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2021-03-31-accounts

CHARITY REGISTRATION NUMBER: 268128

Watton Sports Association Unaudited financial statements

31 March 2021

Watton Sports Association

Financial statements

Year ended 31 March 2021

Page
Trustees' annual report 1
Independent examiner's report to the trustees 5
Statement of financial activities 7
Balance sheet 8
Notes to the financial statements 9

Watton Sports Association

Trustees' annual report

Year ended 31 March 2021

The trustees present their report and the unaudited financial statements of the charity for the year ended 31 March 2021.

The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity's governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019.

Reference and administrative details

Registered charity name Watton Sports Association Charity registration number 268128 Principal office Dereham Road Watton Thetford Norfolk IP25 6EZ

The trustees

The trustees who served during the year and at the date of approval were as follows:

D Wilkins (resigned 13 October 2020) J Wilkins - Vice Chair (resigned 18 October 2020) G Harwood - Secretary (resigned 27 September 2021) D Childerhouse - Chairman J Jackson (appointed 27 September 2021) K Evans (appointed 27 September 2021) G Taylor (appointed 27 September 2021) P McCarthy

Watton Town Council are custodians of the land and buildings and Watton Sports Association are responsible for their upkeep.

Independent examiner Jamie Norton FCCA Lovewell Blake LLP Chartered accountants The Gables Old Market Street Thetford Norfolk IP24 2EN Bankers Barclays Bank Plc 34 Market Place Dereham Norfolk NR19 2AS

- 1 -

Watton Sports Association

Trustees' annual report (continued)

Year ended 31 March 2021

Objectives and activities

The object of the charity is the provision and maintenance of a recreation ground and facilities ancillary thereto for the use of the inhabitants of the Town of Watton and the surrounding area without distinction of political, religious or other opinions, with the object of improving the conditions of like for said inhabitants.

Public benefit

The Trustees have considered the Charity Commission's guidance on public benefit. They confirm that in planning and carrying out the charity's activities they have had regard to this guidance.

Achievements and performance

The Sports Centre traded for only a short period in this year. We were unable to qualify for any funding in the first period of lockdown from March to August but reopened for September - October before closing again in November. A period of three weeks in December was the last window for trading before having to lockdown again for both Sports and Hospitality until the end of the financial year. Fortunately, in this period, we were able qualify for LRSG and ARG funding and together with the furlough scheme we ended the year in a better position from when we started.

Our Business Interruption cover from our Insurance policy provided us with a £83,270 repayment which meant that all of the aged creditors accumulated before this year could be cleared and give us a small sink fund.

Looking ahead, like all businesses we still have to navigate the Pandemic which provides much uncertainty. We have completed a full audit of costs and expenses and changed suppliers to achieve monthly savings. We have renegotiated our electricity and gas contracts in advance, have fixed those costs and reclaimed VAT and CCL incorrectly charged to us from 2016. All administration has been centralised to better control expenditure. Bar and hospitality will be closely monitored and modernised to expand our market share with alternatives for both food and drink menus whilst maintaining good stock control.

The damage to the premises caused by the flash flood has now been rectified and we have been able to make considerable improvements including 2 new squash court floors, refurbished ladies cloakroom and new flooring through reception and corridors. There are some large repairs needed to the main heating system, the flat roof and CCTV system. We hope to repair and/or replace these to protect future revenue stream.

Financial review

The total income amounted to £142,640 (2020: £128,070) and after expenditure of £85,148 (2020: £149,223) the net surplus for the year was £57,492 (2020: (£21,153)).

The Trustees consider the year end position to be satisfactory and are working hard to increase revenue and reduce expenditure.

Reserves policy

The Charity has free reserves of £22,969 at 31 March 2021. The Charity also held restricted funds of £6,999 (2020: £12,494) at the year end. It is therefore the Trustees' intention to rebuild reserves in the coming year in order to establish a sink fund and to meet future maintenance costs.

- 2 -

Watton Sports Association

Trustees' annual report (continued)

Year ended 31 March 2021

Plans for future periods

Looking forward we will continue to market ourselves as a community hub aiming to increase footfall and work with Breckland District Council and the Town council to acquire further funding for projects to initiate that growth.

Internally we will look to revamp our website and increase our social media presence and also look to work closely with our affiliated clubs within the centre to improve communication and participation.

Structure, governance and management

Governing document

Watton Sports Association was established in 1975 and the constitution was registered with the Charity Commission (registration number 268128) on 24 September 1997 and amended by resolution on 21 September 2015.

Appointment and recruitment of Trustees

According to the Charity's constitution, the board of Trustees should consist of 6 elected members and up to 10 representative members. Elected members shall be appointed at the annual general meeting and shall hold office for one year. Representative members are appointed from affiliated clubs. The committee may appoint up to five co-opted members if the board sees fit.

Trustees' induction and training

All new Trustees will be provided with copies of:

and are encouraged to read the Charity Commission guidance notes CC3 - "The Essential Trustee: what you need to know, what you need to do".

In addition, the Trustees are encouraged to read Charity Commission and other newsletters and to attend courses designed to keep them abreast of their duties and responsibilities.

True and fair view

The financial statements have been prepared to give a "true and fair" view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a "true and fair view". This departure has involved following Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issues in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Pratice effective from 1 April 2005 which has since been withdrawn.

Independent examiner

Jamie Norton FCCA has been reappointed as independent examiner for the ensuing year.

- 3 -

Trustees' annual report (continued)

Watton Sports Association

Year ended 31 March 2021

The trustees' annual report was approved on 26 January 2022 and signed on behalf of the board of trustees by:

D Childerhouse Chairman

P McCarthy Trustee

- 4 -

Watton Sports Association

Independent examiner's report to the trustees of Watton Sports Association

Year ended 31 March 2021

I report to the charity trustees on my examination of the financial statements of the charity for the year ended 31 March 2021 which comprise the statement of financial activities, balance sheet and the related notes.

Responsibilities and basis of report

As the charity's trustees you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity's financial statements carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement - matters of concern identified.

I have completed my examination.

I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

  2. the financial statements do not accord with those records; or

  3. the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a "true and fair" view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

- 5 -

Watton Sports Association

Independent examiner's report to the trustees of Watton Sports Association (continued)

Year ended 31 March 2021

Your attention is drawn to the fact that the Charity has prepared the accounts (financial statements) in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has since been withdrawn. I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

Jamie Norton FCCA Independent Examiner

Lovewell Blake LLP Chartered accountants The Gables Old Market Street Thetford Norfolk IP24 2EN

26 January 2022

- 6 -

Watton Sports Association

Statement of financial activities

Year ended 31 March 2021

2021 2020
Unrestricted Restricted
funds funds Total funds Total funds
Note £ £ £ £
Income and endowments
Donations and legacies 4 103,199 103,199 28,210
Charitable activities 5 23,975 23,975 99,845
Investment income 6 3 3 15
Other income 7 15,463 15,463
   
Total income 142,640 142,640 128,070
   
Expenditure
Charitable activities 8 76,567 5,495 82,062 151,445
Other expenditure 9 3,086 3,086 (2,222)
   
Total expenditure 79,653 5,495 85,148 149,223
   
   
Net income/(expenditure) and net
movement in funds 62,987 (5,495) 57,492 (21,153)
   
Reconciliation of funds
Total funds brought forward 1,260,783 12,494 1,273,277 1,294,430
   
Total funds carried forward 1,323,770 6,999 1,330,769 1,273,277
   

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

The notes on pages 9 to 16 form part of these financial statements.

- 7 -

Watton Sports Association

Balance sheet

31 March 2021

2021 2020
Note £ £ £ £
Fixed assets
Tangible fixed assets 14 1,300,801 1,308,032
Current assets
Debtors 15 86,307 6,017
Cash at bank and in hand 15,592 8,483
 
101,899 14,500
Creditors: Amounts falling due within
one year 16 (71,931) (49,255)
 
Net current assets 29,968 (34,755)
 
Total assets less current liabilities 1,330,769 1,273,277
 
Net assets 1,330,769 1,273,277
 
Funds of the charity
Restricted funds 6,999 12,494
Unrestricted funds 1,323,770 1,260,783
 
Total charity funds 17 1,330,769 1,273,277
 

These financial statements were approved by the board of trustees and authorised for issue on 26 January 2022, and are signed on behalf of the board by:

D Childerhouse Chairman

P McCarthy Trustee

The notes on pages 9 to 16 form part of these financial statements.

- 8 -

Watton Sports Association

Notes to the financial statements

Year ended 31 March 2021

1. General information

The charity is a public benefit entity and a registered charity in England and Wales and is unincorporated. The address of the principal office is Dereham Road, Watton, Thetford, Norfolk, IP25 6EZ.

2. Statement of compliance

The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011 and UK Generally Accepted Accounting Practice.

The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view'. This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

3. Accounting policies

Basis of preparation

The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure.

The financial statements are prepared in sterling, which is the functional currency of the entity and rounded to the nearest £.

Going concern

There are no material uncertainties about the charity's ability to continue.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.

Income

All income is included in the statement of financial activities when entitlement has passed to the charity, it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:

- 9 -

Watton Sports Association

Notes to the financial statements (continued)

Year ended 31 March 2021

3. Accounting policies (continued)

Expenditure

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:

All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.

Tangible assets

Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses.

Depreciation

Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:

Fixtures and fittings - 25% reducing balance

4. Donations and legacies

Unrestricted Restricted Total Funds
Funds Funds 2021
£ £ £
Donations
Donations 350 350
Grants
Grants receivable 12,941 12,941
Business Interruption Lockdown 1 35,772 35,772
Business Interruption Lockdown 2 9,214 9,214
Business Interruption Lockdown 3 22,130 22,130
Job Retention Scheme 21,852 21,852
Subscriptions
Subscriptions 940 940
  
103,199 103,199
  
Unrestricted Restricted Total Funds
Funds Funds 2020
£ £ £
Donations
Donations 7,673 7,673

- 10 -

Watton Sports Association

Notes to the financial statements (continued)

Year ended 31 March 2021

4. Donations and legacies (continued)

Unrestricted Restricted Total Funds
Funds Funds 2020
£ £ £
Grants
Grants receivable 4,407 14,494 18,901
Business Interruption Lockdown 1
Business Interruption Lockdown 2
Business Interruption Lockdown 3
Job Retention Scheme
Subscriptions
Subscriptions 1,636 1,636
  
13,716 14,494 28,210
  
5. Charitable activities
Unrestricted Total Funds Unrestricted Total Funds
Funds 2021 Funds 2020
£ £ £ £
Gym 15,976 15,976 43,777 43,777
Sports hall 900 900 6,486 6,486
Astro turf 5,082 5,082 12,832 12,832
Playing field 905 905 3,796 3,796
Badminton 1,325 1,325 5,638 5,638
Snooker 147 147 2,436 2,436
Squash 3,745 3,745
All weather court 10 10 348 348
Room hire (470) (470) 20,787 20,787
Table Tennis 100 100
   
23,975 23,975 99,845 99,845
   
6. Investment income
Unrestricted Total Funds Unrestricted Total Funds
Funds 2021 Funds 2020
£ £ £ £
Bank interest receivable 3 3 15 15
   
7. Other income
Unrestricted Total Funds Unrestricted Total Funds
Funds 2021 Funds 2020
£ £ £ £
Insurance claim 15,463 15,463
   

- 11 -

Watton Sports Association

Notes to the financial statements (continued)

Year ended 31 March 2021

8. Expenditure on charitable activities by fund type

Unrestricted Restricted Total Funds
Funds Funds 2021
£ £ £
Purchases 3,232 5,495 8,727
Wages 32,941 32,941
Rates and water (558) (558)
Light and heat 9,988 9,988
Repairs and maintenance 1,343 1,343
Insurance 7,112 7,112
Telephone 276 276
Depreciation 7,231 7,231
Cleaning 720 720
Printing, stationery and computer costs 1,491 1,491
Miscellaneous expenses 448 448
Bank charges 840 840
Advertising 50 50
Non reclaimed VAT 6,993 6,993
Support costs 4,460 4,460
  
76,567 5,495 82,062
  
Unrestricted Restricted Total Funds
Funds Funds 2020
£ £ £
Purchases 4,491 9,000 13,491
Wages 64,004 64,004
Rates and water 6,732 6,732
Light and heat 19,319 19,319
Repairs and maintenance 11,836 11,836
Insurance 7,177 7,177
Telephone 767 767
Depreciation 7,760 7,760
Cleaning 2,011 2,011
Printing, stationery and computer costs 5,862 5,862
Miscellaneous expenses 369 369
Bank charges 2,250 2,250
Advertising 297 297
Non reclaimed VAT
Support costs 9,570 9,570
  
142,445 9,000 151,445
  
Analysis of support costs:
Unrestricted Total Funds
Funds 2021
£ £
Independent examination fees - current year 1,000 1,000
Other legal fees - current year (207) (207)
Accountancy fees - current year 3,667 3,667
 
4,460 4,460
 

- 12 -

Watton Sports Association

Notes to the financial statements (continued)

Year ended 31 March 2021

Analysis of support costs:
Unrestricted Total Funds
Funds 2020
£ £
Independent examination fees - current year 1,000 1,000
Other legal fees - current year 5,470 5,470
Accountancy fees - current year 3,100 3,100
 
9,570 9,570
 
9. Other expenditure
Unrestricted Total Funds Unrestricted Total Funds
Funds 2021 Funds 2020
£ £ £ £
Profit on disposal of tangible fixed assets (5,137) (5,137)
Loss from Social Club 3,086 3,086 2,915 2,915
   
3,086 3,086 (2,222) (2,222)
   
10. Net income/(expenditure)
Net income/(expenditure) is stated after charging/(crediting):
2021 2020
£ £
Depreciation of tangible fixed assets 7,231 7,760
Gains on disposal of tangible fixed assets (5,137)
 
11. Independent examination fees
2021 2020
£ £
Fees payable to the independent examiner for:
Independent examination of the financial statements 1,000 1,000
 
12. Staff costs
The total staff costs and employee benefits for the reporting period are analysed as follows:
2021 2020
£ £
Wages and salaries 32,941 64,004
 
The average head count of employees during the year was 5 (2020: 7).

No employee received employee benefits of more than £60,000 during the year (2020: Nil).

- 13 -

Notes to the financial statements (continued)

Watton Sports Association

Year ended 31 March 2021

13. Trustee remuneration and expenses

No trustee received remuneration from employment with the charity (2020: £nil) and no re-imbursed expenses (2020: £nil).

14. Tangible fixed assets

Freehold Fixtures and
property fittings Total
£ £ £
Cost
At 1 April 2020 and 31 March 2021 1,279,104 122,818 1,401,922
  
Depreciation
At 1 April 2020 93,890 93,890
Charge for the year 7,231 7,231
  
At 31 March 2021 101,121 101,121
  
Carrying amount
At 31 March 2021 1,279,104 21,697 1,300,801
  
At 31 March 2020 1,279,104 28,928 1,308,032
  
15. Debtors
2021 2020
£ £
Trade debtors 2,862 6,017
Prepayments and accrued income 83,270
Other debtors 175
 
86,307 6,017
 

Included within prepayments and accrued income is an amount of £83,270 in respect of insurance proceeds following a successful claim for Business Interruption losses.

16. Creditors: Amounts falling due within one year

2021 2020
£ £
Trade creditors 7,463 4,389
Accruals and deferred income 500 500
Social security and other taxes 12,448 7,478
Breckland Council loan 1,619 1,619
Social Club loan 49,901 35,269
 
71,931

49,255


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Watton Sports Association

Notes to the financial statements (continued)

Year ended 31 March 2021

17. Analysis of charitable funds

Balance at 1 Balance at
Apr 2020 **Income ** Expenditure Transfers 31 Mar 2021
£ £ £ £ £
Restricted funds
Breckland 106 Funding Astro
Repairs 11,994 (5,495) 6,499
Norfolk Hockey Pitch Dividers 500 500
    
12,494 (5,495) 6,999
Unrestricted funds
General funds 1,260,783 142,640 (79,653) 1,323,770
    
1,273,277 142,640 (85,148) 1,330,769
    
Balance at 1 Balance at
Apr 2019 **Income ** Expenditure Transfers 31 Mar 2020
£ £ £ £ £
Restricted funds
District new kitchen grant 7,000 (7,000)
Breckland 106 Funding Astro
Repairs 11,994 11,994
Lovewell Blake 150 Fund Gym
Equipment 2,000 (2,000)
Norfolk Hockey Pitch Dividers 500 500
    
7,000 14,494 (9,000) 12,494
Unrestricted funds
General funds 1,287,430 113,576 (140,223) 1,260,783
    
1,294,430 128,070 (149,223) 1,273,277
    

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Watton Sports Association

Notes to the financial statements (continued)

Year ended 31 March 2021

18. Analysis of net assets between funds

As at 31 March 2021

Unrestricted Restricted Total Funds
Funds Funds 2021
£ £
Tangible fixed assets 1,300,801 1,300,801
Current assets 101,899 101,899
Creditors less than 1 year (71,931) (71,931)
  
Net Assets 1,330,769 1,330,769
  
As at 31 March 2020
Unrestricted Restricted Total Funds
Funds Funds 2020
£ £
Tangible fixed assets 1,308,032 1,308,032
Current assets 2,006 12,494 14,500
Creditors less than 1 year (49,255) (49,255)
  
Net Assets 1,260,783 12,494 1,273,277
  

19. Related parties

There were no related party transactions duing the year (2020: £nil).

These accounts do not include the income and expenditure of the Social club, for which separate accounts are prepared, although its net result is shown as income/expenditure to the Charity. The results for the year and preceding year were: Income £29,710, expenditure £32,796, net loss (£3,086) (2020: income £173,972, expenditure £176,887 net loss (£2,915)).

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