##
##
|Description|ofthe|ofthe|charity's trusts|charity's trusts|charity's trusts|charity's trusts||||
|---|---|---|---|---|---|---|---|---|---|
|Type of governing|||document|||||||
|||||||||The Group's
governing
documents
are those of The Scout||
|||||||||Association.
They consist ofa Royal Charter,
which
in turn||
|||||||||gives authority
to the Bye Laws of the Association
and The||
|||||||||Policy, Organisation
and Rules of The Scout Association.||
|(e.g. trust|deed,|constitution)||||||||
|How the charity||is|constituted|||||The Group is a trust established
under its rules which are||
|(e.g.trust,|association,|||company)||||common
to all Scouts.||
|Trustee selection methods
(e.g. appointed
by, elected||||||by)||The Trustees are appointed
in accordance
with the Policy,
Organisation
and Rules of The Scout Association.||
|Additional|governance||||issues (optional||information
but encouraged
as best practice)|||
|You may choose to include additional
information,
where relevant,
about:||||||||The Group
is managed
by the Group Executive Committee,
the members
ofwhich are the 'Charity Trustees'
ofthe Scout||
|||||||||Group which isan educational
charity. As charity trustees|they|
|||||||||are responsible
for complying
with legislation
applicable to||
|||||||||charities. This includes the registration,
keeping
proper||
|||||||||accounts
and making
returns
to the Charity Commission as||
|||||||||appropriate.||
|Policies and procedures|||||adopted for:|||||
|a) the induction
and training of trustees;
b) trustee'
consideration
of major risks and
the systems and procedures
to manage||||||||The Committee
consists of3independent
representatives,
Chair, Treasurer
and Secretary together with the Group Scout
Leaders,
individual
section leaders (ifopted to take on the||
|them||||||||responsibility)
and parent's
representation
and meets every|4|
|||||||||months.||
|||||||||Members ofthe Executive Committee complete
'Essential||
|||||||||Information
forExecutive Committee'
training
within the first|5|
|||||||||months ofjoining the committee.||
|||||||||This Group Executive Committee
exists to support
the Group
Scout Leader
in meeting
the responsibilities
ofthe||
|||||||||appointments
and is responsible
for:||
|||||||||The maintenance
of Group property;||
|||||||||The raising offunds and the administration
ofGroup finance;||
|||||||||The insurance
ofpersons,
property
and equipment;||
|||||||||Group public occasions;||
|||||||||Assisting
in the recruitment
ofleaders and other adult||
|||||||||support;||
|||||||||Appointing
any sub committees
that may be required;||
|||||||||Appointing
Group Administrators
and Advisors
other than||
|||||||||those who are elected.||
|Risk and|Internal Control|Internal Control||||
|---|---|---|---|---|---|
|The group|has|in place systems|of internal|controls|that are|
|designed|to provide reasonable||assurance|against|material|
|mismanagement||or loss, these|include 2 signatories||for all|
|payments|and|comprehensive|insurance|policies to|ensure|
|that insurable||risks are covered.||||
##
||||he Purpose ofScouting||||||
|---|---|---|---|---|---|---|---|---|
||||Scouting exists to actively engage and support young|||people in their|||
||||personal
development,
empowering|them to make a||positive|||
||||contribution
to society.||||||
||||The Values ofScouting||||||
||||As Scouts we are guided
by these|values:|||||
||||Integrity - We act with integrity; we are honest, trustworthy|||||and|
||||loyaL||||||
||||Respect - We have self-respect and respect for others.||||||
||||Care - We support others and take|care of|the world|in|which we||
||||live.||||||
||||Belief - We explore our faiths, beliefs and attitudes.||||||
||||Co-operation
-We make a positive difference; we co-operate with||||||
||||others and make friends.||||||
||||The Scout Method||||||
||||Scouting takes place when young|people,|in partnership||with adults,||
||||work together based on the values|ofScouting and:|||||
||||-enjoy what they are doing and have
fun||||||
||||-take part in activities indoors and outdoors||||||
||||-leam by doing||||||
||||-share
in spiritual reflection||||||
||||-take responsibility
and make choices||||||
||||-undertake
new and challenging|activities|||||
||||-make and live by their Promise.||||||
|Summary|ofthe main activities|in relation|||||||
|to these|objectives||||||||
|Additio|nal
details ofthe objectives a|nal
details ofthe objectives a|nd activi|ties (optional
i|nformation
but|encoura|ged|as|best p|ractice)|
|---|---|---|---|---|---|---|---|---|---|---|
||You may choose to include||further||||||||
||statements,|where relevant,|about:|The Group cardied out a full||review|of its|financial||controls and|
|||||policies.|||||||
|||~ policy on grant|making||||||||
||~ contribution
made by volunteers;||||||||||
|||~ policy on investments.|||||||||
|Public|benefit statement|||The Group meets the Charity Commission's|||||public|benefit|
|||||criteria under|both the advancement||ofeducation|||and the|
|||||advancement|ofcitizenship|or community||development|||
|||||headings.|||||||
|Brief statement|Brief statement|ofthe chadty's|policy on|Reserves|Policy|||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|reserves||||||||||||||||
|||||The Group's
policy on||reserves isto hold|||sufficient resources||||||to|
|||||continue|the charitable|activities||of the|group||should||income|||
|||||and
fundraising
activities|||fall|short.|The|Group||Executive||||
|||||Committee|considers|that|the|group|should||hold||a|sum||
|||||equivalent|to 12 months|running||costs, circa K10,000,||||which|||we|
|||||have achieved.||||||||||||
|Quantify|and explain any designation.|||||||||||||||
|You may|choose to include additional|choose to include additional|choose to include additional|choose to include additional|choose to include additional|||||
|---|---|---|---|---|---|---|---|---|---|
|information,|||where|relevant,|about:|Investment
Policy||||
|~ the charity's||principal||sources|of funds|The Group does not have sufficient funds to invest
in longer||||
||(including|||any fundraising);||term investments.
The Group has therefore adopted
a risk||||
|||||||averse strategy to the investment
ofits funds.
All funds are||||
|||||||held in cash using only mainstream
banks or building||||
|~ how expenditure|||has supported||the key|The Group Executive regularly
monitors the levels of bank||||
|objectives of|the|chadty;||||balances and the interest rates received to ensure the group||||
|||||||obtains maximum
value and income from its banking||||
|||||||arrangements.||||
|investment|policy||and objectives|||||||
|||||||The Group Executive Committee agrees atermly budget at||each||
|||||||Executive
Committee
meeting,
this is monitored
by the|Group|||
|||||||Treasurer
throughout
the
Term
and
reported
back|to||the|
|||||||executive
committee
at
the
following
Executive
Committee||||
|||||||Meeting.
Any expenses
beyond
this may
be agreed|by||the|
|||||||executive
committee
via email or ad hoc Executive
Committee||||
|||||||meeting.||||
|||||||-||||
|||||||~
~ ~
~||||
|Plans for future periods (details ofany||||||The Group iscommitted
to supporting
'The Scouts' 2018-||||
|significant
activities|||planned|to achieve||2023 Skills for Life Strategy. We will achieve this by:||||
|them)||||||Encouraging
Leaders to gain more camp and activity permits,||||
|||||||allowing
for more in house adventure,
whilst enabling
a more||||
|||||||flexible attitude to volunteering
by relieving
heavy reliance||||
|||||||placed on those who cumently
hold permits. We will actively||||
|||||||recruit for more adult volunteers
to enable further
growth||||
|||||||whilst providing
ongoing
support
for our existing volunteers|||to|
|||||||ensure they achieve the required
standards
of Leader||||
|||||||training.
The Leaders
will continue
to facilitate a youth||||
|||||||shaped
programme
particularly
within the Scout Section with||||
|||||||the hope ofgreater
input to termly programmes
by youth||||
|||||||members.
The Group must continue
to invest
in equipment||to||
|||||||ensure
it can maintain
current
levels ofcontinued
growth.||||
|||||||Planning
permission
to extend our current headquarters||||
|||||||speciiically the store has been granted.
Work on the rear||||
|||||||stores extension
and 15metre lean-to
has now commenced.||||
|||Signature(s)|Signature(s)|||||
|---|---|---|---|---|---|---|---|
|||Full|name(s)|||||
|Position|(eg|Secretary,|Chair)|Chair||||
||||Date|w|1|ot|'L~azZ|
##
||||||||Rec|e|ipts and|Payments|Accoun|t|||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||||||||||||||Year end date|||
|||||||||||For the year|01I01/2022||To|31/12/2022|||
|||||||||||from|||||||
|~||||~|~||||||||||||
||||||||||||2022|||2021|||
||||||||||||Unrestricted|funds||Unrestricted|funds||
|Receipts|||||||||||||||||
|Donations,|legacies and|||||similar income|||||||||||
|Membemhip|subsmipuons|||||||||||22,637.60||2|10,471.80||
|Less:Membership|||subscripticns||||paid on (National/County/Area/Dlstrid)||||||||||
|Nst membership|||subscriplions||||retained|||||22,637.60|||10,471.60||
|Donations||||||||||||||||20.00|
|Legades|||||||||||||||||
|Gilt Aid||||||||||||2,180.77||6|2,132.81||
|other similar|in|corns||(camps/Actlvaies)||||||||13,733.18||2|8,473.60||
|Less:Gocardless|||Fees paid|||on Online PaYments||||||(1,160.82)||2||632.40|
||||||||||||113,208.68|||6|17,61142||
|Tra
r lcsub||accounts|||||||||||||||
|Ad)Moments||||la|account)||||||||||||
|Grants|||||||||||||||||
|Malntenenace||grant|||||||||||||||
|Olhm grants||||||||||||3,460.00||2|24,824.00||
|||||||Sub total|||||||||||
|Fundraising||(gross)|||||||||||||||
|Fundrsising|Events|||||||||||14|174.66|6||607.26|
|Sundries|||||||||||||||||
|Tuck Shop|||||||||||||||||
|Other iundraising|||ac/ivhles|||(Floats Returned||to|Account)|||1,304.00||2|1,488.20||
||||||||Sub total||||||||||
|Investment||income|||||||||||||||
|Bank interest|||||||||||||18.14|2||2.18|
|Building Society|||interest||||||||||||||
|The Scout Association|||||Shorl||Tenn Investment||Service||||||||
##
||||||Receip|ts and Payments|Accou|nt|||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||||||Year start|date|||Year end|date|
|||||||For the year
from|01/01/2022||To||31/12/2022||
||~|||~|~||||||||
||||||||2022||||2021||
||||||||Unrestricted|funds|||Unrestrioted|funds|
|Payments|||||||||||||
|Charitable||Payments|||||||||||
|Youth programme||||and activities||||26,004.66||e||10,740.87|
|Adult support||and training||||||260.00||e||200.00|
|Rent|||||||||||||
|Water and Sewerage||||||||1,788.00||e||10.00|
|Electriolty and|||Gas|||||218.14||6||288.81|
|Trade Waste||||||||2,01o.so||e||867.64|
|Insurance||||||||721.66||e||688.83|
|Repairs
and|Renewals|||||||636.23||6||1,743.06|
|Materials
and||equipment||||||10,611.03||6||6,660.63|
|Donations||||||||2,186.66||6||7,826.77|
|||||||||60.00|||||
|INlnibus maintenance|||||||||||||
|||||||||64.86||e|||
|uniforms|||||||||||||
|AGM and trustee expenses||||||||742.88||6||«8.88|
|Waste Disposal||||||||277.17||e||30.66|
|Broadband|||||||||||||
|Administration||||||||311.72||||268.40|
|Fundraising|payments|||||||1,423.42||||887.77|
|Loan repayment|||||||||||||
|||||||||376.00||||2,260.00|
|Trahssu from||sub accounts|||||||||||
|||||||||||||soo.oo|
|Transfer toaub accounts|||||Sub total||126,816.08|||||17,811A2|
|Fundraising|||expenses||||||||||
|Floats/Advances|||||||||||||
|||||||||814.88||||2,678.06|
|Charges|||||||||||||
|Sunddss|||||||||||||
|||||||||648.36||e||1,330.88|
##
||||||||31stDec|2022||31stDec 2021|31stDec 2021|
|---|---|---|---|---|---|---|---|---|---|---|---|
||||||||Unrestricted|funds||Unrestrioted|funds|
|Cash funds||||||||||||
|Bank current account||||||||||||
|Bank deposh account||||||||1,083.02|8||2,088.30|
|Resthcted funds account||||||||34,3$7.08|8||1$,288.34|
|The Scout Association Short||||Term Investment||Service|||||10,000.28|
|CastuFloats||||||||||||
|||||||||3,120.00|6||1,088.20|
|||Total cash funds||||||||||
|Other monetary||assets||||||||||
|Tax claim||||||||||||
|Debts due from the||County/Area/Distnct/Gmup||||||||||
|Insurance
claim||||||||||||
|||||Sub total|||||||1,133.00|
|Investment
assets||||||||||||
|Investment
properly||- detail||||||||||
|Quoted investments||||||||||||
|Other investments|-|detail||||||||||
||||Sub total|||||||||
|Non monetary|assets||for charity's||own use|||||||
|Badge stock
Shop stock||||||||1,873.$$6|||2,322.08|
|Land and buildings||||||||||||
|Motor vehicles|||||||36,000.00||8||36,000.00|
|Scouting equipment.||furniture||etc|||||||1,600.00|
|Other||||||||||||
||||Sub total|||||||||
|Liabilities||||||||||||
|Accounts
not yet paid||||||||||||
|Expenses incuned|but not invoiced|||||||||||
|Subscrlptlons
nOt yet||Pstd||||||||||
|Loan - detail||||||||||||
|Other liabilities (Section Cards)|||||||||||376.00|
||||S b t tal|||||||||
##
##
|||||||Rec|e|ipts and|Payments|Accoun|t||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||||||||||||Year end date||
||||||||||For the year|01/01I2022||To|31I12I2022||
||||||||||from||||||
|~|||~
~|~ ~|||||||||||
|||||||||||2022|||2021||
|||||||||||Unrestrioted|funds||Unrestricted|funds|
|Receipts|||||||||||||||
|Donations,||legacies and similar||||income|||||||||
|htemberstup|subscrtptlons||||||||||22,637.60||f|10,471.60|
|Less.'Membership|||subscriptions||paid on (NationsVCounty/AmalDistrict)||||||||||
|Net msmbamhip|||subscriplions||retarned||||||22,637.60|||10,471.80|
|Donations||||||||||||||20.00|
|Legadas|||||||||||||||
|Ggt Aid|||||||||||2,160.77||6|2,132.81|
|Other aim gar||income (Camps/ArslvNes)|||||||||13,733.18||6|8,473.60|
|Less.Gocardless|||Fees paid on Online|||Payments|||||(1,160.82)||6|632.40|
|Tn(06tbr fmm||sub'uecounfa||||||||113,20L6$|||8|17,611A2|
|ransrer to.sub|||accounts||||||||||||
|Grants|||||||||||||||
|Msiraenenace||grant|||||||||||||
|Other grants|||||||||||3,460.00||6|24,824.00|
||||||Sub total||||||||||
|Fundraising|||(gross)||||||||||||
|Fundraising||Events|||||||||14,174.66||6|807.26|
|Sundries|||||||||||||||
|Tuck Shop|||||||||||||||
|Other fundraising
activities (Floats Returned|||||||to|Account)||||1,304.00|8|1,488.20|
||||||Sub total||||||||||
|Investment||income|||||||||||||
|Bank Interest||||||||||||18.14|6|2.18|
|Building Society Interest|||||||||||||||
|The Scout|AssoclatlOn|||Short|Tenn Investment|||Service|||||||
|Property|mnt|income||||
|---|---|---|---|---|---|
||||||a.sos.so|
|Mmlboe|hire|income||||
||||Sub|total||
##
|||||||||~|~||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||||||||||31stDec|2022||31stDec 2021||
|||||||||||Unrestrioted|funds||Unrestrioted|funds|
|Cash funds|||||||||||||E||
|Bank cunent account|||||||||||||||
|Bank deposit account|||||||||||1,0$3.02|E||2,088.30|
|Restricted funds account|||||||||||34,3$7.08|E||1$,288.34|
|The Scout
Ass ociali|on|Shcrt||Term Inveshnent||Service||||||||10,000.2$|
|Cashiploats|||||||||||||||
|||Total cash funds|||||||||3,120.00|2||1,088.20|
|Other monetary|assets||||||||||||||
|Tax ndaim|||||||||||||||
|Debts due from Ne|County/Afaa/DistdctfGroup||||||||||||||
|Insurance
daim|||||||||||||||
||||Sub total|||||||||||1,133.00|
|investment
assets|||||||||||||||
|Inveshnent
properly|- detail||||||||||||||
|Quoted investments|||||||||||||||
|Other investments
-|detail||||||||||||||
||||Sub total||||||||||||
|Non monetary assets|||for oharity's||own use||||||||||
|Badge stock|||||||||||||||
|Shop stock|||||||||||1,$71LSS|8||2,322.06|
|Other stock|||||||||||||||
|Land and buildings|||||||||||||||
|Motor vehicles||||||||||36,000.00||8||36,000.00|
|Scouting equipment,|furniture|||etc||||||||||1,600.00|
||||Sub total||||||||||||
|Liabilities|||||||||||||||
|Accounts
not yet paid|||||||||||||||
|Expenses
incuned but not invoiced|||||||||||||||
|Subscriptions
not yet|paid-||||||||||||||
|Loan -detail|||||||||||||||
|Other liabilities (Section||Cards)||||||||||||376.00|
||||Sub total||||||||||||