East and Botolph Claydon Village Hall Trustees
Annual Report 2023 – 2024
Name: East and Botolph Claydon Hall Committee
Registration Number: 267787
Address : East and Botolph Claydon Village Hall
Botyl Road, Botolph Claydon
Buckingham
Bucks
MK18 2LR
Trustees Gary Baldwin, Jenny Tilden-Walker,, Martyn Collier, Amelia Blake Management: The Village Hall is managed by a small team of volunteers from the two villages. Members are recruited as and when needed by advertising in the parish magazine and on the local Facebook page along with word of mouth. The committee is subdivided into various sub committees for events, garden
maintenance and bar.
Objectives: Our objectives are to operate the Village Hall for the benefit of the community and to maintain and improve the building and grounds.
Achievements and Performance: The hall continues to be busy. We have adopted an online booking system which allows for the more efficient running of the hall.
Repairs have been undertaken to sort some of the damp issues identified last year and steady progress is being made. Plans are in to upgrade part of the bar area and the outside seating area in the coming months.
We were successful in our application for funds to refurbish the kitchen area and that has now been completed. While still a small space the layout and contents are more suited to the needs of hirers
Finance: Our finances are in reasonable shape. The ending of our fixed rate electrical supply may mean we need to re adjust our hire process for the coming year.
East & Botolph Claydon Village Hall Statement of Accounts as at 31st March 2024
| Income: | £ |
|---|---|
| Rent - Mushroom Club | £10,0 |
| Hall and room rental | £22,7 |
| less: deposit rentals | -£4,16 |
| Interest received | £295 |
| Total Income | £28,8 |
| Expenditure: | |
| Building maintenance | £1,55 |
| Insurance | £1,17 |
| Business rates and community charge | £1,17 |
| Utilities: Electricity, water and heating oi | £4,78 |
| Garden maintenance | £541 |
| Advertising | £421 |
| Cleaning | £1,35 |
| Entertainment for 50th anniversary | £2,11 |
| Furniture for hall and Mushroom Club | £1,07 |
| Legal fees | £1,20 |
| General and miscellaneous expenses | £3,95 |
| Total Expenditure | £19,3 |
| Surplus for the year | £9,50 |
Bank Balances as at 31st March 2024:
| Current Account | £2,477.56 |
|---|---|
| Savings Account | £32,826.14 |
Treasurer: M.S. Collier
£
00.00 26.96 64.01 5.40 58.35
58.77 70.35 79.44 84.53 1.50
1.00
59.00
15.00
73.57 00.00 53.53
56.69
01.66
Shi Kwan NG (Minos) 3 Dryden Close, Kenilworth, Warwickshir¢ CV8 IRY 22 October 2024 To Whom It Ma Concern I hereby confirn) that I have verified the Statement of Accounts presented to me for East & Botolph Claydon Village Hall for the year ended 31 March 2024. YourJ Sincerely, Shi Kwan NG (Minos) Finance and Op¢rations Manager 22 octob 2024