## Trustees' Annual Report ## For the period From (start **0 1 0 1 2 1** to end date **3 1 1 2 2 1** date) **Section A Reference and administration details** Charity name 1st Fareham Scout Group Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address **----- Start of picture text -----**
2 6 8 1 8 1
The Gillies
Crescent Road
Fareham
Postcode P O 1 6 0 H J
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Names of the charity trustees who manage the charity **----- Start of picture text -----**
Dates acted if not
Trustee Name Office (if any)
for whole
year
1 Jon Skinner Group Scout Leader
2 Linda Wells Chair
3 Michele Rix Treasurer
4 Clare Longsdon Member
5 Ceri Winson Beaver Leader
Matthew Pearce Member
6
7 Guy Breakwell Explorer Scout
Leader
8
Gareth Hawksworth Scout Leader
9
Tom Spooner Cub Leader
10
11
12
13
14
15
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Names and addresses of advisers (optional information but encouraged as best practice) Type of advisor Name Address Account auditor Tracey 7 Madison Court, Fareham, Bell PO160QU ## **Section B Structure, governance and management** Description of the charity’s trusts Type of governing document The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of (e.g. trust deed, The Scout Association. constitution) How the The Group is a trust established under its rules which are common to all Scouts. charity is constituted (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the (e.g. appointed by, elected by) Policy, Organisation and Rules of The Scout Additional governance issues (optional information but encouraged as best practice) |You may choose to include additional
information, where relevant, about:
Policies and procedures adopted for:
a) the induction and training of trustee
b) trustee' consideration of major
risks and the systems and procedures
to manage them|s;
The Group is managed by the Group Executive
Committee, the members of which are the ‘Charity
Trustees’ of the Scout Group which is an educational
charity. As charity trustees they are responsible for
complying with legislation applicable to charities. This
includes the registration, keeping proper accounts and
making returns to the Charity Commission as
appropriate.
The Committee consists of 3 independent
representatives, Chair, Treasurer and Secretary together
with the Group Scout Leaders, individual section leaders
(if opted to take on the responsibility) and parent’s
representation and meets every 4 months.
Members of the Executive Committee complete
_'Essential Information for Executive Committee'_training
within the frst 5 months of joining the committee.
This Group Executive Committee exists to support the
Group Scout Leader in meeting the responsibilities of
the appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group
fnance; The insurance of persons, property and
equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;| |---|---| **The Purpose of Scouting** Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. **The Values of Scouting** As Scouts we are guided by these values: **Integrity -** We act with integrity; we are honest, trustworthy and loyal. **Respect -** We have self-respect and respect for others. **Care -** We support others and take care of the world in which we live. **Belief -** We explore our faiths, beliefs and attitudes. **Co-operation -** We make a positive difference; we cooperate with others and make friends. **The Scout Method** Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: enjoy what they are doing and have fun take part in activities indoors and outdoors learn by doing share in spiritual reflection take responsibility and make choices undertake new and challenging activities make and live by their Promise. Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objectives Additional details of the objectives and activities (optional information but encouraged as best practice) - You **may choose** to include further statements, where relevant, about:The Group carried out a full review of its financial controls and policies. - •policy on grant making; - •contribution made by volunteers; •policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. ## **Section D Achievements and performance** Summary of the main achievements This was the second year of the COVID-19 Pandemic. Again, the group was restricted for part of the year. But the leaders diligently continued Of the charity during the year scouting via Zoom and then resuming full scouting sessions as soon as possible. When restrictions were lifted normal scouting resumed and member numbers increased. We were also able to start up a brand new section – Squirrels. This was hugely successful, due to popularity as well as the enthusiasm of the new Squirrel leaders. All sections thrived. The group was fortunate to be in receipt of several Government COVID-19 Grants which helped the recovery and resumption of regular scouting, activities and camps. We were able to hold ? days camping in 2021. The Executive Committee held Zoom meetings until restrictions were lifted and could, once again, hold normal meetings. Also we were able to hold the AGM albeit later in the year. This was held in October. In the latter part of the year the work on the Lean-to and Stores extension was able to commence. Funds for this project were raised prior to the pandemic. Our new project was launched which is to purchase a new minibus. Grant applications have commenced. Usual fundraising events are still not able to take place. The District Remembrance Parade was attended in November. All sections helped create a Wall of Remembrance by placing poppies made by members on our fence. ## **Section EFinancial Review** **Reserves Policy** Brief statement of the charity’s policy on reserves The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £10,000, which we have achieved. Quantify and explain any designation. Details of any funds materially in deficit (circumstances plus steps to eliminate) ## Further financial review details (optional information) ## You **may choose** to include additional ## **Investment Policy** ## information, where relevant, about: •the charity’s principal sources of fundsThe Group does not have sufficient funds to invest in (including any fundraising);longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building - •how expenditure has supported the key objectives of the charity; The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. - •investment policy and objectives The Group Executive Committee agrees a termly budget at each Executive Committee meeting, this is monitored by the Group Treasurer throughout the Term and reported back to the executive committee at the following Executive Committee Meeting. Any expenses beyond this may be agreed by the executive committee i il d h E ti C itt ti **----- Start of picture text -----**
Section F Other Optional Information
Plans for future periods (details of The Group is committed to supporting 'The Scouts'
any significant activities planned to 2018- 2023 Skills for Life Strategy. We will achieve this
achieve them) by: Encouraging Leaders to gain more camp and
activity permits, allowing for more in house adventure,
whilst enabling a more flexible attitude to volunteering
by relieving heavy reliance placed on those who
currently hold permits. We will actively recruit for more
adult volunteers to enable further growth whilst
providing ongoing support for our existing volunteers
to ensure they achieve the required standards of
Leader training. The Leaders will continue to facilitate
a youth shaped programme particularly within the
Scout Section with the hope of greater input to termly
programmes by youth members. The Group must
continue to invest in equipment to ensure it can
maintain current levels of continued growth.
Planning permission to extend our current
headquarters specifically the store has been granted.
Work on the rear stores extension and 15 metre lean-
to still has now commenced.
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## **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature( s) Full **Chair** name(s) Position (eg Secretary, Chair) Date **----- Start of picture text -----**
0 6 0 5 2 2
1
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1st Fareham Scout Group Recelpts and Payments Account F¢wlhe yeJr 31M2f2021 Receipts and payments 2021 Uttr•thct￿fvI 2020 RqcBlpt• Donlltsonts. legacf•B indJlmltsrknGtAM 1V71Aq *QM7t.*o Lo4•r 2.132.01 2,E3&9• 1&9&kgD $32AO 17.611A2 Grants Z<82 1&31J.SO Subtathl 24È24.00 Twks lts*oL¥rt) 1.OZI 2,106A5, Inv￿￿•ntINt￿rnrtr 8ank ThF 2,5Q7.69 I LT7(W2 ltsllarrtwv 2017) 1st Fareham Scout Group ReGeipts and Payments Account F4rtho y•oY from 31M212021 Receipts and payments 2021 Unr•¥trid•J 202 UnFvslrfGt•dfvnd5 Payrnent6 Chwltabh Pllyrnvrt• lQ710JY Lyw•nd E￿dty1￿d S 957ts4 Trth1bWAth 1.74&05 550J3 7.ts2L 244AO 145 Bn>adbJr F￿n￿r￿￿￿￿p￿yr￿w 1,875 17.511Ai Z638&93 Suk tot •WnS•S F￿￿￿￿¥￿￿tt 2.57605 sund￿ J.OJ7J4 8ubtotsi 6￿j Toiel Tthlwymsnrs 6.533.d5 2 LT71XWZllStlan￿2O17) Statement of assèts and liabilities at the end of the yèar 3181 Dec 2021 31st tJo¢ 2020 eayh 1.$1￿*} 11.10￿ The 1,337.C* TOW 1.133 Jbti 8ubttxoI 36,OQO 080.00 1.SllOMD rty Subtalal uabl1￿*È N￿nts llotyelp Èxponso&1RC￿￿ crfplor4notyotpdd 8ubtotal ContIng￿tt flobiritl•i t￿￿1¥0b11u￿Qn* The abo¥e¥ecelpts ￿dPaym￿nts awuntand 6tatsmBnt Ola￿•t5 and 11a￿11￿￿% apwoved by#bA TruAt on {IhA dat• orth• Ex•¢UtfvoC(¥nmht4• Th••On9thatappro4*d thè •ts¢ounts) and •4gn•d iK•DA Iknpsc(wJt L4* 3 Lrn0002 IlstJanuary20171 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs rèport on thé accounts Section A Independent Examiner s Report ' Is,t fAI£IIftM gcwT 6QouP M￿berS of On a¢¢ourrts fortho year ended Charity lif any) sr I rppjt to tho trustaes on my oxamlnatlon of the a(￿L￿ts of the above charity (Ihè TNaf} for Ihe year ended R•sponsl¥ilill•s and As the tharfty Iwstees rf Ihe Tru¢ you are r8sponsblè for the b￿18 of r•wt oftho a(￿unts In accordaThx vthh the requtrwnents of the Charhtes A 20111kn8 Acfl I report ￿ resped of my examfvtlon of the TrusV8 acmunts c4rrled out under se(*ion 145 of the 2011 Act and in carying my 8Xarninat￿n. I have foMThed the appltcabl8 DIr￿liOnS given by the Chaty Commission und8r $8(*ion 145(5llbl OF the Ad. Independent I have ¢ompleted my examlnallon. I ￿rfffrn Ihat no matertal rnatters have èxamiherfs statemont come to my attention (other Ihan that thsclosed below l in rnnnecuon with the examination whlth gives me ￿U$• lo believe that in. any material accounting records were not kepl in aceorthce sec*on 130 of the A¢t or the do not wxlrd T￿11h the a(uiunting T￿)rdS I have no Conce￿ts arKI have ￿me across no other matter8 In conneL*Fon with the eXamN￿tIon to which allention shoukl be drawn n ordwto 6nabl& a ptoper understandTr)g of the accounts to be reached. ' Plea￿ dgxgte the words in Ihg brackets rfthgy do not8p￿. s￿ned. Rd•vant pmfe8slonal qualln&*lon(s} or body IIF any): Meioi J Co 11IQE IER October 2018 Soctiori B Disclosurp Only complete rf the examlner needs to highltght matters of I)J￿rn {see CC32, Independent examination of chanty accounts.. directions and guidanc8 for examlnerB). Glve here brfef details of any item5 that th• examlfterwl8he• to disdom. October 2018