CLAYGATE PRIMARY SCHOOL PARENTS’ ASSOCIATION
ANNUAL REPORT 1st August 2022 – 31st July 2023
www.charitycommission.gov.uk (Charity number 268885) Claygate Primary School, Foley Road, Claygate, Esher, KT10 0NB
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CLAYGATE PRIMARY SCHOOL PARENTS’ ASSOCIATION
ANNUAL REPORT 1st August 2022 – 31st July 2023
Report of the trustees for the year ended 31st July 2023
The trustees of Claygate Primary School Parents’ Association present their annual report and financial statements of the charity for the year ended 31st July 2023.
Trustees
Co-Chair: Emily Tye (appointed 1 July 2022) Co-Chair: Nicola Yates (appointed 1 October 2022) Treasurer: Lee Wateridge (appointed 9 October 2022) Secretary: Natasha Schoeler (appointed 1 September 2022)
All four trustees stood for re-election at the AGM on 12 December 2022 at were appointed by a majority vote.
Bank
The charity holds two bank accounts with Barclays Bank UK PLC. The governing document requires two of the four trustees to authorise all bank payments.
Structure, Governance, & Management
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Type of governing document
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Constitution adopted 24th October 1974
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How is the charity constituted
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Unincorporated association
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Trustee selection methods
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Trustees are appointed or reappointed annually
Overview
The Claygate Primary School Parents’ Association (PA) was originally set up in the 1970’s to fund and manage the running of the original swimming pool. Since then, the role of the PA and scope of its fundraising has broadened significantly, making a valuable contribution to the school, both financially and through the support it provides to the school community as a whole.
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During the year ending 31st July 2023 the PA managed to raise a brilliant £38,155! This really is a huge achievement and we would like to thank everyone involved for their support, help and contributions, including our local business partners who continue to donate so generously.
This report sets out the details of our fundraising activities and events, and also provides details on how the money has been spent.
Event Fundraising
Following on from the success of the previous year we were delighted to be able to run a full calendar of events, providing enjoyment for the school community and raising valuable funds. These included the Christmas Bazaar, Quiz Night, Fun Run, Summer Party and the Summer Festival on the Rec.
In addition to these flagship activities, the PA team has managed many other activities including the Pumpkin Competition, Coronation Day activities, and several festive activities.
Ongoing Regular Income
As well as profits raised from these focused activities, the PA has regular income from the sale of new and used school uniforms, and weekly cake stalls.
In addition to this, the PA receives donations through fundraising partners including PayPal Giving, Elmbridge Lottery and Amazon Smile. Thanks to the dedication of those involved in publicising each of these partners, these activities continue to provide significant contributions to PA funds and this year we generated £13,793 in donations.
The weekly cake sales, led by the class reps and parents, continue to be a popular activity with £2,953 raised. Proceeds from the year 6 sales go to the year 6 leavers committee to support the work they do to celebrate our graduates. The rest of the classes receive 50% of the proceeds from their sales which leads to some great conversations in the classroom about how they should spend this. Thanks to everyone who baked, bought, wrapped and served.
Conversely, after accounting for stock sold or written off the uniform shop recorded a book loss of £2,457. This was expected and is due to items being sold off at a loss and remaining stocks written off at the end of our transition year to the third party provider, Price & Buckland.
Price & Buckland are now the exclusive provider of new CPS branded uniform and are providing an efficient service for parents, while removing the administrative burden from both the PA and school staff.
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Donations given
In the main, the PA funds are for the ‘extras’ that are not funded by the school budget and regular discussions take place with the Head Teacher, Sandra Cunningham, to ensure the PA funding is spent in ways that will benefit all children across all areas of the school and curriculum.
It is very rewarding for all involved to see the children benefitting from the new resources and equipment that the PA funding has supported, and these have included:
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➢ Road safety signage £960
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➢ Buddy Bench £140
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➢ Rainbow Room £1,539
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➢ Outdoor stages £696
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➢ Replacement sails for playground £3,666
As was agreed at the AGM, the primary focus for the PA has been in support of the new Community Pool which is now fully open and being enjoyed by the school children and wider community members. This has been a significant project for the school to undertake and the PA are delighted to have been able to provide further funding of £28,868 this year.
Links with Local Business
The school and PA has always been very well supported by both residents and businesses and this year has been no exception. Many of the local shops are very generous with their donations of raffle prizes and auction items, and many lined up to support our flagship events.
The Future
The PA benefits from excellent relations with the school, including staff and governors. This, and the tremendous support from parents and friends, contributes to a very positive and happy learning environment for the children.
Our aim is to continue to organise successful events for the enjoyment of both children and adults, and to explore new ways of fundraising. We seek to also ensure regular and effective communication and provide information to new parents on the activities and involvement of the Parents’ Association.
E Tye
Emily Tye
Claygate Primary School Parents’ Association, Co-Chair
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Claygate Primary School Parents' Association Receipts & Expenses Summary
1st August 2022 to 31st July 2023
| Receipts Fun Runs Christmas cards Christmas Disco Christmas Bazaar Christmas Raffle Christmas Hamper Auction Coronation Day Celebrations Donations to the PA Cake stalls Sale of school uniform Second hand uniform Pumpkin Competition Quiz night Summer party Summer festival - 2022 Summer festival - 2023 Year 6 Leavers Book Bank interest Total Funds raised Expenditure Donations to school Donations to the pool Donations to classrooms (cake sales) Staff Appreciation activities Funded activities - Year 6 leavers party Funded activities - Easter activities Operating expenses Total expenditure and donations to school Net receipts/payments |
£ Notes 616 761 1,087 2,478 1,183 1,425 617 13,793 2,953 1,211 609 Note 1 17 308 5,768 2,489 6,474 9 27 41,824 7,002 28,869 1,223 548 852 177 2,762 41,434 391 Note 1 |
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Notes
1 - £3,669 of uniform stock sold / written off during year
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Claygate Primary School Parents' Association
Donations and funded activities
1st August 2022 to 31st July 2023
| Donations to school Outdoor sails Rainbow room equipment Road safety signs Buddy bench Outdoor play stages Cake sale funds to classrooms Staff appreciation activities Total donations to school Donations for pool Donations to pool Total donations to pool Funded activities Easter activities Yr 6 leavers Total donations to pool |
£ 3,666 1,539 961 140 696 1,223 548 |
|---|---|
| 8,773 | |
| 28,869 | |
| 28,869 | |
| 177 852 |
|
| 1,029 |
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Claygate Primary School Parents' Association
Summary Fund Account
1st August 2022 to 31st July 2023
| PA cash fund balance at 1 August 2022 Savings Current Floats Funds raised during the year PA donations and expenses PA cash fund balance at 31 July 2023 Savings Current Floats |
4,786 10,946 110 |
|---|---|
| 15,842 | |
| 41,824 41,434 4,000 12,203 30 |
|
| 16,233 |
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Claygate Primary School Parents' Association
Balance Sheet
As at 31st July 2023
Assets
| Stock School Uniform Stock Total Stock Cash at bank and in hand Savings account Current account Cash at bank Floats 2nd hand uniform float Cake stall float Pool float Floats Total cash at hand and in bank Total Assets |
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|---|---|
| - 4,000 12,203 |
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| 16,203 20 10 - |
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| 30 16,233 |
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| 16,233 |
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CHARrrY COMMISSION FOR ENGLANO AND WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report Roport to tho trust•os On accounts for tha year ended 31" July 2023 Charity no (If any) 288885 S•t out on pag•• 1to8 PaSl+. . I report to the trustees on my examination ol the accounts of the above chanty (Ihe Trusl") for the year ended 31. July 2023 Responsibilities and ba•1• of roport As the chartys trustees. you are rosponsible for the preparation of th8 a¢Unts in accord wrth the r8qu•rem8nts of the Charrt8 Act 2011 < Act") I report in resped of my examination ol Trust's accounts carried out under sedion 145 of the 2011 Acl and in CArying out my examination, I have followed all the applicable Directions given by the Ch8rty Commission under section 145(5)(b) of the Act. Indopendent I have c(xnpleted my eXaminatn. I confirm thal rK) material matter8 havo oxamlner'8 8tatsm•nt come to my attention in connection the examination whth gives me cause to believe thal in, any matenal respect. the accountirvJ records were not kept in accordance %Mth section 130 crf the CharItS Act: or I have no concerns and have come ams no other matters in connection th the examination lo vthich attenlion should te drawn in this report in order to enable a woper understandir¥a of the accounts to be reached. Signed: Dat•: January 2024 Nam•: Paul Hick80n Relevant professional quallficationls) or body Irf any): Fellow of the Instrtute of Chartered Accountants in England & Wales Addre88: 16 Blakeden Drive, Claygate, Surrey Kf10 OJR
y c(Kn examiner n t maten mattets concem (aee CC32. Independtt examination of clwtty acCnts. direGb'ons and gUIdae for exarnirwJ). Glve here brlef detalls of any items that the examiner wishej to disclose. IER Oct 2018