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2024-03-31-accounts

Report & Accounts for the 12 month period ended 31st March 2024

THE 5TH WOODBRIDGE (SEA SCOUT) GROUP

TRUSTEE COMMITTEE

Group Scout Leader Mr B Hayter Group Executive Chairman Mr M Bell Group Secretary and Membership Secretary Dr N Notcutt Group Treasurer Dr J Douse Scout Leader Mrs N Tooke Perisher’s Scout leader Mr S Owen Cub Scout Leader and Deputy GSL Mrs M Ulph Woden Cub scout leader Mrs D Bell Thursday Beaver Leader Mrs P Calver Monday Beaver leader Mrs L Keer Squirrels leader Mrs K Wrenn Explorer Scout Leader Mr C Finch Squirrel & Beaver Parent Representative Ms F Winter Cub Parent Representative Mrs J Perry Quartermaster Mr E Cullinan Bosun Mr D Russell Scout Parent Representative Mr M Davies Explorer Parent Representative Mr B Whittle Fundraising Coordinator Mrs J Perry Design and Social Media Officer Mrs C Owen

BANKERS: BARCLAYS BANK PLC, Woodbridge Business Centre, Suffolk Coastal Group 4 Church Street, Woodbridge, Suffolk, IP12 1DJ

CUSTODIAN TRUSTEES: None OTHER ADVISERS: None

Group Registration Number with The Scout Association: 40674

Charity Registration Number: 268625

Royal Navy Registration Number: 93

Contact Name and Address: Group Executive Chairman, 5th Woodbridge ( Sea Scout) Group 5-7 Tide Mill Way, Woodbridge, Suffolk, IP12 1BY.

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TRUSTEES ANNUAL REPORT For the 12month period ended 31st March 2024

ACTIVITIES AND ACHIEVEMENTS IN THE YEAR

CHAIRMAN’S REPORT By Mark Bell

As the Chair of the 5th Woodbridge (Sea Scout) Group, I am pleased to present the annual report for the year ending March 31, 2024. This year has been a testament to our continued growth and success, thanks to the tireless efforts of our leadership teams, volunteers, and supportive community.

Our Group has seen significant activity across all sections, from the thriving Squirrels and Beavers to the adventurous Cubs, Scouts, and Explorers. The leadership teams have expanded, and we have prioritized obtaining new adventurous activity permits to enhance the experiences we offer to our young people. Highlights of the year include successful camps, diverse community engagements, and various badge achievements, including several Chief Scout Awards across different sections.

During the year we have welcomed new members and volunteers, in addition to bidding farewell to young people and adults alike as they move onto new challenges. A special thank you is reserved for Barrie Hayter, who served notice of his intent to step down as Group Scout Leader in 2024, moving back to being a leader in Friday Scouts. Though sad to see Barrie leave the trustees team, we are excited to welcome Nicola Notcutt into the newly created role of Group Lead Volunteer in 2024-25, and look forward to her stewardship, leadership and support.

Financially, the Group remains robust, with total receipts of £65,822.96 against payments of £46,107.56, leaving us with a strong cash reserve. Our fund dedicated to the refurbishment and replacement of our headquarters continues to grow, demonstrating our commitment to the long-term sustainability of the Group.

I extend my heartfelt thanks to all volunteers, leaders, parents, and the community for their invaluable support and leadership over the year. A special thanks to Jonathan Douse our Treasurer and Richard Short for creating this clear and concise annual report. Together, we look forward to another year of fostering growth and adventure for our young people, helping to provide #skillsforlife.

GROUP TREASURER –By Jonathan Douse

The group has again had a busy year. During 2022-23 income was £65,822. At year end we had £14,454 in cash, £52,601 saved for the new HQ and £4338 reserved for training of leaders and to subsidise the attendance of young people from families who have financial challenge. Expenditure was less than income by £19,715, this was due to a combination of successful fundraising for the HQ (£14,445) and our fund raising team lead by Janet attracting grants (£10,500) that have not yet all be spent.

Sadly the cost of living crisis has made it difficult for some families to pay for subs and fees for camps and other activities. Donations from The Leslie Mary Carter Trust (£5000) and Woodbridge Town Council (£2000) have enabled us to cover these families’ fees, ensuring that no child is excluded from

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scouting on the basis of their parent’s ability to pay. These grants have also allowed us to subsidise uniform and training for new leaders.

I am very grateful to all those who help with the years fundraising events including boat rides, Row the Deben, the BBQ and Quiz. With more sections open we are now making much better use of the HQ with it used each evening. Until recently HQ had been largely unused during the day but now the Art Club and the dance group have rented it on a regular basis providing us with some welcome additional income. We would welcome contact from any group or society wanting to rent the HQ at times when we are not using it.

The budget for 2023-24 has been set on the basis that we will break even. The costs of all of our regular expenses has gone up again in the last year. Essential running costs are now £31,600 compared to £23,700 in 2022-23 and £18525 in 2021-22. We have kept the cost of the termly subscription unchanged for many years at £45 per term but this is no longer possible. The Trustees committee have made a decision to increase the subs to £50 per term from October 2024.

GROUP SCOUT LEADERS REPORT– by Barrie Hayter Group Scout Leader

Another amazing year of activities and memories for adults and young people. We continue to expand the leadership teams within each section and work towards new adventurous activity permits for leaders so that we can get more young people out on the water, shooting and archery. The group continues to strengthen with regular section leader meetings and lots of discussion about group policy's.

In January this year I gave my notice as GSL and will finish on 25[th] June. I will be staying on as a team member with Scouts on a Friday night. I have so enjoyed my time as GSL and wish to thank all of the amazing volunteers and the parents that make this group so successful.

SQUIRREL’S REPORT by leader Katie Wrenn

The 5WSS Squirrels group continues to thrive, with a full drey of 24 children currently attending our weekly meetings and a substantial waiting list. In the past year, we have worked towards many interest and challenge badges through a wide range of activities. These have included:

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We have had seven Squirrels gain their Chief Scout Acorn Award, the highest award in the section, and almost all children who have left the section have remained in the group, joining one of the two Beaver groups.

We're looking forward to another great year, with an upcoming trip to Easton Farm with all the Suffolk Squirrels, a partnership with Community Rail Network to improve the station at Melton, and participation in the 'YouShape Award' which promotes opportunities for the children to design and lead elements of their own programme.

THURSDAY BEAVER SCOUT REPORT by Pippa Calver Beaver Leader

We have had another great year in our beaver section. We have had 2 successful sleepovers (joining up with Monday beavers) for the first one we stayed overnight in the Sealife centre along the sharks and turtles and the second we went to Hallowtree and had a great day & night filled with activities. We went carol singing at a care home and we were asked by Sutton Hoo to help decorate Anglo Saxon masks to go on their Easter trail and the beavers all got free tickets to the event. We have visited lots of interesting places including the observation tower in Felixstowe and the Coldwar museum at Bentwaters. We have had a big group of newcomers in the last few weeks and they have all settled in so well. We say goodbye to 3 of our beavers in July as they move up to Cubs in September and they are on course for gaining their Chief Scout Bronze award!

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MONDAY BEAVER SCOUT REPORT by Laura Keer Beaver Leader

The Monday Beavers have had a fantastic year going on 3 camps. The first was their first experience of wild camping in Methersgate. They loved making bows and arrows and exploring the countryside around the camp. We now have 2 leaders with camping permits.

Over the last year they have visited foxburrow farm and had a session delivered by James Campbell. He is a fantastic children's author who made us all laugh! They visited the residents at Haughgate House where they sang and signed songs. The Beavers gave them their Christmas cards they had made for them.

We started off 2024 by having a sleepover in great Yarmouth sealife centre. The beavers eventually fell asleep watching fish, sharks and a giant turtle swimming above their heads. I think it would be fair to say not much sleep happened!

We have had many different and fun sessions including art, cooking, making scones and inviting their mothers to tea, sports and walks.

We also had another joint beaver camp at Hallowtrees which gave the Beavers the opportunity to sleep in bell tents, participate in archery, complete the assault course, bouldering and orienteering. It poured with rain during the night but luckily the beavers kept dry and warm in the new bell tents.

Summer is coming and we're hoping to get the beavers out on the water. They've walked back from Melton, completed a litter pick up and made tulips and rafts.

CUB SCOUT REPORT – Maggie Ulph, Cub Scout Leader

We have 9 leaders and 2 young leaders running this section. There has been a healthy flow of Beavers moving up to Cubs and Cubs moving up to Scouts over this period, plus transferee cubs who have moved here from other parts of the UK. Over the year, we have held investitures for 9 new recruits to Tuesday Cubs and all the Cubs have been working hard to earn their badges. Four of our older Cubs have been awarded their Chief Scout Silver Award which is the highest award that can be achieved during their time in Cubs. We always miss them when they move up to Scouts, but they are ready and prepared for the bigger challenges that they will encounter in Scouts. In total, there has been 337 badges awarded, the majority of these will be Staged Badges, Activity Badges and Challenge Badges, the others will be recognition badges for significant achievements, i.e. Senior Sixer, Sixer and Seconder badges and length of time in the movement badges.

We have had many organised events over the year but in April 2023 we celebrated St Georges’ Day with a group camp with all the sections present. Summer Cub Camp took place in July 2023 and huge thank you to the parents who helped with camp, cooking the meals/helping with activities and staying over to keep our Cub:Adult ratios up. I would also like to thank the parents/carers for all their help over the year. We are so lucky to have such terrific support from you and you always come up trumps when we ask for help.

To the Exec Team, I would like to thank you all for what you do to make life as a leader less arduous with your diligence with all your behind the scenes work in keeping the cogs rolling. Thank you.

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Woden Cub Pack Report by Daisy Bell Cub Scout Leader ,

A truly memorable second year for Woden Cubs at 5WSS. The leadership team really came together and created a fun, educational, varied, and interesting 12 months for our 8–10-year-olds to enjoy. We now have 25 Young People, 4 Young Leaders and 9 part-time Team Members with a broad skillset and a deep commitment to scouting values. 92% of our Cubs leave for Scouts having gained their Chief Scout Silver Award and we have a weekly attendance rate of around 94%.

Our local community has been a great source of support and engagement – we were welcomed on visits to the Royal Harwich Yacht Club, the Ipswich Mosque, the Ipswich Transport Museum and even ITFC at Portman Road.

For English Tourism week we celebrated in style at the Shire Hall and had a visit from the Woodbridge Mayor which thrilled the Cubs. We have been continuing to support Transition Woodbridge with various conservation projects locally, outside of our normal session hours which is a marvellous show of commitment by the Cubs.

They made cross-generational friends when we set up a Pen Pal exchange with a local care home – the Cubs have since been to sing Christmas carols to the residents and wrote and conducted a general knowledge quiz at the home.

Our Blue Peter session was a great success with 22 Cubs sending off work and receiving their BP Blue Badges, Sports and Reader Badges. Badge holders are also privileged to receive free access to a wealth of attractions across the UK, so we’ve saved their grown-ups a few £££ too. We’re now finalising our

BP Silver Awards too.

We enjoyed 5 weekends away together over the year, including camping as a Section, a District and as a County. The senior cubs also had a weekend Narrowboating through central London which wasn’t one to forget. And neither was the surprise Morris Dancing, thanks to the East Coast Morris Men!

Our goals for the coming year are to utilise the shared knowledge and experience of 5WSS so we may enjoy getting out on the ocean (river) waves more often. We would also like to reflect the national Scouting Association priority to encourage diversity and inclusivity within the pack; we know all young people would benefit from this great youth organisation and it does wonders for both physical and mental health. A personal thanks to all the grown-ups of our Cubs, without whom we would struggle to achieve as much as we do for the young people in our care. The time, manpower, liftshares, ‘thank you’s’ and cake-making goes a hugely long way to keeping the leaders sane and motivated!

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SCOUT REPORT by– Nicola Day, Scout Leader (Friday section) and Si Owen Scout Leader (Monday section)

It's been another busy year for scouts.

Numbers have risen again this year with the Friday troop currently sitting at 30 Scouts. Our leadership team has gone from strength to strength with 3 new leaders on the team and 3 fantastic Young Leaders, all of whom have ensured that we are able to offer our varied, high-quality programme.

We have continued to run Junior Officer training and selection sessions and are very pleased with our current group of JO’s. Throughout the year we have awarded some Chief Scout Gold Awards, the highest award available in the Scout Section, with a few more on the horizon. We have also promoted and awarded sections of the Youth Shaped Award as well as hundreds of other badges!

After

only providing County Wet taking 12 providing Summer fantastic skills. Some assessed for

pulling boats and activity instructors to support Weekend in '23, this year we are back in earnest, scouts from across the two troops, as well as pulling as one of the activities.

In August, Scouts from both troops attended our Camp at Decoy Broad, Norfolk. It was a week of water activities, expeditions, and scout of the leaders and older scouts were also

pulling permits, this is no mean feat; we are pleased to say they all passed with flying colours. We can't wait to go back again this August for round two!

Some of our scouts have also attended the district survival camp. They build shelters, prepared and cooked their own meals over a fire. They endured a night of torrential rain, but being sea scouts felt quite at home being a bit soggy and all survived admirably.

It's not just about camps though. We have spent many Fridays and Saturdays on the river covering power boating, sailing (when the weather allowed!), paddle boarding, canoeing, and kayaking. We also have rafting canoeing on the cards for later this term. We made the with the tides and operate entirely from our hut this than move boats, kit, and scouts to other locations. This greatly to provide quality water sessions, allowing more responsibility for looking after kit and our to share the workload. Whilst we still like to get out and

and carboard decision to work season, rather has helped scouts to take leadership team

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about, we will certainly be using this model in the future.

Leaders Rosie and George now have shooting permits. They have already run a Saturday session and we have a shooting and archery session booked in for the end of term.

Earlier in the year, we covered a range of activities including first aid, FASK, and navigation skills. We also visited Aldeburgh lifeboat station and had a fantastic Christmas trip to Clip 'N Climb.

As always, we would like to thank all our leaders, parent helpers and Young Leaders for their highly valued support and assistance throughout the year. We really could not do what we do without you all. And finally, huge congratulations to our leader Rosie who is getting married this term!

EXPLORER SCOUT REPORT – Craig Finch, Explorer Scout Leader

It has been a busy period for the Explorer Unit. Highlights of our weekly programme include, walking 2 sections of the River Deben including locating the source of our mighty river in Debenham. Water activities include the full range of pulling, power boating, dinghy sailing and paddle sports. We also undertake more advanced water activities including down river boating, night time paddle sports and long distance winter kayak touring of the upper reaches of the river Deben. Explorers have also used the Deben Swimming Pool for kayak safety practice sessions in the winter months.

We have created a partnership with British Canoeing, now Paddle UK to become a provider for national paddle sport qualifications, currently 3 leaders are able to deliver qualifications. 8 Explorers have completed Paddle Explore Course and 12 have completed the Paddle Safer course, 3 adults have completed the Kayak Touring Performance award. Taken advantage of our association with the Royal Navy, 4 Explorers completed the RYA Advanced Dinghy Sailing Skills course and 2 completed RYA Power Boating.

During the summer, after 18months hard work fundraising, 4 Explorers attended the 25th World Scout Jamboree in South Korea. Whilst the the jamboree was in the international news for all the wrong reasons, the Explorers still had a good experience, just not what was originally planned. The Explorer section had their annual summer camp to Cornwall, going surfing, coasteering and local visits.

Explorers continue with Scout Badge work passing many of the top awards of Chief Scout Gold, Platinum and Diamond along with Duke and Edinburgh Awards.

The Explorer Unit currently has 30 youth members which is overborne, we have members across the full age range. Explorers also assist with the younger sections as Young Leaders.

NETWORK REPORT

The Network Section remains the quietest section. The Network is not a traditional activity section but was set up to keep contact with young members who have departed for university, during their term breaks the members are invited back to help with water and land activities for the younger sections. In time these members may become the Groups Leaders of the future.

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GROUP POLICY AND OBJECTIVES

At the end of the period, cash reserves amounted to £14,454.72 after deduction for current liabilities due within the year. The Group’s policy on reserves is to hold an amount sufficient to cover the essential running costs for the next 3 to 6 months and to budget for longer term maintenance and capital replacement to ensure the long term viability of the Group.

The executive committee has started a fund to pay for refurbishment/ replacement of the headquarters building, £52,601.86 has been reserved this purpose. The group has reserved £4338 of donations for the support the training of leaders and to subsidise the attendance of young people from families suffering from hardship.

The objectives of the group are to follow the aims of the Scout Association to promote the development of young people in achieving their full physical, intellectual, social and spiritual potential. The Group is a trust established under the rules of the Scout Association, which are common to all Groups/Districts. Trustees are appointed in accordance with the Policy, Organization & Rules of The Scout Association.

The accounts, which cover a 12 month period, have been drawn up on the receipts and payments basis, which is consistent with the previous year.

Approved by the trustees on 23/4/24

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Receipts & Payments Account Summary for the year ended 31st March 2024

thisyear previousyear
total receipts 65822.96 48497.51
totalpayments 46107.56 51857.05
net receipts 19715.4 -3359.54
cash in bank brought forward 51679.18 55038.72
cash in bank carried forward 71394.58 51679.18

The above account and accompanying statement of assets and liabilities were approved by the Trustees

On 23/4/24 and signed on their behalf by

........Jonathan Douse......................Group Treasurer

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Receipts for the year ended 31st March 2024

Thisyear previous
year
Subscriptions 22550.86 17829.29
less refund 135 nil
less OSM 350.8 363.49
less association feespaid 9553.5 8317
Total 12511.56 9148.8
Bank interest 539.05 79.15
HMRCgift aid and GADS 5806.78 3416.71
sundry reciepts 75
Activities 18043.86 10049.08
Fund raising 11845.13 3526.31
rent 1769 1739
boat insurance 340 340
uniform and Kit 1048.5 1183.5
from explorers 318 nil
Total 39710.32 20408.75
Kay Yule Locality nil 1000
Warm Rooms nil 3600
Mrs Rope Paddle boards nil 800
Frank Jackson new sections and hardship nil 5000
Woodbridge Sufflers 100 125
Waitrose for tents nil 500
Easy fundraising/ amazon 94.96 264.96
HQ Donors 2600 7650
RN forquest 2500 nil
town council for hardship 2000 nil
Leslie Mary Carter for training and hardship 5000 nil
Masons for Fence 1000 nil
Farlingaye school 306.12 nil
total 13601.08 18939.96
total receipts foryear 65822.96 48497.51

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Payments for the year ending 31st March 2024

Thisyear previous
year
Premises light,heat and water 984.14 867
insurance 1147.21 1133.64
repairs and renewals 878.9 1257.91
Total 3010.25 3258.55
Boats insurance 2616.58 2861.51
New Dock 312 nil
Quest nil 7426.67
Kayak Trailer nil 1740
moorings,repairs and renewals 3744.42 4039.32
Total 6673 16067.5
Activities Warm Rooms nil 466.36
Dayto Daysection running 2483.93 1852.61
Activities 19902.33 10256.51
Equipment 2469 1090.17
Total 24855.26 13665.65
Fundraisingexpenses 792.17 753.41
Training 695.69 860
Personalgroupinsurance 52 52
Books and Badges 3699.03 2420.53
Misc 150 47.37
uniform and kit 2550.16 2115
Total 7939.05 6248.31
New HQ project Fesibiltystudy 3630 3000
planningexpenses nil 5186.2
Foundations nil 3860.84
Archeology nil 570
Total 3630 12617.04
Totalpayments foryear 46107.56 51857.05

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Statement of Assets & Liabilities at 31st March 2024

thisyear previousyear
monetary assets current account 4472.35 4123.42
subs account 9982.37 10476.51
hardshipand trainingreserve 4338 nil
bank deposit account for HQ 52601.86 37079.25
cash in hand nil nil
other monetaryassets nil nil
investment assets nil nil
net monetary assets 71394.58 51679.18
non-monetary assets for
charity own use
land and buildings(insurance valuation) 499,841 396699
boats and marine equipment(insurance valuation) 64685 69739
scoutingequipment(insurance valuation) 42175 42175
total 606,701 508613
liabilities cheques issues and notyetpresented nil nil
expenses incurred but notyet invoice nil nil
total nil nil

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Independent examiners report

I report to the trustees of 5th Woodbridge Sea Scouts (charity number 268265) on the accounts for the year ended 31st March 2024.

Responsibilities and basis of report

As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 21/6/24

Name:

Professional Qualifications: Chartered Certified Accountant

Address: 20 Hercules Road, Rendlesham, Suffolk IP12 2GP

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Budget* for the 12month period to 31st March 2024 Essential Running Costs

Proposed Budget for 2024-25

budget for 2024-25
association fees 10000
premises light heat water 1100
insurance 1200
repairs and renewals 3000
totalpremises 5300
boats insurance 2900
mooring,runningcosts,repairs,renewal 4000
total boats 6900
capital equipment tents and camping 1000
Books and badges 3700
total capital equipment 4700
other admins/establishment expenses 150
trustees expense nil
personal accident insurance 52
training 500
total other 702
dayto dayactivities 4000
total essential running costs 31602
estimated income subscriptions 22505
gift aid 4000
rent of hall 4000
fundraising 1000
total 31505

£

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Appendix A Accounts relating to Debenside Explorer Unit

Lloyds Bank Sort code 309985 Account 5101676

Statement of Assets & Liabilities at 31st March 2024

thisyear previous
year
monetaryassets bank current account 196.47 701.64
cash in hand nil nil
other monetaryassets nil nil
net monetary assers 196.47 701.64
non-monetaryassets investment assets nil nil
land and buildings nil nil
boats and marine equipment nil nil
scoutingequipment nil nil
total non-monetary assets nil nil
liabilities cheques issued notyetpresented nil nil
expenses incurred notyet invoiced nil nil
net liabilities nil nil
transactions fundraising nil nil
receipts for activities 3883.29 6218.56
Receipts for kit 663.50
receipts for subs 90 45
payments for kit 841 nil
Transfer to 5WSS for subs 90
payments for activities 4210.96 6184.06
net receipts(payments) -505.17 79.5

Transactions relating to Debenside Explorer unit included in 5[th] Woodbridge accounts during year 31[st] March 2024:

Thisyear Previous
year
subscriptions collected from explorers 2835 2115
association fees -1366 -1065
OSM -43 -43
badges -57.25 -14.62
tent contribution nil 315
camp/activitycosts -416.4 Nil
camp/activityfees collected 318 nil
use of hall and equipment -1270.35 -1328.48
Balance nil nil

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