East and Botolph Claydon Village Hall Village Hall Trustees Report
for the Year Ended 31 March 2025
The East & Botolph Claydon Village Hall, Botyl Road, Botoplh Claydon, Buckigham, Bucks, MK18 2LR is a character building situated between the villages of Botolph Claydon and East Claydon.
The Trustees
The village Hall trustees are Robert James Ingham Clark, Gary Baldwin, Jenny TildenWalker, Martyn Collier, Amelia Blake and Nick Brown.
Principal Activity and Aims of the Organisation
The main objective of the Hall is to operate the Village Hall for the benefit of the community and to maintain and improve the building and grounds.
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Providing and maintaining a village hall and garden space to enable the public to hire them for events.
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The village Hall is managed by a small team of volunteers from the two villages.
-
Members are recruited as and when needed by advertising in the parish magazine and on the local Facebook page along with words of mouth. The committee is subdivided into various sub committees for events, garden maintenance and bar.
Achievements and Performance
The hall continues to be busy. We have adopted an online booking system which allows for the more efficient running of the hall. Repairs have been undertaken to sort out some of the damp issues identified and steady progress is being made to fix this. Plans are to upgrade part of the bar area and the outside seating area.
Financial Review, Reserves and Investments Policy
We were successful in our application for funds to refurbish the kitchen area and that has now been completed. While still a small space the layout and contents are more suited to the needs of hirers. This year the organisation made a surplus of £16,311 during the year. We also purchased some fixtures and fittings assets for the hall and garden. Our finances
are in reasonable shape. We did make adjustments to our hire process during the year due to our fixed rate of electrical supply coming to end.
Future Plans
The future plans for the village hall organisation are one of maintaining a functioning village hall.
……………………………………….
. Treasurer: N Brown
Date:
…………………………………
Current Account
| Balance | liabilities | **transfers ** | income | ||
|---|---|---|---|---|---|
| long | |||||
| term | |||||
| Date | Description | Balance | **Deposits ** | transfers | rentals |
| 01.04.24 | opening balance | 2477.56 | |||
| 01.04.24 | Winslow c siders hall hire | 2507.56 | |||
| 01.04.24 | bank? Service charges | 2507.56 | |||
| 02.04.24 | Red kite kitchens new kitchen | -1982.44 | |||
| 02.04.24 | trans from sav ac no 00034463 | 3017.56 | 5000 | ||
| 02.04.24 | Stripe payment | 3174.96 | |||
| 02.04.24 | Bedford fuels heating oil | 2191.37 | |||
| 02.04.24 | Epos now POS charges | 2161.37 | |||
| 02.04.24 | Oakpart alarms maint charge | 1920.17 | |||
| 03.04.24 | Davies BK1173 dog train | 1950.17 | |||
| 03.04.24 | Davies BK11735 dog train | 1980.17 | |||
| 03.04.24 | davies Bk1178 dog train | 2017.67 | |||
| 03.04.24 | DaviesBK1197 dog train | 2077.67 | |||
| 03.04.24 | Rotary club | 2102.67 | |||
| 03.04.24 | Rotary club | 2255.17 | 100 | ||
| 03.04.24 | Epos now POS charges | 2232.37 | |||
| 05.04.24 | SL Harris room rental | 2302.37 | 70 | ||
| 05.04.24 | Bucks CC council tax | 2250.8 | |||
| 06.04.24 | Window cleaner | 2196.8 | |||
| 08.04.24 | Amazon Hand wash | 2180.75 | |||
| 08.04.24 | Costco | 2152.45 | |||
| 08.04.24 | S C Matthews hall hire | 2212.45 | |||
| 08.04.24 | Paul Reymond deposit return | 2112.45 | -100 | ||
| 08.04.24 | Dodds secondhand sofa | 2172.45 | |||
| Zoe Stokes hall hire wedding | |||||
| 08.04.24 | jarvis | 2777.45 | 100 | ||
| 09.04.24 | Everfow | 2774.47 | |||
| 09.04.24 | B+Q sand etc | 2711.18 | |||
| 09.04.24 | Padbury vill hall | 2811.18 | 100 | ||
| 09.04.24 | Peploe williams academy | 3531.18 | |||
| 09.04.24 | lemon silver sub | 3223.18 | |||
| 10.04.24 | Theoday | 3383.18 | 100 | ||
| 11.04.24 | Winslow ss petrol | 3355.92 | |||
| 11.04.24 | Gary baldwin clean | 3115.92 | |||
| 12.04.24 | Amazon pens | 3098.48 | |||
| 12.04.24 | Provide couriers ?? | 3003.48 | |||
| 15.04.24 | Everfow | 2962.2 | |||
| 18.04.24 | Jane hill party chafn | 3099.7 | 100 | ||
| 21.04.24 | Robin Mcgrath party chowdrey | 3224.7 | 100 | ||
| 23.04.24 | Art profle ltd | 3531.7 | 307 | ||
| 24.04.24 | E stickland | 4156.7 | 100 | ||
| 29.04.24 | Stripe payment | 4333.8 | |||
| 30.04.24 | Epos now POS upgrade | 4023.61 | |||
| 30.04.24 | Epos now charges | 3993.61 | |||
| 01.05.24 | Epos now charges | 3970.81 |
| 01.05.24 | Davies J BK1229 | 4030.81 | |||
|---|---|---|---|---|---|
| 01.05.24 | Davies J BK1174 | 4060.81 | |||
| 01.05.24 | Davies j BK1176 | 4120.81 | |||
| 01.05.24 | Davies J BK1202 | 4300.81 | |||
| 02.05.24 | R Ball Wedding | 4900.81 | 100 | ||
| 07.05.24 | Bucks CC council tax | 4850.81 | |||
| 07.05.24 | Bucks CC waste | 4805.86 | |||
| 07.05.24 | electricity SSE | 4568.12 | |||
| 07.05.24 | Harris SL room hire | 4638.12 | 70 | ||
| 07.05.24 | Gary Baldwin cleaning | 4518.12 | |||
| 08.05.24 | Bucks CC credit | 4765.62 | |||
| 09.05.24 | Rotary club deposit return | 4665.62 | -100 | ||
| 10.05.24 | Stripe payment | 4830.41 | |||
| 11.05.24 | Jayne Hill deposit refund | 4730.41 | -100 | ||
| 13.05.24 | Amazon gdn lights and t towels | 4678.45 | |||
| 13.05.24 | Green fngers lawn edgeing | 4639.46 | |||
| 14.05.24 | Amazon bins | 4608.74 | |||
| 15.05.24 | Everfow water | 4567.94 | |||
| 15.05.24 | Amazonbin bags | 4559.95 | |||
| 16.05.24 | Screwfx | 4544.37 | |||
| 16.05.24 | Amazon waterproof socket | 4508.28 | |||
| 20.05.24 | Amazon TandE cable | 4474.29 | |||
| 20.05.24 | N babastide party | 4609.29 | |||
| 21.05.24 | Sonja Gyenes deposit refund | 4509.29 | -100 | ||
| 22.05.24 | Amazon lights, Hwash, coasters | 4438.81 | |||
| 22.05.24 | Peploe academy | 5273.81 | |||
| 23.05.24 | Stonecare brick waterproofer | 5183.86 | |||
| 23.05.24 | Art profle ltd | 5388.86 | 205 | ||
| 29.05.24 | Epos now | 5358.86 | |||
| 31.05.24 | Epos now | 5336.06 | |||
| 01.06.24 | Armitage wedding | 6031.06 | |||
| 02.06.24 | Davies J | 6211.06 | |||
| 02.06.24 | Davies J | 6622.06 | |||
| 02.06.24 | H collier furniture | 6270.61 | |||
| 02.06.24 | R painter Party | 6590.61 | 100 | ||
| 03.06.24 | Bucks CC | 6450.16 | |||
| 03.06.24 | Amazon outdoor lights | 6406.49 | |||
| 03.06.24 | Padbury vill hall deposit return | 6306.49 | -100 | ||
| 04.06.24 | Amazon BBQ | 5976.5 | |||
| 05.06.24 | Bucks CC C tax | 5926.5 | |||
| 05.06.24 | Harris SL room hire | 6131.5 | 205 | ||
| 05.06.24 | Ellen bridgendeposit refund | 6041.5 | -100 | ||
| 05.06.24 | Trans to savings account | 4041.5 | -2000 | ||
| 05.06.24 | J Tilden walker plants | 3987.2 | |||
| 08.06.24 | K Colleta party | 4277.2 | 100 | ||
| 10.06.24 | IKEA glasses | 4194.7 | |||
| 10.06.24 | Costco | 4159.1 | |||
| 10.06.24 | Rachel Ball deposit return | 4099.1 | -100 | ||
| 11.06.24 | Gary Baldwin Cleaning | 3861.7 | |||
| 13.06.24 | Bruce patience party | 4051.7 |
| 14.06.24 | Linnel bros pub benches | 3457.7 | ||
|---|---|---|---|---|
| 17.06.24 | Everfow water | 3416.42 | ||
| 18.06.24 | Amazon bungie cord | 3398.43 | ||
| 18.06.24 | E Bay ?? | 3300.75 | ||
| 18.06.24 | E S Knight | 3460.75 | 100 | |
| 18.06.24 | G baldwin reimbure l101 | 3558.43 | ||
| 20.06.24 | Amazon picture hanger | 3554.8 | ||
| 20.06.24 | Kirsty Dingley party sue painter | 3714.8 | 100 | |
| 21.06.24 | Amazon handwashes | 3699.62 | ||
| 22.06.24 | My window dleaner | 3645.62 | ||
| 22.06.24 | D Stewart Wedding | 4500.62 | 100 | |
| 23.06.24 | Art profle ltd | 4705.62 | 205 | |
| 24.06.24 | J armitage deposit refund | 4605.62 | -100 | |
| 24.06.24 | Jarvis deposit refund | 4505.62 | -100 | |
| 25.06.24 | Art Profle ltd paintings for hall | 4105.62 | ||
| 26.06.24 | Amy Theoday deposit refund | 4005.62 | -100 | |
| 28.06.24 | Amazon bins | 3989.63 | ||
| 28.06.24 | Ruby Hillier Party | 4164.63 | 100 | |
| 01.07.24 | Epos now charges | 4134.63 | ||
| 03.07.24 | Rachel stephenson Wedding | 4834.63 | ||
| 04.07.24 | Bucks cc waste | 4801.08 | ||
| 05.07.24 | Bucks CC council tax | 4751.08 | ||
| 05.07.24 | S L Harris room hire | 4956.08 | 205 | |
| 09.07.24 | Bucks CC election hire | 5203.58 | ||
| 09.07.24 | Gary Baldwin cleaning | 4903.58 | ||
| 09.07.24 | M Meakin deposit refund | 4803.58 | -100 | |
| 09.07.24 | K and D Colleta deposit refund | 4703.58 | -100 | |
| 10.07.24 | Amelia Blake Gas and plants | 4634.58 | ||
| 10.07.24 | Winslow concert band | 4484.58 | ||
| 11.07.24 | Kings fre Fire exting and service | 4208.88 | ||
| 11.07.24 | J Davies hire | 4526.88 | ||
| 12.07.24 | W Sabana hire | 4876.88 | 100 | |
| 14.07.24 | Newsletter | 4841.38 | ||
| 15.07.24 | Everfow water | 4800.1 | ||
| 15.07.24 | Mushroom vill bar drinks | 4777.8 | ||
| 16.07.24 | Amazon dishwash detergent | 4765.81 | ||
| 16.07.24 | Stripe payment | 4960.15 | ||
| 17.07.24 | Amazon sponge scourers | 4953.16 | ||
| Amazon tea towels and door | ||||
| 17.07.24 | closure and vanish | 4909.7 | ||
| 22.07.24 | E S Knight deposit refund | 4809.7 | -100 | |
| 22.07.24 | D Punter wedding Blu paterson | 5309.7 | 100 | |
| 23.07.24 | Art profle ltd | 5514.7 | 205 | |
| 23.07.24 | Costco maltesers and consum | 5473.33 | ||
| 24.07.24 | Amazon Auto door closure | 5451.34 | ||
| 24.07.24 | K Dingley deposit refund | 5351.34 | -100 | |
| 26.07.24 | P Rajpal Party | 5691.34 | 200 | |
| 30.07.24 | Epos now charges | 5661.34 | ||
| 01.08.24 | Bucks cc waste | 5619.44 | ||
| 05.08.24 | Bucks CC council tax | 5569.44 |
| 05.08.24 | SSE Electricity | 4762.26 | |||
|---|---|---|---|---|---|
| 05.08.24 | S L Harris room hire | 4967.26 | 205 | ||
| 05.08.24 | Davies J hire | 5231.26 | |||
| 06.08.24 | Tesco's provisions | 5070.05 | |||
| 06.08.24 | Gary Baldwin cleaning | 4870.05 | |||
| Gary Baldwin reimburse tesco's | |||||
| 06.08.24 | bill | 5031.25 | |||
| 10.08.24 | Daniel punter reimbure Deposit | 4931.25 | -100 | ||
| 11.08.24 | R Dobbs Party | 5336.25 | 100 | ||
| 12.08.24 | Peploe academy | 6161.25 | |||
| 12.08.24 | Ruby Hillier deposit refund | 6061.25 | -100 | ||
| 14.08.24 | Amazon velcro | 6055.31 | |||
| 14.08.24 | P Rajpal deposit refund | 5855.31 | -200 | ||
| 15.08.24 | Everfow water | 5814.51 | |||
| 15.08.24 | Stripe deposit refund | 5714.51 | -100 | ||
| 16.08.24 | Amazon wi-f router | 5669.65 | |||
| 18.08.24 | Trans to savings account | 4669.65 | -1000 | ||
| 20.08.24 | Oakpark alarms maint contract | 4399.65 | |||
| 21.08.24 | Amazon sanitary bin liners+mats | 4376.01 | |||
| 22.08.24 | Amazon storage box | 4338.01 | |||
| 22.08.24 | Newgate UK hall hire | 4528.01 | |||
| 23.08.24 | Art profle ltd | 4733.01 | |||
| 27.08.24 | Allied westminster insurance | 3329.91 | |||
| 29.08.24 | Epos now charges | 3299.91 | |||
| 30.08.24 | Costco maltesers and kit kat | 3268.14 | |||
| 02.09.24 | Bucks CC council tax | 3218.14 | |||
| 02.09.24 | Winslow countrysiders | 3465.64 | |||
| 03.09.24 | My window cleaner | 3411.64 | |||
| 03.09.24 | Amazon paint brushes | 3396.86 | |||
| 05.09.24 | Bucks CC waste | 3346.86 | |||
| 05.09.24 | S L Harris room hire | 3551.86 | |||
| 07.09.24 | Aranha and Yadav party | 3711.86 | 100 | ||
| 10.09.24 | Gary Baldwin cleaning | 3511.86 | |||
| 12.09.24 | Amazon Vanish | 3483.14 | |||
| 13.09.24 | Bucks CC alcohol licence | 3303.14 | |||
| 16.09.24 | Everfow water bill | 3265.62 | |||
| 20.09.24 | Amazon air freshners | 3226.06 | |||
| 21.09.24 | Jenny T W plants | 3175.76 | |||
| 23.09.24 | Art profle ltd | 3380.76 | 205 | ||
| Paragon tool hireladders and | |||||
| 24.09.24 | platform | 3130.76 | |||
| 24.09.24 | Gerald Aranha deposit refund | 3030.76 | -100 | ||
| 27.09.24 | Ruth Painter deposit refund | 2930.76 | -100 | ||
| 01.10.24 | Epos now charges | 2900.76 | |||
| 03.10.24 | Bucks CC waste | 2856.26 | |||
| 04.10.24 | Amazon | 2847.28 | |||
| Mark Anstead painting fre | |||||
| 04.10.24 | escape and railings | 1697.28 | |||
| 07.10.24 | Bucks CC council tax | 1647.28 | |||
| 07.10.24 | S L Harris room hire | 1852.28 | 205 |
| 07.10.24 | Paragon hire refund deposit | 1910.28 | |||
|---|---|---|---|---|---|
| 08.10.24 | Bucks recycling skip hire | 1670.28 | |||
| 08.10.24 | trans from savings account | 3670.28 | 2000 | ||
| 09.10.24 | J Davies hire | 3838.28 | |||
| 11.10.24 | Rico Green Party | 4218.28 | 100 | ||
| 15.10.24 | Everfow water | 4177.48 | |||
| 16.10.24 | Gary Baldwin cleaning | 3977.48 | |||
| 17.10.24 | trans from savings account | 16457.48 | 12480 | ||
| 17.10.24 | Red Kite kitchens | 3977.48 | |||
| 19.10.24 | My window cleaner | 3923.48 | |||
| 19.10.24 | Thomas Boyse party | 4083.48 | 100 | ||
| 21.10.24 | cheque deposit MK WI hire | 4443.48 | |||
| 22.10.24 | Perspex sheet | 4408.83 | |||
| 23.10.24 | Wickes MK decorating goods | 4387.08 | |||
| 23.10.24 | Brewers MK paint | 4353.08 | |||
| 23.10.24 | Art profle ltd | 4558.08 | 205 | ||
| Amazon storage boxes and kroll | |||||
| 24.10.24 | holder | 4482.91 | |||
| 29.10.24 | Epos now charges | 4452.91 | |||
| 01.11.24 | Wickes MK paint | 4429.91 | |||
| 01.11.24 | Asda stores | 4399.26 | |||
| 01.11.25 | Wesley Sabana Party | 4544.26 | |||
| 04.11.24 | Bucks CC waste | 4485.91 | |||
| 04.11.24 | Amazon ?? | 4452.15 | |||
| 05.11.24 | S L Harris room hire | 4657.15 | 205 | ||
| 05.11.24 | Amazon reed difusers | 4641.61 | |||
| 05.11.24 | Amazon sink tidy | 4616.61 | |||
| 05.11.24 | Amazon Cupboard locks | 4596.66 | |||
| 10.11.24 | J Davies hire | 4686.66 | |||
| 11.11.24 | Kim Major-George hire | 4766.66 | |||
| 11.11.24 | Krishna Bharadwaj hire | 5246.66 | 100 | ||
| 14.11.24 | Rico Green deposit refund | 5146.66 | -100 | ||
| 15.11.24 | Everfow water | 5105.38 | |||
| 15.11.24 | M Anstead Paint kitchen | 4715.38 | |||
| 15.11.24 | Wesley Sabana deposit refund | 4615.38 | -100 | ||
| 15.11.24 | Floral fuse hire | 4667.88 | |||
| 15.11.24 | Red Kite kitchens fnal payment | 3667.88 | |||
| 18.11.24 | Scot power Electric | 3244.26 | |||
| 22.11.24 | Costco ?? | 3223.16 | |||
| 22.11.24 | Costco Kit kat and Maltesers | 3179.4 | |||
| 23.11.24 | Art profle ltd | 3384.4 | 205 | ||
| Royal Selangor tankard D | |||||
| 26.11.24 | Toombs? | 3197.4 | |||
| 26.11.24 | Replacement keys | 3160.65 | |||
| 29.11.24 | Epos now charges | 3130.65 | |||
| 30.11.24 | S Bharadwaj deposit refund | 3030.65 | -100 | ||
| 02.12.24 | Bucks CC waste H E Rennie Party harriet |
2997.1 | |||
| 02.12.24 | stevens? | 3187.1 | 100 | ||
| 03.12.24 | Timpson keys | 3177.1 | |||
| 03.12.24 | Amazon towel holder | 3169.11 |
| 03.12.24 | J Davies hire | 3304.11 | |||
|---|---|---|---|---|---|
| 05.12.24 | S L Harris room hire | 3509.11 | 205 | ||
| 05.12.24 | A Tkachenko Party | 3654.11 | 100 | ||
| 06.12.24 | Amazon measuring jug | 3648.61 | |||
| 09.12.24 | Amazon timed airsprays | 3626.34 | |||
| 09.12.24 | Royal mail stamp | 3625.49 | |||
| 09.12.24 | Timpson keys | 3600.49 | |||
| 12.12.24 | My wndow cleaner | 3546.49 | |||
| 16.12.24 | Everfow water | 3505.21 | |||
| 16.12.24 | Bucks CC Kitchen grant | 12005.21 | |||
| 17.12.24 | Peploe academy | 12510.21 | |||
| 17.12.24 | Trans to savings account | 4010.21 | -8500 | ||
| 19.12.24 | Scot power electric | 3604.67 | |||
| 19.12.24 | Costco | 3554.79 | |||
| 23.12.24 | Art profle ltd | 3759.79 | 205 | ||
| 23.12.24 | Amazon Bin Labeller and cloths | 3682.95 | |||
| 27.12.24 | Buckinghamshire .gov bins hire ? | 3564.95 | |||
| 31.12.24 | Francis B W | 3594.95 | |||
| 03.01.25 | Bucks CC waste | 3550.45 | |||
| 04.01.25 | Swati Chakrabati party | 3687.95 | 100 | ||
| 05.01.25 | J Davies hire | 3831.95 | |||
| 06.01.25 | Bucks CC ?? Unknown | 3261.95 | |||
| 06.01.25 | S L Harris room hire | 3466.95 | 205 | ||
| 06.01.25 | Peploe academy | 4056.95 | |||
| 07.01.25 | Stripe payment | 4352.25 | |||
| 07.01.25 | Harriet rennie deposit refund | 4252.25 | -100 | ||
| 09.01.25 | Ebay nest thermostat replacemt | 4158.77 | |||
| 09.01.25 | Stripe payment | 4444.22 | 100 | ||
| 09.01.25 | A Tkachenko deposit refund | 4344.22 | -100 | ||
| 10.01.25 | Bedford fuel oils kero | 3777.22 | |||
| 13.01.25 | Ebay nest heat link | 3725.24 | |||
| 13.01.25 | D Keenan ? | 3738.24 | |||
| 14.01.25 | Gary Baldwin cleaning | 3338.24 | |||
| 15.01.25 | Everfow water | 3298.4 | |||
| 15.01.25 | Post ofce postage | 3294.45 | |||
| 17.01.25 | Scottish power electricity | 2919.67 | |||
| 23.01.25 | Stripe Deposit refund | 2819.67 | -100 | ||
| 23.01.25 | Art profle ltd | 3024.67 | |||
| 24.01.25 | Swati Chakrabarti deposit refund | 2924.67 | -100 | ||
| 27.01.25 | Costco Vaikal and refuse sacks | 2903.58 | |||
| 29.01.25 | Amazon brush and pan | 2901.8 | |||
| 29.01.25 | Amazon kitchen gloves | 2888.81 | |||
| 29.01.25 | My window cleaner | 2834.81 | |||
| 02.02.25 | J Davies hire | 2906.81 | |||
| 03.02.25 | Bucks CC Waste | 2853.91 | |||
| 04.02.25 | Amazon bus card holder stand | 2849.32 | |||
| 05.02.25 | S L Harris room hire | 3054.32 | 205 | ||
| 05.02.25 | Winslow countrysiders | 3084.32 | |||
| Gary Baldwin badmington | |||||
| 12.02.25 | rackets and net | 2919.37 |
| 13.02.25 | stripe reciept | 3047.22 | ||
|---|---|---|---|---|
| 13.02.25 | Clay par chch advert | 3029.72 | ||
| 14.02.25 | Amazon cupboard locks | 3009.77 | ||
| 15.02.25 | Buckingham FE wins countrysdrs | 3062.27 | ||
| 17.02.25 | Everfow water | 3019.45 | ||
| 17.02.25 | Peploe academy | 3426.95 | ||
| 18.02.25 | Quatro PR hall rental | 3654.45 | 100 | |
| 19.02.25 | Scot power electricity | 3236.07 | ||
| 20.02.25 | stripe reciept | 3294.97 | ||
| 20.02.25 | C Wilson party | 3474.97 | 100 | |
| 23.02.25 | Art profle ltd | 3689.97 | 215 | |
| 28.02.25 | Amazon line ,marer | 3659.98 | ||
| 03.03.25 | amazon Plate anchors | 3651 | ||
| 05.03.25 | S L Harris room hire | 3856 | 205 | |
| 05.03.25 | Autism early support hall hire | 3896 | ||
| 05.03.25 | Winslow countrysiders | 3926 | ||
| 05.03.25 | S Gyenes party | 4066 | 80 | |
| 05.03.25 | S Gyenes party | 4086 | 20 | |
| 06.03.25 | Bucks cc waste | 4041.5 | ||
| 06.03.25 | Stripe payment | 4191.51 | ||
| 12.03.25 | Community bldgs membership | 4121.51 | ||
| 12.03.25 | B Joyce Piano tuning | 4061.51 | ||
| 12.03.25 | S Stewart deposit refund | 3961.51 | -100 | |
| 13.03.25 | P E Rowe deposit | 4061.51 | 100 | |
| 16.03.25 | K Mcglinchey Deposit | 4161.51 | 100 | |
| 17.03.25 | Everfow water | 4160.28 | ||
| 17.03.25 | C rogers party | 4485.28 | 100 | |
| 17.03.25 | Costco Airwick refll etc | 4458.91 | ||
| 21.03.25 | Scot power electricity | 4122.63 | ||
| 23.03.25 | Art profle ltd | 4337.63 | 215 | |
| 24.03.25 | Amazon A4 paper | 4331.64 | ||
| 24.03.25 | AO Retail Ceramic Hob | 3957.64 | ||
| 25.03.25 25.03.25 |
Luckinwish Amazon foor cleaner reed difuse |
3937.66 3900.72 |
||
| 26.03.25 | Stripe deposit refund | 3800.72 | -100 | |
| 26.03.25 | Kim Major-George hire | 3880.72 | ||
| 28.03.25 | My window cleaner | 3826.72 | ||
| 30.03.25 | J Davies hire | 3850.72 | ||
| 30.03.25 | J Davies hire | 3922.72 | ||
| 31.03.25 | closing balance | 3922.72 | ||
| total deposits outstanding | 300 | |||
| 0 | ||||
| 0 | ||||
| 0 | ||||
| 0 | ||||
| 0 | ||||
| 0 | ||||
| 0 | ||||
| 0 | ||||
| 0 |
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Totals 600 7980 4157
| Expenditure | Expenditure | ||||||
|---|---|---|---|---|---|---|---|
| rates and | |||||||
| card | Function | misc | insuranc | communit | |||
| hirings | payments | income | income | Utilities | e | y charge | cleaning |
| 30 | |||||||
| 157.4 | |||||||
| 983.59 | |||||||
| 30 | |||||||
| 30 | |||||||
| 37.5 | |||||||
| 60 | |||||||
| 25 | |||||||
| 52.5 | |||||||
| 51.57 | |||||||
| 54 | |||||||
| 60 | |||||||
| 60 | |||||||
| 405 | -100 | ||||||
| 2.98 | |||||||
| 720 | |||||||
| 60 | |||||||
| 240 | |||||||
| 41.28 | |||||||
| 37.5 | |||||||
| 25 | |||||||
| 525 | |||||||
| 177.1 |
60 30 60 180 500 50 237.74 120 247.5 164.79 40.8 135 835 695 180 411 220 140.45 50 10 190 -40 237.4 190
| 41.28 | ||||
|---|---|---|---|---|
| 60 | ||||
| 60 | ||||
| 54 | ||||
| 655 | -100 | |||
| 75 | ||||
| 700 | ||||
| 50 | ||||
| 247.5 | ||||
| 300 | ||||
| 318 | ||||
| 250 | ||||
| 41.28 | ||||
| 194.34 | ||||
| 400 | ||||
| 140 |
50
807.18
264 200 305 825 40.8 190 205 1403.1 50 247.5 54 205 60 200 180 37.52
50
| 168 | ||
|---|---|---|
| 280 | ||
| 40.8 | ||
| 200 | ||
| 54 | ||
| 60 | ||
| 360 | ||
| 145 | ||
| 90 | ||
| 80 | ||
| 280 | -100 | |
| 41.28 | ||
| 52.5 | ||
| 423.62 |
90
135
45
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54
41.28
8500
505
405.54
30
37.5
144
590
295.3
185.45
567
13
400
39.84
374.78
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----- Start of picture text -----
205
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72
54
30
127.85
52.5 42.82 407.5 127.5 418.38 58.9 80 40 30 60 150.01 1.23 225 336.28 80 24 72
54
15588 0 1511.14 8830.5 5007.3 1403.1 672.02 1935.4
| repairs | consumable | advertisin | misc | Legal | Garden | entertain |
|---|---|---|---|---|---|---|
| and maint | s | g | expend | fees | maint | expenses |
| 241.2 | ||||||
| 16.05 | ||||||
| 28.3 | ||||||
| 63.29 | ||||||
| 308 | ||||||
| 27.26 | ||||||
| 17.44 | ||||||
| 95 | ||||||
| 310.19 |
| 11.97 | 39.99 | |||
|---|---|---|---|---|
| 38.99 | ||||
| 30.72 | ||||
| 7.99 | ||||
| 15.58 | ||||
| 36.09 | ||||
| 33.99 | ||||
| 59.49 | 10.99 | |||
| 89.95 | ||||
| 43.67 | ||||
| 329.99 | ||||
| 54.3 | ||||
| 82.5 | ||||
| 26.01 | 9.59 |
| 17.99 | |||||
|---|---|---|---|---|---|
| 97.68 | |||||
| -97.68 | |||||
| 3.63 | |||||
| 15.18 | |||||
| 400 | |||||
| 15.99 | |||||
| 54 | 15 | ||||
| 150 | |||||
| 275.7 | |||||
| 35.5 | |||||
| 22.3 | |||||
| 11.99 | |||||
| 6.99 | |||||
| 21.99 | 21.47 | ||||
| 19.19 | 22.18 | ||||
| 21.99 |
161.21
-161.2
5.94 44.86 270 23.64 38 14.78 28.72 39.56 250 8.98 1150
50.3
31.77
-58
34.65 21.75 34 75.17 23 30.65 33.76 15.54 25 19.95 390 21.1 43.76 187 36.75 10 7.99
5.5 22.27 0.85 25 49.88 76.84 570 93.48 51.98 3.95 21.09 1.78 12.99 4.59 164.95
17.5 19.95 29.99 8.98 60 26.37 5.99 19.98 36.94
70
3352.39 903.38 53 2474.39 304.71 381.24
fixtures and Bank refuge fittings Charges charges ?
4490
30 22.8
30 22.8
44.95 30 22.8 351.45
594 30 33.55 30 41.9
30 50 30 44.5
240 12480 30 58.35 iooo 30 33.55
118 44.5 52.9
44.5 374
19289.5
Savings account
| Mushroom | |||||
|---|---|---|---|---|---|
| Date | Description | Balance | Transfers | club rent | interest |
| 01.04.24 | Opening Balance | 32826.14 | |||
| 02.04.24 | transfer to current ac | 27826.14 | -5000 | ||
| 10.04.24 | interest to 10.04.24 | 27865.94 | 39.8 | ||
| 02.05.24 | Trans from M Club | 31865.94 | 4000 | ||
| 10.05.24 | interest to 10.05.24 | 31901.28 | 35.34 | ||
| 05.06.24 | Trans from Current account | 33901.28 | 2000 | ||
| 10.06.24 | Interest to 10.06.24 | 33941.95 | 40.67 | ||
| 05.07.24 | Transfer from M Club | 35441.95 | 1500 | ||
| 10.07.24 | Interest to 10.07.24 | 35483.71 | 41.76 | ||
| 15.07.24 | Transfer from M Club | 37483.71 | 2000 | ||
| 10.08.24 | interest to 10.08.24 | 37530.61 | 46.9 | ||
| 18.08.24 | transfer from current ac | 38530.61 | 1000 | ||
| 10.09.24 | interest to 10.09.24 | 38578.91 | 48.3 | ||
| 10.10.24 | interest to 10.10.24 | 38626.02 | 47.11 | ||
| 17.10.24 | Transfer to current ac | 26146.02 | -12480 | ||
| 10.11.24 | Interest to 10.11.24 | 26182.57 | 36.55 | ||
| 10.12.24 | interest to 10.12.24 | 26214.55 | 31.98 | ||
| 17.12.24 | Trans from current ac | 34714.55 | 8500 | ||
| 10.01.25 | interest to 10.01.25 | 34755.97 | 41.42 | ||
| 10.02.25 | Interest to 10.02.25 | 34799.95 | 43.98 | ||
| 10.03.25 | interest to 10.03.25 | 34839.73 | 39.78 | ||
| 34839.73 | |||||
| 34839.73 | |||||
| 34839.73 | |||||
| 34839.73 | |||||
| 34839.73 | |||||
| 34839.73 | |||||
| 34839.73 | |||||
| 34839.73 | |||||
| 34839.73 | |||||
| 34839.73 | |||||
| 34839.73 | |||||
| 34839.73 | |||||
| 34839.73 | |||||
| 34839.73 | |||||
| 34839.73 | |||||
| 34839.73 | |||||
| 34839.73 | |||||
| 34839.73 | |||||
| 34839.73 | |||||
| 34839.73 | |||||
| 34839.73 | |||||
| 34839.73 | |||||
| 34839.73 | |||||
| 34839.73 | |||||
| 34839.73 |
34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73 34839.73
totals -5980 7500 493.59
East and Botolph Claydon Village Hall Statement of accounts Year ending:
31.03.25
Profit and loss
Income
Rent Mushroom club Long term rentals Hirings Function Income Card Reciepts miscellaneous income bank interest
-
£ 7,500.00
-
£ 4,157.00
-
£ 15,588.00
-
£ 1,511.14
£ -
- £ 8,830.50 8500 is grant for Kitchen £ 493.59
Total income
###
Expenditure
Utilities £ 5,007.30 insurance £ 1,403.10 rates and community charge £ 672.02 cleaning £ 1,935.40 repairs and maint £ 3,352.39 consumables £ 903.38 advertising £ 53.00 Legal fees £ - Garden maint £ 304.71 entertain expenses £ 381.24 fixtures and fittings £ 19,289.45 miscellaneous Expenditure £ 2,474.39 Total Expenditure ### Surplus/deficit for the year £ 2,303.85
Capital expenditure breakdown
| 02.04.24 | Red kite kitchens new kitchen | 4490 |
|---|---|---|
| 02.06.24 | H collier furniture | 351.45 |
| 14.06.24 | Linnel bros pub benches | 594 |
| 17.10.24 | Red Kite kitchens | 12480 |
| 15.11.24 | Red Kite kitchens fnal payment | 1000 |
| 24.03.25 | AO Retail Ceramic Hob | 374 |
| total | 19289.45 |
Charity no. 267787
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 March 2025
for
East and Botolph Claydon Village Hall
Tearle & Carver Limited Chandos House School Lane Buckingham Buckinghamshire MK18 1HD
East and Botolph Claydon Village Hall
Contents of the Financial Statements for the Year Ended 31 March 2025
| Page | |
|---|---|
| The Trustees | 1 |
| Trustee Report | 1 |
| Independent Examiner's Report | 2 |
| Receipts and Payments Accounts | 3 |
East and Botolph Claydon Village Hall
Village Hall Trustees Report for the Year Ended 31 March 2025
The East & Botolph Claydon Village Hall, Botyl Road, Botoplh Claydon, Buckigham, Bucks, MK18 2LR is a character building situated between the villages of Botolph Claydon and East Claydon.
The Trustees
The village Hall trustees are Robert James Ingham Clark, Gary Baldwin, Jenny Tilden-Walker, Martyn Collier, Amelia Blake and Nick Brown.
Principal Activity and Aims of the Organisation The main objective of the Hall is to operate the Village Hall for the benefit of the community and to maintain and improve the building and grounds.
-
Providing and maintaining a village hall and garden space to enable the public to hire them for events.
-
The village Hall is managed by a small team of volunteers from the two villages.
-
Members are recruited as and when needed by advertising in the parish magazine and on the local Facebook page along with words of mouth. The committee is subdivided into various sub committees for events, garden maintenance and bar.
Achievements and Performance
The hall continues to be busy. We have adopted an online booking system which allows for the more efficient running of the hall. Repairs have been undertaken to sort out some of the damp issues identified and steady progress is being made to fix this. Plans are to upgrade part of the bar area and the outside seating area.
Financial Review, Reserves and Investments Policy
We were successful in our application for funds to refurbish the kitchen area and that has now been completed. While still a small space the layout and contents are more suited to the needs of hirers. This year the organisation made a surplus of £16,311 during the year. We also purchased some fixtures and fittings assets for the hall and garden.
Our finances are in reasonable shape. We did make adjustments to our hire process during the year due to our fixed rate of electrical supply coming to end.
Future Plans
The future plans for the village hall organisation are one of maintaining a functioning village hall.
………………………………………..
Treasurer: N Brown
Date: …………………………………
Page 1
Independent Examiner’s Report to the Trustees of the East and Botolph Claydon Village Hall
Independent examiner's report to the trustees of the East & Botopl Claydon Village Hall.
We report to the charity trustees on our examination of the accounts of the East & Botopl Claydon Village Hall for the year ended 31 March 2025.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
We report in respect of our examination of the Trust's accounts carried out under section 145 of the Act and in carrying out our examination we have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
We have completed our examination. We confirm that no material matters have come to our attention in connection with the examination giving us cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any
requirement
that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
We have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Tearle & Carver Limited Chandos House School Lane Buckingham Buckinghamshire MK18 1HD
Date: …………………………………
Page 2
East and Botolph Claydon Village Hall
Receipts and Payments Accounts for the Year Ended 31 March 2025
| RECEIPTS Rent - Mushroom Club Hall and Room Rental Bank interest received Grant income Total receipts PAYMENTS Purchases Garden maintenance Rates and water Insurance Light and heat Computer costs Post and stationary Advertising Repairs and renewals Cleaning Waste and disposal Subscriptions Accountancy Legal and professional fees Depreciation of Fixtures & fittings Entertainment - client (disallowable) Bank charges Total payments Net of receipts/(payments) |
2025 £ 11,740 17,099 494 8,500 37,833 2,471 305 995 1,403 5,007 310 198 53 3,352 2,275 807 70 600 - 3,938 - 338 22,122 15,711 |
2024 £ 10,000 18,563 295 - 28,858 3,953 542 1,179 1,170 4,785 - - 421 2,632 1,359 - - - 1,200 2,115 - 19,356 9,502 |
|---|---|---|
Page 3