## Report of the Executive Committee for 2021 presented to the ## Hythe & Dibden Community Association at its Annual General Meeting Thursday 23[rd] June 2022 The advent of Covid-19 and the national lockdown of March 26th 2020 have seriously affected the work of the Community Association and the opening of the Community Centre. The easing of instructions about returning to the work place on 4th July 2020 and our ability to re-open for medical related hirings allowed us to ease forward once we had our Covid-19 risk assessment in place. Hand cleansing facilities were provided and the building divided into route-ways which ensured that a 2-metre spacing between individuals was possible. The lift, while available for use was limited to one individual at a time or a couple from the same household. The wearing of face covering was enforced for everyone except those who were exempted on medical grounds. Regular cleaning of the toilet facilities and all surfaces in the building which could be handled was undertaken. Only users of those hirings for medical reasons were allowed in the building with access to the general public prohibited. The building was provided with full advisory signing. With the easing of the regulations we were able to offer the pre-school the opportunity to return. However, it was felt that the normal practice of allowing the parents of the children into the building and waiting in the corridors and café area was too great a risk. It was therefore decided that the parents could deliver their children to the secondary door into Hall 2 and hand them over into the care of the staff without they themselves entering the building. The hall has toilet facilities for the children so they had no requirement to enter the remaining parts of the building and the linking door remained locked as was normal practice. The leaders were allowed access to the main toilets as long as they maintained the necessary protocols. All regulations have now been removed and the public has full access to the building. However, the PreSchool find it advantageous to continue with the existing use of the outside door for the children’s access and we have agreed temporarily to that with a re-assessment later in the year when the winter weather returns. ## **Financial Report Year 2021** The Covid-19 Pandemic continued to have a major effect on our finances. Rents from hirings whilst recovering from the £14,117 in 2020 up to £20,973 in 2021 are well short of the £31,697 of 2019. Membership revenue continued to drop reaching £496 when compared to the 2020 figure of £952. The Kitchen was not open in 2021 and provided only £211 income after expenditure for minor sales by trolley provision. Our book sales rallied slightly from zero in 2020 to a modest £13 in 2021. However, Government support provided a Business Support Grant brought in a very welcome £12,000. With the greater use of the Centre in 2021 expenditure on services rose from the low level of £9,244 in 2020 to £11,223 but is still below that of £12,873 in 2019. It had been decided early in 2020 that, with the advent of the Government Job Retention Scheme, we would place our part time staff on furlough but continue to maintain their wages at the normal level in order to prevent any hardship during the Pandemic. As use of the Centre began to return to normal we were able to bring the cleaning staff and office manager in for reduced hours whilst claiming under the scheme for the balance of their normal hours. The scheme finished on 30 September 2021 and our part time staff returned to their normal hours Overall Income, including Support and Job Retention grants, amounted to £43,334 compared with £50,509 last year whilst Expenditure amounted to £39,138 compared with £34,924. The year-end differential was a surplus of £4,191 compared with a surplus last year of £15,585. Hythe & Dibden Community Association Page 1 Whilst the quoted figures imply that we are carrying forward a significant 2 year surplus it has to be born in mind that the effects of the Pandemic are not yet over and this sum will continue to support us well into 2022 as bookings slowly increase to a level where we are self sufficient. A copy of the accounts is available to all members in the Association Office. ## **The Future** At the time of this report the future is somewhat uncertain. Our commercial bookings have recovered to a large degree but the social groups are slow to return with some of them now having so few members that they are unable to continue. We, in company with all commercial businesses and private consumers are being strongly affected by the increase in gas and electricity prices. Last year together they amounted to nearly £5,000 or 12% of our expenditure and this will rise significantly in the future. We will have to monitor usage carefully and minimise waste. We still need to market the Centre more, in order to increase our hirings and revenues, but in addition we need to explore new ventures and identify other uses which would still be in keeping with the ethos of the building and not be in conflict with our planning category. The Café area has just been re-opened for drinks though not yet for snacks and users will be able to use our WiFi connection free of charge. Our web site continues to make prospective hirers aware of what we have to offer and if groups wish to make use of that or our facebook page they merely have to provide us with the “copy” and we will do the rest. One insurmountable problem is that there is a surplus of venues in the area which has arisen since we erected the new building. Most of the new venues have been created within the local authority and ecclesiastical environment and are not necessarily provided at a realistic cost as they are within buildings whose basic costs are already covered within their overheads. ## **Personnel** Members are aware that we employ 3 members of staff on a part-time basis. We have always been realistic and increased the wages paid to members of staff by the relevant national index in order to maintain the “value” of that wage and we have absorbed that cost when assessing our annual hiring rates. Currently the Government is progressively increasing Minimum and Living Wage levels considerably above the index. Whilst we fully support the need to increase wages for the lower paid it does place additional strain on our finances and viability. ## **The Community Centre Building** The basic maintenance on the building continues at a significantly low level and most of our costs have been incurred through our need to ensure our emergency services such as the fire and burglar systems and our lift are regularly tested and maintained. However, the original part of the building is over 50 years old (reerected from another site in 1982) and the new part was opened 20 years ago. We can therefore expect significant increase in our maintenance costs in the next few years. ## **Direct Services** With the closing of the Hythe & Dibden Community Association Minibuses we no longer run any direct services. Hythe & Dibden Community Association Page 2 ## **Indirect Services** The Community Cars Service; a voluntary group, continue to use our office as their headquarters between 9 and 11am each day and provide an invaluable facility for members of the community; primarily for visits to health related venues but also for the more mundane such as shopping and the hairdressers etc. The Age Concern Chiropody Service continues to provide within the Community Centre a very well patronised and needed service within the community. From 15[th] September 2020 Inhealth Intelligence, an NHS service provider, have been using the Centre for an Eye Screening Service for people with Diabetes. This is very well utilised and provides a facility for our community without them having to travel outside of the Waterside. It has always been the hope of the Executive Committee, since we had our rebuilding, that in spite of not being able to maximise our revenues through the provision of a new all-purpose hall we would be in a position to move into a surplus financial state year on year. For a variety of reasons we have not achieved our hopes and we are unhappy with the state of affairs. This is in spite of every endeavour to increase our footfall and revenues. However, competition with the increased accommodation being supplied by churches and the local authority in the area has precluded that from happening. Covid-19 has made us consider the future use of the building in the fullest sense and we are currently looking at all aspects of using the building in other ways whilst still remaining true to our basic aims and objectives. We continue to believe in the future and hold that the Community Association and the Community Centre will continue to meet the needs of the community howbeit perhaps in a changed perspective. We would like to commend this report to you for your adoption. Graham Parkes, Chairman Hythe & Dibden Community Association Page 3 HYTHE AND DIBDEN COMWUNITY ASSOCIATION Accounts 31 December 2021 Draft 1415122 HYfHE AND DIBDEN COMMUNrrY ASSOCIATION Independent examln•Vs roport to th8 tru$t4es on the unaudlt¢d accounts of the HYfHE AND DIBDEN COMMUNITY ASSOCIATION for th8 year ended 31 Decembgr 2021 Re•po¢tlv• r•sponslblIltl￿ of trustees and •xomlner The Charfty's Irusteag conslderthal an audll 1$ not re9ulred forthls wr It 1$ my responslbilty tth. Examine the a¢counts under sedon 145 oflhtr Chartho9 Act, the Charity Comrnis$lon (under section 145(5llbll of th8 Charittés Act. a￿1 To state whether particular matters hav8 ¢om8 to my atienlion. 8a#l8 of Indopoftdgnt?x•mlngr'• 8tateThnt MyeXamina￿on was carrfed out in occord8nc& ¥￿th genèral DIre￿￿$ g5ven by the Charity Cornmlsslon. An exarnln8tton indudes a wièw ol the a¢counlro recDrds kept by the charity and 8 CA)mparison oflh8 ac¢ounts presented with those ￿cOrdS. 11 a180 Includes considerglon of any unu8u81 items or disdosuras In the a¢eounts. and seeking axplanations from thg IN8leo9 ¢oneoming any such matters. The procedures undertaken do not provtd& all the evidènce that would bè required in an 8udit, and consequenly no opinvjn given as to whether tha acxounts pTe6enl a'tr and fair, v￿¥ and tha report Is limit8d to those rnattgrs sel out in the statsment balow. Indgpgndènt &xamln•f$ glatemont In conned¢on ￿th my èxamlnation, no matter has come to my #ttÈntion which gives mo reasonable causa to kelieve that In, any material ¥gsp8ct. tho rnqulrem8nts: lo keep gccounting reco￿9 In accoTdanca wlth seclton 130 of th• Charttl89 Ad., and to prsparg accounts wh￿h acrL)rd thg accovnting reeords and ¢omply ￿th the a¢¢ountlng reqiiremènts of Ihe Chari149¥ Ael have not been mel or 2. to whlch. In my opinron, attention should be drawn in order to enable propar understandin ol the accounts to be reached. John F.M. CoombeB Acty)untant & TaxAdvl8gr The Old Manor Manor Rogd Dibden Southampton S045 5TJ 23 Juno 2022 HYfHE AND DIBDEN COMMUNITY ASSOCIATION Income and expenditure account for tho year onded 31 D8cember 2021 2021 2020 Incom• 43,334 50,508 Exp•ndltuTe Wages, $81aries and other staff costs Rent, rates, power and insurance costs maintenan￿ and renewals of propety and equlpmenl Telephone, stationery and other officè costs Bank, credit card and other finance charges Accountancy, legal and other professlonal fees Depreciation and Ios51(profit) on asset disposal 21,786 11,223 3,550 2,227 17. 300 40 20,652 2,552 2,067 300 108 39,143 34,923 Income ex￿8$ 4,191 15,585 HYTHE AND DIBDEN COMMUNITY ASSOCIATION Balance Sheet as at 31 December 2021 Not05 2021 2020 Flxed assets Buildings and equipment 15,356 15,3 Current assets Deblors Bank balanGe- HSBC Till ffloats Petty Gash 781 38,104 100 48 39,033 2,682 31,556 100 34,437 Current Ilabllltles Créditors 2,247 1,882 Net current assots 36,786 32,555 Not assets 52,142 47,951 General fund Balan￿ at start of pertod Income eX￿sS 47,951 4,191 32,368 15,585 52,142 47.951 The accounts were approved by the Trustees of the Hyihe and Dibden Community Association on 23 June 2022 ham Parkes, Chaimian HYfHE AND DIBDEN COMMUNITY ASSOCIATION Notes to the Accounts for the year ended 31 December 2021 1 Inctyno and Expondlture Account 2021 2020 Income Rents receivable Membership Book5 Donation Business Support grant Job retentlon Scheme 20.973 496 13 60 12.000 9,581 43,123 14.117 952 25,000 9,628 49,597 Kitchen Less.. Expenditure 250 (391 1,011 (100) 211 911 Interest receivable 43,334 50,608 Expenditura Wage$, salarl88 and other slaff cofjts Wages Office manager 8,160 7,845 8,160 13,626 21,786 7,845. 12,807 20,652 Cleaners Rgnl, water, power and Insuianco costs Ground rents Water and sewerage Electricity Gas In$urance TV licence 2,220 565 2,843 2,215 3,222 158 11,223 2,220 724 1.729 1,411 3,005 155 9,244 Malnl•nanc• and renow018 of proporty and aqulpmont Bullding maintenance and Safety 3,586 Less: charged PAT testing (12) 2,160 (12) 3,574 2,148 Cleaning materials 'Les$,' tharged to J & J 52 (76) 477 (73 (24) 3,550 404 2,552 HYfHE AND DIBDEN COMMUNITY ASSOCIATION Notes to the Accounts for the year ended 31 Dgcomber 2021 Telephono. 8t•tknn￿ and othor 0ffl¢o ¢OBtB Telephone 1,512 1,383 1,512 1,383 86 Internet Office consumables 119 128 119 128 Ccpier ¢osis Less.. inGome 678 (1681 683 (213) 510 470 2,227 2,067 BanK credlt ¢•rd and other flnance charge8 Bank chaiges 17 Accountancy. legal and other profes•lonal fe•s Accounlants fe8S 300 300 Deproclatlon and108sI(profttl on ass•t dIsp￿a Depreciation 40 108 H￿HE AND DIBDEN COMMUNITY ASSOCIATION Note$ to the Accounts for the year ended 31 December 2021 1 Bulldlng8 and offlco oqulpmont Bulldlng & offl equlpm•nl Total bulldlng Cost At 1 January 2021 Less.. Grant Disposals At 31 December 2021 533,279 1517,923) 33.440 566,719 (517,9231 15,356 33,440 48,796 Depreciatlon At 1 January 2021 Ch8rge for the year On dlsposals At 31 December 2021 33,400 40 33,400 33,440 33,440 Not book valuè At 31 December 2021 At 31 Decemlxr 2020 15,356 15,356 15,356 15,396 HYTHE AND DIBDEN COMWUNITY ASSOCIATION Accounts 31 December 2021 Draft 1415122 HYfHE AND DIBDEN COMMUNrrY ASSOCIATION Independent examln•Vs roport to th8 tru$t4es on the unaudlt¢d accounts of the HYfHE AND DIBDEN COMMUNITY ASSOCIATION for th8 year ended 31 Decembgr 2021 Re•po¢tlv• r•sponslblIltl￿ of trustees and •xomlner The Charfty's Irusteag conslderthal an audll 1$ not re9ulred forthls wr It 1$ my responslbilty tth. Examine the a¢counts under sedon 145 oflhtr Chartho9 Act, the Charity Comrnis$lon (under section 145(5llbll of th8 Charittés Act. a￿1 To state whether particular matters hav8 ¢om8 to my atienlion. 8a#l8 of Indopoftdgnt?x•mlngr'• 8tateThnt MyeXamina￿on was carrfed out in occord8nc& ¥￿th genèral DIre￿￿$ g5ven by the Charity Cornmlsslon. An exarnln8tton indudes a wièw ol the a¢counlro recDrds kept by the charity and 8 CA)mparison oflh8 ac¢ounts presented with those ￿cOrdS. 11 a180 Includes considerglon of any unu8u81 items or disdosuras In the a¢eounts. and seeking axplanations from thg IN8leo9 ¢oneoming any such matters. The procedures undertaken do not provtd& all the evidènce that would bè required in an 8udit, and consequenly no opinvjn given as to whether tha acxounts pTe6enl a'tr and fair, v￿¥ and tha report Is limit8d to those rnattgrs sel out in the statsment balow. Indgpgndènt &xamln•f$ glatemont In conned¢on ￿th my èxamlnation, no matter has come to my #ttÈntion which gives mo reasonable causa to kelieve that In, any material ¥gsp8ct. tho rnqulrem8nts: lo keep gccounting reco￿9 In accoTdanca wlth seclton 130 of th• Charttl89 Ad., and to prsparg accounts wh￿h acrL)rd thg accovnting reeords and ¢omply ￿th the a¢¢ountlng reqiiremènts of Ihe Chari149¥ Ael have not been mel or 2. to whlch. In my opinron, attention should be drawn in order to enable propar understandin ol the accounts to be reached. John F.M. CoombeB Acty)untant & TaxAdvl8gr The Old Manor Manor Rogd Dibden Southampton S045 5TJ 23 Juno 2022 HYfHE AND DIBDEN COMMUNITY ASSOCIATION Income and expenditure account for tho year onded 31 D8cember 2021 2021 2020 Incom• 43,334 50,508 Exp•ndltuTe Wages, $81aries and other staff costs Rent, rates, power and insurance costs maintenan￿ and renewals of propety and equlpmenl Telephone, stationery and other officè costs Bank, credit card and other finance charges Accountancy, legal and other professlonal fees Depreciation and Ios51(profit) on asset disposal 21,786 11,223 3,550 2,227 17. 300 40 20,652 2,552 2,067 300 108 39,143 34,923 Income ex￿8$ 4,191 15,585 HYTHE AND DIBDEN COMMUNITY ASSOCIATION Balance Sheet as at 31 December 2021 Not05 2021 2020 Flxed assets Buildings and equipment 15,356 15,3 Current assets Deblors Bank balanGe- HSBC Till ffloats Petty Gash 781 38,104 100 48 39,033 2,682 31,556 100 34,437 Current Ilabllltles Créditors 2,247 1,882 Net current assots 36,786 32,555 Not assets 52,142 47,951 General fund Balan￿ at start of pertod Income eX￿sS 47,951 4,191 32,368 15,585 52,142 47.951 The accounts were approved by the Trustees of the Hyihe and Dibden Community Association on 23 June 2022 ham Parkes, Chaimian HYfHE AND DIBDEN COMMUNITY ASSOCIATION Notes to the Accounts for the year ended 31 December 2021 1 Inctyno and Expondlture Account 2021 2020 Income Rents receivable Membership Book5 Donation Business Support grant Job retentlon Scheme 20.973 496 13 60 12.000 9,581 43,123 14.117 952 25,000 9,628 49,597 Kitchen Less.. Expenditure 250 (391 1,011 (100) 211 911 Interest receivable 43,334 50,608 Expenditura Wage$, salarl88 and other slaff cofjts Wages Office manager 8,160 7,845 8,160 13,626 21,786 7,845. 12,807 20,652 Cleaners Rgnl, water, power and Insuianco costs Ground rents Water and sewerage Electricity Gas In$urance TV licence 2,220 565 2,843 2,215 3,222 158 11,223 2,220 724 1.729 1,411 3,005 155 9,244 Malnl•nanc• and renow018 of proporty and aqulpmont Bullding maintenance and Safety 3,586 Less: charged PAT testing (12) 2,160 (12) 3,574 2,148 Cleaning materials 'Les$,' tharged to J & J 52 (76) 477 (73 (24) 3,550 404 2,552 HYfHE AND DIBDEN COMMUNITY ASSOCIATION Notes to the Accounts for the year ended 31 Dgcomber 2021 Telephono. 8t•tknn￿ and othor 0ffl¢o ¢OBtB Telephone 1,512 1,383 1,512 1,383 86 Internet Office consumables 119 128 119 128 Ccpier ¢osis Less.. inGome 678 (1681 683 (213) 510 470 2,227 2,067 BanK credlt ¢•rd and other flnance charge8 Bank chaiges 17 Accountancy. legal and other profes•lonal fe•s Accounlants fe8S 300 300 Deproclatlon and108sI(profttl on ass•t dIsp￿a Depreciation 40 108 H￿HE AND DIBDEN COMMUNITY ASSOCIATION Note$ to the Accounts for the year ended 31 December 2021 1 Bulldlng8 and offlco oqulpmont Bulldlng & offl equlpm•nl Total bulldlng Cost At 1 January 2021 Less.. Grant Disposals At 31 December 2021 533,279 1517,923) 33.440 566,719 (517,9231 15,356 33,440 48,796 Depreciatlon At 1 January 2021 Ch8rge for the year On dlsposals At 31 December 2021 33,400 40 33,400 33,440 33,440 Not book valuè At 31 December 2021 At 31 Decemlxr 2020 15,356 15,356 15,356 15,396