## Trustees' Annual Report ## For the period **----- Start of picture text -----**
From (start date) 0 1 0 4 2 2 to end date 3 1 0 3 2 3
Section A Reference and administration details
Charity name Somerton Scout Group
Other names the charity is known by
Registered charity number (if any) 2 6 7 9 1 5
HQ registration number 1 0 0 1 3 2 3 4
Charity’s principal address Willowbrook
St Cleers
Somerton
Postcode T A 1 1 6 H L
**----- End of picture text -----**
## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
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15|09/01/2023
Group Scout Leader
**Dates acted if not**
**for whole year**
**Office (if any)**
08/03/2023
Phillip Bayles
Joanne Gale
Laila Dunevein
Chair
Kate Pettemerides
Inga Ozolina
Fiona Bayles
Treasuer
**Trustee Name**| |---|---| 1 LT700001 (3rd December 2018) **Section B** **Structure, governance and management** |Description of the charity’s trusts
(e.g. trust deed, constitution)
Type of governing document
(e.g. appointed by, elected by)
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted|The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which
in turn gives authority to the Bye Laws of the Association
and The Policy, Organisation and Rules of The Scout
Association.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are
common to all Scouts.| |---|---| Additional governance issues (optional information but encouraged as best practice) |Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
You may choose to include additional
information, where relevant, about:|The Group is managed by the Group Executive Committee,
the members of which are the ‘Charity Trustees’ of the
Scout Group which is an educational charity. As charity
trustees they are responsible for complying with legislation
applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity
Commission as appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group
Scout Leaders, individual section leaders (if opted to take
on the responsibility) and parent’s representation and meets
every # months.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first
5 months of joining the committee.
This Group Executive Committee exists to support the
Group Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group
finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.| |---|---| **Section B** **Structure, governance and management (continued)** 2 LT700001 (3rd December 2018) **Risk and Internal Control** The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. 3 LT700001 (3rd December 2018) |**Section C**|**Objectives and activities**| |---|---| |Public benefit statement
Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.

**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
We offer weekly meetings together with adventorous
activities eg sailing, canoeing, climbing and UK and
International camps.
| 4 LT700001 (3rd December 2018) **----- Start of picture text -----**
Section D Achievements and performance
Summary of the main achievements of We opened a Squirrel Colony for the 4 - 6 year old age
the charity during the year group, The group have been achieving top awards across
all sections and have increased our membereship by 13%
over the year
Section E Financial Review
Brief statement of the charity’s policy on
reserves Reserves Policy
The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that the group
should hold a sum equivalent to 12 months running costs,
circa £4,000
We are holidng £5470 in prepayments for the Haarlem
Quantify and explain any designations Jamborette which is being held in August 2023
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5 LT700001 (3rd December 2018) **----- Start of picture text -----**
You may choose to include additional
information, where relevant, about: Investment Policy
• the charity’s principal sources of funds
(including any fundraising); The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies or The Scout
Association's Short Term Investment Service.
• how expenditure has supported the key
The Group Executive regularly monitors the levels of bank
objectives of the charity; balances and the interest rates received to ensure the
group obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may
be withdrawn, before doing so the Group Executive
considers the cash flow requirements.
• investment policy and objectives;
Section F Other Optional Information
Plans for future periods (details of any We are completing the refurbishment of the Scout HQ and
significant activities planned to achieve the extra land we have obtained as an outside area which
them) can be used for activites and camping. We aim to have this
complete by 2024. The plan is to rebuild our reserves over
the next 2 years so we have one years reserves as our
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## **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|_Fiona Bayles_
Fiona Bayles
Group Scout Leader
2
7
0
9
2
3| |---|---| 6 LT700001 (3rd December 2018) ## ## ## |Turnover|| |---|---| |I)onations / Grants|5,786.88| |Events and Camps|6,237.89| |Fundraising|547.98| |Gift Aid Income|1,717.47| |Hall Hire|639.00| |Interest lricome|122.51| |Membership (Subs)|10,637.01| |Training Course|855.cO| |Uniform Payments|47.85| |Total Tilmover|26,591.59| |Cost of Sales|| |Cost of Badges, Scarves and Uniform|I,444.63| |Cost of Camps and Events|6,368.93| |Ccist of Fundraislng|143.48| |Cost of materials for Scout HQ|445.56| |Cost of materials for weekly meetings|I,866.38| |Cost of Shooting Consumables|602,48| |Scout Membership (Capitation)|4,895.00| |Total Cost Of Sales|15,766.46| |Gross Profit|10,825.13| |Administrative Costs|| |Accountancy fees|336.00| |Bank Fees|97.sO| |Charltable Donations|74.00| |Depreciation Expense|3,461.16| |General Expenses|10.70| |Insurance|968.63| |LeadersTraining|631.00| |Light, Power, Heating, Water|994.24| |Maintenance of Flre Safety Equipment|67.20| |Maintenance of Scout HQ|854.33| |Online Scout Manager|43.00| |Postage, Freight & Courier|21.07| |Refurbishment of Scout HQ|630.00| |Repairs and Maintenaiice of camping Equipment|993.23| |Storage Costs|2,580.00| |Telephone & Internet|502.19| |Total Admi nistrative Costs|12,264.25| ## ## |Fixed Assets||| |---|---|---| |ible Assets||| |||4,333.09| |Camping Equipment||| |||7,976.23| |Group Activity Equipment||| |||(2,793.97)| |Less Accumulated Depreciation on Activity Equipment||| |||(2,428.03)| |Less Accumulated Depreciation on Camping Equipment||| |||(I,544.60)| |Less Accumulated Depreciation on Scout HQ Equipment||| |||3,351.29| |Scout HQ Equipment||8,894.01| |Total Tangible Assets||| |||8,894.01| |Total Fixed Assets||| |CurrentAssets||| |Cash at bank and in hand||| |||3,055.67| |CAF Cash Accoilnt||| |||12,558.56| |CAF Gold Account||| |||15,614.23| |Total Cash at bank and in hand||| |||45.00| |Accou nts Receivable||| |||(5,470.31)| |Prepayrnents||| |||10,188.92| |Total Cu rrent Assets||| |Creditors: amounts fallin|due witliin one|| |Accounts Payable||| |Rounding||| |Total Creditors: amounts fal(ing due within one year||| |||9,753.88| |Net current Assets (Liabilities)||| |||18,647.89| |Total Assets less Current|Liabilities|| |||18,647.89| |Net Assets||| |ita( and Reserves||| |CurrentYearEarnings
Retained Earnings
Total Capital and Reserves||(1,439.12)
20,087.01
18,647.89
C--| ## ##