Swaffham Prior Village Hall TAR
Due to the effects of Covid 19 The Hall has been closed for long periods of time
We managed to receive a grant from the County Council that enabled us to build a storage extension releasing the space to enable us to hire out both Halls separately.
Swaffham Prior Village Hall Registered Charity No. 267862
| Receipts and Payments Account 01 April 2020 to 31 March 2021 |
Receipts and Payments Account 01 April 2020 to 31 March 2021 |
Receipts and Payments Account 01 April 2020 to 31 March 2021 |
Receipts and Payments Account 01 April 2020 to 31 March 2021 |
Receipts and Payments Account 01 April 2020 to 31 March 2021 |
Receipts and Payments Account 01 April 2020 to 31 March 2021 |
|---|---|---|---|---|---|
| Unrestricted Funds £ |
Restricted Funds £ |
Endowments Funds £ |
Total Funds £ |
Last Year £ |
|
| RECEIPTS | |||||
| Hire of hall | £ 1,311.25 | £ 1,311.25 | £ 16,651.78 | ||
| Grants and donations | £ 10,000.00 | £ 62,000.00 | £ 72,000.00 | £ ‐ | |
| FundraisingEvents | £ ‐ | £ ‐ | £ 2,890.10 | ||
| Interest | £ 42.84 | £ 42.84 | £ 52.56 | ||
| Damage deposits | £ ‐ | £ ‐ | £ 1,170.00 | ||
| SPCC & Insurance reimbursements | £ ‐ | £ ‐ | £ 8,090.00 | ||
| Fines ‐ damage etc. | £ ‐ | £ ‐ | £ 25.00 | ||
| TOTAL RECEIPTS | £ 11,354.09 | £ 62,000.00 | £ ‐ | £ 73,354.09 | £ 28,879.44 |
| PAYMENTS | |||||
| Rates | £ ‐ | £ ‐ | |||
| Water | £ 286.16 | £ 286.16 | £ 577.05 | ||
| Electricity | £ 856.04 | £ 856.04 | £ 1,619.34 | ||
| Oil | £ 544.95 | £ 544.95 | £ 1,069.95 | ||
| Insurancepremiums | £ ‐ | £ 1,020.79 | |||
| Annual rent | £ ‐ | £ 3.00 | |||
| Buildingcleaning | £ 509.28 | £ 509.28 | £ 3,673.51 | ||
| Broadband | £ 264.00 | £ 264.00 | £ 264.00 | ||
| Website hosting | £ ‐ | £ 45.56 | |||
| Advertising | £ 63.00 | £ 63.00 | £ 62.50 | ||
| PPL PRS licence | £ ‐ | £ 956.12 | |||
| ACRE Membership | £ 57.00 | £ 57.00 | £ 114.00 | ||
| Purchases frompettycash | £ 7.32 | £ 7.32 | £ 29.28 | ||
| Buildingmaintenance | £ 1,722.27 | £ 1,722.27 | £ 9,097.56 | ||
| Extension | £ 11,620.80 | £ 62,000.00 | £ 73,620.80 | £ ‐ | |
| Refund ‐ damage deposits | £ ‐ | £ 1,315.00 | |||
| Refunds ‐ Coronavirus | £ 609.50 | £ 609.50 | £ ‐ | ||
| Miscellaneous | £ ‐ | £ 16.00 | |||
| TOTAL PAYMENTS | £ 16,540.32 | £ 62,000.00 | £ ‐ | £ 78,540.32 | £ 19,863.66 |
| NET(Receipts minus Payments) | ‐£ 5,186.23 | £ ‐ | £ ‐ | ‐£ 5,186.23 | £ 9,015.78 |
| Cash at Bank – Current Account | £ 10,394.95 | £ 26,875.85 | |||
| Cash at Bank – SavingAccount | £ 16,069.33 | £ 4,806.98 | |||
| Cash at bank ‐ NS Account | £ 5,545.71 | £ 5,506.07 | |||
| Pettycash | £ 2.32 | £ 9.64 | |||
| CASH FUNDS | |||||
| Lastyear end: 31 March 2020 | £ 37,198.54 | ||||
| Thisyear end: 31 March 2021 | £ 32,012.31 | ||||
| Cheques written inperiod not cashed | £ 5,511.82 | £ 400.98 | |||
| Therefore,actual funds available | £ 26,500.49 | £ 36,797.56 |
Outstanding payments include insurance premium, advertising and external work on extension.
Swaffham Prior Village Hall Registered Charity No. 267862
Proposed Budget for Year Ending 31 March 2022
| Proposed Budget for Year Ending 31 March 2022 |
Proposed Budget for Year Ending 31 March 2022 |
Proposed Budget for Year Ending 31 March 2022 |
|---|---|---|
| Income | 2021‐2022 | Notes |
| Hire fees | £ 8,760.00 | = 50% of 2019‐2020 |
| Grants | ‐ £ |
|
| Fundraising | 200.00 £ |
= 80% of Autumn Show 2019 |
| Donations | ‐ £ |
|
| Interest | 25.00 £ |
|
| Total income | 8,985.00 £ |
|
| Expenditure | Notes | |
| Cleaning | 4,304.16 £ |
= 2019‐2020plus 5% |
| Electricity,Water,Oil | 3,601.14 £ |
= 2019‐2020plus 5% |
| Maintenance & Building | 6,032.75 £ |
= 2020‐2021 budgetplus 5% |
| Refunds due to coronavirus | 400.00 £ |
Assumes no further lockdowns |
| Other runningcosts(internet,insurance,etc.) | 2,099.41 £ |
= 2020‐2021 budgetplus 5% |
| Total expenditure | 16,437.47 £ |
|
| Reserves | Notes | |
| Contingency (unrestricted) | 5,000.00 £ |
= Approx. 60% of est. income |
| Major improvements(unrestricted) | 10,000.00 £ |
= Balance of funds minus £4k |
| Total(unrestricted) reserves | 15,000.00 £ |
Budget Plan & Performance 2019 to 2020
| Budget Plan & Performance 2019 to 2020 | Budget Plan & Performance 2019 to 2020 | Budget Plan & Performance 2019 to 2020 | Budget Plan & Performance 2019 to 2020 |
|---|---|---|---|
| Income | Planned | Actual | Difference |
| Hire fees | 16,540.77 £ |
£ 1,311.25 | ‐£ 15,229.52 |
| Grants | ‐ £ |
72,000.00 £ |
£ 72,000.00 |
| Fundraising | 1,511.40 £ |
‐ £ |
‐£ 1,511.40 |
| Donations | ‐ £ |
‐ £ |
£ ‐ |
| Interest | 53.30 £ |
42.84 £ |
‐£ 10.46 |
| Total income | 18,105.47 £ |
73,354.09 £ |
£ 55,248.62 |
| Expenditure | Planned | Actual | Difference |
| Cleaning | 4,099.20 £ |
509.28 £ |
‐£ 3,589.92 |
| Electricity,Water,Oil | 3,429.66 £ |
1,687.15 £ |
‐£ 1,742.51 |
| Maintenance & Building | 5,745.48 £ |
75,343.07 £ |
£ 69,597.59 |
| Refunds due to coronavirus | ‐ £ |
609.50 £ |
£ 609.50 |
| Other runningcosts(internet,insurance,etc.) | 1,999.44 £ |
391.32 £ |
‐£ 1,608.12 |
| Total expenditure | 15,273.78 £ |
78,540.32 £ |
£ 63,266.54 |
| Reserves | Notes | ||
| Contingency (unrestricted) | 9,000.00 £ |
= Approx. 50% of est. income | |
| Major improvements(unrestricted) | 12,000.00 £ |
= Balance of funds minus £3k | |
| Total(unrestricted) reserves | 21,000.00 £ |
Some regular bookings will not be renewed in 2021 (e.g. art classes, yoga), will not start immediately (e.g. T'ai Chi) or will be at reduced frequency (e.g. Tang Soo Do). Maintenance budget includes decorating hall. Could be postponed if Parish Council agree.
Independent examiner’s report to the trustees of Swaffham Prior Village Hall
I report on the accounts of the organisation for the year ended 31 March 2021.
Respective responsibilities of the trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the Charities Act;
-
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act); and
-
to state whether particular matters have come to my attention.
Basis of independent examiner’s statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in, any material respect, the requirements:
-
to keep accounting records in accordance with section 130 of the Charities Act; and
-
• to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Barnaby Rix ACA, ICAEW 6 Keene Fields, Linton, Cambridge, CB21 4AA
6 February 2022