## Trustees' Annual Report ## For the period **----- Start of picture text -----**
From (start date 0 1 0 4 2 1 to end date 3 1 0 3 2 2
Section A Reference and administration details
Charity name 2nd Chelmsford (Springfield) Scout Group
Other names the charity is known by n/a
Registered charity number (if any) 2 6 8 6 8 3
Charity’s principal address Lawn Lane
Chelmsford
Essex
Postcode C M 1 7 P P
**----- End of picture text -----**
Names of the charity trustees who manage the charity **----- Start of picture text -----**
Dates acted if not
Trustee Name Office (if any)
for whole year
1 Rob Jackson Chairman
2 Chris Chapman Group Scout Leader
3 Richard Spencer Treasurer
4 Kris Reynolds Cub Scout Leader
5 Karen Cooper Asst Grp Scout Ldr
6 Victoria Darnell Group Secretary
Fundraising &
7 Samantha Leeder Supporters
8 Paul Wickers Scout Leader
9 Rebecca Puvanendran Beaver Leader
10 Nicholas Ingham
11
12
13
14
15
**----- End of picture text -----**
1 LT700001 (12July2019) **Section B Structure, governance and management** |Description of the charity’s trusts|| |---|---| |Type of governing document
(e.g. trust deed, constitution)|The Group's governing documents are those of The Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.| ||| |How the charity is constituted
(e.g. trust, association, company)|The Group is a trust established under its rules which are
common to all Scouts.| ||| |Trustee selection methods
(e.g. appointed by, elected by)|The Trustees are nominated members of the Group
Executive Committee elected by the Group Annual General
Meeting| |Additional governance issues (optional information but encouraged as best practice)|| |You may choose to include additional
information, where relevant, about:
Policies and procedures adopted for:
a) the induction and training of
trustees; b) trustee' consideration of
major risks and the systems and
procedures to manage them|The Group is managed by the Group Executive Committee,
which include the ‘Charity Trustees’ of the Scout Group
which is an educational charity. The charity trustees are
responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group
Scout Leaders, individual section/group leaders and
parent’s representation and meets every 3 months.
This Group Executive Committee exists to support the
Group Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group
finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.| 2 LT700001 (12July2019) **Section B Structure, governance and management (continued)** Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Termination of Lease. The land on which the Scout Centre is built is subject to a 15 year lease from Essex County Council. The Group has maintained dialogue with ECC and there is no intention to break this. If the lease were terminated then an alternative base would be sought, as above. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy, and has its own personal injury policy with Unity Insurance. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the Group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. National Emergency A national emergency such as the current Covid-19 pandemic may mean the group cannot continue normal activities and fundraising. The Group leadership will put an alternative programme in place and make necessary adjustments to expenditure and income. 3 LT700001 (12July2019) |**Section C**|**Objectives and activities**| |---|---| |Public benefit statement
Summary of the objects of the charity
set out in its governing document
Summary of the main activities in
relation to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
| ||Each youth section meets weekly during term time with a
programme of activities organised by the leaders in
advance. Each youth section arranges at least one camp
or sleepover per year. Other activities include handicraft,
badge work, hikes, visits to museums and public
services, and outdoor activities at our Riffhams woodland
site. The Group participates in District and County
scouting events.| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| 4 LT700001 (12July2019) |**Section D**
Summary of the main achievements of
the charity during the year|**Achievements and performance**| |---|---| ||After a difficult previous year, slowly from April face to face
Scouting resumed following social distancing guidelines that
throughout the year were relaxed. Numbers of children
within the unit are back again to pre-pandemic levels.
Outdoor events were key for safety and use of Riffhams
campsite this year has been high. Extensive tree work was
completed in March to ensure the site stays safe. Scouts
were able once again to take part in District events such as
the swimming gala and gang show. Limiting the risk, large
fundraising events were still on hold but an outdoor jumble
and Christmas raffle meant funds could still be brought into
the group. Robert Mann, our previous Group Scout Leader
who we lost in 2020, and is still greatly missed, kindly left a
legacy and a decision will be made as to how the Group can
benefit in a tribute to him.| 5 LT700001 (12July2019) |**Section E**|**Financial Review**| |---|---| |Details of any funds materially in defic
(circumstances plus steps to eliminate
• investment policy and objectives
The Group does not have sufficient funds to invest in longer-
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash.
Brief statement of the charity’s policy
on reserves
**Reserves Policy**
The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that the group
should hold a sum equivalent to 12 months running costs,
circa £20K.
The Group held reserves of approximately £94K at year
end. This is above the level required for operating
expenses. However, the Group have started the project to
replace the roof of the Scout Centre (projected cost above
£75K). The project has been covered by fundraising (£5k),
and grants from Walter Farthing Trust (£12K), Essex
County Scouts (£5K), and Essex Community Initiatives
Fund (£10K), with the remainder from reserves.
There are no funds currently in deficit|| 6 LT700001 (12July2019) Section F Other Opiioiial Inform3tio Normal sc￿ting is rthvfiJty tesumed so fac£ trj face lundraising actNftes rthv taka ptace. durirkg the wuslrictions duriro the pandemi The Group r&wed alggw of£25K from Rotért Mann,. the Manwmentteam are planniTrJ on to invtistthis. and eliminate Asbèsts tn the Main Scout Hall Building. The Gfwp wived £8K in fmm Chelmsford C cou￿1 thryh efflwgerw Business Ratss Relief due to COVID I¢xkdo￿￿. The GrrAJP F4ans ts addFiK)nal Swjic￿S to support more ung pec(Ae. Tre pgrh8tship Guides VAI be extended, and with cdher organisalions. The lease has to all(yw use ofthe centre for other Plans for fijiU￿ per1(￿ts Idetails of any signrfkant actlvrfies rAanned to athieve them) Section D￿ClaratIO[l Signed on behdfofth8 d￿ri￿S I￿￿teeS SignabJrfsJ FUH name(s} 18 Darnell Rob Jackson Ir]Lpywop_J ## **2nd Chelmsford (Springfield) Scout Group Receipts and Payments Account** **----- Start of picture text -----**
Year start date Year end date
For the year
01-Apr-21 To 31-Mar-22
from
Receipts and payments
2021/22 2020/21
Receipts
£ £
Subscriptions & "Scouting" income
Membership subscriptions 7,902.50 5,280.50
Less:Membership subscriptions paid on (National/County/Area/District) -3,937.50 -4,446.00
Net membership subscriptions retained 3,965.00 834.50
Gift Aid 1,705.58 2,042.28
Gang Show Note 4 82.00
Youth programme and activities excluding camping 988.00 105.00
Contribution to camp costs 215.00 - 985.00
Sub total 6,955.58 1,996.78
Donations & Grants
Donations from State Street volunteer time matching scheme - 760.80
Donations for Roof Fund 1,705.28 3,544.15
Chelmsford City Emergency Business Rate Relief Note 1 8,000.00 21,427.51
ECC Locality Fund - 3,164.85
ECC Community Initiatives Fund Note 2 10,000.00 -
Walter Farthing (Roof Donation) 12,000.00 -
Other Donations 127.53 81.28
Grants - -
Sub total 31,832.81 28,978.59
Fundraising (gross)
Jumble Sale 835.38 70.00
May Fayre Note 3 - -
Christmas Bazaar / Christmas Raffle Note 3 895.45 -
Social Events - 298.30
Other fundraising activities 83.16 -
Sub total 1,813.99 368.30
Investment income
Bank interest - -
Income for use of hall 950.00 180.00
Other investment income - -
Sub total 950.00 180.00
Total Gross Income 41,552.38 31,523.67
Asset and investment sales, etc. - -
Total receipts 41,552.38 31,523.67
**----- End of picture text -----**
## **2nd Chelmsford (Springfield) Scout Group Receipts and Payments Account** **----- Start of picture text -----**
Year start date Year end date
For the year
01-Apr-21 To 31-Mar-22
from
Receipts and payments
2021/22 2020/21
Payments
£ £
"Scouting" expenses
Youth programme and activities excluding camping 3,212.81 914.88
Contribution to camp costs 362.00 - 750.00
Gang Show Note 4 - -
Materials and equipment 408.88 1,232.82
Adult support and training - -
Uniforms - -
Sub total 3,983.69 1,397.70
Property expenses
Lease payment Note 7 400.00 400.00
Water and Sewerage 38.14 42.03
Electricity and Gas 1,536.72 1,117.20
Communications 487.14 388.80
Insurance 3,390.17 3,390.17
Repairs and Renewals 6,136.61 3,603.36
Sub total 11,988.78 8,941.56
Charity running expenses
AGM and trustee expenses - -
General admin expenses 257.69 261.99
Sub total 257.69 261.99
Fundraising expenses
Jumble Sale & Sundries - -
May Fayre - -
Christmas Bazaar - -
Social Events - -
Other fundraising costs - -
Sub total - -
Total Gross Expenditure 16,230.16 10,601.25
- -
Asset and investment purchases, etc.
Total payments 16,230.16 10,601.25
Net of receipts/(payments) 25,322.22 20,922.42
Net assets from last year end 68,939.30 48,016.88
Net Assets this year end 94,261.52 68,939.30
**----- End of picture text -----**
2nd Chelmsford (Springfield) Scout Group Statement of assets and liabilities at the end of the year 31st March 21r22 31st March 2021 Ca8h fvnds Bank rJJwent acth￿- Sarrtar>Y 41802.0 Bank ¢ty￿nt accwnt. CAF B 21.122. 28.093. Bank depost 8tt¢wJnl Group Cash Accr*Jnt 1n.O 451.67 Se¢tion Petty Ca•h 615.7 332.02 Total fund• 96.729.1 70,539. Other monetsry ao80ts Tax dalm Insuron¢4 d8im Sub tot*1 Non monètary a¥•ets for charitys t>￿ uae LaTrJ and buik1w8 Scwling equipfflenl, fvrthxg olc Other sub total Llabllltle8 Exp8n8e$ In￿rred rnt Invi)k•d. Loa6• pa￿￿ SATNANDER urK4Jwed tyu88 Other liabil￿e$ .1.800.0 467.6 Sub totsl NEf ASSErs 94,261. The above receipts and paymonts accounl and Statement of a•s•ts and Ilabllltlo5 wfjrn approvod by the Trusloe8 0 May 2022 and $lgn¢d on tholr bohaH by: nature Print Name Rob Jac*s(￿, Group Chair Rthard Spen(w. Trea81W Note 1". The Group are rw'st￿ed for t￿￿n98S rates ￿9h we &¥emFrt from paYrT￿ts. Chelmth cty emergen ral& relief because of the Covhj l¢xkdown. finishiThJ surywner 2021 Note 2.. Essex County Council Communrty In￿atiVeS Furn1 made a grarttcy•rards ts r(M)ffepla￿nI prr*X. Th18 must spent by 31st Mar¢th 2023 otlHwsè it will be repaKI Note 3.. There was no May F8yre. socaal event or Chn'5tmas Baaiar n 21Y21 to Covbj. A Chrislrnas Raffle vras held instead. Note 4". Gang Show money was receNed in FY2tr21.22 tmrt sp￿t in Ff21Y22-23 Note S". The Group benefits from a lease dated 29th September 2016 Essex c￿jnty c￿jnu1 and The So)ut Association ovèr land to the east of Lawn Lane, Spn'rKJf*ld. The term of lease is b'N 2Sth September 2031. The lease18 subject to various ￿5th.￿l¥e covenants whK* essen￿￿ reslricl the vaue ofthe lease and I￿lIdI￿jS Ihereon to ihe current purpose onty. On 25th May 2021 The insured value of t￿ildi￿JS VAS £589.427. The Group a150 owns the freehold on wcxx118nd 81 Riflhams. Danbury. The w)odLgnd ￿ overseen by Engh"sh Nattjre and 8ubiert to restrict its use to the cuuent purpose onty. Thertrfore no rr￿nIetary value is attributed In the acxywnts aThJ ewenditLKe 18 not capitalj'sed. Notè 6". Thè Group holds camping and other equiprrthtwhth the Trustees I￿￿je￿ necessary to achieve its aims. Due to the relats.vdy specialised nature ol the equipment the Tnjsiees have ¢Je(ided not lo aith"Ixrte any monetary value in the accounts and any eypenditure is not c2prtali8ed. The equiprnent is ￿rreTrty inLrsured LM) a nv4vfDr obj basi$ £28.208 Note 7.. The annual £4￿ lfrase pa￿ent due urKlerthe *8e has r*)t been invoK£d by tr* FreefK)kkn but h88 Lw expensed through Ihe accounts ¢¥h year. Note 8.. The groL4) has sel up an ele(*￿￿ ftjnds paY￿t fa(xlty thr￿h CAF. subj￿110 dua aulhorisation by trustees. Independent Examinerfs Report to the Trustees of the 2- CHELMSFORD (SPRINGFIELD) sco￿ GROUP 36FJ). I report on the accounts of the GroupiDistricL1￿nty1Area the year ended 31'Marth 2022 which are sel out on page8 3 to 6 This report is made solely to the trustees in ￿c0[￿a￿ Vlith Secliort 145 of the Chaiities Act 2011. My wort has been und8rtaken so that I might state to the chanty's tnjstees those matters l am required to Stste lo them In an Independent Examinels report WKI for no other purpose. To the frJlle$t extent permrtted by law, I do not 8c¢opt or assume ￿$￿4)nSIbl1ty to anyone other than the thanty and the chanty's trustees for my examinabon wc¥k. Ro8P8Ctlve respo￿lbIlItIOX of Tru#t•es and Ex*mlnor The Group'slDistrict'$ trustees are responsible f¢X the preparats'c￿ of the ￿lunts. They consider that an audit is not required for this yaar lundgr Section 144 of the Charities Act 2011 lthe Charities Act}1 and that an independent examination Is needèd. It18 my resp￿si￿.1ty to.. Examine the ac¢ounts {urthr S*Xlon 145 of Chaiities Act). To follow the procedures 18ld down In the General Directlc*)s glven by ￿ Charity Corrffiissioners (under Section 14515llb) of the Charities Acll.. and To 81818 whether Pa￿'¢u1¥r mattern have to my atter)IkJn. Ba81• of Ind•pondent Examln•f• r•port My examination was ￿led out in accordarKe wrth the Genernl Dlro¢tiffis given by the Chanty Commissioners. An examination Indudes a of Ihe accounts.ng records by the GrOu￿DiStrict and a ¢ompari8on of the acctyjnts presented wth tho¥e record$. It 81$0 indudes comderation of ￿ unu$ual items or di8cIo8ure8 in the accounts, and seeking explanatoons frryn you as trustees cc¥Keming any Such matters. The pr(Kedure8 uThJertaken do not provide all the 8wderKe that vK)uld be required in an audlt. ¢onsequ8nlly no opinion is glven a8 to whether the accoun18 present a Irue and view Ihe 1$ limited to ttN)8e matter8 Sat out in the st*em•nl Indép•ndont Examln•rfs ¥tatem In connectlon wlth ry exsminatth. no mattar <>Th to my attenti￿.. 1. whkh glves me rèaxffiatye causo to bglieve that ￿. any n*tsrial resrt the requirements to keep accounting records in sec￿dan￿ sodi￿ 130 of the Chariti"o$ Ad,'and lo prepare accounts vthlch a￿)rd with the ￿unti￿ wwds and ¢¢mply *lth the accountlng requirem8nts of the Charibes Act have not been mgt.. or 2. to which. In ry opinion, attention ¥hwkl bg dr￿￿ in order to en8￿ a proFW understanth'rKJ of ts •¢wunts to be reached, 3. whl¢h givos me reasona Group'sll)istrKVs con cau8e to believe that in maten'al resp&X the acC￿jnting rules of Ihe on have been m8L Name.. o - Qualificth"on'. Address.. LT71X100611" February 2017)