Trustees, Annual Report For the period From (start date) to end date Section A Reference and administration details Charity name 1st Prestbury Scout Group Other names the charity is known by Registered charity number (if any) HQ registration number Charity's principal address 1 st Prestbu Scout HQ The Bur Prestbu Postcode Names of the charity trustees who manage the charity (These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator) Dates acted if not for whole year Trustee Name Office (if any) Jason Zentner David Lambie Chloé Sim son Rachel Mccarth Russell Car enter David Freer Liz Ta lor Christo her Whisker Geoff Hall Alex Kin Chair Treasurer Grou Lead Volunteer 10 11 12 13 14 15 Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity) Type of advisor Name Address 1 LT700001 (14 September 2024)
Section B Structure, governance and management Description of the charity's trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about: The Group is managed by the Board of Trustees (BOT), the members of which are the 'Charity Trustees, of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: The Trustee Board consists of the Chair, Treasurer and 8 Trustees (including 1 Ex Officio Trustees, and 7 Elected Trustees and meets every 4 months. a) the induction and training of trustees. b) tr Members of the BOT complete 'Essential Information for Executive Committee, training within the first 6 months of joining the committee. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. 2 LT700001 (14 September 2024)
Section B Structure, governance and management (continued) Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, propety and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. 3 LT700001 (14 September 2024)
Section C Objectives and activities The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. Summary of the objects of the charity set out in its governing document The Values of Scouting As Scouts we are guided by these values: Integrity - We act with integrity. we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference" we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: enjoy what they are doing and have fun take part in activities indoors and outdoors learn by doing share in spiritual reflection take responsibility and make choices undertake new and challenging activities make and live by their Promise. Summary of the main activities in relation to these objects The aims are achieved by the running of section meetings each week in term time, and additionally offering nights away experiences either on our premises or elsewhere to allow skills learnt on weeknights to be put into practice. Additional details of the objectives and activities (optional information but encouraged as best practice) You may choose to include further statements, where relevant, about: policy on grantmaking. contribution made by volunteers. policy on investments. The group is run entirely by volunteers, who work together to ensure the premises are kept operational and safe and to provide opportunities for the young people. Many of the volunteers also attend regular training sessions to maintain the necessary skills, in particular First Aid, to help keep the young people safe. 4 LT700001 (14 September 2024)
Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Section D Achievements and performance Summary of the main achievements of the charity during the year This year saw the launch of a second Scout troop, seeing the group grow in size, and host 8 sections for young people aged between 4 - 14.5 At the census taken during the year, the group had 10 trustees and 28 leaders The section sizes were: Squirrels - 26 Beavers - 44 Cubs- 47 Scouts - 24 The waiting has grown further and holds 223 people Section E Financial Review Brief statement of the charity's policy on reserves Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Board of Trustees considers that the group should hold a sum equivalent to 12 months running costs, circa £6,800 The Group held reserves of approximately £14,800 against this at year end Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) 5 LT700001 (14 September 2024)
Further financial review details (optional information) You may choose to include additional information, where relevant, about: the charity's principal sources of funds (including any fundraising). Investment Policy The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. Except for a small number of shares inherited from Lloyds Bank. how expenditure has supported the key objectives of the charity; The Board of Trustees regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group BOT considers the cash flow requirements. investment policy and objectives; Funds are raised mainly via termly subscriptions, of which approximately half is paid upwards to District for insurance and facilities in the area. There are also ad hoc funraising events organised throughout the year. Section F Other Optional Information Plans for future periods (details of any significant activities planned to achieve them) 6 LT700001 (14 September 2024)
Section G Declaration The trustees declare that they have approved the trustees, report above Signed on behalf of the charity's trustees Signature(s) Full name(s) Jason Zentner Chris Whisker Position (eg Secretary, Chair) Chair Group Lead Volunteer Date 7 LT700001 (14 September 2024)
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A ,Independent Examiner's Report Report to the trusteesl members of 1ST PRESTBURY SCOUT GROUP On accounts for the year ended 31 August 2025 Charity no (if any) 267798 Set out on pages jrpiner,Ibor to inclLido tle palie IlLiml)ers of addjlif) fjal she¢.) I I report to the trustees on my examination of the accounts of the above charity ('the Trust") for the year ended 3'11081202r Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confim that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: E. Capewell Date: 1110312026 Name: Ellen Capewell Relevant professional quallficatlon(s) or body (if any): ACA Qualified (ICAEW) Membership number: 1174733 Address: 2 Watershoot Close, Cheltenham, Gloucestershire, GL523EN Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). IER October 2018
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CHARITY COMMISSION FOR ENGLAND AND WALES Receipts and payments accounts CC16a For the period from Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds Last year to the nearest to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts DonatK)ns Events Fundraising Hall, field and kit hire Membership fees Rental income Unrform sales Bank interest Admin Sub total (Gross income for AR) 755 25,281 4,595 770 17,609 1,155 246 2,000 2,755 25,281 5,724 770 17,609 1,155 246 4,121 14,479 204 687 14,444 1,386 151 1,129 30 30 50,445 3,129 53,574 35,476 A2 Asset and investment sales, (see table). tota Total receipts 50,445 3,129 53,574 35,476 A3Pa ments Activity equipment Badges Bank charges Event expenses Fundraising expenses Property expenses, maintenance and administrats'on Meeting expenses Membership costs Training and admin Unrform 851 1,829 1,241 23,566 1.206 1,129 1,980 1,829 1,241 23,566 1,206 360 1,131 879 13,284 11,486 898 9,659 360 348 2,000 13,486 898 9,659 360 348 13,817 891 8,637 159 Sub total 51,444 3,129 54,573 39,158 A4 Asset and investment urchases, see table Sub total Total payments 51,444 3,129 54,573 39,158 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 999 999 3,682 15,710 14,711 15,710 14,711 19,392 15,710 CCXX R1 accounts (SS) 0510412026
Section B Statement of assets and liabilities at the end of the period Unrestricted funds to nearest £ Restricted funds to nearest £ Endowment funds to nearest £ Categories Details B1 Cash funds Bank account 14,366 Pelty cash 245 Expense account 100 Total cash funds 14,711 (agree balances with recelpts and payments acctxJnt(s)) Unrestricted funds to nearest £ Restricted funds to nearest £ Endowment funds to nearest £ Details Building B2 Other monetary assets 180,000 Fund to which asset belon Current value tional Details Cost (optional) B3 Investment assets Fund to which asset belon Unrestricted Current value tional 30,000 Details Equipment. including tents, camping equipment, badges, ck)thing, protectrqe clothing Cost (optional) B4 Assets retained for the charity's own use Fund to which relates Amount due tional When due tional Details B5 Liabilities Suned by one or two trustees on behalf of all the trustees Signature Print Name Date of roval CCXX R2 accounts (SS) 0510412026
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A ,Independent Examiner's Report Report to the trusteesl members of 1ST PRESTBURY SCOUT GROUP On accounts for the year ended 31 August 2025 Charity no (if any) 267798 Set out on pages jrpiner,Ibor to inclLido tle palie IlLiml)ers of addjlif) fjal she¢.) I I report to the trustees on my examination of the accounts of the above charity ('the Trust") for the year ended 3'11081202r Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confim that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: E. Capewell Date: 1110312026 Name: Ellen Capewell Relevant professional quallficatlon(s) or body (if any): ACA Qualified (ICAEW) Membership number: 1174733 Address: 2 Watershoot Close, Cheltenham, Gloucestershire, GL523EN Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). IER October 2018
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CHARITY COMMISSION FOR ENGLAND AND WALES Receipts and payments accounts CC16a For the period from Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds Last year to the nearest to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts DonatK)ns Events Fundraising Hall, field and kit hire Membership fees Rental income Unrform sales Bank interest Admin Sub total (Gross income for AR) 755 25,281 4,595 770 17,609 1,155 246 2,000 2,755 25,281 5,724 770 17,609 1,155 246 4,121 14,479 204 687 14,444 1,386 151 1,129 30 30 50,445 3,129 53,574 35,476 A2 Asset and investment sales, (see table). tota Total receipts 50,445 3,129 53,574 35,476 A3Pa ments Activity equipment Badges Bank charges Event expenses Fundraising expenses Property expenses, maintenance and administrats'on Meeting expenses Membership costs Training and admin Unrform 851 1,829 1,241 23,566 1.206 1,129 1,980 1,829 1,241 23,566 1,206 360 1,131 879 13,284 11,486 898 9,659 360 348 2,000 13,486 898 9,659 360 348 13,817 891 8,637 159 Sub total 51,444 3,129 54,573 39,158 A4 Asset and investment urchases, see table Sub total Total payments 51,444 3,129 54,573 39,158 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 999 999 3,682 15,710 14,711 15,710 14,711 19,392 15,710 CCXX R1 accounts (SS) 0510412026
Section B Statement of assets and liabilities at the end of the period Unrestricted funds to nearest £ Restricted funds to nearest £ Endowment funds to nearest £ Categories Details B1 Cash funds Bank account 14,366 Pelty cash 245 Expense account 100 Total cash funds 14,711 (agree balances with recelpts and payments acctxJnt(s)) Unrestricted funds to nearest £ Restricted funds to nearest £ Endowment funds to nearest £ Details Building B2 Other monetary assets 180,000 Fund to which asset belon Current value tional Details Cost (optional) B3 Investment assets Fund to which asset belon Unrestricted Current value tional 30,000 Details Equipment. including tents, camping equipment, badges, ck)thing, protectrqe clothing Cost (optional) B4 Assets retained for the charity's own use Fund to which relates Amount due tional When due tional Details B5 Liabilities Suned by one or two trustees on behalf of all the trustees Signature Print Name Date of roval CCXX R2 accounts (SS) 0510412026