## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**4**|**2**|**4**|**4**|**3**|**1**|**0**|**3**|**2**|**5**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration details**||||||||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||4th Oxford Scout Group
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||JAMES WYNNE|CHAIR|| ||NATHAN BENTALL|TREASURER|| ||AMBER HODGES|GROUP LEAD VOLUNTEER|| ||EWAN KILGOUR||| ||LAURA RAMSAY||| ||SIMON COWELL||| ||JULIE WATSON||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 LT700001 (14 September 2024) |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Additional governance issues (optional information but encouraged as best practice)
(e.g. trust deed, constitution)
Type of governing document
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.
You may choose to include additional
information, where relevant, about:
(e.g. appointed by, elected by)
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are
common to all Scouts.
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted
The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation
applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity
Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer and 5
Trustees and meets approximately every 3 months, and has
online discussions.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the
Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies
and rules. Their support helps other volunteers run high-
quality and safe programmes that gives young people skills
for life.|| ||The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.| ||| ||The Group is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| ||The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation
applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity
Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer and 5
Trustees and meets approximately every 3 months, and has
online discussions.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the
Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies
and rules. Their support helps other volunteers run high-
quality and safe programmes that gives young people skills
for life.| 2 LT700001 (14 September 2024) |**Section B**
**Structure, governance and management (continued)**|**Section B**
**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The
Group would request the use of buildings, property and
equipment from neighbouring organisations such as
churchs, community centre and other Scout Groups. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the group on an ongoing basis, either temporarily
or permanently.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as
a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.| 3 LT700001 (14 September 2024) Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments. |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| Summary of the main activities in relation to these objects The group has about 140 young people aged 6 to 14, meeting five nights a week and on some week ends and week long summer camp. There are two Beaver colonies (67), two Cub packs (8-10.5) and one Scout section (10.5 to 14) and there is an associated Explorer unit which has a further approx 40 young people. 4 LT700001 (14 September 2024) Additional details of the objectives and activities (optional information but encouraged as best practice) |You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement|| |---|---| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| ||| |**Section D**|**Achievements and performance**| |Summary of the main achievements of
the charity during the year|| ||Over the course of the year the Group provided a wide
variety of scouting activities for young people between the
ages of 6 and 14, with the help of adult volunteers and a
number of young people volunteering in sections for people
younger than themselves (often as part of the DofE
volunteering). The Group meets five nights a week, with
weekend camps for all sections and a weeklong summer
camp for Scouts. The annual Christmas camp is attended
by almost all young people, and receives help from many
parents including cooking Christmas dinner for 150 people,
followed by a pantomime put on by adult volunteers. The
main fundraising activities are a Christmas raffle and
organising the Oxford Greenbelt Run.| ||| |**Section E**|**Financial Review**| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|**Reserves Policy**
The
Group's
policy on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short.| ||| ||| 5 LT700001 (14 September 2024) Fwlhef f￿hn￿oI le￿W dp¢•ls mlonnaIK￿j You may chor•se lo vickmle addl1￿nal 1nlorma1￿n. vtheie fde¥anl. aboul • the chanty's pnncipal sources ol Iuimls iffduding 8ny lundratsmgl, h¢yw expendthue has supported the k obieciNes of Ihe charrty. • M¥ostment and cèpctives." Section F Ollitr Qpiional InformJiioii Pl•n6 fof lulur• prtod$ Idei#ts ol 8WKanl planned lo adweve Scciion Oeclar.111011 Tthry INgte•s dedaTe Ihal tlw Ita¥e trusle85' repwl •bo 61* ¢)n b•W oltr* Iwsleos F￿11￿￿(1) gAq Poth l•9 S•r4•tsry, c+￿) K)(1 O LT7(XYJ)1114 20241 ## **4[th] Oxford SCOUT GROUP** ## **TRUSTEE BOARD** ## **TREASURER’S REPORT** **YEAR END ACCOUNTS 31[st ] MARCH 2025** Page 1 of 3 ## **Income & Expenditure** ||**2024-2025**|**2023-2024**| |---|---|---| |**Income**||| |Bank Interest|359.75|288.43| |Custodial Funds|0.00|2,352.92| |Donation|33.78|356.44| |Events|14,701.60|10,489.45| |Events - Beavers|1,534.93|1,334.25| |Events - Cubs|2,423.00|1,285.00| |Events - Scouts|9,441.57|14,741.30| |Fundraising|3,946.56|1,180.66| |Meetings|0.00|24.50| |Membership Fees|21,096.25|21,694.49| |Uniform|305.50|207.18| |**Expense**||| |Activity Equipment|84.87|152.55| |Admin|824.59|313.84| |Badges|2,141.72|2,022.45| |Camping Equipment|891.27|4,235.75| |Custodial Funds Returned|2,278.62|0.00| |Events|15,342.11|12,198.25| |Events - Beavers|924.83|402.34| |Events - Cubs|1,941.53|1,656.84| |Events - Scouts|8,271.88|16,909.13| |Insurance|819.64|0.00| |Meetings|0.00|1,059.15| |Meetings - Beavers|216.00|276.18| |Meetings - Cubs|418.40|492.57| |Meetings - Scouts|816.51|1,016.01| |Membership Costs|10,276.64|18,818.54| |Venue Hire|3,360.38|1,920.25| |Venue Maintenance|0.00|918.53| |**Account balances**||| |Expense Account|188.66|313.23| |Group Account|15,681.45|10,682.68| |Saving Account|24,605.39|24,245.64| |**Summary**||| |Account balance brought forward|35,241.55|43,679.31| |Total income|53,842.94|53,954.62| |Total expenditure|48,608.99|62,392.38| |Net income|5,233.95|-8,437.76| |Account balance carried forward|40,475.50|35,241.55| Page 2 of 3 ## **Note to the accounts:** 2024–2025 has been another successful year, providing a large number of young people with high-quality Scouting activities. Weekly meetings took place during term time, alongside camps and events for Beavers, Cubs and Scouts. The annual Christmas Camp was again a great success. Our adult volunteers have continued to develop their skills and qualifications, enabling an adventurous programme including hill walking, rock climbing, kayaking and air rifle shooting. Fundraising was strong again this year. The Christmas Raffle raised just over £1,000 for the Group. We also took over the running of the Oxford Greenbelt 10K. Under the original arrangement, proceeds from the first year of the event were passed on to the Oxfordshire Jamboree Contingent; from subsequent years the funds raised are retained by the Group. During 2024–2025 the Greenbelt 10K generated **around £2,000** for the Group, and we expect this event can generate more in future if we are able to expand participation, for example by introducing additional shorter distances. Overall, the Group returned to surplus during the year and has continued to rebuild its reserves after the prior year’s deficit. Increased fundraising and careful control of expenditure contributed strongly. Costs such as venue hire and administrative expenses should continue to be monitored in 2025–2026. The accounts have been independently examined by Ilze Malan, BA (Hons) Accounting. The examiner’s report raised no matters of concern and is available to members on request. (Note: The 2023–24 membership cost total includes two capitation payments due to timing: £8,496.00 (3 April 2023) and £9,546.00 (15 March 2024). Capitation is an annual payment, but payment dates can cause year-on-year fluctuations.) Page 3 of 3 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report Report to the trustees** Charity Name 4th Oxford SCOUT GROUP **On accounts for the year** 31 March 2025 **Charity no ended (if any)** 267799 **Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** . **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** [The charity’s gross income exceeded £250,000 and I am qualified to **examiner's statement** undertake the examination by being a qualified member of [insert name of applicable listed body]]. _Delete_ [ ] _if not applicable._ I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ |**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**|SIGN|12 January2026| |---|---|---| |||| ||Ilze Malan|| |||| ||Honours Bachelor of Accounting Science|| **Oct 2018** 1 **IER** ## **(if any):** **Address:** 3 Kidston Court, 12 Oxford Road, Kidlington, OX5 1AA |**Section B**|**Disclosure**| |---|---| ||Only complete if the examiner needs to highlight material matters of concern| ||(see CC32, Independent examination of charity accounts: directions and| ||guidance for examiners).| **Give here brief details of any items that the examiner wishes to disclose** . **Oct 2018** 2 **IER**