Trustees’ Annual Report for the period
From Period start date To: Jan 2025 Period end date: March 2024
Charity name: Oakley Recreation Association
Charity registration number: 267920
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The aims and objectives of the Oakley Recreational Association is to; promote, encourage and develop non-political sports, social and recreational activities whilst maintaining sociability and good fellowship amongst residents of the village and the surrounding area. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The Oakley Recreation Association charity provides and maintains outdoor recreational facilities, including a sports field, for the benefit of the local community. These facilities support sporting activities, community events, and outdoor recreation, promoting health, well-being, and social engagement. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Yes |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Over the past year, the Oakley Recreation Association has provided vital recreational facilities to support local sports and community activities. The charity’s facilities have benefited local football clubs – enabling over 500 players, from youth to senior levels, to train and compete in a well-maintained environment. Additionally, the site has become a valued social hub – hosting regular gatherings for car and motorcycle enthusiasts, fostering community engagement and appreciation of classic and specialist vehicles. The charity also supports the ongoing participation in pétanque – providing a dedicated space for players to enjoy the sport. Through these activities, the charity promotes physical well-being, social inclusion and community cohesion. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | As a matter of course the Trustees will review the accounts with the committee chair and the accountants raising any questions as appropriate. Thereafter an AGM presents the accounts to members. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held to ensure the continued maintenance of the field and to provide funds for addressing any unforeseen health and safety risks that may arise. |
| Amount of reserves held | Para 1.22 | £1,850 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed/ standard charity commission trustee charter. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated assoc. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are elected by Committee volunteers and in conjunction with existing trustees. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Oakley Recreation Association |
|---|---|
| Other name the charity uses | |
| Registered charity number | 267920 |
| Charity’s principal address | Oakley Sports & Social Club Church Lane Oakley Bedfordshire MK437RJ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Andrew Brown | 40 years | Oakley Sports & Social Club Committee |
||
| Roger Bays | 4 years | Oakley Sports & Social Club Committee |
||
| Tony Conroy | 3 years | Oakley Sports & Social Club Committee |
||
| Jamie Worker | 27.01.2025 | Oakley Sports & Social Club Committee |
||
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Robbie Bays Position (eg Chair Secretary, Chair, etc) Date 30.01.2025
Tony Conroy
Trustee
Charity Number: 267920
Oakley Recreational Association
Unaudited Accounts
for the Year Ended 31 March 2024
Simas Accounting & Tax Chartered Accountants 10B Stephenson Court Fraser Road Priory Business Park Bedford Bedfordshire MK44 3WJ
Contents
| Trustees and Advisers | 1 |
|---|---|
| Approval of Financial Information | 2 |
| Trustees Report | 3 to 4 |
| Independent Examiners Report | 5 |
| Financial Statements - Oakley Recreational Association (Charity Number 267920) | 6 to 7 |
| Income and Expenditure Account | 6 |
| Balance Sheet | 7 |
Trustees and Advisers
Chairperson R Bays Trustees R J Bays T Conroy M Hewitt A Brown Business Address Church Lane Oakley Bedfordshire MK43 7RJ Accountants Simas Accounting & Tax Chartered Accountants 10B Stephenson Court Fraser Road Priory Business Park Bedford Bedfordshire MK44 3WJ
Page 1
Approval of Financial Information for the Year Ended 31 March 2024
In accordance with the engagement letter, we approve the financial information which comprises the , the and the related notes.
We acknowledge our responsibility for the financial information, including the appropriateness of the applicable financial reporting framework as set out in note 1, and for providing Simas Accounting & Tax with all information and explanations necessary for its compilation.
The financial information was approved by the partners on 28 January 2025 and was signed on their behalf by:
......................................... Mr R Bays Chairperson
Page 2
Trustees Report of Oakley Recreational Association for the Year Ended 31 March 2024
Structure, Governance and Management
Oakley Recreational Association is a registered charity (Charity Number 267920) and is governed by its constitution dated 17 May 1974.
The address of the charity is Church Lane, Oakley, Bedford, MK43 7RL.
The Trustees during the year were R J Bays, T Conroy, M Hewitt and A Brown.
Trustee Responsibilities Statement
The trustees are responsible for preparing the trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, of the charity for that period.
In preparing these financial statements, the trustees are required to:
• select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the applicable Charities SORP;
-
make judgements and accounting estimates that are reasonable and prudent;
• state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements;
• prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
Recruitment of Trustees
Trustees are recruited from members and residents from the local community.
Charitable Objectives
The charitable objectives are to provide adequate recreational facilities, playing fields, playground and other amenities of a similar character for the benefit of the inhabitants of Oakley in the interests of social welfare and with the objects of improving the conditions of life of the said community.
The charity continued to achieve its objectives during the year.
Financial Performance
The charity received donations during the year sufficient to cover its costs. Donations increased to £30,529 (2023: £13,453), whilst expenses increased to £31,216 (2023: £14,298).
The deficit for the year was £687 (2023: deficit of £845)
Reserves
There were no restricted reserves in the period. Unrestricted reserves at the year end amounted to £1,850 (2023: £2,177).
Page 3
Trustees Report of Oakley Recreational Association for the Year Ended 31 March 2024
The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust Deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Mr R Bays On behalf of the Trustees
Date : 28 January 2025
Page 4
Independent Examiners' Report to the Trustees on the Preparation of the Unaudited Financial Information of Oakley Recreational Association for the Year Ended 31 March 2024
I report to the Trustees on my examination of the Financial Statements of Oakley Recreational Association for the year ended 31 March 2024.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the charity as required by section 130 of the Act; or
-
the financial statements do not accord with those records; or
-
the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Simon Mason BSc FCA Simas Accounting & Tax Chartered Accountants
10B Stephenson Court Fraser Road Priory Business Park Bedford Bedfordshire MK44 3WJ
Date : 28 January 2025
Page 5
Oakley Recreational Association
(Charity Number 267920)
Income and Expenditure Account for the Year Ended 31 March 2024
| Income Income Total income Gross profit Gross profit / loss % Expenses Sports Field Costs/Sports Costs Depreciation Net loss |
31 March 2024 £ 30,529 30,529 30,529 100% (30,529) (687) (31,216) (687) |
31 March 2023 £ 13,453 13,453 13,453 100% (13,453) (845) (14,298) (845) |
|---|---|---|
Page 6
Oakley Recreational Association
(Charity Number 267920)
Balance Sheet as at 31 March 2024
| Note Fixed assets Tangible Fixed Assets Financed by: Funds brought forward Surplus / (deficit) for the period |
2024 £ 1,490 2,177 (687) 1,490 |
2023 £ 2,177 |
|---|---|---|
| 3,022 (845) |
||
| 2,177 |
These financial statements were approved on 28 January 2025.
I approve the accounts and confirm that I have made available all relevant records and information for their preparation.
......................................... Mr R Bays Chairperson
Page 7
Charity Number: 267920
Oakley Recreational Association
Unaudited Accounts
for the Year Ended 31 March 2024
Simas Accounting & Tax Chartered Accountants 10B Stephenson Court Fraser Road Priory Business Park Bedford Bedfordshire MK44 3WJ
Contents
| Trustees and Advisers | 1 |
|---|---|
| Approval of Financial Information | 2 |
| Trustees Report | 3 to 4 |
| Independent Examiners Report | 5 |
| Financial Statements - Oakley Recreational Association (Charity Number 267920) | 6 to 7 |
| Income and Expenditure Account | 6 |
| Balance Sheet | 7 |
Trustees and Advisers
Chairperson R Bays Trustees R J Bays T Conroy M Hewitt A Brown Business Address Church Lane Oakley Bedfordshire MK43 7RJ Accountants Simas Accounting & Tax Chartered Accountants 10B Stephenson Court Fraser Road Priory Business Park Bedford Bedfordshire MK44 3WJ
Page 1
Approval of Financial Information for the Year Ended 31 March 2024
In accordance with the engagement letter, we approve the financial information which comprises the , the and the related notes.
We acknowledge our responsibility for the financial information, including the appropriateness of the applicable financial reporting framework as set out in note 1, and for providing Simas Accounting & Tax with all information and explanations necessary for its compilation.
The financial information was approved by the partners on 28 January 2025 and was signed on their behalf by:
......................................... Mr R Bays Chairperson
Page 2
Trustees Report of Oakley Recreational Association for the Year Ended 31 March 2024
Structure, Governance and Management
Oakley Recreational Association is a registered charity (Charity Number 267920) and is governed by its constitution dated 17 May 1974.
The address of the charity is Church Lane, Oakley, Bedford, MK43 7RL.
The Trustees during the year were R J Bays, T Conroy, M Hewitt and A Brown.
Trustee Responsibilities Statement
The trustees are responsible for preparing the trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, of the charity for that period.
In preparing these financial statements, the trustees are required to:
• select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the applicable Charities SORP;
-
make judgements and accounting estimates that are reasonable and prudent;
• state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements;
• prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
Recruitment of Trustees
Trustees are recruited from members and residents from the local community.
Charitable Objectives
The charitable objectives are to provide adequate recreational facilities, playing fields, playground and other amenities of a similar character for the benefit of the inhabitants of Oakley in the interests of social welfare and with the objects of improving the conditions of life of the said community.
The charity continued to achieve its objectives during the year.
Financial Performance
The charity received donations during the year sufficient to cover its costs. Donations increased to £30,529 (2023: £13,453), whilst expenses increased to £31,216 (2023: £14,298).
The deficit for the year was £687 (2023: deficit of £845)
Reserves
There were no restricted reserves in the period. Unrestricted reserves at the year end amounted to £1,850 (2023: £2,177).
Page 3
Trustees Report of Oakley Recreational Association for the Year Ended 31 March 2024
The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust Deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Mr R Bays On behalf of the Trustees
Date : 28 January 2025
Page 4
Independent Examiners' Report to the Trustees on the Preparation of the Unaudited Financial Information of Oakley Recreational Association for the Year Ended 31 March 2024
I report to the Trustees on my examination of the Financial Statements of Oakley Recreational Association for the year ended 31 March 2024.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the charity as required by section 130 of the Act; or
-
the financial statements do not accord with those records; or
-
the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Simon Mason BSc FCA Simas Accounting & Tax Chartered Accountants
10B Stephenson Court Fraser Road Priory Business Park Bedford Bedfordshire MK44 3WJ
Date : 28 January 2025
Page 5
Oakley Recreational Association
(Charity Number 267920)
Income and Expenditure Account for the Year Ended 31 March 2024
| Income Income Total income Gross profit Gross profit / loss % Expenses Sports Field Costs/Sports Costs Depreciation Net loss |
31 March 2024 £ 30,529 30,529 30,529 100% (30,529) (687) (31,216) (687) |
31 March 2023 £ 13,453 13,453 13,453 100% (13,453) (845) (14,298) (845) |
|---|---|---|
Page 6
Oakley Recreational Association
(Charity Number 267920)
Balance Sheet as at 31 March 2024
| Note Fixed assets Tangible Fixed Assets Financed by: Funds brought forward Surplus / (deficit) for the period |
2024 £ 1,490 2,177 (687) 1,490 |
2023 £ 2,177 |
|---|---|---|
| 3,022 (845) |
||
| 2,177 |
These financial statements were approved on 28 January 2025.
I approve the accounts and confirm that I have made available all relevant records and information for their preparation.
......................................... Mr R Bays Chairperson
Page 7