East and Botolph Claydon Village Hall Trustees 

Annual Report  2022 – 2023 

Name: East and Botolph Claydon Hall Committee 

Registration Number: 267787 

Address : East and Botolph Claydon Village Hall 

Botyl Road, 

Botolph Claydon 

Buckingham 

Bucks 

MK18 2LR 

Trustees Gary Baldwin,  Jenny Tilden-Walker, , Heather Collier, Martyn Collier, Gemma Flanagan, Amelia Blake 

Management: The Village Hall is managed by a small team of volunteers from the two villages. Members are recruited as and when needed by advertising in the parish magazine and on the local Facebook page along with word of mouth. The committee is subdivided into various sub committees for events, garden maintenance and bar. 

Objectives: Our objectives are to operate the Village Hall for the benefit of the 

community and to maintain and improve the building and grounds. 

Achievements and Performance: Bookings for the hall have increased through the year and it is becoming a popular wedding venue. Comedy nights are coming a regular feature with a local promoter bring big name performers to the village. 

Various damp issues have come to light resulting in replacement of skirting boards in the hall way. A full damp survey was undertaken and much of it is down to the design of this old building and all we can do is manage it and repair where appropriate. 

A grant application is in for the refurbishment of the kitchen area and we waiting to hear if we have been successful. Our application for solar panels was declined and alternative sources of finance will be explored. 

Finance: Our finances are in good shape and we are lucky that our electrical supply is on a fixed tariff until the end of 2024.  At the end of this period our available funds were £41,500. 




**East & Botolph Claydon Village Hall** 

## **Statement of Accounts as at 31st March 2023** 

**£** 

|||**£**|
|---|---|---|
|**Income:**|||
|Hall and Room Rentals||23,350.77|
|less: Deposit Refunds||-3,649.00|
|Mushroom Club - rent||6,000.00|
|Contribution from East and Botolph Claydon Parish Council||3,407.65|
|**Total Income for the year:**||**£29,109.42**|
|**Expenditure:**|||
|Hall, Garden & Mushroom Club Repairs & Renewals||8,004.34|
|Insurance||1,267.86|
|Business Rates & Community Impact charges||1,056.04|
|Water||137.85|
|Heating Oil||1,732.88|
|Electricity||3,302.47|
|Fire & Safety||443.64|
|Garden Maintenance||303.98|
|Advertising||53.25|
|Cleaning & General Maintenance||1,628.00|
|Donation to Church Tower Fund||265.00|
|Miscellaneous & General expenses||3,079.32|
|**Total Expenditure for the year:**||**£21,274.63**|
|**Surplus for the year**||**£7,834.79**|
|**Cash position as at 31st March 2023:**|||
||**£**||
|TSB Current Account|£3,850.69||
|Business Instant Access Account|£18,000.00||
|**Total Cash in hand**|**£21,850.69**||



## **Signed & approved:** 


**Mr. M.S. Collier - Treasurer** 

31st January 2024. 

**Mr. G.M. Baldwin - Chairman** 

31st January 2024. 



Marcel Hageman
pl8 8 Lombard Way
The MXLCentre, Banbury
OX164TJ
31°, January 2024
To Whom It May Concern
I hereby confirm that I have verified the Statements of Accounts as at 31" March 2023 presented
to me for East & Botolph Claydon Village Hallfor the year ended 31" March 2023.
Yours Sincerely,
Marcel Hageman
Financial Controller Lochinvar Ltd.