Trustees' Annual Report
For the period
From (start date) 0 1 0 9 2 4 to end date 3 1 0 8 2 5
Section A
Reference and administration details
Charity name
Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address
1st Camelsdale Scout Group Not Applicable 2 6 8 4 6 2 1st Camelsdale Scout Hut Marley Lane Haslemere Postcode G U 2 7 3 R F
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee Name | Office (ifany) | Dates acted if not |
|---|---|---|---|
| Hazel Elliott | Chairperson | ||
| Stevan Rose | Group Lead Volunteer | ||
| Chris Sweetman-Wright | Treasurer | 13/02/25-31/08/25 | |
| Zoe White | Treasurer | 01/09/24-12/02/25 | |
Names and addresses of advisers (optional information but encouraged as best practice)
| Type of advisor | Name | Address | |
|---|---|---|---|
| Section B Structure, governance and management |
Description of the charity’s trusts
Type of governing document (e.g. trust deed, constitution)
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
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How the charity is constituted (e.g. trust, association, company)
The Group is a trust established under its rules which are common to all Scouts.
Trustee selection methods (e.g. appointed by, elected by)
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional information, where relevant, about: Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer and 6 Trustees (including 2 Ex Officio Trustees and 2 co-opted Trustees) and meets every 2 months.
Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board.
This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run highquality and safe programmes that gives young people skills for life.
Risk and Internal Control (Specimen 1)
The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.
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Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
| Section C | Objectives and activities |
|---|---|
| Summary of the objects of the charity set out in its governing document |
|
| The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
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Summary of the main activities in relation Beavers – 1 camp held throughout the year (Summer to these objects Camp). There was 1 sleepover held. Cubs – 2 camps held throughout the year (Star Light Camp and Summer Camp). There were trips Bouldering, Bowling and Sleepover, Astronomy, Sky Park Fram and Kayak sessions. Scouts – 3 camps held through the year (Frost Camp, May Camp and Summer Camp). There were trips Bouldering and Ice Skating.
Additional details of the objectives and activities (optional information but encouraged as best practice)
You may choose to include further statements, where relevant, about: policy on grantmaking; contribution made by volunteers; policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
| Section D | Achievements and performance |
|---|---|
| Summary of the main achievements of the charity during the year |
|
| At 1st September 2025 there were 23 Beavers, 26 Cubs and 27 Scouts. We have the membership base and leader teams to put the Group in a strong position with plans to continue to expand each of the youth sections and to upgrade the Scout Hut. All youth sections are well staffed by adult and young leaders. 2 fundraising events were held (Fireworks and Curry & Quiz evening). The team created to drive forward the refurbishment of the Scout Hut. This year the electrics circuit boards have been upgraded to the latest safety standard and the Front Room has been gutted, insulated and boarded with new heating installed. |
| Section E | Financial Review |
|---|---|
| Brief statement of the charity’s policy on reserves |
|
| The Group held reserves of approximately £10,000 against unplanned expediture that could arise from maintaining an aging Scout Hut, surrounding woodland and campsite. Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 6 months running costs, approximately £6,000. |
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Quantify and explain any designations
Quantify and explain any designations In addition, the Group has designated the following expediture for the coming financial year from previous year's receipts: £25,000 - Hut refurbishment £1,000 - Replacement of barrier fence at Springhead Farm £1,000 - Fire Pit shelter £1,500 - Leader training £1,500 - Camping equipment Total £46,000 designated funds, with the remaining balance acting as contingency funds Details of any funds materially in deficit Not applicable (circumstances plus steps to eliminate)
Further financial review details (optional information)
You may choose to include additional Investment Policy (Specimen 1) The Group's Income and information, where relevant, about: the Expenditure is very small and as a consequence does not charity’s principal sources of funds have sufficient funds to invest in longer-term investments (including any fundraising); how such as stocks and shares. The Group has therefore expenditure has supported the key adopted a low risk strategy to the investment of its funds. All objectives of the charity; investment funds are held in cash using only mainstream banks. policy and objectives; The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. Investment Policy (Specimen 2) The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
Section F
Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
Ongoing Scout Hut refurbishment including decorating and furnishing the Front Room, replacement of lighting in the main hall and upgrade of entire kitchen and replacement of all windows.
Section G
Declaration
The trustees declare that they have approved the trustees’ report above 5 LT700001 (14 September 2024)
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Date Position (eg Secretary, Chair) |
|||||||
|---|---|---|---|---|---|---|---|
| Hazel Elliott | Chris Sweetman-Wright | ||||||
| Chairperson | Treasurer | ||||||
| 0 2 1 2 2 5 |
|||||||
| 0 | 2 | 1 | 2 | 2 | 5 |
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1st Camelsdale Scout Group (Charity no. 268462) Receipts and Payments Account
Year start date
Year end date
For the year 01/09/2024 To 31/08/2025 from
Receipts
| Receipts | Unrestricted funds £ £ 11,956 £ 559 £ - £ 3,382 £ 15,897 £ - £ - £ - £ 1,575 £ 2,592 £ 4,294 £ - £ - £ 8,461 £ 2,966 £ 38 £ 3,004 £ 380 £ - £ - £ 380 £ 27,742 |
Unrestricted funds £ £ 11,956 £ 559 £ - £ 3,382 £ 15,897 £ - £ - £ - £ 1,575 £ 2,592 £ 4,294 £ - £ - £ 8,461 £ 2,966 £ 38 £ 3,004 £ 380 £ - £ - £ 380 £ 27,742 |
Restricted funds £ £ 1,708 £ - £ - £ - £ 1,708 £ - £ - £ - £ 3,478 £ - £ - £ - £ - £ - £ 3,478 £ - £ - £ - £ - £ - £ - £ - £ 5,186 2024/25 |
Restricted funds £ £ 1,708 £ - £ - £ - £ 1,708 £ - £ - £ - £ 3,478 £ - £ - £ - £ - £ - £ 3,478 £ - £ - £ - £ - £ - £ - £ - £ 5,186 2024/25 |
Total funds £ £ 13,664 £ 559 £ - £ 3,382 £ 17,605 £ - £ - £ - £ 3,478 £ 1,575 £ 2,592 £ 4,294 £ - £ - £ 11,939 £ 2,966 £ 38 £ 3,004 £ 380 £ - £ - £ 380 £ 32,928 £ - £ 32,928 |
2023/24 Total funds £ |
|---|---|---|---|---|---|---|
| Donations, legacies and similar income |
||||||
| Membership Fees | £ 11,956 | £ 13,286 | ||||
| Donations | £ 559 | £ 504 | ||||
| Legacies | £ - | £ - | ||||
| Gift Aid | £ 3,382 | £ 6,252 | ||||
| Sub total | £ 15,897 | £ 20,042 | ||||
| Grants | ||||||
| Maintenenace grant | £ - | £ - | ||||
| Other grants | £ - | £ - | ||||
| Sub total | £ - | £ - | ||||
| Fundraising events (gross) | ||||||
| Fundraising | £ 2,416 | |||||
| Events - Beavers | £ 1,575 | £ - | ||||
| Events - Cubs | £ 2,592 | £ - | ||||
| Events - Scouts | £ 4,294 | £ - | ||||
| Camp Contributions | £ - | £ 8,112 | ||||
| Trip Contributions | £ - | £ 785 | ||||
| Sub total | £ 8,461 | £ 11,313 | ||||
| Scout Hut income | ||||||
| Hire of building | £ 2,966 | £ 2,855 | ||||
| Other Scout Hut income | £ 38 | £ - | ||||
| Sub total | £ 3,004 | £ 2,855 | ||||
| Investment income | ||||||
| Bank Interest | £ 380 | £ 710 | ||||
| The Scout Association Short Term Investment Service |
£ - | £ - | ||||
| Other investment income | £ - | £ - | ||||
| Sub total | £ 380 | £ 710 | ||||
| Total Gross Income Asset and investment sales, etc. Total receipts |
||||||
| £ 34,920 | ||||||
| £ - | £ - | £ - | £ - | |||
| £ 27,742 | £ 5,186 | |||||
| £ 27,742 | £ 5,186 | £ 32,928 | £ 34,920 |
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1st Camelsdale Scout Group (Charity no. 268462) Receipts and Payments Account
Year start date
Year end date
For the year 01/09/2024 To 31/08/2025 from
Payments
| Payments | Unrestricted funds £ £ 134 £ 300 £ 178 £ 4,388 £ 40 £ 2,048 £ 138 £ 334 £ 1,821 £ - £ 283 £ 522 £ 1,185 £ 2,737 £ 5,026 £ 743 £ 965 £ - £ - £ - £ - £ - £ - £ 30 £ 20,873 £ - £ - £ - £ 20,873 |
Restricted funds £ £ - £ - £ - £ - £ - £ - £ - £ - £ - £ 13,474 £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ 13,474 £ 1,120 £ - £ 1,120 £ 14,594 2024/25 |
Total funds £ £ 134 £ 300 £ 178 £ 4,388 £ 40 £ 2,048 £ 138 £ 334 £ 1,821 £ 13,474 £ 283 £ 522 £ 1,185 £ 2,737 £ 5,026 £ 743 £ 965 £ - £ - £ - £ - £ - £ - £ 30 £ 34,347 £ 1,120 £ - £ 1,120 £ 35,467 |
2023/24 Total funds £ |
|---|---|---|---|---|
| Charitable Payments | ||||
| Meetings - Beavers | £ 134 | |||
| Meetings - Cubs | £ 300 | |||
| Meetings - Scouts | £ 178 | |||
| Membership Fees | £ 4,388 | £ 4,556 | ||
| Training | £ 40 | £ 578 | ||
| Utilities | £ 2,048 | |||
| Council Rates | £ 138 | |||
| Insurance | £ 334 | |||
| Venue Maintenance | £ 1,821 | |||
| Venue Refurb | £ - | £ 4,017 | ||
| Activity Equipment | £ 283 | |||
| Camping Equipment | £ 522 | £ 809 | ||
| Events - Beavers | £ 1,185 | |||
| Events - Cubs | £ 2,737 | |||
| Events - Scouts | £ 5,026 | £ - | ||
| Badges | £ 743 | £ 682 | ||
| OSM, GoCardless and SumUp fees | £ 965 | £ 806 | ||
| Camp Costs | £ - | £ 7,598 | ||
| Trip Costs | £ - | £ 1,083 | ||
| Other Activity Costs | £ - | £ 1,326 | ||
| Scout Hut standing costs | £ - | £ 4,709 | ||
| Scout Hut running costs | £ - | £ 4,397 | ||
| Scout Hut woodland maintenance costs |
£ - | £ 565 | ||
| Sundrycosts | £ 30 | £ 878 | ||
| Sub total | £ 20,873 | £ 32,004 | ||
| Fundraising expenses | ||||
| Fundraising | £ - | £ - | ||
| Other fundraising costs | £ - | £ - | ||
| Sub total | £ - | £ - | ||
| Total Gross Expenditure | ||||
| £ 20,873 | £ 14,594 | £ 35,467 | £ 32,004 |
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Asset and investment purchases, etc.
Total payments
Net of receipts/(payments) Transfers between funds Cash funds last year end Cash funds this year end
| - £ |
- £ |
£ - | ||
|---|---|---|---|---|
| £ 20,873 £ 6,869 £ - £ 39,680 £ 46,549 |
£ 14,594 -£ 9,408 £ - £ 46,266 £ 36,858 |
|||
| £ 6,869 | -£ 9,408 | -£ 2,539 | ||
| £ - | £ - | £ - | ||
| £ 39,680 | £ 46,266 | £ 85,946 | ||
| £ 46,549 | £ 36,858 | £ 83,407 |
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1st Camelsdale Scout Group (Charity no. 268462) Receipts and Payments Account
For the year from
Year start date
01/09/2024
Year end date
To 31/08/2025
Statement of assets and liabilities at the end of the year
2024/25
2023/24
Unrestricted Restricted funds funds
| Unrestricted | Unrestricted | Restricted 2024/25 |
2023/24 | |
|---|---|---|---|---|
funds £ Cash funds Current account £ 34,090 Expense Account £ 838 Savings Account £ 11,457 32 Day Notice Account £ - The Scout Association Short Term Investment Service £ - Cash/Floats £ 164 Total cash funds £ 46,549 (agree balances with receipts and payments a/c ok Other monetary assets Tax claim £ - Debts due from the County/Area/District/Group £ - Insurance claim £ - Sub total £ - Investment assets Investment property - detail £ - Quoted investments £ - Other investments - detail £ - Sub total £ - Non monetary assets for charity's own use Badge stock £ - Shop stock £ - Other stock £ - Land and buildings £ - Motor vehicles £ - Scouting equipment, furniture etc. £ - Other £ - Sub total £ - Liabilities Accounts not yet paid £ - Expenses incurred but not invoiced £ - Subscriptions not yet paid £ - Loan - detail £ - Other liabilities £ - |
funds £ £ - £ - £ 7,993 £ 28,865 £ - £ - £ 36,858 ok £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - |
Total funds £ £ 34,090 £ 838 £ 19,450 £ 28,865 £ - £ 164 £ 83,407 ok £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - |
Total funds £ |
|
| £ 39,625 | ||||
| £ 46,170 | ||||
| £ - | ||||
| £ 151 | ||||
| £ 85,946 | ||||
| ok | ||||
| Other monetary assets | ||||
| Tax claim | £ - | £ - | £ - | £ - |
| Debts due from the County/Area/District/Group |
£ - | £ - | £ - | £ - |
| Insurance claim | £ - | £ - | £ - | £ - |
| Sub total | £ - | £ - | £ - | £ - |
| Investment assets | ||||
| Investment property - detail | £ - | £ - | £ - | £ - |
| Quoted investments | £ - | £ - | £ - | £ - |
| Other investments - detail | £ - | £ - | £ - | £ - |
| Sub total | £ - | £ - | £ - | £ - |
| Non monetary assets for charity's own use |
||||
| Badge stock | £ - | £ - | £ - | £ - |
| Shop stock | £ - | £ - | £ - | £ - |
| Other stock | £ - | £ - | £ - | £ - |
| Land and buildings | £ - | £ - | £ - | £ - |
| Motor vehicles | £ - | £ - | £ - | £ - |
| Scouting equipment, furniture etc. | £ - | £ - | £ - | £ - |
| Other | £ - | £ - | £ - | £ - |
| Sub total | £ - | £ - | £ - | £ - |
| Liabilities | ||||
| Accounts not yet paid | £ - | £ - | £ - | £ - |
| Expenses incurred but not invoiced | £ - | £ - | £ - | £ - |
| Subscriptions not yet paid | £ - | £ - | £ - | £ - |
| Loan - detail | £ - | £ - | £ - | £ - |
| Other liabilities | £ - | £ - | £ - | £ - |
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| Sub total £ - £ - £ - £ - |
Sub total £ - £ - £ - £ - |
Sub total £ - £ - £ - £ - |
Sub total £ - £ - £ - £ - |
Sub total £ - £ - £ - £ - |
Sub total £ - £ - £ - £ - |
Sub total £ - £ - £ - £ - |
£ - |
|---|---|---|---|---|---|---|---|
| Total net assets | £ 46,549 | £ 36,858 | £ 83,407 | £ 85,946 |
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 2nd December 2025 and signed on their behalf by
| 025 and signed on their behalf by | |
|---|---|
| Signature | Print Name |
| Hazel Elliott | |
| Chris Sweetman-Wright |
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1st Camelsdale Scout Group (Charity no. 268462) Independent Examiner Report
Year start date Year end date For the year 01/09/2024 To 31/08/2025 from
Independent Examiner Report
Independent examiner’s report to the trustees of 1st Camelsdale Scout Group
I report to the trustees on my examination of the accounts of the 1st Camelsdale Scout Group for the year ended 31/08/2025
Responsibilities and basis of report
As the charity trustees of the 1st Camelsdale Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the 1st Camelsdale Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the 1st Camelsdale Scout Group as required by section 130 of the Act; or
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Tim Reynolds
Relevant professional qualification or membership of professional bodies (if any): ACMA (CIMA)
Address: Manor Crescent, Haslemere
Date: 27th November 2025