## **Trustees' Annual Report for the period** Period start date Period end date **From** 1[st] April 2022 **To** 31[st] March 2023 ## Section A Reference and administration details **Charity name** 84TH READING SCOUT GROUP > **Other names charity is known by** 84th Reading (1st Earley St Peter’s) Scout Group **Registered charity number (if any) 268450** **Charity's principal address** Finch Road Earley Reading **Postcode** RG6 7JX **Names of the charity trustees who manage the charity** |1
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15|**Trustee name**|**Office (if any)**|**Dates acted if not**
**for whole year **|**Name of person (or body) entitled to**
**appoint trustee (ifany)**| |---|---|---|---|---| ||Mathew Simpson|GroupChair||GroupScout Leader| ||Malcolm Paine|GroupSecretary||84th ReadingScout GroupCouncil| ||Jason Sutton|GroupTreasurer||84th ReadingScout GroupCouncil| ||Richard Taylor|Scout Leader||GroupScout Leader| ||Vicki Randall|MembershipSecretary||84th ReadingScout GroupCouncil| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** 1 **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** 2 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document ROYAL CHARTER 4TH JANUARY 1912 (eg. trust deed, constitution) How the charity is constituted Scout Group - (eg. trust, association, company) Trustee selection methods Some appointed, some elected - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; The Scout Group is a member of The Scout Association and is supported by Loddon Scout District and Berkshire Scout County. The Policies and procedures are those of The Scout Association (charity no. 306101). - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. 3 ## **Section C Objectives and activities** The purpose of Scouting is to contribute to the development of young people in achieving their full physical, intellectual, social and spiritual **Summary of the objects of the charity set out in its** potential; as individuals, as responsible citizens and as members of their **governing document** local, national and international communities. We deliver inspiring activities and programmes for young people consistent with our vision of Scouting being shaped by young people in **Summary of the main** partnership with adults. We deliver the nationally directed programme of **activities undertaken for the** development for Beaver Scouts, Cub Scouts and Scouts, including Skills **public benefit in relation to these objects (include within** for Life. **this section the statutory declaration that trustees have** The Group’s Trustees have a duty to report on the Group’s public benefit **had regard to the guidance** in the Annual Report. We have assessed our aims, objectives and **issued by the Charity Commission on public** activities and believe we have met the Charity Commission's public **benefit)** benefit criteria for both the advancement of education and the advancement of citizenship or community development. ## **Additional details of objectives and activities (Optional information)** Activities are run by volunteer Leaders and helpers. The Group is reviewing its policy on Grant Making in order to review support offered to Members in attending Scouting events. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. 4 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** The Year 22/23 saw a return to a normal timetable of activities with the exception of the Sea Scout section which in previous years has performed sailing activities at 2 centres; for the year 22/23 alternate provision of water-based activities was undertaken. Normal fundraising and social activities were difficult to plan throughout the period; however, the group was successful in running fund raising events during both the winter and summer months. The group AGM which normally allows all members and helpers to gather was delayed until later in the year; In past years the AGM has been held during Family Camp, unfortunately due to a reduction in activities during Covid and a lower number of qualified helpers than in previous year it was not possible to run this event. The group continues to build momentum in attracting new volunteers and hopes for a return of the event in the future. Some Highlights of the year from each section in addition to regular scouting activities: - **Beavers** • The Fire and Light Show at the Look-Out Centre / Wokingham nine-hole Foot Golf - • Community litter pick / a Judo session with an instructor from Reading Judo Club - Fun in the Dark evening / meeting a police officer - Three Christmas parties / a Sleepover Camp - Clip n Climb in Arborfield / a visit from Reptile man ## **Cubs** - Four-day camp in the New Forest, four day camp in Winchester and a weekend Camp at Compton - Night hikes in Knowle Hill and Mortimer - Climbing at Reading Climbing Centre / making fires at Paddicks Patch - Evening with Berkshire birds of prey /Christmas party - • Bike rides/ Bowling ## **Scouts** - Survival Camp and skills evenings including fire lighting, shelter building, knife, axe and saw work and first aid - The Great Breakfast Chase District Competition where of the 26 teams we came 5th, 10th and 12th - Map skills and Camps - Raft building /Rifle shooting - Cooking nights /Teambuilding tasks ## **Sea Scouts** - ~~Ac~~ tivities at Wokingham Waterside Centre, including raft building, kayaking and paddle boarding 5 ## Section D Achievements and erformance p - Wokingham Treasure Trail /Graveyard Scavenger Challenge - Night hike at Silchester/Cooking evening - 5-day Summer Camp near Winchester ## **Jamboree** In August this year, one of our current Scouts, and two of our former Scouts (now Explorers) attended the 25th World Scout Jamboree in South Korea. More than 40,000 Scouts/Explorers attend from all over the world, providing an unforgettable experience. ## **Remembrance Day** The Group was proud to have the Beavers, Cubs, Scouts and Sea Scouts representing the Group at this special Remembrance Day Service as they do each year at St. Peters Church. ## **Family Activity Day** We had a fantastic family activity day. Many families from the Group came together for a day of fun at Walton Firs Woodland Camp. There was archery, boulding, air rifle shooting, caving, crate stacking, high rope climbing, rock painting, nature walks and so on as well as a lovely lunch. ## **Section E Financial review** 6 **Brief statement of the charity’s policy on reserves** We aim to have a quarter of a year’s outgoings held in reserve. In addition, we make specific reserves for larger items, e.g. minibus, 5 yearly international WINGS camp, property repairs and equipment. ## **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. We levy a membership subscription for each child member of the Group and we charge for adventurous activities such as camps. The Scout Group aims to run two fundraising activities during the year, during the year 22/23 the group was successful running it’s Christmas Tree fund raising event giving section members the opportunity to raise funds for the group, and its Reading Regatta events in which the Scouts perform start line stake boat activity and Parents run the food catering. Gift Aid was reclaimed during the year on Subscriptions paid by the membership. Our expenditure is on maintaining the assets of the charity (buildings, minibus, and camping equipment); our fees due to the Scout Association, Berkshire Scout County and Loddon Scout District; and on activities and hall hire. 7 ## **Section F Other optional information** None 8 Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secretary. Chair. etc) Jason Sutton Mathew Simpson Group Treasurer Group Chair Date 1210912023 84th Reading (1st Earley St Peterfs) Scout Group INCOMEAND EXPENDITUREACCOUtir FOR THEYEAR ENDE031st IlqarGh 2023 Income 8eH¥ 0.2$ a03￿10 .52&5D £4AUXS OthEr cubs￿u￿trÈ other Qther J47A6 Seas￿Lts £3,422.32 £76930 £S,12530 Ha$ts￿p fj1ft￿d OJnkliterert YIAD £7ZOO Unrntr*ted6Mts aestrfttedGrnréS Oth¥Fund RAWni 734 £576.48 GroupEvents £0. £0. MlnlBus bll us fjaraEe Retnlt £489,71 ,4Z6.16 £97.30 ,QS5. U9J5.15 Totsl Inwrne £a3.64U2 £29,793.S3 SuvpluslD¢fJdtlr*omuvs e￿￿dIt￿e UA47A9 e￿O￿p tsFltJl Jt3tstMa￿h2l Plw/MI￿NEll￿￿rn& £74.777 £U47A9 £78SUSI &oM wa￿(20z5+] accryalf￿d 61¢IKiIth) £tt35AI E657J2 S¢oknuts È￿T￿￿￿t Re5eryE R¥trfttel ToL4Aluc*ted Funts £4%.54 £78.S25M7 ## ##