## Trustees' Annual Report ## For the period **----- Start of picture text -----**
From (start date) 0 1 0 4 2 3 to end date 3 1 0 3 2 4
Section A Reference and administration details
Charity name Somerton Scout Group
Other names the charity is known by
Registered charity number (if any) 2 6 7 9 1 5
HQ registration number 1 0 0 1 3 2 3 4
Charity’s principal address Willowbrook
St Cleers
Somerton
Postcode T A 1 1 6 H L
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## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
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15|Group Scout Leader
Phillip Bayles
Joanne Gale
Laila Dunevein
Kate Pettemerides
Inga Ozolina
Fiona Bayles
Treasuer
**Trustee Name**
**Dates acted if not**
**for whole year**
**Office (if any)**
Chair| |---|---| 1 LT700001 (3rd December 2018) **Section B** **Structure, governance and management** |Description of the charity’s trusts|| |---|---| |Type of governing document|The Group's governing documents are those of the The| ||Scout Association. They consist of a Royal Charter, which| ||in turn gives authority to the Bye Laws of the Association| ||and The Policy, Organisation and Rules of The Scout| |(e.g. trust deed, constitution)|Association.| ||| |How the charity is constituted|The Group is a trust established under its rules which are| ||common to all Scouts.| |(e.g. trust, association, company)|| ||| |Trustee selection methods|The Trustees are appointed in accordance with the Policy,| |(e.g. appointed by, elected by)|Organisation and Rules of The Scout Association.| |Additional governance issues (optional information but encouraged as best practice)|| |You may choose to include additional|The Group is managed by the Group Trustee Board, the| |information, where relevant, about:|members of which are the ‘Charity Trustees’ of the Scout| ||Group which is an educational charity. As charity trustees| ||they are responsible for complying with legislation| ||applicable to charities. This includes the registration,| ||keeping proper accounts and making returns to the Charity| ||Commission as appropriate.| |Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to|The Trustee Board consists of the Chair, Treasurer and 6
Trustees (including 2 Ex Officio Trustees, and 2 co-opted
Trustees) and meets every 4 months.| |manage them|Members of the Trustee Board complete Being a Scouts| ||Trustee learning within the first 6 months of joining the| ||Board.| ||This Group Trustee Board exists to make sure the charity is| ||well-managed, risks are assessed and mitigated, buildings| ||and equipment are in good working order, and everyone| ||follows legal requirements and the organisation's policies| ||and rules. Their support helps other volunteers run high-| ||quality and safe programmes that gives young people skills| ||for life.| **Section B** **Structure, governance and management (continued)** 2 LT700001 (3rd December 2018) **Risk and Internal Control** The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. 3 LT700001 (3rd December 2018) |**Section C**|**Objectives and activities**| |---|---| |Public benefit statement
Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.

**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
We offer a balanced programme to enable our young
people to achieve their top awards for the section with
opportunities to take part in adventuous activites, get
involved with the local community and to go on nights away.
| 4 LT700001 (3rd December 2018) **----- Start of picture text -----**
Section D Achievements and performance
Summary of the main achievements of The group has been able to recruited more adult support for
the charity during the year the for all sections which will enable the group to grow in the
future.
We took a group of Explorers to the Haarlem Jamborette in
Holland for a 10 day International Jamboree.
We have continued with the improvement of the Scout HQ
landscaping a new piece of land which gives us more space
for activities.
Section E Financial Review
Brief statement of the charity’s policy on
reserves Reserves Policy
The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that the group
should hold a sum equivalent to 12 months running costs,
circa £4,000
We have invested in improving the Scout HQ which has
reduced our reserves to £3,000 but we are going to rebuild
our reserves over the next two years back to one years
Quantify and explain any designations running costs
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5 LT700001 (3rd December 2018) **----- Start of picture text -----**
You may choose to include additional
information, where relevant, about: Investment Policy
• the charity’s principal sources of funds
(including any fundraising); The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies or The Scout
Association's Short Term Investment Service.
• how expenditure has supported the key
The Group Trustee Board regularly monitors the levels of
objectives of the charity; bank balances and the interest rates received to ensure the
group obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may
be withdrawn, before doing so the Group Executive
considers the cash flow requirements.
• investment policy and objectives;
Section F Other Optional Information
Plans for future periods (details of any We are currently applying for funding to install Solar Panels
significant activities planned to achieve to complete the refurbishment.
them)
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**Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|_Fiona Bayles_
Fiona Bayles
Group Lead Volunteer
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0
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4| |---|---| 6 LT700001 (3rd December 2018) Profit and Loss Somerton Scout Group For the yearended 31 March 2024 Turnover gOn•tygn51 Grants E¥entsandCamps 7.256.88 9,727.61 Fundraisthg GiltAid ome 357.37 2J42.38 Hall 2,04Z.OQ Interest lrncoTre 92.47 tmbership (Subsl Tialnin8Course Urdlorffl Pbym*n¢s Tot•lTurnDV 8.204.09 325.1Tr) 691. Costolsales cost ol Baéie5, Scar¥es Vnlform C051 oICamp5and Ev¢t)ts Costof FundrJisln8 Costolmateiial$lor 5ctXJE>IQ Cost of m4t•ria151orw*ekly ￿￿41￿85 Cost olShotyiingConsufflable5 rJulMernb•rship Tot•lCostolS•l•s 1,40T.48 8,305.55 163.54 504.19 I￿3￿.27 J2.21 3,596.OD ISA39.84 Gross Profit 15.151.% Admlnlstratbve Costs Accountan¢yleEs B•nk Fees 330.OD Is.oD CharllAb4e Don•tknr15 100.00 Cl¢anini Depreciati￿ Expense General ExwD5es Insurance 4.970.97 21.46 929.7$ IT Suftwwe and Consumat4es LeadersTraiDlng Light, Power. He4tln&Water Mainltnance olFirt Safety Equish￿l Mainrenanc• of Scoul HQ Post•8e.Freishi& Courier Rdwrtr*thmentol￿l HQ Repaif5and mainten￿￿￿[3M￿rygEqUvrne￿{ Siorage Costs Telephone&lDtem TOtsIAth￿0srratry￿¢•sts 28.06 325.00 1.478.50 504.07 27.95 5,524.99 152.03 337014) 457_15 1gJ05AY fir ￿lO&S I1￿110]1 P4e Lof? Proth4ndL< Operating Profit Profit on Ordinary Actlviiles Before Taxation 13J53.531 Profit afterTaxatlon Profit•nd LOSS IIM2014 Pay2d2 Balance Sheet Somerton Scout Group As at 31 March 2024 JI IIARIO24 Fixed Assets T•n Buildin85 Camping EqulpmeDt Gr0￿p Activity Equlpmek7t LessAccumulattdDeprecsail0no•Act￿*￿EWlpThThf lessAccumulated Depr4ciatsu* Qn CampntEty4 L9s5*£cumulate¢J Dtpftciaifjo• w S(out HQE(4uipinent Sc¢ul HQ Eqvlwent Tol￿TIn11b1èlsMls As5tts 3.286.79 6.043.05 9,182.19 14WI.301 13128.531 3.78S,28 10.559.74 T•t41 Flxod A5s•ts 10,SS9.74 CurrentAs$•ts C•$h Ind lfjhwd Lws DepositkLOU•t Lltyds TreasurevAc£o¥n¢ Totalcjsh •t bank •rbd 3,2S9.69 1.144.21 4h03.91 AccountsRe(*¥abtt 656.10 Pr•p•yments Totsl Curr•ntA8É•ts 523.84 S.543.15 Creditors: amount5 falli Accoun￿ Payable Roundine T•talCr•dltor& •rnw¢sl*Aln8dk*vitlthn oney duewithin one ear 487.51 418.10 Net Current Assets (Liabilities) 5,¢Jg5.4S Totsl Assets less Cuffent Liabilltles 15.659.)9 NetAssets IS,655.39 Ca ital and Reserves CurreniYearEarnings Rètaind Earnings Tot￿C•￿tIll￿d Rosep•*5 13,153.531 18,WA8.92 15&55.39 lantESbeèt So￿•￿￿￿rtG[0Up IIJLd2024 PJReloti Somerton Scout Group Auditors Reprt I have examined the books and records of the Somerton Scout Group for the year to 31st march 2024 and am happy that the attached Balance Sheet and Profit and Loss Account accurately reflect the financial status of the Group Auditor . G J Thomas A.C.M.A.