## **Trustees' Annual Report for the period**
Period end date 28[th] february 2023
1 march 2022 **To**
**From**
## Section A Reference and administration details
**Charity name**
Ashill Devon Village Hall
**Other names charity is known by**
**Registered charity number (if any)** 268793
**Charity's principal address** Ashill Village Hall ashill **Postcode EX15 3NL**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||TerryEdwards|Secretary|||
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
||**Name**|**Dates acted if not for whole year**|
|---|---|---|
||TerryEdwards||
||||
||||
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
|**Type of adviser**|**Name**
**Address**|**Name**
**Address**|
|---|---|---|
||||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
||||
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
constitution Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Elected Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
Ashill Village Hall is to be used for the benefit of the residents of Ashill and the surrounding area
**Summary of the objects of the charity set out in its governing document**
March **2012**
**TAR**
2
Childrens Clubs Pilates Upholstery Classes Film Nights Bingo Meals Coffee mornings Beer festival Entertainment events’ Childrens events **Summary of the main** Fireworks Display **activities undertaken for the** Private Hire of the village hall **public benefit in relation to** Easter Egg Hunts **these objects (include within** Childrens Christmas film with santa **this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
We run successful events for the Queens Jubilee Beer festival Film nights Childrens films Entertainment evenings Coffee mornings
March **2012**
**TAR**
4
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The charity maintains adequate reserves to cover thye costs of all maintenance issues that arise throughout the financial period
**Details of any funds materially in deficit**
N/A
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
Our fundraising is from the beer festival, film nights, fireworks display, bingo and from the hire of the hall for elections and private functions
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** T,J,Edwards **Full name(s)** Terry Edwards **Position (eg Secretary, Chair,** Secretary **etc) Date** 7th January 2023
March **2012**
**TAR**
5
## **Ashill Village Hall**
**Receipts and Payments Account for the year ended 28 Feb 2023**
**Crediton Team Town**
**Receipts and Payments Account for the year ended 30 September 2021**
|**Contents**||
|---|---|
||**Page**|
|Independent Examiner's Report|2|
|Receipts and Payments Account|3|
|Notes (forming part of the receipts and payments account)|4 - 6|
Ashill Village Hall
for the year ended 28 Feb 2023
- 1 -
**Crediton Team Town**
**Receipts and Payments Account for the year ended 30 September 2021**
- 1 -
**Crediton Team Town**
**Receipts and Payments Account for the year ended 30 September 2021**
## **Independent Examiner's Report on the Receipts and Payments Account of Ashill Village Hall**
I report on the Receipts and Payments Account for the year ended 28 February 2023, which are set out on pages 3 to 6.
## **Respective responsibilities of trustees and examiner**
You are responsible for the preparation of the Receipts and Payments Account. You consider that an audit is not required f examination is needed.
It is my responsibility to:
- examine the receipts and payments account
- state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the Constitution. An examination includes a review of the accounting Receipts and Payments Account presented with those records. It also includes consideration of any unusual items or disc Account, and seeking explanations from you concerning any such matters. The procedures undertaken do not provide all the audit, and consequently I do not express an audit opinion on the view given by the Receipts and Payments Account.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with the Constitution
- to prepare a Receipts and Payments Account which accord with the accounting records, comply with the accou have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the Receipts and Payment
……………………………………………….
Rebecca C Gibson 6 Motton Road Tiverton EX16 5FQ
Dated: Saturday, February 03, 2024
- 2 -
**Crediton Team Town**
**Receipts and Payments Account for the year ended 30 September 2021**
for this period and that an independent
records kept and a comparison of the closures in the Receipts and Payments e evidence that would be required in an
unting requirements of the Constitution
ts Account to be reached.
- 2 -
**Crediton Team Town**
**Receipts and Payments Account for the year ended 30 September 2021**
## **Receipts and Payments Account**
|**Notes**
**Incoming resources**
Grants
1
Sponsorship and Donations
1
Fundraising income
1
**Total incoming resources**
**Less: Cost of generating funds**
Fundraising expenses
2
**Ashill Village Hall**
**Expenditure**
Direct expenditure
2
Administration expenses
2
**Total charitable expenditure**
Total resources expended
**Net income / (loss) for the period**|**Unrestricted funds**
**2023**
**2023**
**General**
**Designated**
**fund**
**funds**
**£**
**£**
2,667.00
-
2,259.00
-
22,928.00
-
-
-
27,854.00
-
5,520.00
22,334.00
0.00
19,083.00
4,391.00
-
23,474.00
0.00
28,994.00
0.00
(1,140.00)
0.00|**Unrestricted funds**
**2023**
**2023**
**General**
**Designated**
**fund**
**funds**
**£**
**£**
2,667.00
-
2,259.00
-
22,928.00
-
-
-
27,854.00
-
5,520.00
22,334.00
0.00
19,083.00
4,391.00
-
23,474.00
0.00
28,994.00
0.00
(1,140.00)
0.00|
|---|---|---|
|||-|
||||
|||0.00|
|||-|
|||0.00|
|||0.00|
|||0.00|
- 3 -
**Crediton Team Town**
**Receipts and Payments Account for the year ended 30 September 2021**
|**2023**
**Total**
**funds**
**£**
2,259.00
-
22,928.00
-
25,187.00
5,520.00
19,667.00
19,083.00
4,391.00
23,474.00
28,994.00
(3,807.00)|**2022**
**Total**
**funds**
**£**
19,431.00
9,839.00
-
-|
|---|---|
||29,270.00|
||-|
||29,270.00|
||8,801.00|
||8,801.00|
||8,801.00|
||20,469.00|
- 3 -
**Crediton Team Town**
**Receipts and Payments Account for the year ended 30 September 2021**
## **Notes to the Receipts and Payments Account**
## **1 Incoming resources**
|**1**
**Incoming resources**|||
|---|---|---|
|**Income: Grants**
Grants
**Income: Sponsorship & Donations**
Other income (Parish council, MDDC Elections)
Donations
**Income: Fundraising**
Ashill Village Hall cash bar takings
Hall bookings
Fundraising events
**Total incoming resources**
for the year ended 28 Feb 2023|**2023**
**General**
**fund**
**£**
2,667.00
2,667.00
780.00
1,479.00
2,259.00
14,217.00
5,119.00
3,592.00
22,928.00
**27,854.00**|**2023**
**Designated**
**funds**
**£**|
|||-|
||||
|||-|
|||-|
|||-|
||||
|||**-**|
||||
- 4 -
**Crediton Team Town**
**Receipts and Payments Account for the year ended 30 September 2021**
|**2023**
**Total**
**funds**
**£**
2,667.00
2,667.00
780.00
1,479.00
2,259.00
14,217.00
5,119.00
3,592.00
22,928.00
**27,854.00**|**2022**
**Total**
**funds**
**£**
19,431.00|
|---|---|
||19,431.00|
|||
||-|
||9,839.00|
||9,839.00|
|||
||**29,270.00**|
- 4 -
**Crediton Team Town**
**Receipts and Payments Account for the year ended 30 September 2021**
## **Notes to the Receipts and Payments Account (con't)**
## **2 Total resources expended**
|**Total resources expended**||
|---|---|
|**Direct expenditure**
Refunds for hall bookings/Deposits
Fundraising costs
Bar purchases (bank)
Bar purchases (cash)
Repairs and maintenance costs
**Administrative expenditure**
Combined liability insurance
Independent Examiner's fee
Business rates
Light and Heat
Cleaning
Printing postage and stationery
Licences and Subscriptions
**Total resources expended**|**Direct**
**Fund**
**Governance**
**activities**
**raising**
**£**
**£**
**£**
140.00 - -
5,520.00 -
3,018.00 - -
8,157.00
7,768.00 - -|
||19,083.00 5,520.00 -|
||1,142.00 -
250.00 -
812.00 -
656.00
554.00
126.00 -
851.00 -|
||4,391.00 - -|
|||
||**23,474.00 5,520.00-**|
- 5 -
**Crediton Team Town**
**Receipts and Payments Account for the year ended 30 September 2021**
|**2023**
**£**
140.00
5,520.00
3,018.00
8,157.00
7,768.00
24,603.00
1,142.00
250.00
812.00
656.00
554.00
126.00
851.00
4,391.00
**28,994.00**|**2022**
**£**|
|---|---|
||8,801.00|
||-|
||-|
|||
||**8,801.00**|
- 5 -
**Crediton Team Town**
**Receipts and Payments Account for the year ended 30 September 2021**
## **Notes to the Receipts and Payments Account (con't)**
## **3 Statement of movements on funds**
|**Statement of movements on funds**||||
|---|---|---|---|
|**Designated funds**
**General / Administrative fund**
**Total Funds**|**As at**
**01/03/2022**
**£**
0.00
**0.00**|**Income**
**£**
0.00
-
**0.00**|**Expenses**
**£**|
||||0.00|
|||||
||||**0.00**|
Ashill Village Hall
for the year ended 28 Feb 2023
- 6 -
**Crediton Team Town**
**Receipts and Payments Account for the year ended 30 September 2021**
|**Inter-fund**
**transfers**
**£**
-
-
-
-
-
-
-
-
-
-|**As at**
**28/02/2023**
**£**
0.00
0.00
0.00
0.00
0.00
0.00
0.00|
|---|---|
||0.00|
||0.00|
||**0.00**|
- 6 -
## **Ashill Village Hall**
**Receipts and Payments Account for the year ended 28 Feb 2023**
**Crediton Team Town**
**Receipts and Payments Account for the year ended 30 September 2021**
|**Contents**||
|---|---|
||**Page**|
|Independent Examiner's Report|2|
|Receipts and Payments Account|3|
|Notes (forming part of the receipts and payments account)|4 - 6|
Ashill Village Hall
for the year ended 28 Feb 2023
- 1 -
**Crediton Team Town**
**Receipts and Payments Account for the year ended 30 September 2021**
- 1 -
**Crediton Team Town**
**Receipts and Payments Account for the year ended 30 September 2021**
## **Independent Examiner's Report on the Receipts and Payments Account of Ashill Village Hall**
I report on the Receipts and Payments Account for the year ended 28 February 2023, which are set out on pages 3 to 6.
## **Respective responsibilities of trustees and examiner**
You are responsible for the preparation of the Receipts and Payments Account. You consider that an audit is not required f examination is needed.
It is my responsibility to:
- examine the receipts and payments account
- state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the Constitution. An examination includes a review of the accounting Receipts and Payments Account presented with those records. It also includes consideration of any unusual items or disc Account, and seeking explanations from you concerning any such matters. The procedures undertaken do not provide all the audit, and consequently I do not express an audit opinion on the view given by the Receipts and Payments Account.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with the Constitution
- to prepare a Receipts and Payments Account which accord with the accounting records, comply with the accou have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the Receipts and Payment
……………………………………………….
Rebecca C Gibson 6 Motton Road Tiverton EX16 5FQ
Dated: Saturday, February 03, 2024
- 2 -
**Crediton Team Town**
**Receipts and Payments Account for the year ended 30 September 2021**
for this period and that an independent
records kept and a comparison of the closures in the Receipts and Payments e evidence that would be required in an
unting requirements of the Constitution
ts Account to be reached.
- 2 -
**Crediton Team Town**
**Receipts and Payments Account for the year ended 30 September 2021**
## **Receipts and Payments Account**
|**Notes**
**Incoming resources**
Grants
1
Sponsorship and Donations
1
Fundraising income
1
**Total incoming resources**
**Less: Cost of generating funds**
Fundraising expenses
2
**Ashill Village Hall**
**Expenditure**
Direct expenditure
2
Administration expenses
2
**Total charitable expenditure**
Total resources expended
**Net income / (loss) for the period**|**Unrestricted funds**
**2023**
**2023**
**General**
**Designated**
**fund**
**funds**
**£**
**£**
2,667.00
-
2,259.00
-
22,928.00
-
-
-
27,854.00
-
5,520.00
22,334.00
0.00
19,083.00
4,391.00
-
23,474.00
0.00
28,994.00
0.00
(1,140.00)
0.00|**Unrestricted funds**
**2023**
**2023**
**General**
**Designated**
**fund**
**funds**
**£**
**£**
2,667.00
-
2,259.00
-
22,928.00
-
-
-
27,854.00
-
5,520.00
22,334.00
0.00
19,083.00
4,391.00
-
23,474.00
0.00
28,994.00
0.00
(1,140.00)
0.00|
|---|---|---|
|||-|
||||
|||0.00|
|||-|
|||0.00|
|||0.00|
|||0.00|
- 3 -
**Crediton Team Town**
**Receipts and Payments Account for the year ended 30 September 2021**
|**2023**
**Total**
**funds**
**£**
2,259.00
-
22,928.00
-
25,187.00
5,520.00
19,667.00
19,083.00
4,391.00
23,474.00
28,994.00
(3,807.00)|**2022**
**Total**
**funds**
**£**
19,431.00
9,839.00
-
-|
|---|---|
||29,270.00|
||-|
||29,270.00|
||8,801.00|
||8,801.00|
||8,801.00|
||20,469.00|
- 3 -
**Crediton Team Town**
**Receipts and Payments Account for the year ended 30 September 2021**
## **Notes to the Receipts and Payments Account**
## **1 Incoming resources**
|**1**
**Incoming resources**|||
|---|---|---|
|**Income: Grants**
Grants
**Income: Sponsorship & Donations**
Other income (Parish council, MDDC Elections)
Donations
**Income: Fundraising**
Ashill Village Hall cash bar takings
Hall bookings
Fundraising events
**Total incoming resources**
for the year ended 28 Feb 2023|**2023**
**General**
**fund**
**£**
2,667.00
2,667.00
780.00
1,479.00
2,259.00
14,217.00
5,119.00
3,592.00
22,928.00
**27,854.00**|**2023**
**Designated**
**funds**
**£**|
|||-|
||||
|||-|
|||-|
|||-|
||||
|||**-**|
||||
- 4 -
**Crediton Team Town**
**Receipts and Payments Account for the year ended 30 September 2021**
|**2023**
**Total**
**funds**
**£**
2,667.00
2,667.00
780.00
1,479.00
2,259.00
14,217.00
5,119.00
3,592.00
22,928.00
**27,854.00**|**2022**
**Total**
**funds**
**£**
19,431.00|
|---|---|
||19,431.00|
|||
||-|
||9,839.00|
||9,839.00|
|||
||**29,270.00**|
- 4 -
**Crediton Team Town**
**Receipts and Payments Account for the year ended 30 September 2021**
## **Notes to the Receipts and Payments Account (con't)**
## **2 Total resources expended**
|**Total resources expended**||
|---|---|
|**Direct expenditure**
Refunds for hall bookings/Deposits
Fundraising costs
Bar purchases (bank)
Bar purchases (cash)
Repairs and maintenance costs
**Administrative expenditure**
Combined liability insurance
Independent Examiner's fee
Business rates
Light and Heat
Cleaning
Printing postage and stationery
Licences and Subscriptions
**Total resources expended**|**Direct**
**Fund**
**Governance**
**activities**
**raising**
**£**
**£**
**£**
140.00 - -
5,520.00 -
3,018.00 - -
8,157.00
7,768.00 - -|
||19,083.00 5,520.00 -|
||1,142.00 -
250.00 -
812.00 -
656.00
554.00
126.00 -
851.00 -|
||4,391.00 - -|
|||
||**23,474.00 5,520.00-**|
- 5 -
**Crediton Team Town**
**Receipts and Payments Account for the year ended 30 September 2021**
|**2023**
**£**
140.00
5,520.00
3,018.00
8,157.00
7,768.00
24,603.00
1,142.00
250.00
812.00
656.00
554.00
126.00
851.00
4,391.00
**28,994.00**|**2022**
**£**|
|---|---|
||8,801.00|
||-|
||-|
|||
||**8,801.00**|
- 5 -
**Crediton Team Town**
**Receipts and Payments Account for the year ended 30 September 2021**
## **Notes to the Receipts and Payments Account (con't)**
## **3 Statement of movements on funds**
|**Statement of movements on funds**||||
|---|---|---|---|
|**Designated funds**
**General / Administrative fund**
**Total Funds**|**As at**
**01/03/2022**
**£**
0.00
**0.00**|**Income**
**£**
0.00
-
**0.00**|**Expenses**
**£**|
||||0.00|
|||||
||||**0.00**|
Ashill Village Hall
for the year ended 28 Feb 2023
- 6 -
**Crediton Team Town**
**Receipts and Payments Account for the year ended 30 September 2021**
|**Inter-fund**
**transfers**
**£**
-
-
-
-
-
-
-
-
-
-|**As at**
**28/02/2023**
**£**
0.00
0.00
0.00
0.00
0.00
0.00
0.00|
|---|---|
||0.00|
||0.00|
||**0.00**|
- 6 -