## Trustees' Annual Report ## For the period **----- Start of picture text -----**
From (start date) 0 1 0 4 2 0 to end date 3 1 0 3 2 1
Section A Reference and administration details
Charity name 2nd Chelmsford (Springfield) Scout Group
Other names the charity is known by n/a
Registered charity number (if any) 2 6 8 6 8 3
Charity’s principal address Lawn Lane
Chelmsford
Essex
Postcode C M 1 7 P P
Names of the charity trustees who manage the charity
Dates acted if not
Trustee Name Office (if any)
for whole year
1 Rob Jackson Chairman
2 Chris Chapman Group Scout Leader
3 Richard Spencer Treasurer
4 Kris Reynolds Cub Scout Leader
5 Robert Mann Group Assistant 1Apr20-31Oct20
6 Karen Cooper Asst Grp Scout Ldr
7 Victoria Darnell Group Secretary
Fundraising &
8 Samantha Leeder Supporters
9 Paul Wickers Scout Leader
10 Rebecca Puvanendran Beaver Leader
11 Nicholas Ingham
12
13
14
15
**----- End of picture text -----**
1 LT700001 (12July2019) |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Additional governance issues (optional information but encouraged as best practice)
The Group is managed by the Group Executive Committee,
which include the ‘Charity Trustees’ of the Scout Group
which is an educational charity. The charity trustees are
responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group
Scout Leaders, individual section/group leaders and parent’s
representation and meets every 3 months.
This Group Executive Committee exists to support the
Group Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group
finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
The Group's governing documents are those of The Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.
The Trustees are nominated members of the Group
Executive Committee elected by the Group Annual General
Meeting
The Group is a trust established under its rules which are
common to all Scouts.
(e.g. appointed by, elected by)
Trustee selection methods
You may choose to include additional
information, where relevant, about:
(e.g. trust deed, constitution)
Type of governing document
(e.g. trust, association, company)
How the charity is constituted|| 2 LT700001 (12July2019) **Section B Structure, governance and management (continued)** Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Termination of Lease. The land on which the Scout Centre is built is subject to a 15 year lease from Essex County Council. The Group has maintained dialogue with ECC and there is no intention to break this. If the lease were terminated then an alternative base would be sought, as above. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy, and has its own personal injury policy with Unity Insurance. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the Group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. National Emergency A national emergency such as the current Covid-19 pandemic may mean the group cannot continue normal activities and fundraising. The Group leadership will put an alternative programme in place and make necessary adjustments to expenditure and income. 3 LT700001 (12July2019) |**Section C**|**Objectives and activities**| |---|---| |Public benefit statement
Summary of the objects of the charity set
out in its governing document
Summary of the main activities in
relation to these objects|
**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||Each youth section meets weekly during term time with a
programme of activities organised by the leaders in
advance. Each youth section arranges at least one camp or
sleepover per year. Other activities include handicraft,
badge work, hikes, visits to museums and public services,
and outdoor activities at our Riffhams woodland site. The
Group participates in District and County scouting events.| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| 4 LT700001 (12July2019) |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|Investment in tents, camping equipment, archery equipment,
lighting (funded by ECC locality fund)
May Fayre, Christmas Bazaar fundraising and fun events
were cancelled due to the national lockdown
Completion of the change of lease with Essex County
Council for paid use of the Scout Centre by other community
organisation.
Continued Scouting At Home programme in response to the
national lockdown, including a "virtual camp"
A risk management plan was approved for the Scout Centre.
A few outdoor meetings were held in summer 2020.
Karen Cooper, Assistant Group Scout Leader comments: " I
have been Zooming with both colonies of Beavers and both
Cub packs and it has been really good to see the children
taking part with such enthusiasm. There have been some
who found Zoom wasn't for them, but that has been the
minority. Alison, the Brownie and Rainbow leader has been
running the games for the Thursday Beavers which have
been very much enjoyed, and Bex's Tuesday meetings have
been fantastic in their content and energy, with many
badges attained ."| 5 LT700001 (12July2019) SeGtion E BrEf statement of the Gharty'5 poIIcy on reserves e Gr￿1p'S Frf)liry on reserves is to hold suffic resour￿ to continLÈ tr* ¢h3Titable actmties of the grDu shouSJ intrjne arxl fundr3ising adivrfies fall short. Th Group Execub"v8 Cc￿Mitt8* &￿sKI￿r$ gTOUP shtyj hotyJ a to 12 runniry costs, c4 e Group bebj reserves 014woxunatdy £69K al y8ar end t5 ts atKJ¥e Ihe kvel requi￿ for 0￿rating expenses. H¢)we¥erthe Grwp have £¥JnnNtted to rep￿n9 the ioof of the scout centre (proje￿1 c051 at*)ve £50K wh(f* ￿11 use up the reserves and ￿uIre addrt￿na1 fi￿￿rai41ng." at the moment thi4 prryect is on hokj d￿ Covi&19 Ddails of 8nylutK15 ryvterialty in defKA lorciJmstsnce5 plus steps to elininatel re are no fvnds rJJrteAty th IlefKit . investmert polKy and Group d(￿5 n(rt have sufft*ntfund$ to invest in longer mi InNEs￿Ents. Tr Group has tlwefore adopted a risk aNEf5e strategy lo the in¥P51r￿ of ts lund* M tutsjs h*J in cash. Other Opliofial Iiiformaiion Nonnal Sc￿rtIrmj aLthitses and fisndraL5irwJ are on due t national lodtdtr•m". hu*Ever tAans are n(M in pl* tts rasun* ftrmmal s(xiubry durirvj 2￿21. Subscripbons We￿ r*Juced by 50% duti￿ the loc*down, akwanca maje deL4y orvdNe payments where Grtup coTThnrtsJ to repk(iNJ the roofofth8 SCtyJt C￿tre Ipropcted cJ)st 8pprox£YJK).' at the Tr￿1 this prcpca is on hokl due to Covid-19 emergen¢y. whiGh ha5 JtrpHcled the r(K￿n9 contractor. 8rMI Group fundraigng. is is vThYer continuing review. Group re￿￿e¢l￿On￿r9Trt bJTrJ1￿j from Chthsford C. Counal thrO￿h eff*rgenw Business Rate5 Relief The G￿up pLgrts for *Jdit￿n81 Se(IK)ns lo support more your¥J reop￿. pattrEr5hp ￿th Guwjes will 8nded. arKI with other youth organi%abons. The charoe corKlthons ofthe kase w•1 use by Sea Cadets aTrJ othef cclnmnity group5. pla￿ farfutu￿ per￿￿S (details of any Sl9nffjcant actNthes pJannÈd tr> them) SectioTr G Declar31itsn The trustees dec￿re that they have approved trustees. report at¥Jve SKJned on bohatt of the chwills trLLStee8 S+Jnature($} Full n*Misl RKhard SFen Rob Jackson P05ition18g S8CT8tsry. Chaw) T￿asure[ Chainxan 6 LT7W001 112Juty20191 fv13 2nd Chelmsford (Springfield) Scout Group Receipts and Payments Account Fortho s•ar To 314A&r41 Receipts and payments 2020121 201W20 Rec•lpt• 8uba¢YlpdoM &.8¢￿rOng. In¢iw g.J61 4.160. GfftAbJ gB5.0 8.5B9.40 Subtotsi Domuorn & Grnn¢• J,434.0 417.11 ÉCC Loc* F •1 Qmnts Sub lotyl Fundr•l•lng1gYiwI 2A66.31 Ewrts 7Q81 Syb l¢1 8ub totsi Total Gross Incomo rolalrecolpts 41 13 2nd Chelmsford (Springfield) Scout Group Receipts and Payments Account Forth• 3141or.21 Receipts and payments 2020121 2019120 Pa￿￿ts "Scoutlng" •XP•II TSD. &87&06 IA7& AdUmwpt￿t￿N1 Unyc Pw•rty •xwnM• Jffjo 12&71 697 289.2 3.260.9 3.3$3.11 Chavlty •AP•h Subtotal 109 Fundralblng •xp•ftM• Jz )1 Tot•1 Gmss 4••t and inv•str*nt p￿rEh•￿. etr. Yo￿PayM￿ts io.eoi 2450&10 Not ofrnc*trfpayments) 14•t•M•ts frnm la•t ￿ar•Trd 48.016. f313 2nd Chelmsford (Springfield) Scout Group Statement of assets and ITabTlities at the end of the year 314t Ma￿h 2021 31•t March 2020 Cash fund• zz,g1 25AO1. 461. 49.226. Oth•r mon•l•ry aM•ts T•¥ Sub total Non rnon•lary au•ts for eharW• own L•nd •ThJ oth *ub totsi Liabllltl•• -1,2W.00 Oth•rI￿LI1 .1.210.0 14ET ASSETS fj8,939. 48,016.8 Th• #ljove rèulpts •nd p*ym•nts accountand •latorn•nt of **••ts *nd w•r• •ppro¥•d by th• Trust￿• l•t ￿rtI2021 *nd •lgnod on th•lr b•h•ll br. afvr• Print Nam• R¢* JAc*son, Chalr d*t• i+. *. 24Zi l.. Th•r•wo8 Mfj•r¥J SITh in2021 P4ole 2.. Eumiam and M•y ramp$ 2tr20 Car￿41￿J. TI*Botrarwdk4x • r¢fi*wJs IMJt Tec• rala rI￿f because of tho c¢>￿ ktkdo NO￿ 5." Tne Group benofils trorn a 08ied 29th 2010 E•w aThJ The ScryJlA65othN over land to th8 otL•n Lanv. The 18mi kaae is M 29th SeptewLw 2031. kne k8 subJ"eGt Io ￿￿tri￿1￿ cthen•rts*h"th essethty rE5bhXthe ¥ak* ofU*18ase 8rn1 therec*)fv fv uxrenl putPD5e orly. On 1st Juty 2ry20 The irwed valje c4 was £589.4TI. Tl* treets)￿ on woodWDd at R￿￿m$, Danbury. The7*¢￿I￿nd o%*rs8w by Englsh Nature *KI ID rE5bKt its use lo the c4ml p￿se 0￿y. ThBrefore no MOrt￿ory attrir¥Jtett in arvj ncrt relaihffjty sperA•h5ed natwe 01theeqw￿rf the TrLO*¢5 ha4* d￿1 lo aitr*xrte arry m(rfaryvakn DIthB ?CCc￿nts and any exFerKJi¢urE not CaPit￿ts￿. ThB is ¢• iw a r*f￿ obj b$￿ £26.20B Note 7." Tl* anrL41 £4￿ ￿ase paym¥lth• th*rthB *ase ts8 been bythÈ FreehSJèrW ha6 been throuyh the aC¢￿ts each ywr. Independent Examlnerfs Report to the Trustees of the 2" CHELMSFORD {SPRINGFIELD) scoiJr GROUP which are set out on pages 3 to 6 This report is made solely to the trustees In accord￿ *ith Section 145 of the Charities Act 2011 My work has been undertaken so that I might ststè to th6 chantys trustees those mattets l am required to slate to them in an Independent Examinerfs report and for other purt¥)se. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than tho thanty arKI the chanty's trustees for my examination work. Relpèctlvg r•sponslbllltlM of Tnmtees and Ex•mln•r The Group,slt*tstF￿ Iruslees are resp)n￿l￿e Ihe preparatlon of the accounts. They consider that an audf( is not required for this year {under Section 144 of the Chariti88 A¢t 2011 {the Charitses A¢tl) and that an independent examination is needed. t 18 my re8pon8lbilty to- Examlne the accourts (under Seclion 145 ofthe Chwlti¢s Act): To follow the pr￿edureS laid dv*n In the Gwral Olrtctions given by the Chwity Comml$8ion6rs lundor Section 145151{bl of the Charities Act)- and To state whether part1p￿ar matter8 have corn to my ottw)tlon. Basls of 1ndop•nd￿t Ex•mlno¢• rnport My examination was carried out in 8¢cordaneé with the General Directions givén by the Charity Commi88ioner8. An •xamin8tlon Includes a roview of th? accounting rKoT¢ls kept by thè GrouplDth81 and a compari80n of th8 accounts p￿sented those reC￿d3. It also include8 con8iderth.on of any unusual rtems or disclosure8 in tho accounts, and seeking explanation8 frc*m you as trustees coneeming any SLKh matter8. The Prctedu￿¥ undertaken do not provide all the evidence that V￿Ad te requifed In an audit, aThJ 1X￿seqUentIY no opinion is given as to whether thè accounts proswrt a 'trug and fairf arKI the rewt is Ilnwted to those mattev8 set out In the 8tatement below. Ind•p•ndent Examln•rf• Itstement In connectlon my examination. no matter has coTh to ry attentlm: 1. whith gives me rea8onable cause lo believ¢ that in. ary material respect. the requir•ments to keep accounting I￿ordS in accord8rKe wilh Section 130 of thg Chw?tie8 Ad:and to prepare accounts whieh xeord with the accounlng rectyds and ￿)mplY wlth the at£ounling requirements of tho Charitie$ Act have Th)t been mel", or 2. to in my opini￿, attention shO￿d be dra￿￿ in Ixder to enable a proper understWKling of the accounts to e reached, or 3. which gives me reasonede cause to belle¥e that in any material respeci the a¢¢ounting rules of the Group'slW61N•¢B constliution have ncrt been met. Name.. Alexander Wilson Qualrficatson.. Chartered Banker & MCIB Address.. 3 Aly¥sum Cl¢)se. Cholmstsd. CM16YF Date.. // ￿.- Z21 LT1000061l" February 201n