**----- Start of picture text -----**
Trustees' Annual Report
For the period
From (start date) 0 1 0 4 2 3 to end date 3 1 0 3 2 4
Section A Reference and administration details
Charity name 8th Squirrels Heath (Harold Wood) Scout Group
Other names the charity is known by 8th Squirrels Heath Scout Group
Registered charity number (if any) 2 6 8 2 7 9
HQ registration number 1 0 0 1 0 7 3 2
Charity’s principal address Kingsland Hall
Station Road
Harold Wood
Postcode R M 3 0 B P
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
Dates acted if not for
Trustee Name Office (if any)
whole year
1 Sonia Lynch
2 Elliot Archer
3 Jodie Marchant
4 Elaine Owsley
5 Jane Campbell Resigned February 2024
6 Luci Hudson
7 Susan Hamilton
8 Robert Adlington
9 Sarah Prior
10 Natalie Gibbons
11 Nina Kandola
12
13
14
15
Names and addresses of adviser
(These will be published in the annual report of the charity)
Type of advisor Name Address
Scrutineer Danielle Milton 12 Colchester Road, Harold Wood, RM3 0XP
Section B Structure, governance and management
Description of the charity’s trusts
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1 LT700001 (14 September 2024) |||| |---|---|---| |Type of governing document
(e.g. trust deed, constitution)|The Group’s governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn gives
authority to the Bye Laws of the Association and The Policy,
Organisation and Rules of The Scout Association.|| |||| |||| |How the charity is constituted
(e.g. trust, association, company)|The Group is a trust established under its rules which are
common to all Scouts.|| |||| |||| |Trustee selection methods
(e.g. appointed by, elected by)|The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.|| |||| |||| |Additional governance issues (optional information but encouraged as best practice)||| |||| |You may choose to include additional
information, where relevant, about:|The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout Group
which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities.
This includes the registration, keeping proper accounts and
making returns to the Charity Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer and 9
Trustees (including 5 Ex Officio Trustees, and 4 elected
trustees) and meets every 4 months.
Members of the Trustee Board complete Being a Scouts Trustee
learning within the first 6 months of joining the Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings and
equipment are in good working order, and everyone follows legal
requirements and the organisation's policies and rules. Their
support helps other volunteers run high-quality and safe
programmes that gives young people skills for life.|| |Policies and procedures adopted for:||| |a) the induction and training of trustees; b)
trustee' consideration of major risks and the
systems and procedures to manage them||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| 2 LT700001 (14 September 2024) |||| |---|---|---| |**Section B**|**Structure, governance and management (continued)**|| ||**Risk and Internal Control (Specimen 1)**
The Group Trustee Board has identified the major risks to which
they believe the Group is exposed, these have been reviewed
and systems have been established to mitigate against them.
The main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment from
neighbouring organisations such as the church, community
centre and other Scout Groups. Similar reciprocal arrangements
exist with these organisations. The Group has sufficient
buildings and contents insurance in place to mitigate against
permanent loss.
Injury to leaders, helpers, supporters and members. The Group
through the capitation fees contributes to the Scout Associations
national accident insurance policy. Risk Assessments are
undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of activities
should there be a major reduction in income. The Board could
raise the value of subscriptions to increase the income to the
group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction, consolidation
or closure of a section. In the worst case scenario the complete
closure of the Group.
Reduction or loss of members. The Group provides activities for
all young people aged 4 to 14. If there was a reduction in
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure of
a section. In the worst case scenario the complete closure of the
Group.
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.|| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |**Section C**|**Objectives and activities**|| |||| 3 LT700001 (14 September 2024) |Summary of the objects of the charity set out
in its governing document|
**The Purpose of Scouting**
Scouting exists to actively engage and support young people in
their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy and
loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which we
live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.|| |---|---|---| |||| |||| |||| |||| |Summary of the main activities in relation to
these objects|Aside from bills to ensure that our purpose-built hall is
maintained to a suitable standard for weekly meetings to occur
safely, the majority of all expenses go towards running a varied
programme (including camps, and weekly meetings). This also
includes funding our annual fundraising fayre, providing training
for leaders, funding sections for activities, and paying relevant
amounts to our district (Capitation fees).
Funds are brought in through membership fees paid by parents/
carers, as well as through hall hire through the year (some
regular, and some ad hoc), and also our annual fayre|| |||| |||| |||| |||| |||| |||| |||| |||| |||| |Additional details of the objectives and activities (optional information but encouraged as best practice)||| |||| |You**may choose**to include further
statements, where relevant, about:|In this financial year, donations of £300 were made in support of
fundraising efforts by former Scouts, now Young Leaders in the
group, who were attending international Scouting events. These
two donations were made by agreement of all trustees, and the
two beneficiaries have since ran programmes about their
experiences.|| |||| |||| |• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.||| |||| |||| |||| |||| |Public benefit statement|The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.|| |||| |||| |||| |||| |**Section D**|**Achievements and performance**|| |||| |Summary of the main achievements of
the charity during the year|The governance of the group has moved substantially away
from paper records and to online systems, including opening
individual sections’ bank accounts. In addition to this, the group
has worked to plan for a restructuring project brought about by
the UK Scout Association, which will involve changes in titles

|| |||| |||| |||| |||| |||| |d h
l
t
d t
t
i
d

||| 4 LT700001 (14 September 2024) ||and how volunteers and trustees are organised.
The group has opened a Squirrel Drey, expanding our offering to
young people aged between 4 and 6 years, as well as
continuing to run a varied programme for the existing Beaver,
Cub, and Scout sections.
The hall has been upgraded with better heating, and work to fix
a leak in the roof, as well as beginning the planning for an
accessible toilet to better facilitate groups using our hall|| |---|---|---| |||| |||| |||| |||| |||| |||| |||| |||| |||| |**Section E**|**Financial Review**|| |||| |Brief statement of the charity’s policy on
reserves|**Reserves Policy**|| ||The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The Group Trustee Board
considers that the group should hold a sum equivalent to 12
months running costs, circa £30,000.|| |||| ||The Group held reserves of approximately £52,000 against this
at year end. This is above the level required for operating
expenses. However this can be explained by some funds from
Covid-19 grants that are still being spent to improve the facilities
of the hall (installation of an accessible toilet, and new kitchen
facilities are in discussion), as well as sections holding amounts
sufficient to subsidise activities and camps, as well as replace
broken/damaged equipment when required|| |||| |Quantify and explain any designations||| |||| |||| |Details of any funds materially in deficit
(circumstances plus steps to eliminate)|None|| |||| |||| |||| |||| |||| |Further financial review details (optional information)||| |||| |You**may choose**to include additional
information, where relevant, about:||| ||**Investment Policy (Specimen 1)**|| |• the charity’s principal sources of funds
(including any fundraising);|
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in longer-
term investments such as stocks and shares. The Group has
therefore adopted a low risk strategy to the investment of its
funds. All funds are held in cash using only mainstream banks or
building societies.|| |||| |• how expenditure has supported the key
objectives of the charity;|
The Group Trustee Board regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an account
that requires a period of notice before funds may be withdrawn,
before doing so the Group Trustee Board considers the cash
flow requirements.|| |• investment policy and objectives;||| |||| |||| |||| ||and how volunteers and trustees are organised.
The group has opened a Squirrel Drey, expanding our offering to
young people aged between 4 and 6 years, as well as
continuing to run a varied programme for the existing Beaver,
Cub, and Scout sections.
The hall has been upgraded with better heating, and work to fix
a leak in the roof, as well as beginning the planning for an
accessible toilet to better facilitate groups using our hall|| |---|---|---| |||| |||| |||| |||| |||| |||| |||| |||| |||| |**Section E**|**Financial Review**|| |||| |Brief statement of the charity’s policy on
reserves|**Reserves Policy**|| ||The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The Group Trustee Board
considers that the group should hold a sum equivalent to 12
months running costs, circa £30,000.|| |||| ||The Group held reserves of approximately £52,000 against this
at year end. This is above the level required for operating
expenses. However this can be explained by some funds from
Covid-19 grants that are still being spent to improve the facilities
of the hall (installation of an accessible toilet, and new kitchen
facilities are in discussion), as well as sections holding amounts
sufficient to subsidise activities and camps, as well as replace
broken/damaged equipment when required|| |||| |Quantify and explain any designations||| |||| |||| |Details of any funds materially in deficit
(circumstances plus steps to eliminate)|None|| |||| |||| |||| |||| |||| |Further financial review details (optional information)||| |||| |You**may choose**to include additional
information, where relevant, about:||| ||**Investment Policy (Specimen 1)**|| |• the charity’s principal sources of funds
(including any fundraising);|
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in longer-
term investments such as stocks and shares. The Group has
therefore adopted a low risk strategy to the investment of its
funds. All funds are held in cash using only mainstream banks or
building societies.|| |||| |• how expenditure has supported the key
objectives of the charity;|
The Group Trustee Board regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an account
that requires a period of notice before funds may be withdrawn,
before doing so the Group Trustee Board considers the cash
flow requirements.|| |• investment policy and objectives;||| |||| |||| |||| 5 LT700001 (14 September 2024) ||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---| |**Section F**|||**Other Optional Information**||||||||| ||||||||||||| |Plans for future periods (details of any
significant activities planned to achieve
them)||||In the next year, work will begin on the accessible toilet, and the
continued maintenance of the hall will be a priority. Alongside
this, we will be looking to expand our offering at Scout age in an
attempt to alleviate our ever-growing waiting list.
We will also be looking to continue supporting the growth of
adult leadership teams in the group, with recruitment events,
and further training|||||||| ||||||||||||| ||||||||||||| ||||||||||||| ||||||||||||| ||||||||||||| |**Section G**|||**Declaration**||||||||| ||||||||||||| |The trustees declare that they have approved the trustees’ report above|||||||||||| ||||||||||||| |Signed on behalf of the charity’s trustees|||||||||||| ||||||||||||| |Signature(s)||Mr Elliot Archer||||||||Mrs Sonia Lynch|| ||||||||||||| |Full name(s)||Elliot Archer||||||||Sonia Lynch|| ||||||||||||| |Position (eg Secretary, Chair)||Trustee - Group Lead Volunteer||||||||Chair|| ||||||||||||| |Date||2||3|0|2|2|5|||| ||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---| |**Section F**|||**Other Optional Information**||||||||| ||||||||||||| |Plans for future periods (details of any
significant activities planned to achieve
them)||||In the next year, work will begin on the accessible toilet, and the
continued maintenance of the hall will be a priority. Alongside
this, we will be looking to expand our offering at Scout age in an
attempt to alleviate our ever-growing waiting list.
We will also be looking to continue supporting the growth of
adult leadership teams in the group, with recruitment events,
and further training|||||||| ||||||||||||| ||||||||||||| ||||||||||||| ||||||||||||| ||||||||||||| |**Section G**|||**Declaration**||||||||| ||||||||||||| |The trustees declare that they have approved the trustees’ report above|||||||||||| ||||||||||||| |Signed on behalf of the charity’s trustees|||||||||||| ||||||||||||| |Signature(s)||Mr Elliot Archer||||||||Mrs Sonia Lynch|| ||||||||||||| |Full name(s)||Elliot Archer||||||||Sonia Lynch|| ||||||||||||| |Position (eg Secretary, Chair)||Trustee - Group Lead Volunteer||||||||Chair|| ||||||||||||| |Date||2||3|0|2|2|5|||| 6 LT700001 (14 September 2024) ## **8th Squirrels Heath Scout Group** ||**8th Squirrels Heath Scout Group**| |---|---| ||Statement of Accounts as of 31 March 2024
Caculation for Amalgamation - 2023/24| ||**Detail**
**Group**
**Squirrels**
**Beavers**
**Cubs**
**Scouts**
**Sub-Total**
**(Sections)**
**Total**| |**Income**
As per Balance Sheet
£25,156.19
-
-
-
-
-
£25,156.19
Add Sections
-
£1,423.50
£3,663.87
£10,228.30
£9,587.50
£24,903.17
£24,903.17
Less M'ship from Sections to Group
-
-£480.00
-£960.00
-£1,280.00
-£1,320.00
-£4,040.00
-£4,040.00
Less Other Income from Sections
-
-
-
-
-
£0.00
£0.00
**Total**
**£25,156.19**
**£943.50**
**£2,703.87**
**£8,948.30**
**£8,267.50**
**£20,863.17**
**£46,019.36**
**Expenditure**
As per Balance Sheet
£25,937.99
-
-
-
-
-
£25,937.99
Add Sections
-
£1,361.91
£4,014.59
£9,058.10
£7,191.38
£21,625.98
£21,625.98
Less M'ship from Sections to Group
-
-£480.00
-£960.00
-£1,280.00
-£1,320.00
-£4,040.00
-£4,040.00
Less Other Spend to Group
-
-
-
-
-
£0.00
£0.00
**Total**
**£25,937.99**
**£881.91**
**£3,054.59**
**£7,778.10**
**£5,871.38**
**£17,585.98**
**£43,523.97**
**Balance**
1 April 2023
£43,532.66
£0.00
£404.57
£4,026.73
£2,208.57
£6,639.87
£50,172.53
Add Net Income
£25,156.19
£943.50
£2,703.87
£8,948.30
£8,267.50
£20,863.17
£46,019.36
Less Net Expenditure
£25,937.99
£881.91
£3,054.59
£7,778.10
£5,871.38
£17,585.98
£43,523.97
31 March 2024
**£42,750.86**
**£61.59**
**£53.85**
**£5,196.93**
**£4,604.69**
**£9,917.06**
**£52,667.92**|As per Balance Sheet
£25,156.19
-
-
-
-
-
£25,156.19
Add Sections
-
£1,423.50
£3,663.87
£10,228.30
£9,587.50
£24,903.17
£24,903.17
Less M'ship from Sections to Group
-
-£480.00
-£960.00
-£1,280.00
-£1,320.00
-£4,040.00
-£4,040.00
Less Other Income from Sections
-
-
-
-
-
£0.00
£0.00
**Total**
**£25,156.19**
**£943.50**
**£2,703.87**
**£8,948.30**
**£8,267.50**
**£20,863.17**
**£46,019.36**| ||| ||| ||1 April 2023
£43,532.66
£0.00
£404.57
£4,026.73
£2,208.57
£6,639.87
£50,172.53
Add Net Income
£25,156.19
£943.50
£2,703.87
£8,948.30
£8,267.50
£20,863.17
£46,019.36
Less Net Expenditure
£25,937.99
£881.91
£3,054.59
£7,778.10
£5,871.38
£17,585.98
£43,523.97
31 March 2024
**£42,750.86**
**£61.59**
**£53.85**
**£5,196.93**
**£4,604.69**
**£9,917.06**
**£52,667.92**| **8th Squirrels Heath Scout Group** Statement of Accounts as of 31 March 2024 ## **Income and Expenditure** |**Income**
**Category**
**Subcategory**
Membership
Squirrels
Beavers
Cubs
Scouts
Capitation
Gift Aid
Dance Group
Yoga Group
Messy Monday
Hall Hire
AGM Donation
Christmas Fayre
Axe Throwing Donations
Group Activities (Cinema, Campfire, etc.)
T-Shirt Sales
Miscellaneous Donations|**Expenditure**
**Amount**
**Category**
**Subcategory**
**Amount**
£480.00
Headquarters
Security
£131.04
£960.00
Rent
£0.00
£1,280.00
Water
£215.37
£1,320.00
Gas
£1,794.09
£4,999.50
Electricity
£558.76
£2,497.24
Cleaning
£960.00
Insurance
£2,812.37
£8,760.00
Maintenance
£5,945.91
£625.00
Equipment
£3,934.79
£80.00
Wifi
£237.35
£1,360.00
£168.00
Capitation Fees
£4,048.00
Training
£225.00
£1,635.45
IT
£55.53
£20.00
Recruitment
£36.73
£410.00
Group Activities
£602.01
£276.00
Equipment Repairs
£152.40
£285.00
Van Hire
£1,030.00
Section Funding
£820.00
Christmas Fayre
£463.79
AGM Expenses
£380.23
Donations
£300.00
Gifts
£97.34
Squirrels Setup
£1,041.78
T-Shirts
£45.00
Membership Fee Refund
£50.50| |---|---| |**Subtotal**|**£25,156.19**
**Subtotal**
**£25,937.99**| ||Excess Income Over Expenditure
-£781.80| |**Total**|**£25,156.19**
**Total**
**£25,156.19**| ||| ||**Balance Sheet**| |**Balance Brought Forward**
**Income**
**Expenditure**
**Balance Carried Forward**|Santander Current Account
£41,458.58
**£61,118.64**
Lloyds Current Account
£0.00
Cash in Hand
£2,074.08
Section Funds
£17,585.98| ||| ||Group
£25,156.19
**£46,019.36**
Sections
£20,863.17| ||| ||Group
£25,937.99
**£43,523.97**
Sections
£17,585.98| ||| ||Santander Current Account
£1,000.00
**£52,667.92**
Lloyds Current Account
£41,750.86
Cash in Hand
£0.00
Section Funds
£9,917.06| |I have examined the income and expenditure account for the year ended 31/03/2024 and I am of the opinion that they show a true and
fair view from the books and vouchers presented to me.|| 21st July 2024 Examiner Date