Charity registration number: 267874
Yatton Village Hall
Annual Report and Financial Statements for the Year Ended 31 March 2025
Melrose (UK) Ltd 8 St Mary Street Thornbury BS35 2AB
Yatton Village Hall
Contents
Reference and Administrative Details ________ 1 Trustees' Report _________ 2 to 6 Independent examiner's report _________ 7 Statement of financial activities ________ 8 Balance Sheet ___________ 9 Notes to the financial statements _______ 10 to 12 The following page does not form part of the statutory financial statements: Statement of financial activities per fund ___________ 13
Yatton Village Hall Trustees' Report
Charity name Yatton Village Hall Charity registration number 267874 Principal office Yatton Village Hall The Causeway Yatton North Somerset BS49 4HL Registered office Yatton Village Hall The Causeway Yatton North Somerset BS49 4HL Trustees Mrs Margaret Edwards, Chairman Mr Mark Britten Mrs Wendy Griggs Mrs Juley Howard Mr Jonathan Kelly Mrs Sandra Moloney, Secretary Mr Massimo Morelli Mr David Stephens Mrs Gill Taylor Treasurer Mr Tom Bateman Accountant Melrose (UK) Ltd 8 St Mary Street Thornbury BS35 2AB
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Yatton Village Hall
Trustees' Report
YATTON VILLAGE HALL MANAGEMENT COMMITTEE TRUSTEES’ ANNUAL REPORT 2024-2025 Registered Charity No. 267874
1 Reference and administrative details
Charity Registration No: 267874 Charity Address: The Causeway, Yatton, North Somerset BS49 4HL Tel: 01934 832109
Email: admin@yattonvillagehall.co.uk Web:www.yattonvillagehall.uk
Charity Trustees:
Mr Tom Bateman (Village Representative and Treasurer) Mr Mark Britten (Bridge Club) Mrs Margaret Edwards (Chairman and Village Representative) Cllr Wendy Griggs (Village Representative) Ms Juley Howard (Village Market) (retired September 2024) Mr Jonathan Kelly (Yeo Valley Lions) Mrs Sandra Moloney (Secretary and Line Dancing) Mr Massimo Morelli (Parish Council) Mr David Stephens (Village Club) Mrs Gill Taylor (Village Club)
2 Structure, Governance, and Management
3 Structure, Governance, and Management
The Hall was built in 1913 as a church hall, its foundation stone laid in April of that year. Following the building of a Chapter House extension to the Parish Church, the Hall was purchased by Yatton Parish Council to serve as a village hall. The status of the Hall and the arrangements for its management were set out in a Trust Deed dated the 21st of June 1974. The Management Committee is not an incorporated body. The ownership of the Hall remains vested in the Hall Trustees with Yatton Parish Council as ‘Custodian Trustee’. The Parish Council has no role in the management of the Hall other than appointing a representative to serve on the Management Committee as a Trustee. The management of the Hall is defined in the Trust Deed as administration by Committee “who shall be the Charity Trustees within the meaning of section 46 of the Charities Act 1960”. The Committee to consist of :-
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A number of elected members calculated at a rate of one per thousand of the population in the area of benefit. To be elected at the Annual General Meeting.
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Eighteen representative members appointed by local organizations and groups. [ The majority of the original groups are no longer in existence. ]
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Provision for six co-opted members with the proviso that the number should always be less than those elected. Co-opted members to be appointed at a duly constituted meeting of the Committee.
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Yatton Village Hall
Trustees' Report
In more recent times the Management Committee has been made up of representatives of the organisations who are regular Hall users, elected members who fulfill the requirements of the Trust Deed, and a representative appointed by the Parish Council. New Trustees are recruited via the organisation concerned when a vacancy arises or by the Management Committee via local advertising and formal acceptance by that Committee following the nominee’s agreement to serve in accordance with the Trust Deed and Charity Law. All the efforts of the Trustees, staff and volunteers, are directed to extending and improving the facilities the Hall has to offer local organisations and their members, or indeed members of the community who wish to hire the premises for family anniversaries and other celebrations. In short, the sole aim of the Management Committee is to ensure that its activities, aims and objectives are directed at all times towards maintaining and increasing public benefit – its sole reason for its existence.
4 Financial Review
The overall financial situation shows a decrease in balances compared to last year’s figures. The annual accounts for the year ending 31[st] March 2025 show total funds of £18,334. This is a decrease of £3,174 compared to the previous year of £21,508.
The total income generated in the period April 2024 – March 2025 was £39,424 compared to £49,334 in the previous financial year. However, unlike in the previous financial year the Hall did not benefit from the receipt of any grants or donations.
A total expenditure of £2,145 was spent on the following items:
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The Hall fire safety installations have been upgraded to meet the requirements of new legislation introduced in October 2023.
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A security camera has been installed in the top corridor which monitors activity at the front doors using a spare screen on the Social Club’s CCTV monitor.
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The repair of plaster above the window in the main hall and repairs to prevent the ingress of water from outside.
The Committee is very appreciative and would like to thank the Hall Administrator for his willingness to accommodate the requests of hirers and maintenance visitors outside of regular office hours. It is through his endeavours that the income from hiring has increased over the past financial year.
The Committee is very grateful for the on-going support of regular hirers, local groups and businesses.
The Management Committee endeavours to:
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Increase the number of hirers;
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Keep the wage bill and hours worked by staff in balance with the needs to allow bookings to be made easily and the premises’ cleanliness maintained at a high standard;
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Continue to undertake as much repair and maintenance ‘in-house’ as is practicable;
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Monitor the use of gas, water, and electricity;
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Improve the Charity’s carbon footprint.
Reserves policy . The Hall Management Committee’s financial reserves, acquired at the time of the ‘split’ between Village Hall and Social Club in 1996/7, upon advice from the Charity commission, have been largely expended on a programme of essential renovations and improvements between 2002 – 2007 at a cost over £30,000, in order to keep the Hall
premises, now over one hundred years old, legal, safe, and insured. It is the policy of the Management Committee to increase its reserves. This will be achieved through increasing revenue by the reasonable and periodic enhancement of hire charges and increased lettings, at the same time constraining expenditure in order that a sum approaching £7,000 – £8,000 might be secured as a basis to fund a
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Yatton Village Hall
Trustees' Report
reasonable maintenance programme commensurate with the age and condition of the building. This policy will normally be reviewed biennially by the Management Committee but at other times should circumstances dictate. The income of the Committee derives solely from the hire of the Hall premises and from most welcome occasional grant aid and generous donations.
The Committee’s professional advisers are:
Bankers : Lloyds TSB, 16 The Triangle, Clevedon, BS21 6NG Independent Examiner : Melrose (UK) Ltd, 8 St Mary Street, Thornbury, BS35 2AB Insurers : Ansvar Insurance Company Limited, Ansvar House, St Leonard’s Road, Eastbourne, East Sussex BS21 3UR via brokers Norris and Fisher Ltd, 59 Abbey Enterprise Centre, Premier Way, Romsey, Hampshire SO51 9DF
5 Objectives and Activities
The Trust Deed states the primary objective: ‘the Trust Property shall be held upon trust for the purposes of a village hall for the use of the inhabitants of the civil Parish of Yatton in the County of Avon without distinction of political, religious or other opinions including use for meetings, lectures and classes and for other forms of recreation and leisure time occupation, with the object of improving the conditions of life for the said inhabitants.’ The Hall is available for use seven days a week. The nature of activities undertaken has changed over the years. The following groups now use the Hall on a regular basis:-
Age UK (Tai Chi) Age UK (SSSS – Stay Strong Stay Steady) Art Group Badminton Groups (several) Bridge Club Dance Fit Feel Good Pilates Gems Fare Karate Latin Dance Line Dancing Little Green Home Childcare Lucy Kehoe Keep Fit Monthly Village Market MoonSun Yoga Phoenix Fencing RMC Football Skittle Teams (several) Tae Kwon Do Trees Yoga Vintage Items Yatton & District Horticultural Society Yeo Valley Lions
Yatton Village Social Club - A discrete organisation (Registered Friendly Society No. 28159R) that pays an Occupancy Charge as detailed in a Memorandum of Joint Understanding and Agreement (November 1996).
In addition, the Hall is hired for private parties, training events, charity events, interviews and meetings. North Somerset Council hire the Hall for use as a polling station.
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Yatton Village Hall
Trustees' Report
6 Achievements and Performance
The Hall continues to provide a venue for a wide range of groups and organisations serving all age groups in the community in a variety of ways. A glance at the weekly online schedule shows the range of activities taking place and a list of users can be seen above under item 4 Objectives and Activities.
Our website, www.yattonvillagehall.uk , our online calendar and our corporate e-mail address, admin@yattonvillagehall.co.uk, continue to be great assets, bringing in new hirers and enabling quicker resolution of any queries. This makes administration of the Hall a much more streamlined operation giving a more business like appearance to the organization.
7 The Future
The Committee is currently exploring the feasibility of having solar energy panels installed on the roof of the building. However a survey of the roof will be required to ensure that it is suitable for the installation of solar panels. The Committee is looking into the possibility of obtaining a grant to cover the costs of this work.
With the recent significant increase in the number of houses in the village and with more housing currently under construction and planned new developments on the horizon, it is hoped that the Village Hall will continue to be able to meet the requirements of our expanding local community.
The recent loss of two long-standing hirers, one of the badminton groups and the bridge club through dwindling memberships, has made the Committee aware of the need to advertise the facilities available at the Village Hall. Recently the Hall Administrator has installed an A frame advertising board in the top corridor displaying the groups and activities that take place in the Hall.
The Trustees offer their sincere thanks to everyone who has helped in any way over the past year to enable the Management Committee to continue to offer to the local community the facilities now and in the foreseeable future.
Special thanks go to the Treasurer, the Secretary and the Hall Administrator Mr Maurice Moloney.
The members of the Management Committee are put forward by the regular hirers of the building and form the Trust with an appointee from the Parish Council and members who volunteer as village trustees. A significant issue for the future management of the Hall is that in recent years it has become increasingly difficult to find volunteers who are willing to undertake such work.
Approved by the Trustees and signed on their behalf by:
.........................................
Mrs Margaret Edwards Trustee Date: ................................ 23rd September 2025
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Independent Examiner's Report to the Trustees of
Yatton Village Hall
I report on the accounts of the Trust for the year ended 31 March 2025, which are set out on pages 8 to 12.
Respective responsibilities of trustees and examiner
The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the 2011 Act ;
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follow the procedures laid down in the General Directions given by the Charity Commission under section 145 (5) (b) of the 2011 Act; and
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state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
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(1) which gives me reasonable cause to believe that in any material respect the requirements:
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to keep accounting records in accordance with section 130 of the Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
......................................... Melrose (UK) Ltd 29th September 2025 Date:................................
Melrose (UK) Ltd 8 St Mary Street Thornbury BS35 2AB
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Yatton Village Hall
Statement of Financial Activities for the Year Ended 31 March 2025
| Note Incoming resources Incoming resources from generated funds Voluntary income 2 Activities for generating funds 2 Investment income 2 Incoming resources from charitable activities 2 Total incoming resources Resources expended Costs of generating funds Charitable expenditure 3 Total resources expended Net movements in funds Reconciliation of funds Total funds brought forward Total funds carried forward |
Unrestricted Funds £ - 20 106 39,298 39,424 42,598 42,598 (3,174) 21,508 18,334 |
Total Funds 2025 £ - 20 106 39,298 39,424 42,598 42,598 (3,174) 21,508 18,334 |
Total Funds 2024 £ 2,000 1,655 100 45,579 |
|---|---|---|---|
| 49,334 | |||
| 47,308 | |||
| 47,308 | |||
| 2,026 19,482 |
|||
| 21,508 |
The notes on pages 10 to 12 form an integral part of these financial statements.
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Yatton Village Hall
Balance Sheet as at 31 March 2025
| Note Current assets Debtors 5 Cash at bank and in hand Creditors: amounts falling due within one year 6 Net current assets Net assets The funds of the charity Unrestricted funds Unrestricted income funds Total charity funds |
Unrestricted Funds £ £ 4,449 16,577 21,026 (2,692) 18,334 18,334 18,334 18,334 |
Total Funds 2025 £ £ 4,449 16,577 21,026 (2,692) 18,334 18,334 18,334 18,334 |
Total Funds 2024 £ £ 3,548 19,259 22,807 (1,299) 21,508 21,508 21,508 21,508 |
Total Funds 2024 £ £ 3,548 19,259 22,807 (1,299) 21,508 21,508 21,508 21,508 |
|---|---|---|---|---|
| 21,508 | ||||
| 21,508 | ||||
| 21,508 | ||||
| 21,508 |
The financial statements have been prepared in accordance with the Financial Reporting Standard for Smaller Entities (effective January 2015).
23/09/2025
Approved by the Board on .................. and signed on its behalf by:
.........................................
Mrs Margaret Edwards Trustee
The notes on pages 10 to 12 form an integral part of these financial statements.
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Yatton Village Hall
Notes to the Financial Statements for the Year Ended 31 March 2025
1 Accounting policies
Basis of preparation
The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice 'Accounting and Reporting by Charities (SORP 2005)', issued in March 2005, the Financial Reporting Standard for Smaller Entities (effective January 2015) and the Charities Act 2011.
Fund accounting policy
Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.
Incoming resources
Grants that provide core funding or are of a general nature are recognised where there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability.
Resources expended
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.
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Yatton Village Hall
Notes to the Financial Statements for the Year Ended 31 March 2025
2 Analysis of Income
| Unrestricted | Total Funds | Total Funds | |
|---|---|---|---|
| Funds | 2025 | 2024 | |
| £ | £ | £ | |
| Voluntary income | |||
| Government grants | - | - | 2,000 |
| 0 | 0 | 2,000 | |
| Activities for generating funds | |||
| Social lotteries | 20 | 20 | 80 |
| Fundraising | - | - | 1,575 |
| 20 | 20 | 1,655 | |
| Investment income | |||
| Interest income | 106 | 106 | 100 |
| 106 | 106 | 100 | |
| Incoming resources from | |||
| charitable activities | |||
| Rental income | 39,298 | 39,298 | 45,579 |
| 39,298 | 39,298 | 45,579 |
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Yatton Village Hall
Statement of financial activities by fund Year Ended 31 March 2025
3 Analysis of Expenditure
| Charitable expenditure Establishment costs Repairs and maintenance Office expenses Legal and professional costs |
Unrestricted Funds £ 22,943 4,361 14,454 840 42,598 |
Total Funds 2025 £ 22,943 4,361 14,454 840 42,598 |
Total Funds 2024 £ 25,877 3,539 17,124 768 |
|---|---|---|---|
| 47,308 |
4 Trustees' remuneration and expenses
No trustees received any remuneration during the year.
5 Debtors
| Trade debtors Other debtors Accrued income |
2025 £ 245 999 3,204 4,449 |
2024 £ 352 157 3,039 |
|---|---|---|
| 3,548 |
6 Creditors: amounts falling due within one year
| Due within one year Trade creditors Accruals and deferred income |
2025 £ 632 2,061 2,693 |
2024 £ - 1,299 |
|---|---|---|
| 1,299 |
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Yatton Village Hall Statement of financial activities by fund Year Ended 31 March 2025
7 Controlling entity
The charity is controlled by the trustees.
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