Chairman’s Report – NVT AGM 2022
This year has seen further disruption in one way or another, but the NVT has weathered it and is in good shape for its 75[th] season.
Early in the year we still had restricted numbers, especially for the matinee performances. By the end of the season we were fully open again and audiences began to return. Overall managed an impressive 82% attendance; despite the hottest weather recorded in July.
Our bar prices have gone up a little for the new season, due to increases from the suppliers, but we are still one of, if not the, cheapest bar in town.
The next hurdle will be energy prices as they continue to increase. The cost of wood and other materials in also a concern, but we have expert set construction team who manage to recycle sets many times over.
We increased ticket prices at the AGM last year and have no recommendation to increase them again at present. Similarly, we suggest the membership rate of £15 (£10 for F/T student & Unwaged) remain unchanged. We currently have 302 members. The total last year was 340, but as mentioned then it was skewed by the frozen membership period. So we still have a healthy membership level and have seen a significant number of new members joining in the past few months – 15 in the last month.
There are a number of roles that were left vacant last year, some were filled during the year and we hope any left vacant after the AGM may be filled in the coming months. One role vacancy that you may well have noticed is that of Newsletter Editor. Despite the efforts of Tom Kitch and others we have been unable to send out a newsletter for the last few months. The alternative option has been to email an NVT Update to all members – except the 12 or so who are not online. It would be interesting to hear the meetings view on how we resolve this issue for the future – a Newsletter Editor would be the ideal answer.
Many thanks go to all those who have put so much into the running of the NVT over the past year. Not only in productions, but also undertaking the support activities, providing bar & box office cover, as well as making sure we have an audience to perform to. Everyone is important to the whole process working.
NEW VENTURE PRODUCTIONS New Venture Theatre Bedford Place Brighton BN1 2PT
Financial Statements For the year ended 31 August 2022
Charity Registration Number: 268607
INDEX
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Income & Expenditure Account year ending 31 August 2022
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Statement of Assets & liabilities including Reserves Policy 31 August 2022
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Financial review and commentary year ending 31 August 2022
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Independent Examiners Report 31 August 2022
Income & Expenditure Account year ending 31 August 2022
| INCOME Ticket sales Bar and Programme sales Membership subscriptions Donations NVYT and Acting classes UK Government Covid support Other Income Total Income EXPENDITURE Building running costs and maintenance General Office expenses Development and improvements NVYT and Acting class teaching costs Subscriptions and Insurance Production and Associated costs Refurbishment costs Total Expenditure Net Surplus / Deficit Reconciliation of Funds Total Funds b/fwd 1 September Net change in year Total Funds c/fwd 31 August |
2022 £ 44,726.74 26,294.48 3,250.00 4,198.71 1,444.44 0.00 1,017.70 £80,932.07 18,213.16 3,104.37 2,206.14 2,330.00 7,769.95 34,163.78 600.00 £68,387.40 12,544.67 88,908.73 12,544.67 £101,453.40 |
2021 £ 4,267.38 2,148.00 895.00 4,849.85 0.00 20,708.00 1,544.14 |
|---|---|---|
| £34,412.37 | ||
| 13,683.83 1,625.81 1,217.67 2,119.00 6,574.73 4,643.27 8,415.00 |
||
| £38,279.31 | ||
| (3866.94) 92,775.67 (3,866.94) |
||
| £101,453.40 | £88,908.73 |
Assets & Liabilities including Reserves Policy at 31 August 2022
| FIXED ASSETS New Venture Theatre, Brighton Grade 2 Listed Building - insurance value CURRENT ASSETS Bank Current Account General Deposit Accounts Renewal at New Venture Deposit Donations Renewal at New Venture Deposit NVT contribution PayPal Account Total Other Prepaid Performance Rights Cash Float TOTAL CURRENT ASSETS Less CURRENT LIABILITIES NET CURRENT ASSETS Liquid Reserves Iliquid Reserves - Grade 2 Listed Building |
2022 £ |
2022 £ |
2021 £ |
|---|---|---|---|
| £1,356,994.00 | £1,245,418.00 | ||
| 22,346.27 65,010.45 3,735.88 10,000.00 360.80 __ 101,453.40 7,233.21 580.00 __ 109,266.61 NIL |
38,161.18 50,002.08 207.35 0.00 538.12 ___ 88,908.73 3,616.80 420.00 ____ 92,945.53 NIL |
||
| £109,266.61 | £92,945.53 | ||
| 109,266.61 1,356,994.00 |
92,945.53 1,245,418.00 |
||
| £1,466,260.61 | £1,338,363.53 |
RESERVES STATEMENT
The trustees aim to maintain a general deposit account balance at a reasonable level, £50,000 to £70,000, as a reserve for ongoing building and theatre repairs, for example renewal of the theatre roof potentially due in the next 3 to 10 years and for LED lighting replacement in next 5 years.
NOTE
New Venture Productions accounts on a cash basis recording revenue when money is received and expenses when money is paid out. Therefore, no adjustments have been made to account for when revenue is earned and expenses are incurred.
Financial review and commentary year ending 31 August 2022
Overview
This is the first full year after lockdown and NVT has achieved an overall excess of income over expenditure of £12, 544.67. Furthermore, NVT was able to increase the general reserve for future repairs to £65,000 and contribute and ring fence, in a separate deposit account, £10,000 to ensure that the renewal and refurbishment work scheduled for the second year of a five-year initiative will be fully funded alongside donations received and proceeds of specific fund-raising events. This work which commenced in August 2022 is scheduled for completion in the year ending 31 August 2023.
Unfortunately, the dedicated Fundraiser for the above initiative stood down in 2021 and in the current environment it has proved very difficult to generate donations. Therefore, the trustees have decided to retire what was a five-year initiative with effect from 1 September 2022 and to revert to accepting donations to support the theatre and its activities more generally .
Income
Income for the year to 31 August 2022 totalled £80.932.07.
Ticket sales
Despite having to defer the November 2021 production of “Consent” to June 2022 and cancelling “Three Tall Women” in December 2021, both due to Covid related issues, NVT achieved promising ticket sales, gross value £44.726.74, in the year to 31 August 2022. In the first half of the year respecting ongoing concerns around Covid, NVT provided several performances with limited capacity audiences.
Ticket prices were increased with effect from 1 April 2022 to £12 for non-members and £10 for members.
Bar and Programme sales
The bar and programme sales, £26,924.48, are encouraging. Prices were not increased during the year to 31 August 2022, however given the external environment, bar prices are to rise for some products in the 2022/23 season.
Membership subscriptions
Membership renewals and new subscriptions in the year end 31 August 2020 totalled £3,250. This was slightly below internal expectations for the year.
Donations
| Donations | ||
|---|---|---|
| Analysis | 2022 | 2021 |
| £ | £ | |
| Ad Hoc and added to Ticket source sales | 55.01 | 975.68 |
| Provided to support renewal and refurbishment at NVT | 4,143.70 | 3,620.00 |
| Gift Aid claimed and received | See note below | 254,17 |
| Total | £4,198.71 | £4,849.85 |
NVT registered to claim Gift Aid with effect from early 2021. All donations, including associated gift aid, received from 1 September 2021 was allocated to support NVT’s ongoing renewal and refurbishment of the theatre building.
NVYT and Acting classes
Face to face Acting classes and NVYT (New Venture Youth Theatre) recommenced in September 2021 for the standard three terms in the year to 31 August 2022. Not unexpectedly it took time to re-establish the classes and achieve good attendance figures.
In the year ending 31 August 2021, in support of NVT’s charitable objectives, the trustees decided that both the Youth Theatre and the Acting class would be provided free to an online audience. In the year to 31 August 2022 the theatre has continued to subsidise both NVYT and to a lesser extent the Acting Class.
UK Government Covid support
| UK Government Covid support | ||
|---|---|---|
| Analysis | 2022 | 2021 |
| £ | £ | |
| Dec 2020 – Mar 21 - Lockdown support Tier 4 | Nil | 6,708.00 |
| Jan – Feb 2021- Brighton and Hove Discretionaryaward | Nil | 6,000.00 |
| May2021 – Covid restartgrant | Nil | 8,000.00 |
| Total | £NIl | £20,708.00 |
The final receipt from the UK Government was the restart grant received in March 2021.
Other Income
| Other Income | ||
|---|---|---|
| Analysis | 2022 | 2021 |
| £ | £ | |
| Fee received for hire of theatre | 140.00 | 750.00 |
| Bankingof Cash Float re theatre closure | 0.00 | 780.08 |
| Commercial 2-year sponsorship | 750.00 | 0.00 |
| Lloyds Bank exgratiapayment | 75.00 | 0.00 |
| SundryInterest | 8.70 | 2.57 |
| Sundryincome | 44.00 | 11.49 |
| Total | £1,017.70 | £1,544.14 |
Expenditure
Day to day expenditure for the year to 31 August 2021 totalled £68,387.40.
Building running costs and maintenance
The theatre was fully reopened with effect from 1 September 2021 with the first production, “Di, Viv and Rose” in October 2021. Due to Covid the productions scheduled for November and Dec 2021 were either deferred or cancelled and replaced by a short run Christmas show “Bag Lady”. The theatre and bar were then fully opened for the eight productions that took place between January 2022 and July 2022.
Expenditure on running costs and ongoing maintenance was largely within budget expectations the main exception to this was the material increases in energy prices. The full impact from these increases within NVT’s 2-year fixed contract to end 2023 will not be fully evident until the year end 31 August 2023.
General Office expenses
The theatre was open and in business for the full year to 31 August 2022 and this is reflected in the level of expenditure.
NVT continued with a predominantly online newsletter offering. A new printer was purchased which meant that some documents, for example programmes, that were previously printed externally are now produced internally.
Whilst face to face meetings have been reintroduced in many areas the use of Zoom for a range of regular meetings has continued after lockdown.
Development and improvements
During the year to 31 August 2022 work commenced on upgrading the theatre’s sound systems and more generally information technology. This is an ongoing initiative with the aim of completion by the end of 2022.
NVYT and Acting class teaching costs
See the comments at Income above. NVT funded the teaching fees for these classes from ticket and bar sales at a net cost of £886 (2020 £2119.00).
Subscriptions and Insurance
The overall year on year increase in the charge for subscriptions and insurance is primarily due to the material rise in the cost of both NVT’s general commercial insurance policy and the trustee insurance policy.
Production and Associated costs
Production and Associated costs (printing, rights and licences, bar stock, workshop costs, Brighton Fringe registration, etc.) are, now more in line with pre lockdown costs. This reflects the increased activity and good capacity in respect of the nine productions staged in the year to 31 August 2022.
Refurbishment costs - South Wall Window Replacement
These costs were identified as the second-year project within NVT’s five-year renewal and refurbishment initiative.
| refurbishment initiative. | |
|---|---|
| Description | £ |
| Current Anticipated costs | £12,000.00 - £14,000.00 |
| Funded by: Brought forward 1 September 2021 Donations year end 31 August 2022 including gift aid received where applicable Fundraising events Interest received Contribution from NVT ringfenced in a dedicated deposit account |
207.35 1085.02 3043.18 0.33 10,000.00 |
| Costs incurred year to 31 August 2022: Payment on account for initial assessment of works |
(600.00) |
|---|---|
| Total Available for remainingRefurbishment of South Wall Windows | 13,735.88 |
| Carryforward to Year end 31 August 2022 to fund completion of works | £13,735.88 |
The trustees took the decision to retire the five-year initiative as at 31 August 2022. All donations received after 31 August 2022 will be accepted to support the theatre’s objectives more generally rather than to support specific projects. The project for the second year, Refurbishment of the South Wall Windows commenced in July 2022, will be completed in the year to 31 August 2023 fully funded by the monies held, £13,735.88, in dedicated deposit accounts.
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