284
494
86
**30,864**
11,849
292
153
374
771
20,924
719
990
**36,072**
**(5,208)**| |---|---| ## **Claygate Primary School Parents' Association** ## **Donations and funded activities** ## **1st August 2023 to 31st July 2024** |**Donations and funded activities**
**1st August 2023 to 31st July 2024**|| |---|---| |**Donations to school**
Initial CPS wishlist - Mud kitchens, Maths resources, outdoor clocks, etc
Playhuts
Chromebooks
Readathon sponsorshop match
National Geographics subscription
Outdoor playblocks
Guinea Pig equipment
Cake sale funds to classrooms
Class fundraising funds to classroom
Staff appreciation activities
**Total donations to school**
**Funded activities**
Yr 6 leavers
**Total donations to pool**|**£**
6,630
5,295
4,904
1,137
200
1,208
217
1,123
210
719| ||**21,643**| ||990| ||**990**| ## **Claygate Primary School Parents' Association** ## **Summary Fund Account** ## **1st August 2023 to 31st July 2024** ## **PA cash fund balance at 1 August 2023** |Savings
Current
Floats
Funds raised during the year
PA donations and expenses
**PA cash fund balance at 31 July 2024**
Savings
Current
PayPal
Undeposited funds
Floats|4,000
12,203
30| |---|---| ||16,233| ||19,015
24,223
10,491
500
-
4
30| ||11,025| |**CLAYGATE COUNTY SCHOOLS PARENTS ASSOCIATION268885**|**CLAYGATE COUNTY SCHOOLS PARENTS ASSOCIATION268885**|**CLAYGATE COUNTY SCHOOLS PARENTS ASSOCIATION268885**||| |---|---|---|---|---| |**Receipts andpayments accounts**||||**CC16a**| |1-Aug-23
**For the period**
**from**|**To**|31-Jul-24||| |**Section A Receipts and payments**||||| |---|---|---|---|---| |**A1 Receipts**
FundraisingActivities
**30,284**
Donations Received
**494**
Bank Interest
**86**
**-**
**-**
**-**
**-**
**-**
**30,864**
**-**
**-**
**Sub total -**
**Total receipts 30,864**
**A3 Payments**
Cost of FundraisingActivities
**11,849**
Card transaction merchant fees
**292**
Insurance
**153**
Accountingsoftware
**374**
Miscellaneous Expenses
**771**
Donations to Claygate PrimarySchool
**20,924**
Staff Appreciation Activities
**719**
Year 6 leavers activities
**990**
**-**
**Sub total 36,072**
**-**
**-**
**Sub total -**
**Total payments 36,072**
**Net of receipts/(payments) - 5,208**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**16,233**
**Cash funds this year end 11,025**
**Unrestricted**
**funds**
**to the nearest £**
**Sub total**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**| ||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**30,284**
**494**
**86**
**-**
**-**
**-**
**-**
**-**
**30,864**|**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||| ||**-**
**-**
**-**|**-**
**-**
**-**|**-**
**-**
**-**|| |||||**-**| |||||**-**| |||||| ||**-**|**-**|**30,864**|**-**| |||||| ||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**11,849**
**292**
**153**
**374**
**771**
**20,924**
**719**
**990**
**-**
**36,072**|**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||| ||**-**
**-**
**-**|**-**
**-**
**-**|**-**
**-**
**-**|| |||||| |||||**-**| |||||| ||**-**|**-**|**36,072**|**-**| |||||| ||**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**|**- 5,208**
**-**
**16,233**
**11,025**|**-**| |||||**-**| |||||**-**| |||||**-**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Barclays accounts
Cash floats
Undeposited cash
**Details**
**Details**
**Details**
**Details**
Signature
**Total cash funds**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**10,991**
**-**
**30**
**-**
**4**
**-**
**11,025**
**-**
OK
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
Lee Wateridge
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Lee Wateridge|| ||||| CHARITY COMMISSION FOR ENGLAND AND WAIES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees Claygate Primary Schooi Parents, Association On accounts for the year ended 31st July 2024 Charity no (if any) 268885 Set out on pages Ito9 I report to the trustees on my examination of the accounts of the above charity ("the Trusl") for the year ended 3151 July 2024 Responsibilities and basis of report As the charity's trustees, you are ￿sponSible for Ihe preparation of the accounts in a¢¢ordance with the r4uirements of the Charities Act 2011 ("the AcY')- I report in respect of my examination of the Trust's accounts carried OLrt under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions gtven by the Charity Commission under section 145{5){b) of the Act. Independent I have completed my examination. I confimi that no material matters have examinerfs statement come lo my attention in connection with the examination whiGh gives me cause to believe that in, any material respect.. the accounting records were not kepl in accordance with seclion 130 of the Charities Act. or the accounts did not accord with the accounting records,. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this reF)Ort in order to enable a proper understanding of the accounts to be reached. Signed: Date: 291h August 2024 Name: Paul NICk￿)n Relevant professional qualrficatlon{s) or body (if any)". Fellow of the Institute of Chartered Accountants in England & Wales Address: 16 Blakeden Drive, Claygate, Surrey, KT10 OJR IER Oct 2018 Section B Disclosure Only complete rf the examiner needs to highlight material matters of concern (see CC32, Independent examination of charty accounts". directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018