East and Botolph Claydon Village Hall Trustees 

Annual Report  2021 - 2022 

Name: East and Botolph Claydon Hall Committee 

Registration Number: 267787 

Address : East and Botolph Claydon Village Hall 

Botyl Road, 

Botolph Claydon 

Buckingham 

Bucks 

MK18 2LR 

Trustees Gary Baldwin, Fiona Wright, Jenny Tilden-Walker, Heather Paul, Heather Collier, Martyn Collier, Gemma Flanagan 

Management: The Village Hall is managed by a small team of volunteers from the two villages. Members are recruited as and when needed by advertising in the parish magazine and on the local Facebook page along with word of mouth. The committee is subdivided into various sub committees for events, garden maintenance and bar. 

Objectives: Our objectives are to operate the Village Hall for the benefit of the 

community and to maintain and improve the building and grounds. 

Achievements and Performance: Since reopening the Hall is now in regular use by community groups and other hirers. In this period we hosted our first two wedding parties and in the coming year there are 6 weddings booked. Kids parties remain a staple for weekend hirings with one almost every weekend. 

We have started refurbishment of the small hall with wooden panelling being installed as the first stage. We are researching having solar panels fitted to the roof to reduce our expenditure on power and reduce our carbon footprint. 

Finance: Our finances are in good shape and we are lucky that our electrical supply is on a fixed tariff until 2024.  At the end of this period our available funds were £14105 




## **East & Botolph Village Hall** 

## **Statement of Accounts as at 31st March 2022** 

|**Income:**|**£**|
|---|---|
|Hall and room rentals|£15,629.97|
|less: deposit refunds|-£635.00|
|Event income|£343.40|
|Miscellaneous income|£446.25|
|**Total Income**|**£15,784.62**|
|**Expenditure:**||
|Hall, Mushroom Club & Garden re-furbishment|£15,327.39|
|Insurance|£892.56|
|Business rates & Community Impact charge|£808.00|
|Water|£370.53|
|Heating oil|£1,634.61|
|Electricity|£1,185.76|
|Fire safety|£710.88|
|Garden maintenance|£707.58|
|Advertising|£55.75|
|Cleaning and general building maintenance|£3,165.30|
|Window cleaning|£395.00|
|General & miscellaneous expenses|£674.59|
|Jubilee signage|£174.72|
|**Total Expenditure:**|**£26,102.67**|
|**Deficit for the year**|**-£10,318.05**|
|**Bank Balance**|**£**|
|Opening balance 1st April 2021|£24,767.35|
|Closing balance 31st March 2022|£14,105.90|



Signed and approved: 


## **Mr. M.S. Collier - Treasurer** 

15th January 2023. Gary Baldwin 

Mr. G.M. Baldwin - Chairman 16th January 2023 



Robin Stanley McKie
27 Ipsley Manor
Berrington Close
Ipsley
Redditch
Worcetsershire
B98 OTJ
30 January 2023
TO WHOM IT MAY CONCERN
I hereby confirrn I have verified the Statement of Accounts for East & Botolph
st
Claydon Village Hall for the year ended 31 March 2022.
Yours Sincerely
Robin McKie
Financial Accountant
30.01.2023