## **Trustees Annual Report** ## **2[nd]** ## **Registered Charity 268683** **For the Period** 01 April 2024 To 31 March 2025 ## **Sec�on A Reference and administra�on details** |**Principal Address**|Scout Centre|| |---|---|---| ||Lawn Lane|| ||Chelmsford|| ||Essex|CM1 7PP| ## **Names of the Charity Trustees who manage the charity** **----- Start of picture text -----**
Name Trustee Role Type Dates acted if not for
whole year
1 Christopher Dear Chair Elected 10/09/24 – 3 year term
2 Christopher Chapman Group Lead Volunteer Ex-Officio
3 Karen Cooper Elected 10/09/24 – 3 year term
4 Richard Spencer Treasurer Elected 10/09/24 – 3 year term
5 Kris Reynolds Elected 10/09/24 – 3 year term
6 Paul Wickers Elected 10/09/24 – 3 year term
7 Rebecca Puvanendran Elected 10/09/24 – 3 year term
8 Bruce Knight Explorer Scout Leader Ex-Officio Resigned 10/09/24
**----- End of picture text -----**
**Sec�on B Structure, governance and management** ## **Descrip�on of the Charity’s trusts** |**Descrip�on of the Charity’s trusts**|| |---|---| |**Type of governing document**|The Group's governing documents are those of The Scout
Associa�on. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Associa�on and The
Policy,Organisa�on and Rules of The Scout Associa�on.| ||| |**How the Charity is cons�tuted**|The Group is a a registered charity and is established under
The Scout Associa�on Policy, Organisa�on and Rules (POR)
which are common to all Scouts.| ||| |**Trustee Selec�on methods**|
The Trustees have set the board size at 10

Group Lead Volunteer is an ex-ofcio role (Karen
Cooper is a joint Lead Volunteer but only 1 role
holder is ex-ofcio – Karen is an elected Trustee)

All other Trustees are recommended by the Group
Trustee Board following an open recruitment process.

Appointment is confrmed by the Group Council at
the AGM.

With efect from 1stApril 2024 a Trustee can only
serve for a maximum of 9 years (including any co-
op�on period served). Apart from the Group Lead
Volunteer

Co-opted Trustees are appointed by the Group
Trustee Board.| ## **Addi�onal governance issues** - The Group is managed by the Group Trustee Board. The charity trustees are responsible for governance of the charity in accordance with legisla�on applicable to chari�es as well as compliance with POR . This includes the registra�on, keeping proper accounts and making returns to the Charity Commission as appropriate. - This Group Trustee Board exists to provide Governance of the charity and is responsible for:- `o` Ensuring Group property is properly maintained and meets relevant Health & Safety requirements; - `o` The insurance of persons, property and equipment; `o` Group public occasions - Appoin�ng any sub commi�ees that may be required; - `o` Appoin�ng Group Administrators and Advisors other than those who are elected. - All Trustees are subject to ve�ng processes and undertake training as proscribed by The Scout Associa�on which includes Safety & Safeguarding. ## **Sec�on B Structure, governance and management (con�nued)** ## **Risk and Internal Control** exposed, these have been reviewed and systems have been established to mi�gate against them. The main areas of concern that have been iden�fied are: **Damage to the building, property and equipment** . - The Group would request the use of buildings, property and equipment from neighbouring organisa�ons such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisa�ons. The Group has sufficient buildings and contents insurance in place to mi�gate against permanent loss. - **Termina�on of Lease.** - The land on which the Scout Centre is built is subject to a 15 year lease from Essex County Council. The Group has maintained dialogue with ECC and there is no inten�on to break this. If the lease were terminated then an alterna�ve base would be sought, as above. - **Injury to leaders, helpers, supporters and members.** - All ac�vi�es are subject to relevant Risk Assessments as prescribed by POR - The Group through the annual membership fees contributes to the Scout Associa�ons na�onal Public Liability, accident insurance policy, and has its own personal injury policy with Unity Insurance for non-member adults. - **Reduced income from fund raising.** - The Group is primarily reliant upon income from subscrip�ons and fundraising. The group does hold a reserve to ensure the con�nuity of ac�vi�es should there be a major reduc�on in income. The Board could raise the value of subscrip�ons to increase the income to the group on an ongoing basis, either temporarily or permanently. - **Reduc�on or loss of adult volunteers.** - The Group is totally reliant upon volunteers to run and administer the ac�vi�es of the Group. If there was a reduc�on in the number of adult volunteers to an unacceptable level in a par�cular sec�on or the Group as a whole then there would have to be a contrac�on, consolida�on or closure of a sec�on. In the worst case scenario the complete closure of the Group. ## **Risk and Internal Control** - The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. ## **Sec�on C Objec�ves and Ac�vi�es** ## **Summary of the objects of the charity set out in its governing document** ## **The Purpose of Scou�ng** - Scou�ng exists to provide young people and young adults with Skills for Life by ac�vely engaging and support young people in their personal development, empowering them to make a posi�ve contribu�on to society. ## **The Values of Scou�ng** - As Scouts we are guided by these values: - Integrity - We act with integrity; we are honest, trustworthy and loyal. - Respect - We have self-respect and respect for others. - Care - We support others and take care of the world in which we live. - Belief - We explore our faiths, beliefs and a�tudes. - friends. ## **The Scout Method** - Scou�ng takes place when young people, in partnership with adults, work together based on the values of Scou�ng and: - enjoy what they are doing and have fun - take part in ac�vi�es indoors and outdoors - learn by doing - - take responsibility and make choices - undertake new and challenging ac�vi�es - make and live by their Promise. ## **Summary of the main ac�vi�es in rela�on to these objects** - Each youth sec�on meets weekly during term �me with a programme of ac�vi�es organised by the sec�on team in advance. Each youth sec�on is encouraged to arrange at least one camp or sleepover per year. Other ac�vi�es include handicra�, badge work, hikes, visits to museums and public services, and outdoor ac�vi�es at our Ri�ams woodland site. The Group par�cipates in District and County scou�ng events. ## - advancement of educa�on and the advancement of ci�zenship or community development headings **.** ## **Sec�on D Summary of the main Objec�ves and Ac�vi�es** - delivered at our weekly sec�on mee�ngs (plus the weekend ac�vi�es and camping/sleepovers). `o` We have a good level of reserves available to us which will enable the Group to fund further improvements (the main roof was replaced in 2022). - `o` During the year we  replaced the flat roof - replaced external doors  external rendering was replaced  improved the toilet facili�es. - Our fundraising team do an excellent job and in the past year raised nearly £9,000 through a schedule of 5 events during the year. This is a super contribu�on to allow us to keep membership fees as reasonable as possible as well as contribu�ng to programme and the premises. - As always Scou�ng does not happen without the dedica�on of our adult volunteers and the Trustees express their thanks for the work involved in planning and delivering exci�ng programmes. |**Sec�on E**
**Financial Review**|| |---|---| |Brief statement of the
charity’s policy on reserves|The Group's policy on reserves is to hold sufcient resources to
con�nue the charitable ac�vi�es of the group should income and
fundraising ac�vi�es fall short. The Group Trustee Board considers
that the group should hold a sum equivalent to 12 months running
costs,circa £20K.| |Details of any funds materially
in defcit|There are no funds in defcit| |Investment policy and
objec�ves|The Group does not have sufcient funds to invest in longer-term
investments. The Group has therefore adopted a risk averse
strategy to the investment of its funds. All funds are held in cash
deposits.| **----- Start of picture text -----**
Sec�on F Other Informa�on
**----- End of picture text -----**
|**Sec�on F**
**Other Informa�on**|**Sec�on F**
**Other Informa�on**| |---|---| ||| |Plans for
future
periods|Transforma�on is a na�onal programme to change the ways in which we work
together as volunteers. It does not change the delivery of our sec�on programme.
There are implica�ons for Trustee Boards which were adopted for and at our 2024
AGM
As outlined above we intend to con�nue to improve and maintain our building in the
next fnancial year.
We intend to bolster our Trustee Board by recrui�ng a more diverse range of skills up
to the maximum number of Trustees (10)| Section G Declaration The trustees dedare that they have approved the trustee< report above. Signed on behalf of the charity's trustee5 Signatures Name5 Role Date Richard Spencer Treasurer Chris Chair ar Page 1 of 3 ## **2nd Chelmsford (Springfield) Scout Group Receipts and Payments Account** **----- Start of picture text -----**
Year start date Year end date
For the year
01-Apr-24 To 31-Mar-25
from
Receipts and payments
2024/25 2023/24
Receipts £ £
Subscriptions & "Scouting" income
Membership subscriptions 9,747.90 9,585.52
Less:Membership subscriptions paid on (National/County/Area/District) -5,635.00 -5,148.00
Net membership subscriptions retained 4,112.90 4,437.52
Gift Aid 2,206.50 1,979.11
Gang Show 203.00 140.00
Youth programme and activities excluding camping 894.43 1,821.71
Camping Income 2,929.12 2,149.25
Sub total 10,345.95 10,527.59
Donations & Grants
Donations from State Street volunteer time matching scheme 6,222.10 5,094.13
Essex County Scouts (Roof Grant) 2,000.00 -
Walter Farthing Trust 2,500.00 -
Springfield United Charities 750.00 -
Other Donations 56.00 267.35
Sub total 11,528.10 5,361.48
Fundraising (gross)
Jumble Sale 4,558.66 4,725.25
May Fayre 1,513.82 1,574.07
Christmas Bazaar / Christmas Raffle 1,796.48 2,180.59
September BBQ - 96.00
Social Events 408.00 615.88
Other fundraising activities 17.23 40.96
Sub total 8,294.19 9,232.75
Investment income
Bank interest 89.19 82.13
Income for use of hall 1,516.00 1,420.00
Other investment income - -
Sub total 1,605.19 1,502.13
Total Gross Income 31,773.43 26,623.95
Asset and investment sales, etc. - -
Total receipts 31,773.43 26,623.95
**----- End of picture text -----**
Page 2 of 3 ## **2nd Chelmsford (Springfield) Scout Group Receipts and Payments Account** **----- Start of picture text -----**
Year start date Year end date
For the year
01-Apr-24 To 31-Mar-25
from
Receipts and payments
2024/25 2023/24
Payments £ £
"Scouting" expenses
Youth programme and activities excluding camping 4,763.42 5,453.20
Contribution to camp costs 3,766.06 1,474.09
Springaree 2025 expenses 50.00 -
Gang Show 185.50 94.50
Materials and equipment 1,039.91 948.92
Sub total 9,804.89 7,970.71
Property expenses recurring
Lease payment Note 4 400.00 400.00
Water and Sewerage 139.82 109.80
Electricity and Gas 2,928.00 2,983.78
Communications Note 2 1,157.24 330.65
Insurance 3,565.45 3,492.36
Repairs and Maintenance 4,166.90 1,096.95
Sub total 12,357.41 8,413.54
Property expenses non-recurring
Renewals 1,543.39 966.71
Doorf Replacement 9,253.58 -
Rendering Replacement 18,440.00 -
Roof Replacement 16,440.00 -
Sub total 45,676.97 966.71
Charity running expenses
AGM and trustee expenses - -
General admin expenses 290.62 300.09
Sub total 290.62 300.09
Fundraising expenses
September BBQ 166.56
Christmas Bazaar 7.89 0.12
Social Events - 49.88
Sub total 7.89 216.56
Total Gross Expenditure 68,137.78 17,867.61
- -
Asset and investment purchases, etc.
Total payments 68,137.78 17,867.61
Net of receipts/(payments) - 36,364.35 8,756.34
Net assets from last year end 70,963.62 62,207.28
Net Assets this year end 34,599.27 70,963.62
**----- End of picture text -----**
2nd Chelmsford (Springfield) Scout Group Statement of assets and liabilities at the end of the year 31st March 2024 Page3of3 31st March 2023 Cash funds B8nk IxJrMI atcwnt- $￿tar￿jer Ncle I 23.087.88 .695.78 Bank CurTent accowt. CAF Bank 13,041.82 .733A7 Bank deposit 8cctyJnt Scwt Assw81v)n S￿rt T￿rn In¥estmeiii Ser¥ Group Cash Aco)unt 491.34 295.78 Sectkin PettyC&8h 618.23 1,046.37 Totsl ￿tyh funds 37.799. 76,771.38 Othgr monetary assots Tax cLgim In$urar¢e diim Sub total Non monetary assets for charlty's own u80 Lond and builYINJ$ Scouting o¢JuiprMnt. fvrralure etc Other Note 1 Note 3 8ub total Llabllltfeg Expenses inoJrred but Trjl inv¢K*¢J. Lo•￿ p3￿1 SATNANDER undejred cheque8 Underp8yrMni lo OctOPU8 for or (Xher li¥bili¢ias 4.2fKI.00 .2,800.00 49.98 -1,967.78 Sub totsl .3.200.00 4,807.76 NET ASSETS 34,599.27 70,963.62 Thè above rnc•lpts and paymonts account and stslement of assets and Ilabllltlos w•re approved by the Trustees on and slgned on thdr b•half by: Print Name date Chris Oear, Chair Rthard Spencer, Treagjrer oto$ Note 1. The Group ben8frts from • b8$& dated 29th September 2016 tthen Essex C(xJnty Coun￿1 and The Scout Assori8tion over L8nd to the east of Lawn Lane, SpnnfvbJ temi ofthe ￿￿e bll 29th septeM￿r 2031. The k8a8e is subj'ect to varKJus r8StriCti￿ t￿nants which ossenbalty rastrict thè Val￿ ofthe ￿ase gnd buikyings to the current purpose only On 4th July 2024 the Insured value of buildings was £777.C(a). The Group al80 0￿9 fv freehold on woodLgnd at Riffnams. Danbury. The w)odla¥KI Is overseen by English Nature aThJ su4.ed to r0Stiict ifs use to Ih8 cufT8nt pu(wse only. Therefor8 no rnontetary value is attributed in Ihe accounts and any ex￿Th￿rtUre B not C8th16&J Note 2. The Communications account rM)w abo ¢overs fees for rn[ts￿ pèrfowmsrvJ r￿hts. Noie 3. Tho GfOUP holds campiThJ aThJ other equiwent whth the Trustees consKJer ne(*ssary to ach￿￿ ts aims. Due to the relatively sp8aali8ed natu￿ ofthe equipment the Trustees have decthd not to atln.bute any rnor￿tary valu8 in the a￿OUnts and any expenditure is not capltaliwj. Thè WJUiF)ment is Gurrenty ￿UsUred on a fot old basts £31.886 Noto 4 The annual £400 lease payment due under ￿ kne has Th)t boon invO￿d by the Freeholder but has axpènsod through the accounts each year. Indepondont Examinerfs Report to the Trustses of the 2- CHELMSFORD ISPRINGFIELDI SCOUT GROUP (Chafty Number 268683) I rep￿ on the accounts of the GrouplDistricVCountylArea for the year ended 316t Marth 2025 whieh are set out on pages 3 to 8 This report is made soldy to the trustees in accordance Se(*on 145 of the Charitse8 Act 2011. My work ha8 been undertaken so that I might stale lo the chanws trustees those matters l am required to state to them in an Independent Examiners ￿port and for no other purp￿. To the fullest extant pemiitted by law, I do not accept or assume respon*bilily to anyone other than challty and the tharty's Irustees for my examinab.on work. Respgdlvo responslbllltlts of Tru8teO8 and Examlner The Group'slDistrict's trustees are responwble the preparatton of the accounts They consider that an audit is not required for thi8 year (under $￿tion 144 of ￿ Charities Aca 2011 {the Charities Act)) and that an Independent examination is needed. 11 Is my responsibilty lo.. Examine the accourrts (under Section 145 of the ch8rrb.es Acll., To follow the procedures laid down in ts General DirectiM8 given by the Charity Commi88ioner8 (undèr Section 14515llbl of the Ghanknes Aet). and To stale whether pa￿'Cular matters have rA>me lo my attenli(K). Basls ol Independent Examln•f8 r•port My examination was carried out in aceordance vthh the General Direthons gNen by the Charity Commi88ioner8. An examinats'on Includes a review of the 0￿0￿n￿.ng records kept by the GrtyJplDi$trict and a comparison of the accounts presented vthh thosè reeords. tt also includes consideration of any unusual items or di￿10$ureS in the accounts, and seeklng 6xplanatson8 from you as trustees ¢McemirrfJ any such matters. Thg pr¢xedurgs undertaken do not provide all the evidence that V•Y)uld be required in an aLKlit. ond consequently no opinion 1$ given a$ lo whether the occounts present a 'true and fairf VI￿ and the repryt is limited to those matters set oul in tho statement bèlow. Indap8nd•nt Ex•mlnorfs statsmont In connection wth my ex•minatlon. motter has come to my attentbon.. 1. which giv88 me reasonable eausè lo télieve that in, any materi81 respgct, the requlrnments to keep accounting reeords in acC￿darKe wth Seclion 130 of the Charities Act ,"and to prepare accounts a(xoT(I with the ￿COUntIng r￿r￿S and o)mpty wlh Ihe accounting rwuiremenls of the Charibes Act have not been met., or 2. to which, in my opinlon. atten￿On should be drawn in ￿ to enable a proper understanding ol the occounl8 10 be reached. or 3. vthich gives me reasonable caL￿e to believe that ￿ any maten.al ￿SpecI ￿ accounting rules of the Grou istn"ct'8 con8trtubon l*ve not been met. Name.. _Rob Lyc Qu8lification'. _B.Ed IHonsl DipFA ALIBF Address.. 72, Fourth Ave ￿Cklord Essex SS11 8RH Date.. ..151W25. LT700006 {1¥1 February 2017)