Trustees' Annual Report
For the period
From (start date) Reference and administration details
Charity name: 1[st] Fareham Scout Group
Registered charity number: 268181
HQ registration number
Charity’s principal address: The Gillies, Crescent Road, Fareham, Hants. PO16 0HJ
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|
| Benjamin Good MBE | Chair | September 2023 to date |
| Joanne Slee | Treasurer | Sept 2023 – March 2024 |
| Charlotte Sherwood | Secretary and Trustee | Sept 2023 – May 2024 |
| Carey Good | Sept 2023 to date | |
| Clare Longsdon | Sept 2023 to date | |
| Verity James | Sept 2023 to date | |
| Tina Humphries | Sept 2023 to date | |
| Laura Spooner | Badge Secretary | Sept 2023 to date |
| Georgina Osborne | Sept 2023 to March 2024 |
|
| Gary Callaghan | Group Lead Volunteer | April 2024 to date |
| Ceri Harms | Group Lead Volunteer | Year to March 2024 |
| Guy Breakwell | ||
| Gareth Hawksworth | ||
| Paul Lockyer | ||
| Tom Spooner |
1 2
3
4
1 LT700001 (27 February 2024)
Structure, governance and management
Section B
5 6 7 8 9 10 11 12 13 14 15
Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
| Type of advisor | Name | Name | Address | Address | |
|---|---|---|---|---|---|
| ription of the charity’s trusts | The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. |
Description of the charity’s trusts
Type of governing document
How the charity is constituted
Trustee selection methods Chair, Treasurer and secretary appointed by the board of Trustees, Trustees elected by the Group Scout community
Group'sgoverning documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are common to all Scouts.
2 LT700001 (27 February 2024)
You may choose to include additional The Group is managed by the Group Trustee Board, the members information, where relevant, about: of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 10 Policies and procedures adopted for: Trustees () and meets every 2 months. a) the induction and training of trustees; b) trustee' consideration of major risks Members of the Trustee Board complete Being a Scouts Trustee and the systems and procedures to manage learning within the first 6 months of joining the Board. them This Group Trustee Board exists to make sure the charity is wellmanaged, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high quality and safe programmes that gives young people skills for life.
Section B Structure, governance and management (continued)
3 LT700001 (27 February 2024)
Risk and Internal Control (Specimen 1) The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Risk and Internal Control (Specimen 2)
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
Section C Objectives and activities
4 LT700001 (27 February 2024)
Summary of the objects of the charity set out in its governing document
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity - We act with integrity; we are honest, trustworthy and loyal.
Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we cooperate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
-
enjoy what they are doing and have fun
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- take part in activities indoors and outdoors
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- learn by doing
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share in spiritual reflection
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take responsibility and make choices- undertake
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new and challenging activities - make and live by their Promise.
Summary of the main activities in relation to these objects
Additional details of the objectives and activities (optional information but encouraged as best practice)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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contribution made by volunteers;• policy on investments.
Public benefit statement
The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Section E
Financial Review
Summary of the main achievements of the charity during the 5 LT700001 (27 February 2024) year
| Section D | |||
| Brief statement of the charity’s policy on reserves Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) |
Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 6 months running costs, circa £10,000. The Group held reserves of approximately £10,000 against this at year end. |
||
Further financial review details (optional information)
| You may choose to include additional information, where relevant, about: • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity; • investment policy and objectives; |
The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. Investment Policy (Specimen 2) The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. Investment Policy (Specimen 1) The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer- term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. |
|---|---|
| Section F | Other Optional Information |
| Plans for future periods (details of any significant activities planned to achieve them) |
Section G Declaration
6 LT700001 (27 February 2024)
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair) Date |
Benjamin Good | Gary Callaghan | |
|---|---|---|---|
| Benjamin Good | Gary Callaghan | ||
| Chair | Deputy GSL | ||
| 2 7 0 9 2 4 |
7 LT700001 (27 February 2024)
1st Fareham Scout Group Charity no. 268181 Recelpts and Paymerts Account Forthe yr from 1st January 2033 To Jlst Oecemljef 2023 Receipts and payinents 2023 2022 Unr••trkt•d lynds Totsl fund• fund• fund• T¢)tsl funth R•c•lpts Don1, 1oBicl•• and •lmllAr om• bershiP subscri1 Grants ,350JJO 21537. 111 £0.00 £0. £0.00 Gmt Akj a75J.61 a1X97 763.61 £2,1eo.77 £13,733.19 t38,431.46 Ofvr $knli¥ h¢4 £1128.97 sub to E31.232.58 EO.00 £0.00 Ctyjnclllor 9rts Olhw oran1$ É1NJ6.$4 S4 £0.00 U,450.00 £3,450.00 tot £1,436.54 £000 £0.00 Fundr*i•lng ovonl• IgroMI Onl1r ¢rmmffJs1L• e87&66 £0.00 Fundthkng UnKorn sd £2.39f.e6 £100.79 £0. £1397.66 00.79 £14.174.66 £o.ts) Olhwlundrd8lrYJ KtMr¢• sub t(tsl £0.00 £1,304.00 £15.478.56 £3.463.21 £000 £0.00 8couthu¢ Incom• Hir• of buiklhw - r•Ju E3180.75 IIIIqwo.78 . 111 etsthoo £8.293.ao £0.00 OthwS¢out hut inecffje Sub tatsl £4.550.75 10.00 £0.00 £8.3OJ SO Inv••tm•nt In¢om• Bank Interest £10.14 Buldlng Tho sCCA8Ci Shcrt T•m OD £0. Éthoo EO.OD oth¥ Inbwlmont In £0.00 Sub totsi £JOD.90 Éo.oD £0.00 £16.14 Totgl GroJJ frKome t40.98J.98 £0.00 .00 £40J$3.91 £65,579.66 A•••t•nd HI••. £0 £0.00 £0.00 £4Q.983 £0.00 £0.00 £40,983.18 £¥S.679.66 LT7C(¥))3 My20?41 Icls
1st Fareham Scout Group Charlty no. 268181 Receipts and Payments Account Forth• ymr 1•t J•nu•ry 2023 31st December 2023 To Receipts and payments 2023 2023 Totsl fund• Tot•1 fund• fvnd• fund• fund P•ym•nts Ch•rllabh Wmorrt• Mwnbwship $ubscriF4icrffj Éo.NJ £6.27&50 £0.00 Y¢uth £361.50 £351.50 £25,004.$0 £1,150. £250.¢X+ Go Gwdks$ fees Im•mt•rnhpl AdLIt $upport and Irwnlr4 R•nt .004.97 É11&00 tthoo È1.OD4.97 £115.00 £0.00 £1,n8.110 £3,203.31 £0.00 ulliiit 3,9A91 £190.00 W•t6tt• He•tln9 Insurrn £19QO £538.23 R8p8bB t1351.45 ILu:281.45 £10.J11.03 £2.1M. Prlnllng phdwyng Cwtrtbuln IocAmp c(•ts £34A8 Ir £y4.46 a163.1 £12&00 £2.M3.15 Profe&5 1 £0 £126.00 Èo.00 Ptage Chsn £0. £0.00 . eN20 £0.00 X6.fj3 £0. Ethoo 44. OD 'e14100 P¥•ftl Subscr¥rtbJM GrJP Chye cwd P•JTrorrtB AGM and IrLMte••)¥•ns•b ty) £thoo "t•.26 £0. Ao £0 £277.17 Adml$traIan £1h23.42 £742.98 Group EquiprAnt wrth .53 £0 .' É691.53 Ln Rwn)t GrJP feLJ purch6•01 Sub tof•l £375. £0.00 £715.47 £716.47 F29.738 03 £0.00 £0.00 £47 592 7?. FuThJraWng •xwnwB FkxtslA(kn1¢88 £0.( £0.00 £J80.00 £914.88 PThiM swrtrnfttcrtrt drflw Sundms £000 £0. £12,409.S1 £thoo t)thfr1nq ¢t$ Sub totsl £0.00 £0.00 £580.00 £0.00 £0.00 llll£s60.00 E13,872.74 Tot•1 Gross Expendfturn £30,298.03 £0.00 £000 £30,298.03 £61,465.46 A#t and 1n¥tm•rtt £0. £000 £O.f Totalwmits e30,298.OJ £0.00 £o.oD £30.298.03 £51.465.46 14et ofreeeW(paymonts) Trnn•f•rn bthen fvnds £10.685.95 £0.00 £0.00 £4.114.20 LT703 Fetw20241 2ofS
Cash funds la8t yearend Cash funds this y•tr•nd £35,490.10 Éo.irf¥ .1 £31,375. £35.490 10 £4e.176 05 £000 £0.00 £46,176 05 LT7CWY3 Fthw20241
1st Fareham Scout Group Charlty no. 268181 Receipts and Payments Account Forth• y••r from 181 January 2023 318t Dec•mb 2023 To Statement of assets and liabilities at the end of the year 2023 Unr•8trlct•d R•sblctsd Endovnnont lunds funds fund¥ 2022 Total fund• Totsl fund• Ca•h fundB TrthsUrerArt 1162 £4037.tyJ 22.84 £0 £1,093.02 £0 A¢cwnt 8K2 £ox . £S.4a84 FurK1riTha Accrmjnt SC63 £18.089. £10 093.37 £484.04 £1.390.34 £2.058.03 £0.00 £10,089.63 £10mJ.37 ta4,3.08 £0.00 £0.00 £000 C85h t On P Ctsh. Flo mwnwnonc•Art 1C63 00 £0. £thoo Tot•1 wh fwKI¥ £46,176.05 £0.00 £0.00 £46,176.OS £35,490.10 1•4nd ok Oth•r monetary •Mts T ¢l•lm Debts dualKffl t Cou I014tClIGy lmurnn £0. £0.00 £O.LKt £0.00 Sub total EO.00 £0.00 £0.00 £0.00 InvMtm•nt ••••ts Inbulrnont prwwty. InwJ•thwts 00 1111 .l) £0. Chw TrM•trhts. detdl eo.ty) £0.00 £0.00 Sub total £0.00 f_O.00 to.00 f o.no Non mon•t•ry a••ets for B•Jp• sl¢xk Slw $¢ Olh•r stk £1..$8 £1,973.91 £0.00 £offjo •nd buthlingB Mdor £38.0).00 to.th) £4000.00 £0.( £35,000.tJO £0.00 00 S¢wbw equw¥MIL fvrnrtuo4t¢ £0.00 £0.00 £36.744.66 £0.00 £0.00 [36,973.99 Llabllftlg• Accountj nc £o.Iw) £0. £om Ewsos ineurre4J rK4 in•j SubscwAk)ns Fa La4n- dets £0.00 £o.NJ 111 £o.OD Other kAbilrt¥# £0.00 Sub trrt•l £0.00 £0.00 £0.00 £0.00 Total n•ta•8•t• £82.920 71 £0. £82,920.71 V2,464.09 Tho •l>ov• r•c•lpts •nd paym•nts a¢countnd staknm¢ntofas••ts •nd IlabMItIM approved by thè Trt0•S on Xth X 21)OX (th• dats ofth• Tnmtoe Boarf m•etlng th4tapprov•d th• a¢counts} nd •lgn•d on thdr bohall by Sbnatsire Prwjt Narne Chaw LT7t)JrA13 F&W2tr241 4d5
Trea LT7t)) FeWy20241 5c45
CHARITY COMMISSION FOR ENGLAND AND WAIES Independent examinerfs report on the accounts Section A Independent Examiner s Report Report to th6 trustses First Fareham Scout Group On accounts for the yoar ended 311t December 2023 Charity no (If any) 268181 Sat oirt on p#gos 1 to5 I report to the tru8tees on my ex8minatbon of the accounts of the above charity (Ihe Twsf) for year ended Rospon8lbllltlM and ba•ls of r•port A8 the chartys tru8tee$. you are sponSIb for the preparation of the accounts in accordance with the requirements of th8 Chaflties Act 2011 (Ihe Acr). I report in respect of my examination of the Tnjst's accounts Irried out under section 145 of the 2011 Atx and in carrying out my examination, I have followed all the applicab Direction8 given by the Charity Commission under section 145(5){b) of the Act. Independen oxamlnar'8 Stateme ppC. Dekte I l ifnot applicable. I have completed my examination. I confirm Ihat no material matters have come to my attention in Connect with the examinatton (other than that disclosed b6kJw ') whlth g$ me cause to believe that in. any material respect.. the ac(xiuntiThJ records were not kerrt in accordance wrth section 130 of the Charities Act., or th8 accounts did not accord with the accounting COrdS.. or the acc4)unts dKI not o)mply wth the applicable requirements conceming the fomi and content of account8 Set out in the Charitie$ (Accounts and Reports) Regulations 2CQ8 other than any requirement that the accounts give a Irue arKI frdirf view Ythich is nol a matter consider&1 as part of an indep8fK18nt examination. I have no concems arKI have c(xne acr08s no other matters in Connection with the examination to which attention Should be drawn in this report in order to enab a prop8r understanding of the accounts to be read)ed. . Please delete the words in the brackets rfthey do not apply. Signed: Dats.. Nam Relevant professlonal qualifiGatlon(s) or body IER Oct 2018
(rf any): Addre88: nnA Section B Disclosiire Only complete if the examiner needs to highlight material matters of concem (see CC32. Independ8nt examinab'm of (*arity ac¢ount8". directions and guidan for examiner5). Gfve here brlaf dotalls of any Items that tha oxamlner wl•hos to dl8¢108e. IER Oct 2018