Trustees’ annual report (including Directors’ report) for the period
From: 01.04.2024
To: 31.03.2025
Charity name: Oakley Recreation Association
Charity registration number: 267920
Company number:
Objectives and activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The Oakley Recreaton Associaton exists to promote, encourage and develop non-politcal sportng, social and recreatonal actvites for the beneft of the inhabitants of Oakley village and the surrounding area. The charity seeks to maintain and improve recreatonal facilites, playing felds and associated amenites, whilst fostering sociability and good fellowship within the community, in accordance with its consttuton. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
During the year, the charity operated and maintained recreatonal facilites including playing felds and clubhouse amenites for community use. The charity supported sportng, social and recreatonal actvites through Oakley Sports & Social Club and afliated organisatons. Surplus funds were reinvested into facilites, includingthe commissioningof a signifcant |
| extension to the clubhouse. Public events were delivered to encourage broad community partcipaton and engagement. |
||
|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees confrm that they have had due regard to the Charity Commission’s guidance on public beneft and that the charity’s actvites during the year were carried out in furtherance of its charitable objectves and for the beneft of the public. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | The charity does not operate a formal grant- making programme. Any surplus generated is reinvested into the Oakley Recreaton Associaton and the improvement and maintenance of recreatonal facilites. |
| Policy on social investment including program related investment |
Para 1.38 | The charity’s social investment takes the form of direct investment in community recreatonal facilites, including playing felds, clubhouse infrastructure and amenites, which are made available for public access. |
| Contribution made by volunteers |
Para 1.38 | The trustees acknowledge and greatly value the contributon of volunteers supportng Oakley Sports & Social Club and the Oakley Recreaton Associaton. The trustees also acknowledge and greatly value afliated organisatons that evolved from setng up of the charity; AFC Oakley and Oakley Motorcycle Club provide teams of volunteers whose eforts directly support the charity’s mission through sportng actvites,events and communityengagement. |
Other
Achievements and performance
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The principal achievement during the year was the commissioning of the extension to the clubhouse, representng a major investment in community infrastructure and the long-term sustainability of the charity’s facilites. The charity contnued to provide recreatonal and social facilites through Oakley Sports & Social Club, supportng approximately 1,000 members via the clubhouse and associated amenites. AFC Oakley contnued to deliver subsidised football coaching and compettve opportunites for players ranging from under-5 teams through to senior football, supportng approximately 500 partcipants and contributng positvely to health, wellbeing and community engagement. Oakley Motorcycle Club also contnued to support recreatonal actvity for approximately 500 members, providing organised events and opportunites for social partcipaton. Standout community events during the year included the Fireworks and Garage & RnB events, both of which ofered subsidised access to enable broad public partcipaton. Oakley Motorcycle Club also celebrated its 20th anniversarywith a large-scalepublic show |
|
|---|---|---|---|
featuring notable guests, delivered free of charge to the community. Overall membership reduced by approximately 10%, which the trustees attribute primarily to the absence of major football tournaments during the year.
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other | ||
| Financial review | ||
| Review of the charity’s | Para 1.21 | The charityremained in a stable fnancial |
| financial position at the end of the period |
positon at the year end. The Oakley Sports & Social Club recorded a net proft of £5,538 and the Oakley Recreaton Associaton recorded a surplus of £8,075. Net assets increased during the year, refectng prudent fnancial management and contnued investment in facilites. |
|
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity operates an informal reserves policy. Reserves are held to ensure fnancial stability, meet ongoing maintenance obligatons and provide fexibility to fund future capital projects and unforeseen expenditure. |
| Amount of reserves held | Para 1.22 | Unrestricted reserves were held at the year end as shown in the balance sheet. |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
The charity’s income is derived from membership subscriptons, bar and event income, advertsing on football pitch perimeter boards, event sponsorship, donatons and fundraising actvites. |
|---|---|---|
| Investment policy and objectives including any |
Para 1.46 |
| social investment policy adopted |
||
|---|---|---|
| A description of the principal risks facing the charity |
Para 1.46 | The trustees have identfed rising operatng costs, reliance on volunteers, licensing and regulatory compliance, and ongoing building maintenance as the principal risks facing the charity. These risks are monitored and managed by the trustees. |
| Other |
Structure, governance and management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document: for example,trust deed, memorandum and articles of association etc |
Para 1.25 | Consttuton. |
| How is the charity constituted? for example limited company, unincorporated association, CIO |
Para 1.25 | Unincorporated associaton. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees and ofcers are elected annually by the membership at the Annual General Meetng in accordance with the charity’s consttuton. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | There is no formal inducton or training programme. Trustees are supported through shared experience and ongoing involvement in the charity’s actvites. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and administrative details
| Charity name | Oakley Recreation Association |
|---|---|
| Other name the charity uses | Oakley Sports & Social Club |
| Registered charitynumber | 267920 |
| Charity’s principal address | Oakley Sports & Social Club Church Lane Oakley Bedfordshire MK43 7RJ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Andrew Brown | ||||
| Roger Bays | ||||
| TonyConroy | ||||
| Jamie Worker | ||||
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– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The company has taken advantage of the small companies’ exemption in preparing the report above.
The trustees declare that they have approved the trustees’ report (including directors’ report) above.
Signed on behalf of the charity’s trustees/directors
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Signature(s)
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Full name(s) Robbie Bays
Position (for example Chair Secretary, Chair, etc)
Date
23.01.2026
Tony Conroy
Trustee
t
Oakley Recreational Association Incorporating Oakley Sports and Social Club
Unaudited Accounts
for the Year Ended 31 March 2025
Simas Accounting & Tax Chartered Accountants 10B Stephenson Court Fraser Road Priory Business Park Bedford Bedfordshire MK44 3WJ
Oakley Recreational Association Incorporating Oakley Sports and Social Club Contents
| Trustees and Advisers | 1 |
|---|---|
| Accountants' Report | 2 |
| Approval of Financial Information | 3 |
| Financial Statements - Oakley Sports and Social Club | 4 to 9 |
| Profit and Loss Account | 4 |
| Balance Sheet | 6 |
| Notes to the Financial Statements | 7 |
| Trustees Report | 10 to 11 |
| Independent Examiners Report | 12 |
| Financial Statements - Oakley Recreational Association (Charity Number 267920) | 13 to 14 |
| Income and Expenditure Account | 13 |
| Balance Sheet | 14 |
Oakley Recreational Association Incorporating Oakley Sports and Social Club Trustees and Advisers
| Chairperson | R Bays |
|---|---|
| Trustees | R J Bays |
| T Conroy | |
| M Hewitt | |
| A Brown | |
| J B Worker | |
| Business Address | Church Lane |
| Oakley | |
| Bedfordshire | |
| MK43 7RJ | |
| Accountants | Simas Accounting & Tax |
| Chartered Accountants | |
| 10B Stephenson Court | |
| Fraser Road | |
| Priory Business Park | |
| Bedford | |
| Bedfordshire | |
| MK44 3WJ |
Page 1
Chartered Accountants' Report to the Trustees on the Preparation of the Unaudited Financial Information of Oakley Recreational Association Incorporating Oakley Sports and Social Club for the Year Ended 31 March 2025
In accordance with the engagement letter we have prepared for your approval the financial information of Oakley Recreational Association Incorporating Oakley Sports and Social Club for the year ended 31 March 2025 which comprises the Profit and Loss Account, the Balance Sheet and the related notes from the entity's accounting records and from information and explanations you have given us.
As a practising member firm of the Institute of Chartered Accountants in England and Wales (ICAEW), we are subject to its ethical and other professional requirements which are detailed at icaew.com/membershandbook.
This report is made solely to you, in accordance with the terms of our engagement letter. Our work has been undertaken solely to prepare for your approval the financial information of Oakley Recreational Association Incorporating Oakley Sports and Social Club and state those matters that we have agreed to state to you in this report in accordance with ICAEW Technical release TECH08/16AAF. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the partners for our work or for this report.
You have approved the financial information for the year ended 31 March 2025 and have acknowledged your responsibility for it, for the appropriateness of the financial reporting framework adopted and for providing all information and explanations necessary for its compilation.
We have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the financial information.
................................... Simas Accounting & Tax Chartered Accountants
10B Stephenson Court Fraser Road Priory Business Park Bedford Bedfordshire MK44 3WJ
Date : ........................
Page 2
Oakley Recreational Association Incorporating Oakley Sports and Social Club Approval of Financial Information for the Year Ended 31 March 2025
In accordance with the engagement letter, we approve the financial information which comprises the Profit and Loss Account, the Balance Sheet and the related notes.
We acknowledge our responsibility for the financial information, including the appropriateness of the applicable financial reporting framework as set out in note 1, and for providing Simas Accounting & Tax with all information and explanations necessary for its compilation.
The financial information was approved by the partners on ........................................ and was signed on their behalf by:
......................................... Mr R Bays Chairperson
Page 3
Oakley Recreational Association Incorporating Oakley Sports and Social Club
Oakley Sports and Social Club
Profit and Loss Account for the Year Ended 31 March 2025
| Turnover Bar sales Food sales Gaming Machines Takings Adjustment to prior year Gaming Machine Takings Pool Table Takings Kitchen Rent Advertising Boards Members Subscriptions Events Income Other income Other income Total income Cost of sales Opening stock Beer Gas Purchases Bar Operating Costs Kitchen Operating Costs Closing stock Membership Operating costs Events purchases Hire of plant and machinery Gross profit Gross profit % Expenses Rates Gas for Patio Light, heat and power Insurance Repairs and maintenance Telephone and fax Computer software and maintenance costs Printing, postage and stationery Trade subscriptions |
31 March 2025 £ 416,925 71,911 21,831 - 2,567 2,050 300 13,492 21,855 550,931 20,302 571,233 (6,055) (659) (188,233) (83,385) (71,911) 7,945 (1,123) (21,112) (13,890) (378,423) 192,810 33.75% (7,970) (299) (10,905) (5,801) (35,646) (1,831) (1,656) (349) (19,802) |
31 March 2024 £ 367,368 52,960 2,741 (3,994) 1,913 1,867 4,349 11,831 - 439,035 5,236 444,271 (7,994) (439) (147,019) (73,939) (53,515) 6,055 (434) - (6,096) (283,381) 160,890 36.21% (2,366) (1,370) (17,824) (5,366) (28,296) (6,110) (1,436) (592) (11,945) |
|---|---|---|
Page 4
Oakley Recreational Association Incorporating Oakley Sports and Social Club
Oakley Sports and Social Club
Profit and Loss Account for the Year Ended 31 March 2025
| Sundry Donations Access Lease Sundry expenses Cleaning Advertising Entertainment and games / Staff entertaining (allowable for tax) Accountancy fees Stock Taker Legal and professional fees Bad debts written off Bank charges Merchant fee charges Depreciation of plant and machinery Depreciation of fixtures and fittings Depreciation of fixed assets (Profit)/loss on disposal of tangible fixed assets Donations to Oakley Recreational Association Donations made in the period Interest receivable Bank interest receivable Interest payable Bank loan interest payable Net profit |
31 March 2025 £ (150) (527) (781) (16,478) (4,657) (1,856) (4,274) (1,640) (1,861) (360) (2,098) (8,123) (1,047) (7,500) (336) (228) (136,175) (41,270) 666 (493) 15,538 |
31 March 2024 £ (650) (337) (1,590) (16,488) (3,010) (1,152) (4,460) (568) (185) - (5,685) (2,473) (1,052) (7,538) (104) - |
|---|---|---|
| (120,597) (30,529) 600 (743) |
||
| 9,621 |
Page 5
Oakley Recreational Association Incorporating Oakley Sports and Social Club
Oakley Sports and Social Club
Balance Sheet as at 31 March 2025
| Note Fixed assets Tangible assets 2 Current assets Stocks 3 Debtors 4 Cash at bank and in hand Current liabilities 5 Bank loans and overdrafts Trade creditors Other creditors Accruals VAT liability Net current assets Net assets Financed by: Capital accounts 6 |
2025 £ 167,612 7,945 10,212 97,673 115,830 (15,751) (38,812) (10,226) (10,753) 220 (75,322) 40,508 208,120 208,120 |
2024 £ 161,101 6,055 2,415 101,525 |
|---|---|---|
| 109,995 | ||
| (22,750) (43,656) (2,915) (1,300) (7,893) |
||
| (78,514) | ||
| 31,481 | ||
| 192,582 | ||
| 192,582 |
These financial statements were approved on .........................................
I approve the accounts and confirm that I have made available all relevant records and information for their preparation.
......................................... Mr R Bays Chairperson
Page 6
Oakley Recreational Association Incorporating Oakley Sports and Social Club
Oakley Sports and Social Club
Notes to the Financial Statements
1 Accounting policies
Basis of preparation
The accounts have been prepared under the historical cost convention.
Turnover
Turnover represents amounts chargeable, net of value added tax, in respect of the sale of goods and services to customers.
Depreciation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
| Asset class | Depreciation method and rate |
|---|---|
| Computer equipment | 25% reducing balance |
| Fixtures and fittings | 25% reducing balance |
| Plant and machinery | 25% reducing balance |
| Land and property | Not depreciated |
Stock
Stock is valued at the lower of cost and net realisable value, after due regard for obsolete and slow moving stocks. Net realisable value is based on selling price less anticipated costs to completion and selling costs.
Page 7
Oakley Recreational Association Incorporating Oakley Sports and Social Club
Oakley Sports and Social Club
Notes to the Financial Statements
2 Tangible fixed assets
| Cost At 1 April 2024 Additions Disposals At 31 March 2025 Depreciation At 1 April 2024 Charge for the year Eliminated on disposal At 31 March 2025 Net Book Value At 31 March 2025 At 31 March 2024 |
Long leasehold property £ 130,921 - - 130,921 - - - - 130,921 130,921 |
Plant and machinery £ 53,363 - - 53,363 49,174 1,047 - 50,221 3,142 4,189 |
Fixtures and fittings £ 168,262 14,753 (243) 182,772 143,137 7,500 (15) 150,622 32,150 25,125 |
Office equipment £ 970 869 - 1,839 104 336 - 440 1,399 866 |
Total £ 353,516 15,622 (243) |
|---|---|---|---|---|---|
| 368,895 | |||||
| 192,415 8,883 (15) |
|||||
| 201,283 | |||||
| 167,612 | |||||
| 161,101 |
Page 8
Oakley Recreational Association Incorporating Oakley Sports and Social Club
Oakley Sports and Social Club
Notes to the Financial Statements
3 Stocks
| Stocks 4 Debtors Trade debtors Other debtors Prepayments 5 Current liabilities Bank loans and overdrafts Trade creditors Other creditors Accruals VAT liability |
2025 £ 7,945 2025 £ 6,240 2,845 1,127 10,212 2025 £ 15,751 38,812 10,226 10,753 (220) 75,322 |
2024 £ 6,055 |
|---|---|---|
| 2024 £ 1,320 251 844 |
||
| 2,415 | ||
| 2024 £ 22,750 43,656 2,915 1,300 7,893 |
||
| 78,514 |
6 Capital account
| At 1 April 2024 Share of profit At 31 March 2025 |
Members' Accumulated Funds £ 192,582 15,538 208,120 |
Total £ 192,582 15,538 |
|---|---|---|
| 208,120 |
Page 9
Trustees Report of Oakley Recreational Association for the Year Ended 31 March 2025
Structure, Governance and Management
Oakley Recreational Association is a registered charity (Charity Number 267920) and is governed by its constitution dated 17 May 1974.
The address of the charity is Church Lane, Oakley, Bedford, MK43 7RL.
The Trustees during the year were R J Bays, T Conroy, J Worker (appointed 27 January 2025) and A Brown. M Hewitt resigned as trustee on 27 January 2025.
Trustee Responsibilities Statement
The trustees are responsible for preparing the trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, of the charity for that period.
In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
• observe the methods and principles in the applicable Charities SORP;
• make judgements and accounting estimates that are reasonable and prudent;
• state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements;
• prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
Recruitment of Trustees
Trustees are recruited from members and residents from the local community.
Charitable Objectives
The charitable objectives are to provide adequate recreational facilities, playing fields, playground and other amenities of a similar character for the benefit of the inhabitants of Oakley in the interests of social welfare and with the objects of improving the conditions of life of the said community.
The charity continued to achieve its objectives during the year.
Financial Performance
The charity received donations during the year sufficient to cover its costs. Donations increased to £41,270 (2024: £30,529), whilst expenses increased to £33,195 (2024: £31,216).
The surplus for the year was £8,075 (2024: deficit of £687)
Reserves
There were no restricted reserves in the period. Unrestricted reserves at the year end amounted to £9,565 (2024: £1,490).
Page 10
Trustees Report of Oakley Recreational Association for the Year Ended 31 March 2025
The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust Deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
................................... Mr R Bays On behalf of the Trustees
Date : ........................
Page 11
Independent Examiners' Report to the Trustees on the Preparation of the Unaudited Financial Information of Oakley Recreational Association for the Year Ended 31 March 2025
I report to the Trustees on my examination of the Financial Statements of Oakley Recreational Association for the year ended 31 March 2025.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the charity as required by section 130 of the Act; or
-
the financial statements do not accord with those records; or
-
the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
................................... Simon Mason BSc FCA Simas Accounting & Tax Chartered Accountants
10B Stephenson Court Fraser Road Priory Business Park Bedford Bedfordshire MK44 3WJ
Date : ........................
Page 12
Oakley Recreational Association Incorporating Oakley Sports and Social Club
Oakley Recreational Association
(Charity Number 267920)
Income and Expenditure Account for the Year Ended 31 March 2025
| Income Income Total income Gross profit Gross profit / loss % Expenses Sports Field Costs/Sports Costs Depreciation Net profit/(loss) |
31 March 2025 £ 41,270 41,270 41,270 100% (32,822) (373) (33,195) 8,075 |
31 March 2024 £ 30,529 30,529 30,529 100% (30,529) (687) (31,216) (687) |
|---|---|---|
Page 13
Oakley Recreational Association Incorporating Oakley Sports and Social Club
Oakley Recreational Association
(Charity Number 267920)
Balance Sheet as at 31 March 2025
| Note Fixed assets Tangible Fixed Assets Current assets Other debtors Net assets Financed by: Funds brought forward Surplus / (deficit) for the period |
2025 £ 1,117 8,448 9,565 1,490 8,075 9,565 |
2024 £ 1,490 - |
|---|---|---|
| 1,490 | ||
| 2,177 (687) |
||
| 1,490 |
These financial statements were approved on .........................................
I approve the accounts and confirm that I have made available all relevant records and information for their preparation.
......................................... Mr R Bays Chairperson
Page 14
Independent Examiners, Report to the Trustees on the Preparation of the Unaudited
Finajjcial Information of Oaklev Reerealional Association
for the Year Ended 31 March 2025
I report 10 the Trusiee5 on my examinaiion ofthe FIrwla1 S&Men1s of (kkley Recreational Associalion for
the year ended J l MaTch 2025.
Respon5ibllltles and basts of report
A% the tnJsie&s of the charity you are resrM)nsible for the pwardtion of the financial 5181ements in accordancL'
wilh the requiremenlb ofthe Charilies Act 2011 I'ihe Acl,).
I repofl in res1 of my exarninarion of thr chariws financial sthtemenL iaTfEed out undLY seLtivn 145 of thL
2011 ALI and in earying out my examinatioll I hai'e followed all applicable Direciiotjs g]ett by lh¢ Charitv
Commission und¢r se¢iiOn 14515)(b) of the Act.
IndependeDt £X4miner'g stattnnt
I have coinpleied my examinaiion. I confirm ihat no mClIal matters have corn¢ to my alicnlion in conneclioji
'iih the fxdminalivn giwng me cause to believe ihai in any Tnaierial resp¢¢i".
.